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assistant manager admin facilities procurement analytics

Steps Ahead Private Limited

<p>We Are Hiring &ndash; Assistant Manager Admin(Facilities &amp; Procurement Analytics)</p><p><b>Location:</b> SITE Area, Karachi<br/><b>Salary:</b> PKR 80,000 &ndash; 100,000<br/><b>Qualification:</b> Bachelor&rsquo;s Degree (Minimum Required)</p><p>We are seeking a highly analytical and detail-oriented professional with hands-on experience in <b>Facilities Management &amp; Procurement Analytics</b>.</p><p>If you have strong command over <b>Data Reporting, Cost Analysis, ERP Systems, Power BI / Tableau, and Excel</b>, this opportunity is for you.</p><p>Key Responsibilities Facilities Analytics</p><ul><li>Collect, filter, and clean FM-related data from multiple Google Sheets to generate daily, weekly, and monthly reports.</li><li>Develop dashboards to monitor energy usage, maintenance work orders, and cleanliness standards.</li><li>Identify trends and root causes of equipment failures and inefficiencies.</li><li>Provide actionable cost-saving recommendations.</li><li>Maintain asset database, lifecycle costing, and preventive maintenance tracking.</li><li>Coordinate with Facilities Managers to align insights with operational execution.</li></ul><p>Procurement Analytics</p><ul><li>Conduct spend analysis to identify cost-reduction opportunities.</li><li>Design supplier performance dashboards and KPIs (Power BI / Tableau).</li><li>Extract and analyze ERP data (PENNY system preferred).</li><li>Support strategic sourcing, supplier evaluation, and contract negotiations.</li><li>Monitor purchasing policy compliance.</li><li>Improve source-to-pay process efficiency.</li></ul><p>Required Skills</p><p>✔ Strong analytical &amp; reporting skills<br/>✔ Advanced MS Excel<br/>✔ Power BI / Tableau<br/>✔ ERP experience (PENNY preferred)<br/>✔ Procurement &amp; Facilities background<br/>✔ Cost control &amp; performance tracking</p><p><b>Apply Now:</b> saim.iqbal@stepsahead.com.pk</p><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs100,000.00 per month</p><p>Work Location: In person</p>

Assistant Manager Admin (Facilities & Procurement Analytics)

Optimus Limited (Hertz)

<p><b>Qualification: MBA or Masters in any discipline</b></p><p><b>Experience:</b></p><p><i><b>Fleet Maintenance</b></i></p><p>- 10 years of relevant experience of Senior Manager Fleet Maintenance in automotive sector</p><p>- expert knowledge of fleet maintenance and diagnostic, maintenance scheduling, maintenance budgeting and cost control</p><p><i><b>Administrative</b></i></p><p>- Experience with departmental budgeting, including Administrative work plan</p><p>- Procurement planning, admin Job scheduling, cost analysis (total cost of ownership)</p><p><i><b>Soft Skills</b></i></p><p>- Strong analytical, problem-solving, and negotiation skill.</p><p>- Excellent organizational skills with the ability to work under tight deadline.</p><p>- Effective communication skills, both written and verbal</p><p><b>Benefits</b></p><p>Company maintained Vehicle with fuel and other perks</p><p>Job Type: Full-time</p><p>Pay: Rs150,000.00 - Rs175,000.00 per month</p><p>Education:</p><ul><li>Master's (Preferred)</li></ul><p>Experience:</p><ul><li>Maintenance: 10 years (Preferred)</li></ul><p>Work Location: In person</p>

Senior Manager Admin and Fleet Maintenance

Q-Solutions

<p>The HR &amp; Admin Executive will support the organization&rsquo;s Human Resources and Administrative operations through a structured, data-driven, and technology-enabled approach. The role focuses on executing HR processes, maintaining compliance, and improving operational efficiency using HRIS, automation tools, and AI-enabled systems.</p><p>The position requires an individual who can manage HR documentation, employee lifecycle processes, office administration, and operational reporting while leveraging digital tools such as HR dashboards, automation platforms, and data tracking systems.</p><p><b>Key Responsibilities:</b></p><p><b>HR Operations &amp; Employee Lifecycle</b></p><ul><li>Support recruitment processes including job postings, candidate screening, interview coordination, and onboarding documentation.</li><li>Maintain employee records, HRIS data, and digital personnel files.</li><li>Prepare HR documents including employment contracts, confirmation letters, warning notices, and policy documents.</li><li>Monitor employee probation, confirmations, and contract renewals.</li><li>Maintain confidentiality of employee information and HR records.</li></ul><p><b>Attendance, Leave &amp; Time Management</b></p><ul><li>Monitor employee attendance, leave records, and timesheets through HR systems.</li><li>Generate attendance reports and highlight irregularities or compliance issues.</li><li>Coordinate with department heads to ensure proper workforce scheduling and availability tracking.</li></ul><p><b>Performance Management Support</b></p><ul><li>Assist in maintaining employee performance records and monthly KPI tracking.</li><li>Support implementation of structured performance management systems such as KPI and OKR tracking.</li><li>Generate HR performance reports and dashboards to support management decision-making.</li></ul><p><b>HR Data &amp; Reporting</b></p><ul><li>Maintain HR databases and prepare periodic reports including:</li><li>Attendance analytics</li><li>Recruitment progress</li><li>Employee turnover data</li><li>Performance tracking summaries</li><li>Assist in developing HR dashboards using tools such as <b>Microsoft Excel, Google Sheets, or HR analytics platforms</b>.</li></ul><p><b>Administration &amp; Office Operations</b></p><ul><li>Manage day-to-day administrative operations of the office.</li><li>Coordinate procurement of office supplies and maintain inventory records.</li><li>Liaise with vendors, service providers, and facility management teams.</li><li>Support office events, meetings, and internal coordination activities.</li></ul><p><b>HR Automation &amp; Digital Tools</b></p><ul><li>Utilize digital tools and automation platforms to streamline HR processes.</li><li>Assist in maintaining HR systems including HRIS, attendance systems, and workflow automation tools.</li><li>Support implementation of AI-assisted HR reporting, document generation, and HR analytics.</li></ul><p><b>Required Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related discipline.</li><li>1&ndash;3 years of experience in HR operations or administration.</li><li>Basic understanding of HR compliance, documentation, and employee lifecycle management.</li></ul><p><b>Technical Skills</b></p><ul><li>Microsoft Excel / Google Sheets (data management, reports, dashboards)</li><li>HRIS or HR software experience</li><li>Basic knowledge of automation tools and AI-assisted productivity platforms</li><li>Document management and reporting tools</li></ul><p><b>Apply by sending your CV to:</b> jobs@q-sols.com</p><p>Work Location: In person</p>

HR & Admin Executive (AI & Automation Enabled)

Zindagi Trust

<div><p><b>About Zindagi Trust
</b></p><p>Zindagi Trust is a non-profit organization established in 2002 that strives to improve the quality of public sector education in Pakistan. Our primary areas of focus include establishing model centers of academic excellence, advocating with the Government for education policy reform and creating equitable access to high-quality education for children nationwide.
</p><p><b>We Are Hiring
</b></p><p>Zindagi Trust is actively seeking a Admin Officer to be positioned at our adopted government school, Khatoon-e-Pakistan Government Girls Secondary School, located in Bahadurabad, Karachi.
</p><p><b>Position Summary
</b></p><p>The Admin Officer is responsible for institutional data governance, academic data coordination, analytical reporting, and asset oversight. The role ensures the accuracy, integrity, and strategic use of student and teacher data to support decision-making at campus, Head Office HO, and DEO levels. The Admin Officer works closely with Section Heads, parents, and school leadership to monitor admissions, attendance, performance, and dropout trends while ensuring smooth administrative execution and audit readiness.
</p><h3 class="jobSectionHeader"><b>Core Responsibilities
</b></h3><p><b>1. Master Data Management
</b></p><ul><li><p>Maintain and validate Student Master Data admissions, enrolment, transfers, promotions, dropouts, stuck-off cases.
</p></li><li><p>Maintain Teacher Master Data attendance, assignments, leave records.
</p></li><li><p>Conduct periodic audits to ensure complete accuracy and alignment between digital and physical records.
</p></li><li><p>Prepare and verify official submissions for HO and DEO.
</p></li></ul><p><b>2. Academic Data Coordination
</b></p><ul><li><p>Coordinate with Section Heads on performance data, result compilation, promotion/retention lists, admissions, and absenteeism cases.
</p></li><li><p>Consolidate section-wise data into campus-level reports.
</p></li><li><p>Identify and flag at-risk students based on attendance and academic trends.
</p></li><li><p>Ensure timely processing of results and report cards.
</p></li></ul><p><b>3. Data Analysis &amp; Reporting
</b></p><ul><li><p>Generate analytical reports on attendance trends, chronic absenteeism, promotion/retention, dropout analysis, and admissions.
</p></li><li><p>Prepare dashboards and presentations for campus reviews, HO, and DEO reporting.
</p></li><li><p>Develop concise, research-based briefs with data-driven recommendations.
</p></li></ul><p><b>4. AI-Integrated Data Management
</b></p><ul><li><p>Utilize AI tools for data cleaning, organization, pattern identification, and predictive insights.
</p></li><li><p>Automate repetitive processes and enhance reporting efficiency through digital systems.
</p></li></ul><p><b>5. Administrative Oversight
</b></p><ul><li><p>Supervise printing and documentation processes execution by Admin Assistant.
</p></li><li><p>Monitor report card preparation and review attendance/late arrival summaries.
</p></li><li><p>Ensure compliance with internal data management systems and procedures.
</p></li></ul><p><b>6. Asset Governance &amp; Audit Readiness
</b></p><ul><li><p>Supervise asset tagging and ensure all procured assets are tagged before deployment.
</p></li><li><p>Maintain and reconcile the Fixed Asset Register.
</p></li><li><p>Conduct periodic physical verification with the Admin Assistant.
</p></li><li><p>Identify discrepancies and ensure documentation is accurate and audit-ready.
</p></li><li><p>Prepare asset reports for Admin Manager review and coordinate with audit teams.
</p></li></ul><p><b>7. Accountability Structure
</b></p><ul><li><p>The Admin Officer maintains an accurate and reconciled Fixed Asset Register and ensures audit compliance, with final oversight by the Admin Manager.
</p></li></ul><p><b>8. Event Support Need-Based
</b></p><ul><li><p>Provide logistical and documentation support during school events.
</p></li><li><p>Prepare data summaries, participant lists, and reporting materials as required.
</p></li></ul><p><b>Requirements
</b></p><ul><li><p>01 to 02 Years of Relevant Experience.
</p></li><li><p>Bachelor&rsquo;s or Master&rsquo;s degree Education, Management, Data or related field preferred
</p></li><li><p>Advanced proficiency in MS Office Excel &ndash; Pivot Tables, VLOOKUP/XLOOKUP, data validation; PowerPoint; Word
</p></li><li><p>Strong analytical and data interpretation skills
</p></li><li><p>Competence in AI tools for data management and reporting
</p></li><li><p>Strong academic writing and report drafting skills
</p></li><li><p>Excellent verbal and written communication skills
</p></li><li><p>High level of accuracy and attention to detail
</p></li><li><p>Ability to coordinate across departments and manage timelines
</p></li></ul><p><b>How to Apply:
</b></p><p>Candidates meeting the above criteria are encouraged to apply by clicking the link: <b>APPLY ONLINE </b><b>OR
</b></p><p>Interested candidates may share their resume with the Subject Line &quot;ADMIN OFFICER - KPS&quot; at <b>career@zindagitrust.org .</b></p></div>

Admin Officer

Kareerwiz

<p>For one of our prestigious clients, we are looking for a suitable candidate for the position of <b>AM Administration</b>. The <b>Assistant Manager &ndash; Administration</b> will be responsible for overseeing day-to-day administrative operations to ensure smooth functioning of the organization. The role includes managing office administration, transportation and vehicle fleet, maintenance activities, vendor coordination, and general facility management.</p><p>Key Responsibilities:</p><p><b>Administrative Management</b></p><ul><li>Oversee daily administrative operations of the office.</li><li>Ensure efficient management of office facilities, supplies, and equipment.</li><li>Develop and implement administrative policies and procedures.</li><li>Maintain records related to administrative activities.</li></ul><p><b>Fleet &amp; Transportation Management</b></p><ul><li>Manage company vehicles and transportation arrangements.</li><li>Monitor vehicle usage, fuel consumption, and driver assignments.</li><li>Ensure proper maintenance, servicing, and documentation of company vehicles.</li><li>Maintain records of vehicle insurance, registration, and fitness certificates.</li></ul><p><b>Facility &amp; Maintenance Management</b></p><ul><li>Ensure proper maintenance of office premises and company facilities.</li><li>Coordinate repairs, maintenance work, and service contracts.</li><li>Manage housekeeping, security, and other support staff.</li><li>Ensure workplace cleanliness, safety, and compliance with company standards.</li></ul><p><b>Vendor &amp; Service Management</b></p><ul><li>Coordinate with external vendors for maintenance, repairs, and other administrative services.</li><li>Manage service contracts and ensure timely renewals.</li><li>Monitor vendor performance and ensure service quality.</li></ul><p><b>Inventory &amp; Procurement Support</b></p><ul><li>Manage office inventory including stationery, equipment, and supplies.</li><li>Assist in procurement of administrative items and services.</li><li>Ensure proper documentation and cost control.</li></ul><p><b>Compliance &amp; Reporting</b></p><ul><li>Maintain administrative records, reports, and documentation.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Prepare periodic reports on fleet management, maintenance, and administrative activities.</li></ul><p>Requirements</p><p><b>Qualification</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li></ul><p><b>Experience</b></p><ul><li>5 years of experience in administration, facility management, or office management.</li></ul><p><b>Skills</b></p><ul><li>Strong administrative and organizational skills</li><li>Experience in fleet/transport management</li><li>Vendor management and negotiation skills</li><li>Good communication and coordination abilities</li><li>Proficiency in MS Office</li><li>Ability to manage multiple administrative functions efficiently</li></ul><p>Preferred</p><ul><li>Experience working in real estate, construction, or corporate organizations.</li><li>Knowledge of facility management and office operations</li></ul><p>Job Type: Full-time</p><p>Pay: Rs1.00 - Rs2.00 per month</p><p>Experience:</p><ul><li>leading: 6 years (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Manager Administration

Aga Khan Health Services

<div><div><div><div><b>Posted date</b></div> <div>13th March, 2026</div> <div><b>Last date to apply</b></div> <div>30th March, 2026</div>
</div><br>
<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Karachi</div>
</div><br>
<div><div><b>Category</b></div> <div>Supply Chain
</div></div><br>
<div><div><b>Type</b></div> <div>Contractual</div> <div><b>Position</b></div> <div>1</div>
</div><br>
<div><div><b>Experience</b></div> <div>3 years</div></div></div></div>
<br><p></p><div><p><b>Aga Khan Health Service, Pakistan (AKHS, P),</b> a leading not-for-profit healthcare organization, is seeking dynamic and result-oriented professionals for the position of <b>Assistant Manager Supply Chain</b>.</p>
<p><b>
Position Summary:</b></p>
<p>
The Assistant Manager Supply Chain will play a key role in managing the full procurement cycle for medical supplies, equipment, services, and project-related materials across AKHS P operations. The position is responsible for ensuring timely, transparent, and cost-effective sourcing while maintaining compliance with organizational policies, quality standards, and AKU Group Procurement guidelines. The role also includes vendor management, coordination of imports and logistics, and support in procurement for hospital construction and infrastructure projects, contributing to overall operational efficiency and service delivery.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Lead and manage end-to-end procurement of medical supplies, capital equipment, services, and project-related materials in compliance with AKHS, P policies and AKU Group Procurement standards.</li>
<li>Develop and implement procurement strategies to ensure cost-effective, efficient, and transparent sourcing across all operations.</li>
<li>Manage tendering processes, including RFQs/RFPs, bid evaluation, vendor selection, negotiation, and contract finalization.</li>
<li>Oversee import and international procurement, ensuring timely logistics, customs clearance, and warehouse delivery.</li>
<li>Build, evaluate, and maintain an updated vendor database; monitor supplier performance, pricing trends, and compliance.</li>
<li>Coordinate procurement planning with internal stakeholders including clinical, biomedical, engineering, and regional teams.</li>
<li>Manage procurement for construction, renovation, and infrastructure projects, including contractor bidding and contract management.</li>
<li>Ensure accurate procurement documentation, contract records, and audit-ready compliance files.</li>
<li>Track procurement KPIs, cost variances, and market intelligence to support cost control and decision-making.</li>
<li>Resolve supply chain issues and coordinate delivery, installation, and logistics with warehouses and end users.</li>
<li>Ensure timely processing of vendor payments and adherence to contractual and financial controls.</li>
<li>Drive continuous improvement in procurement systems, ERP utilization, and process efficiency.</li>
</ul>
<p><b>Qualification &amp; Experience:</b></p>
<ul>
<li>A bachelor&rsquo;s or master&rsquo;s degree holder preferably in supply chain, business administration, social science, civil engineering, project management or experience commensurate with the job role.</li>
<li>3 years of relevant experience in procurement and supply chain management, preferably in healthcare, development sector, or construction/project procurement.</li>
<li>Hands-on experience in tendering, vendor management, contract administration, and ERP procurement systems (SAP, Oracle, etc.).</li>
<li>Strong negotiation, analytical, stakeholder management, and communication skills.</li>
<li>Ability to manage multiple priorities, work under pressure, and ensure compliance with organizational policies.</li>
<li>Strong knowledge of procurement compliance, supplier evaluation, and market analysis.</li>
<li>Proficiency in MS Office and ERP-based procurement systems.</li>
<li>High integrity, professionalism, and ethical decision-making.</li>
<li>Problem-solving mindset with focus on process improvement and efficiency.</li>
</ul>
<p>AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff are expected to take part in making this a reality. The Assistant Manager Supply Chain, accompanied with his/her Line Manager(s) is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.</p><br>
<p></p>
<p><b>
Note: Only shortlisted candidates will be contacted for an interview.</b></p></div><p></p>

Assistant Manager Supply Chain

Ipas

<div>Ipas Pakistan is an international non-governmental organization (INGO) which works to assist the Government of Pakistan in achieving the country&rsquo;s commitment towards the Sustainable Development Goal 3 (good health and wellbeing). It seeks to reduce maternal mortality and morbidity associated with complications due to unsafe practices. We collaborate with provincial governments to provide technical assistance and support for strengthening the public and private healthcare system. Ipas is seeking to hire a competent Program Support Officer (Operations) to join its finance team in its Islamabad-based head office.<br>
Job Summary:<br>
The position is responsible for providing comprehensive finance, procurement, logistics, and administrative support to ensure smooth program and office operations. The role involves processing invoices and payments, coordinating procurement activities, managing travel and event logistics, and supporting the organization of trainings, workshops, and events nationwide. Working closely with program teams, vendors, and internal stakeholders, the incumbent ensures compliance with organizational policies, timely execution of activities, effective vendor coordination, and accurate financial record-keeping, while also providing day-to-day administrative support to senior management and maintaining proper control of petty cash.<div><br>
Essential Duties and Responsibilities:<br>
<ul><li> Responsibilities include, but are not limited to, the following:</li></ul>
Job Description<br>
<ul><li>Process invoices for goods and services delivered ensuring accuracy and completeness</li><li>of documentation and timely payment. Follow up to completion and inform clients with</li><li>the payment receipts.</li><li>Work closely with Procurement &amp; Admin Officer in coordinating program office procurement needs, including but not limited to identification of suitable vendors, collection of price quotes, preparation of Purchase Action Requests, Purchase Orders, Contracts and their amendments.</li><li>Work closely with Procurement &amp; Admin Officer in providing hands-on support in organizing internal and external project trainings, workshops, and events. This includes venue selection, bookings and arranging travel, board and lodging including hotel and flight reservations, airport pick-up and drop-off and rent a car arrangement.</li><li>Maintain travel request forms of staff and consultants and process expense reports/per diems in a timely manner.</li><li>Plan and coordinate events across the country in accordance with Ipas Pakistan guidelines.</li><li>Select and negotiate with suppliers for hotel bookings, car rentals, and air travel agents.</li><li>Organize logistics, such as venues, transportation, accommodations, and catering, for events of various sizes and types, including conferences, workshops, seminars, and training sessions.</li><li>Work closely with program staff, partners, vendors, and other stakeholders to ensure the smooth execution of events and the achievement of program goals.</li><li>Implement policies and procedures related to administrative tasks,</li><li>Provide necessary support to senior management including scheduling meetings and day-to-day administrative tasks.</li><li>Ensure proper management of petty cash fund which involves maintaining the fund, recording and tracking all transactions, reconciling the fund, and ensuring compliance with organizational policies and procedures.</li></ul></div><div></div><div>
Education:</div><div></div><div>
Essential:</div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div>
Preferred:</div><ul><li>
Master&rsquo;s Degree in Administration, Supply Chain Management or a related field.</li></ul><div></div><div>
Work Experiences:</div><ul><li>
Minimum of three years of experience in Program Support Officer (Operations), Admin function, Supply Chain Experience.</li><li>
Experience with an International NGO preferably.</li></ul><div>
Skills and Experience:</div><ul><li>
The candidate should be mature and comfortable in a multi-cultural work environment, promote teamwork and able to handle pressure with professional grace.</li><li>
Able to work independently, make decisions within delegated authority limits and exhibit flexibility.</li></ul><div></div><div>
Language and Computer Skills:</div><ul><li>
Proficient in MS suite applications; experienced in MS Word and MS Excel.</li><li>
Proficiency in English is required.</li></ul><div>
Travel:</div><ul><li>
Willingness to travel in Sindh and other areas</li></ul><div></div><div>
Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.</div></div>

Program Support Officer (Operations) - Short-term Contract

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