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admin officer

Zindagi Trust

<div>About Zindagi Trust
Zindagi Trust is a non-profit organization established in 2002 that strives to improve the quality of public sector education in Pakistan. Our primary areas of focus include establishing model centers of academic excellence, advocating with the Government for education policy reform and creating equitable access to high-quality education for children nationwide.
We Are Hiring
Zindagi Trust is actively seeking a Admin Officer to be positioned at our adopted government school, Khatoon-e-Pakistan Government Girls Secondary School, located in Bahadurabad, Karachi.
Position Summary
The Admin Officer is responsible for institutional data governance, academic data coordination, analytical reporting, and asset oversight. The role ensures the accuracy, integrity, and strategic use of student and teacher data to support decision-making at campus, Head Office HO, and DEO levels. The Admin Officer works closely with Section Heads, parents, and school leadership to monitor admissions, attendance, performance, and dropout trends while ensuring smooth administrative execution and audit readiness.
<h3 class="jobSectionHeader">Core Responsibilities
</h3>1. Master Data Management
<ul><li>Maintain and validate Student Master Data admissions, enrolment, transfers, promotions, dropouts, stuck-off cases.
</li><li>Maintain Teacher Master Data attendance, assignments, leave records.
</li><li>Conduct periodic audits to ensure complete accuracy and alignment between digital and physical records.
</li><li>Prepare and verify official submissions for HO and DEO.
</li></ul>2. Academic Data Coordination
<ul><li>Coordinate with Section Heads on performance data, result compilation, promotion/retention lists, admissions, and absenteeism cases.
</li><li>Consolidate section-wise data into campus-level reports.
</li><li>Identify and flag at-risk students based on attendance and academic trends.
</li><li>Ensure timely processing of results and report cards.
</li></ul>3. Data Analysis &amp; Reporting
<ul><li>Generate analytical reports on attendance trends, chronic absenteeism, promotion/retention, dropout analysis, and admissions.
</li><li>Prepare dashboards and presentations for campus reviews, HO, and DEO reporting.
</li><li>Develop concise, research-based briefs with data-driven recommendations.
</li></ul>4. AI-Integrated Data Management
<ul><li>Utilize AI tools for data cleaning, organization, pattern identification, and predictive insights.
</li><li>Automate repetitive processes and enhance reporting efficiency through digital systems.
</li></ul>5. Administrative Oversight
<ul><li>Supervise printing and documentation processes execution by Admin Assistant.
</li><li>Monitor report card preparation and review attendance/late arrival summaries.
</li><li>Ensure compliance with internal data management systems and procedures.
</li></ul>6. Asset Governance &amp; Audit Readiness
<ul><li>Supervise asset tagging and ensure all procured assets are tagged before deployment.
</li><li>Maintain and reconcile the Fixed Asset Register.
</li><li>Conduct periodic physical verification with the Admin Assistant.
</li><li>Identify discrepancies and ensure documentation is accurate and audit-ready.
</li><li>Prepare asset reports for Admin Manager review and coordinate with audit teams.
</li></ul>7. Accountability Structure
<ul><li>The Admin Officer maintains an accurate and reconciled Fixed Asset Register and ensures audit compliance, with final oversight by the Admin Manager.
</li></ul>8. Event Support Need-Based
<ul><li>Provide logistical and documentation support during school events.
</li><li>Prepare data summaries, participant lists, and reporting materials as required.
</li></ul>Requirements
<ul><li>01 to 02 Years of Relevant Experience.
</li><li>Bachelor&rsquo;s or Master&rsquo;s degree Education, Management, Data or related field preferred
</li><li>Advanced proficiency in MS Office Excel &ndash; Pivot Tables, VLOOKUP/XLOOKUP, data validation; PowerPoint; Word
</li><li>Strong analytical and data interpretation skills
</li><li>Competence in AI tools for data management and reporting
</li><li>Strong academic writing and report drafting skills
</li><li>Excellent verbal and written communication skills
</li><li>High level of accuracy and attention to detail
</li><li>Ability to coordinate across departments and manage timelines
</li></ul>How to Apply:
Candidates meeting the above criteria are encouraged to apply by clicking the link: APPLY ONLINE OR
Interested candidates may share their resume with the Subject Line &quot;ADMIN OFFICER - KPS&quot; at career@zindagitrust.org .</div>

Admin Officer

Sybrid Careers

<div>
 
 About The Role
 
 
 
 We are seeking a detail-oriented and proactive
 
 Admin Officer
 
 to manage office operations and provide administrative support. This role is ideal for candidates with 2&ndash;4 years of relevant experience who can efficiently handle multiple tasks and support office functions.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage office documentation and maintain records
 </li>
 <li>
 Coordinate with vendors and internal departments
 </li>
 <li>
 Oversee office supplies and inventory management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2&ndash;4 years of relevant administrative experience
 </li>
 <li>
 Strong MS Office skills (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent coordination and communication skills
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment
 </li>
 </ul>
</div>

Markitt

We are looking for a proactive Admin Officer to join our Mart &quot;Markitt&quot;. The ideal candidate will play a key role in ensuring smooth day-to-day operations, supporting management, and maintaining administrative efficiency across our retail outlets.Responsibilities:<ul><li>Oversee daily administrative operations for retail outlet.</li><li>Maintain records, documentation, and filing systems.</li><li>Handle correspondence, scheduling, and follow-ups.</li><li>Coordinate with vendors, suppliers, and internal teams.</li><li>Ensure compliance with company policies and procedures.</li><li>Support HR and Finance teams in routine tasks (attendance, petty cash, payroll inputs, etc.).</li><li>Monitor office/retail supplies and ensure timely procurement.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>1&ndash;2 years of experience in administration (Retail sector experience is a plus).</li><li>Strong organizational and communication skills.</li></ul>Job Type: Contract Contract length: 12 monthsPay: Rs45,000.00 - Rs50,000.00 per monthApplication Question(s):<ul><li>current salary </li><li>expected salary </li></ul>Work Location: In person

Admin Officer- Mart

Continental Print & Pack (Pvt) Ltd

Good coordination skills.Major responsibilities of the position include:Supervise administrative matters pertaining to general office administration.Ensure implementation of Admin SOP&rsquo;s and keep proper documentation on regular basis.Assigning functions, shifts and timings for security, housekeeping and janitorial personnel.Maintaining records of company overall fleet (vehicles).Maintaining records of fuels purchases and tracks fuel consumption. Identifying premises areas and ensure installation of safety equipment in those areas.Maintaining excel sheet Employees attendance ,guest ,vendors and candidates.Monitoring Gate activities Including employees checking.Must has experience in SAP and ERPcompany premises patrollingMonitoring CCTV surveillance responsible to open and close company gate.Maintain proper record of company's assets, fixtures/fittings, furniture and equipment.Job Type: Full-timeWork Location: In person

Dawat-e-Islami Trust

Job Description:1. Maintain daily financial records and update accounting data.2. Prepare vouchers, receipts and expense records.3. Manage petty cash and track office expenses.4. Assist in preparing basic financial reports and maintain proper documentation.5. Coordinate with the concern team regarding payments and records.6. Handle routine office administrative tasks and documentation.7. Maintain office supplies and coordinate purchases when required.8. Manage record keeping, filing and office correspondence.9. Support staff in arranging meetings, schedules and general office activities.10. Ensure office procedures and policies are followed.11. Assist in the recruitment process from job posting to candidate selection.12. Screen resumes and shortlist candidates according to job requirements.13. Coordinate interview schedules between candidates and relevant departments.14. Maintain candidate records and recruitment data.15. Assist in preparing letters and onboarding documents.16. Any other related task assigned by seniors.Job Specification:1. At least Graduation in Commerce or Business Administration or related domain.2. At least two to three years of relevant experience in Accounts, Admin or HR.3. Well-versed with MS Office and related ERPs.4. Good communication skills, both verbal &amp; written.Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Accounts Cum Admin Officer

Allied Trading & Packaging Company

Key Responsibilities1. Human Resources Responsibilities<ul><li>Manage recruitment and hiring process including job postings, screening CVs, scheduling interviews, and onboarding new employees.</li><li>Maintain employee records and HR databases.</li><li>Handle attendance, leave records, and employee documentation.</li><li>Assist in payroll preparation by providing attendance and leave data.</li><li>Ensure compliance with company policies and labor laws.</li><li>Address employee queries, grievances, and disciplinary matters.</li><li>Coordinate training, development, and performance evaluations.</li><li>Prepare HR reports for management.</li></ul>2. Administrative Responsibilities<ul><li>Manage office administration and daily operational activities.</li><li>Supervise office supplies, equipment, and inventory.</li><li>Coordinate with vendors and service providers for office maintenance and utilities.</li><li>Handle travel arrangements, meetings, and company events.</li><li>Maintain proper documentation and filing systems.</li><li>Ensure a safe, organized, and efficient office environment.</li></ul>Required Skills<ul><li>Strong communication and interpersonal skills</li><li>Good organizational and time management abilities</li><li>Knowledge of HR policies and labor laws</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to handle confidential information responsibly</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>1&ndash;3 years of experience in HR or administration (preferred)</li></ul>Job Type: Full-timePay: Rs33,000.00 - Rs40,000.00 per monthWork Location: In person

HR & Admin Officer

Dataslices AI Agency

Here's your JD ready to copy-paste on Indeed!Job Title: Senior Officer &mdash; HR &amp; AdministrationAbout the RoleWe are looking for an experienced and proactive Senior Officer &mdash; HR &amp; Administration to join our team. This role is ideal for an HR professional who can independently manage core HR functions and administrative operations while ensuring compliance and a great employee experience.Key ResponsibilitiesRecruitment &amp; Onboarding<ul><li>Manage end-to-end recruitment &mdash; job postings, screening, interviews, and offer letters</li><li>Coordinate with department heads to define hiring needs</li><li>Conduct onboarding sessions and ensure new hire documentation is complete</li><li>Maintain talent pipeline and applicant tracking system</li></ul>HR Operations &amp; Compliance<ul><li>Maintain accurate employee records in HRMS</li><li>Process monthly payroll inputs &mdash; attendance, leaves, deductions</li><li>Ensure compliance with labor laws and company policies</li><li>Manage contracts, renewals, warnings, and disciplinary documentation</li><li>Handle separations &mdash; clearance, final settlements, exit interviews</li></ul>Employee Relations &amp; Engagement<ul><li>Serve as point of contact for employee HR queries</li><li>Support employee engagement and wellness initiatives</li><li>Assist in performance appraisal cycles</li><li>Handle grievances professionally and confidentially</li></ul>Training &amp; Development<ul><li>Coordinate training needs assessments and scheduling</li><li>Maintain training records and evaluate effectiveness</li><li>Support internal training calendar development</li></ul>Administration<ul><li>Oversee office administration &mdash; vendor management and facility upkeep</li><li>Manage supplies, travel arrangements, and logistics</li><li>Maintain filing systems and document control</li><li>Coordinate cross-departmentally with IT, Finance, and others</li></ul>Requirements<ul><li>Bachelor's degree in HR, Business Administration, or related field</li><li>HR certification (SHRM-CP, PHR, or equivalent) is a plus</li><li>2 years of progressive HR &amp; admin experience</li><li>Hands-on experience with HRMS/payroll software (SAP, BambooHR, Oracle, etc.)</li><li>Strong knowledge of labor laws and HR best practices</li><li>Excellent communication and interpersonal skills</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office Suite</li><li>Strong organizational skills and ability to work independently</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Professional growth opportunities</li><li>Collaborative and supportive work environment</li></ul>Pay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Sr Officer HR

Explore 199+ Admin officer in Karachi this March. Find roles across top companies and apply now to boost your career.

199 admin officer jobs In Karachi

Admin Officer

Admin Officer

Admin Officer- Mart

Admin Officer

Accounts Cum Admin Officer

HR & Admin Officer

Sr Officer HR