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executive secretary

anekor

Job description:We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

AF Recruiter

Management SecretaryLocation: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Novaplast Custom Molders

Novaplast Custom Molders is a leading auto parts manufacturing company, committed to delivering quality products through innovation and efficiency. We are looking for an experienced and organized Marketing &amp; Executive Secretary to provide high-level administrative and coordination support to the CEO and management team. The ideal candidate will assist in executing marketing campaigns, preparing promotional materials, and maintaining customer communication to enhance our market presence.Responsibilities:<ul><li>Foster positive relationships with internal teams and external contacts.</li><li>Develop and implement comprehensive marketing strategies to achieve business goals.</li><li>Manage and execute multi-channel marketing campaigns, including digital, social media, email, and traditional marketing.</li><li>Conduct market research and analysis to identify trends, opportunities, and competitive landscape.</li><li>Call clients and customers on a regular basis to introduce the company profile, share product details, and develop new business opportunities.</li><li>Build and maintain relationships with external partners, vendors, and media contacts.</li><li>Manage marketing budgets and ensure efficient allocation of resources.</li><li>Build business relationships with current and potential clients.</li><li>Present the product or service in a structured, professional way.</li><li>Call to arrange meetings with potential customers to prospect for business.</li><li>Create reports on marketing performance.</li><li>Compose and post content on the company&rsquo;s website and social media accounts.</li><li>Act as a resource and support function for the day-to-day requirements of the CEO.</li><li>Complete a broad variety of administrative tasks for the CEO including but not limited to; managing an extremely active calendar of appointments, composing and preparing correspondence, arranging complex and detailed travel plans and itineraries, and compiling documents for travel-related meetings.</li><li>Ability to draft acknowledgment letters, personal correspondence, and other tasks.</li><li>Maintain filing and information systems (both paper and electronic); ensure confidentiality of sensitive information.</li><li>Liaise between the executive&rsquo;s office and other departments, stakeholders and external contacts.</li></ul>Skills Required:<ul><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office; familiarity with Canva, Photoshop, or digital marketing tools is a plus.</li><li>Creative mindset, attention to detail, and ability to multitask effectively.</li><li>High level of accuracy, attention to detail, and confidentiality.</li></ul>Qualification:<ul><li>Bachelor&rsquo;s degree or equivalent combination of education</li></ul>Experience:<ul><li>1&ndash;3 years of experience in a marketing &amp; administrative role (manufacturing background preferred).</li></ul>Gender: FemaleLocation: North Nazimabad, Block B, KarachiEmail: Also send your resume on jobs@novaplast.pkJob Type: Full-timeWork Location: In person

Marketing & Executive Secretary (Female)

Muller and Phipps Pakistan

<ul><li>Coordinate within and outside the company to schedule meetings, maintain records, and prepare reports.</li><li>Follow up with departments and principals on pending documents and update the MD &amp; CEO on their status.</li><li>Attend, screen, and prioritize calls; take messages and manage appointments.</li><li>Handle all inward and outward correspondence to ensure timely and accurate communication.</li><li>Manage and maintain calendars for the Management team.</li><li>Assist in special projects assigned by the MD &amp; CEO.</li><li>Coordinate with the Administration Department regarding office supplies, equipment, and maintenance services.</li><li>Maintain strict confidentiality of all documents and information.</li><li>Prepare expense and entertainment statements.</li><li>Coordinate with the Travel Desk for hotel bookings, visas, and tickets.</li><li>Liaise with the Fleet Department for scheduled and unscheduled vehicle maintenance.</li><li>Perform any other tasks assigned by the MD &amp; CEO.</li></ul>Education: BachelorsExperience: 5 years of relevant experienceJob Type: Full-timePay: Rs80,000.00 - Rs120,000.00 per monthWork Location: In person

Executive Secretary (Female)

Location: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Company Secretary

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Explore 407+ Executive secretary in Karachi this November. Find roles across top companies and apply now to boost your career.

407 executive secretary jobs IN Karachi

Executive Secretary

Executive Secretary

Executive Secretary

Marketing & Executive Secretary (Female)

Executive Secretary (Female)

Company Secretary

Executive Assistant