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executive secretary

Emirates Talent Solution

Position Title: Executive Assistant / Secretary Location: Karachi, Pakistan Employment Type: Full-TimeJob OverviewEmirates Talent Solution is hiring a professional and detail-oriented Executive Assistant / Secretary. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Coordinate executive calendars, meetings, and daily schedules.</li><li>Prepare, edit, and format presentations, reports, and official documents.</li><li>Maintain structured and confidential filing systems for senior management records.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between management and internal/external stakeholders..</li><li>Facilitate smooth communication across departments and teams.</li></ul>Meeting &amp; Event Management<ul><li>Plan and organize meetings</li><li>Develop meeting agendas, take minutes, and track action items.</li></ul>Confidentiality &amp; Professional Ethics<ul><li>Manage sensitive information with strict confidentiality and professionalism.</li><li>Ensure secure handling and storage of important documentation.</li></ul>Office &amp; HR Assistance<ul><li>Oversee routine office administration.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree</li><li>Atleast 4-5 years of relevant experience in executive secretary role.</li><li>Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong command over English</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of discretion, accuracy, and attention to detail.</li><li>Previous exposure to the signage or outdoor advertising industry will be considered a plus.</li></ul>Job Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

Job Summary:We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.Key Responsibilities:<ul><li>Provide executive-level secretarial support to the management and medical leadership.</li><li>Maintain and manage confidential medical and administrative records, reports, and correspondence.</li><li>Prepare official letters, clinical reports, presentations, and departmental documentation.</li><li>Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.</li><li>Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.</li><li>Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.</li><li>Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.</li><li>Manage scheduling and coordination for consultants and departmental meetings.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.</li><li>Sound knowledge of medical terminologies, diseases, and clinical documentation.</li><li>Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.</li><li>Ability to handle sensitive and confidential information with professionalism.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Human Capital HR Solutions

Human Capital HR Solutions is looking for an Executive Secretary to CEO.key Responsibilities* Assist senior management in day-to-day administrative and coordination tasks* Manage schedules, meetings, and communications* Prepare and maintain documentation, reports, and office records* Handle travel arrangements and appointment scheduling* Maintain confidentiality and ensure smooth workflow* Coordinate with internal departments when required* Perform any additional tasks assigned by managementRequitments* Fresh Graduate (Bachelor&rsquo;s degree in any discipline)* Strong communication and interpersonal skills* Proficiency in MS Office (Word, Excel, PowerPoint)* Good coordination, time management, and multitasking abilities* Professional attitude with a presentable personality* Ability to maintain confidentiality and work under pressureApply Now: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: Executive Secretary to CEO &ndash; Karachi&rdquo;Stay connected with us for more opportunities!Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary to CEO

Position Title: Executive Secretary &ndash; General Trading Location: Sharjah, UAE Industry: General Trading Job Type: Full-time | PermanentAbout the Role: We are looking for a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in a general trading company. The ideal candidate will manage daily coordination, documentation, and communication while ensuring smooth office operations and strict confidentiality.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare and manage correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and communication with clients, suppliers, and internal teams.</li><li>Maintain accurate filing systems and company records (physical and digital).</li><li>Coordinate with internal departments, vendors, banks, and government authorities when required.</li><li>Assist in preparing contracts, invoices, purchase orders, and trading documentation.</li><li>Ensure confidentiality of company and management information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary or Personal Assistant, preferably in a general trading or related industry.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation.</li></ul>Core Competencies:<ul><li>Strong administrative and coordination skills</li><li>Professional communication and documentation</li><li>Attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable working environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi Clifton: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>General Trading: 5 years (Required)</li></ul>Work Location: In person

Executive Secretary – General Trading

INDUSTRY: Property Development, Real Estate, ConstructionLOCATION: Karachi, Pakistan (with focus on Karachi based Sharz One project)SALARY BRACKET: Up-to PKR 100,000/-FUNCTION: Executive Support | Office &amp; Document Management | Cross-Border Coordination | Scheduling &amp; Reporting | Stakeholder LiaisonJOB SUMMARY:We are hiring hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary &ndash; Property to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi. This role will be based in Karachi, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role (experience in real estate/property development preferred).</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment.</li><li>Strong background in handling corporate documentation, reporting, and confidential records.</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English and Urdu.</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/Assistant – Property

Ambrosia Pharmaceuticals

Job Title: Executive Secretary to ManagementLocation: I.I. Chundrigar Road, KarachiGender: FemaleDescription: We are looking for a versatile and highly-organized personal secretary to perform administrative duties for senior management.Responsibilities:<ul><li>Maintain comprehensive and accurate business memos, agendas, records and reports, submitting documents for Management signing as required.</li><li>Sitting in on meetings to take minutes</li><li>Manage office aesthetics, ensuring Management offices are well-maintained.</li><li>Organize and manage multiple complex calendars for meetings, scheduling and sending reminders, managing day-to-day calendar of Management.</li><li>Handle correspondence, including emails and phone calls.</li><li>Coordinate on travel arrangements (both domestic and international) and trip itineraries including flights, accommodations, and transportation with travel agents for in-office professionals and a special visitors.</li><li>Provide administrative assistance, such as preparing presentations, writing and editing emails, drafting memos, preparing meeting agendas and other communications as required.</li><li>Confirm executed tasks and assignments on email.</li><li>Act as a point of contact between the executive and internal/ external stakeholders.</li><li>Support procurement and marketing tasks</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience (preferred 1 year)</li><li>Proven experience as a Personal Assistant or in a similar administrative role</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Discretion and confidentiality are essential</li><li>Language: English fluent (Required)</li></ul>How to Apply: Send your resume and cover letter to recruitment@ambrosiapharma.com with the subject line &quot;Executive Secretary&quot;.Deadline for applications: 31st March 2026Job Type: Full-timeExperience:<ul><li>relevant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary to Management (Fresh - 1 year)

Creative HR Solutions (Pvt.) Ltd.

Qualification: Minimum BachelorsExperience: Atleast 08-10 Years of Relevant Experience.Skill Set:<ul><li>Good Communication Skills.</li><li>Exceptionally Good Verbal &amp; Written English.</li><li>Proficient in MS-Office Applications.</li></ul>Job Description:<ul><li>Can Manage &amp; Organize CEO's Calendar.</li><li>Can make Hotel arrangements, Travel bookings, Visa processing etc.</li><li>Can take minutes during the meetings.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs90,000.00 per monthApplication Question(s):<ul><li>What is your current salary &amp; benefits?</li><li>What is your expected Salary?</li><li>What is the notice period from the current employment?</li></ul>Experience:<ul><li>Relevant: 8 years (Required)</li></ul>Work Location: In person

Executive Secretary (Female)

Explore 403+ Executive secretary in Karachi this April. Find roles across top companies and apply now to boost your career.

403 executive secretary jobs In Karachi

Executive Secretary

Executive Secretary

Executive Secretary to CEO

Executive Secretary – General Trading

Executive Secretary/Assistant – Property

Executive Secretary to Management (Fresh - 1 year)

Executive Secretary (Female)