seo executive

administrative coordinator Jobs in Karachi

administrative coordinator

executive assistant

it executive

personal assistant/administrative officer Jobs in Karachi

personal assistant/administrative officer

executive secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm based in Karachi, providing top-tier talent acquisition and workforce management solutions across various industries. We are currently seeking a proactive and well-organized Executive Secretary &ndash; Recruitment to provide administrative and operational support to the senior management and recruitment teams.The ideal candidate will have 3&ndash;5 years of relevant experience in executive assistance or recruitment coordination, with excellent organizational, communication, and multitasking skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Coordinate meetings, interviews, travel schedules, and client appointments efficiently.</li><li>Manage internal and external communication, including emails, phone calls, and correspondence.</li><li>Maintain and organize confidential records, reports, and recruitment documentation.</li><li>Assist in preparing proposals, presentations, and reports related to recruitment and client projects.</li><li>Support recruitment activities by coordinating interviews, maintaining candidate databases, and tracking hiring progress.</li><li>Handle office management tasks, ensuring smooth day-to-day operations.</li><li>Liaise with clients and candidates to ensure timely follow-ups and excellent service delivery.</li><li>Perform other administrative duties as assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking abilities with keen attention to detail.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with recruitment platforms or ATS (preferred).</li><li>Professional demeanor, discretion, and ability to handle confidential information.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>recruitment agency: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Novaplast Custom Molders

Novaplast Custom Molders is a leading auto parts manufacturing company, committed to delivering quality products through innovation and efficiency. We are looking for an experienced and organized Marketing &amp; Executive Secretary to provide high-level administrative and coordination support to the CEO and management team. The ideal candidate will assist in executing marketing campaigns, preparing promotional materials, and maintaining customer communication to enhance our market presence.Responsibilities:<ul><li>Foster positive relationships with internal teams and external contacts.</li><li>Develop and implement comprehensive marketing strategies to achieve business goals.</li><li>Manage and execute multi-channel marketing campaigns, including digital, social media, email, and traditional marketing.</li><li>Conduct market research and analysis to identify trends, opportunities, and competitive landscape.</li><li>Call clients and customers on a regular basis to introduce the company profile, share product details, and develop new business opportunities.</li><li>Build and maintain relationships with external partners, vendors, and media contacts.</li><li>Manage marketing budgets and ensure efficient allocation of resources.</li><li>Build business relationships with current and potential clients.</li><li>Present the product or service in a structured, professional way.</li><li>Call to arrange meetings with potential customers to prospect for business.</li><li>Create reports on marketing performance.</li><li>Compose and post content on the company&rsquo;s website and social media accounts.</li><li>Act as a resource and support function for the day-to-day requirements of the CEO.</li><li>Complete a broad variety of administrative tasks for the CEO including but not limited to; managing an extremely active calendar of appointments, composing and preparing correspondence, arranging complex and detailed travel plans and itineraries, and compiling documents for travel-related meetings.</li><li>Ability to draft acknowledgment letters, personal correspondence, and other tasks.</li><li>Maintain filing and information systems (both paper and electronic); ensure confidentiality of sensitive information.</li><li>Liaise between the executive&rsquo;s office and other departments, stakeholders and external contacts.</li></ul>Skills Required:<ul><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office; familiarity with Canva, Photoshop, or digital marketing tools is a plus.</li><li>Creative mindset, attention to detail, and ability to multitask effectively.</li><li>High level of accuracy, attention to detail, and confidentiality.</li></ul>Qualification:<ul><li>Bachelor&rsquo;s degree or equivalent combination of education</li></ul>Experience:<ul><li>1&ndash;3 years of experience in a marketing &amp; administrative role (manufacturing background preferred).</li></ul>Gender: FemaleLocation: North Nazimabad, Block B, KarachiEmail: Also send your resume on jobs@novaplast.pkJob Type: Full-timeWork Location: In person

Marketing & Executive Secretary (Female)

Horizon Tech

We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.Must Haves<ul><li>Proven experience working as an EA/PA for US-based companies.</li><li>Prior exposure to insurance comparison-related work.</li><li>Strong background in trade show bookings/coordination.</li><li>Experience managing office vehicle mileage and maintenance.</li><li>Ability to handle tasks for multiple businesses simultaneously.</li><li>Excellent written and verbal English (flawless communication required).</li><li>Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, confidentiality, and discretion.</li></ul>Preferred Skills<ul><li>Familiarity with US insurance policies and documentation.</li><li>Experience coordinating with international vendors.</li><li>Prior experience in a similar multi-business support role.</li></ul>Responsibilities<ul><li>Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.</li><li>Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.</li><li>Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.</li><li>Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.</li><li>Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.</li><li>Documentation &amp; Records: Maintain accurate digital files, contracts, and records.</li><li>Vendor &amp; Client Coordination: Communicate with internal and external stakeholders professionally and promptly.</li><li>Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.</li></ul>Other Details<ul><li>Job Location: Off Shahrah-e-Faisal, PECHS, Karach</li><li>Job Timings: Onsite, evening night shift following US EST.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working on an onsite evening night shift role?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li> working as an EA/PA for US-based companies.: 3 years (Required)</li><li>trade show bookings/coordination.: 3 years (Required)</li><li>managing office vehicle mileage and maintenance.: 3 years (Required)</li><li>(MS Office, Google Suite, project management tools, CRM: 3 years (Required)</li><li>US insurance policies and documentation.: 3 years (Required)</li><li>similar multi-business support role.: 3 years (Required)</li><li>Manage trade show bookings and logistics: 3 years (Required)</li><li>Support admin tasks for 34+ businesses: 3 years (Required)</li><li>executive scheduling and travel: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>What will be your expected salary? (Required)</li></ul>Location:<ul><li>Karachi Shahra-E-Faisal (Required)</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Rani & Company (Private) Limited

Job Title: Personal Secretary to CEOLocation: North Nazimabad, Karachi Type: Full-Time, Flexible HoursAbout the Role: We are seeking a highly dedicated and versatile Personal Secretary to support our CEO in both professional and personal matters. This is an exciting opportunity for a proactive individual who thrives in a dynamic, fast-paced environment. As the Personal Secretary, you will play a pivotal role in ensuring the CEO's day-to-day activities run smoothly, from business tasks to personal needs, making a direct impact on their productivity and well-being.Key Responsibilities:<ul><li>Provide comprehensive administrative and secretarial support, including scheduling, managing emails, handling correspondence, and organizing meetings.</li><li>Coordinate personal and business travel arrangements, including booking flights, accommodations, and ground transportation.</li><li>Assist with personal tasks such as meal planning, organizing personal events, and managing the CEO&rsquo;s calendar.</li><li>Manage the CEO&rsquo;s communications, both professional and personal, ensuring all matters are addressed in a timely manner.</li><li>Act as a liaison between the CEO and other staff, clients, and external parties, maintaining a high level of professionalism.</li><li>Be available for last-minute tasks, travel arrangements, or personal assistance whenever required.</li><li>Collaborate with the CEO on brainstorming sessions, providing input and support as needed.</li></ul>Ideal Candidate:<ul><li>Highly organized and detail-oriented, with the ability to manage multiple tasks at once.</li><li>Flexible with working hours and willing to be on-call for urgent requests or changes in schedule.</li><li>Comfortable with frequent travel and able to accompany the CEO on domestic and international trips.</li><li>Strong communication skills, both written and verbal, with a keen ability to manage sensitive information discreetly.</li><li>Proactive and adaptable, with a positive attitude towards new challenges.</li><li>Previous experience as a personal assistant, secretary, or in a similar role is preferred but not required.</li></ul>Why Join Us:<ul><li>A unique opportunity to work closely with the CEO and be an integral part of the company&rsquo;s operations.</li><li>Flexible work hours with the chance to travel and experience new places.</li><li>A fast-paced, ever-changing environment where no two days are the same.</li></ul>If you are someone who enjoys variety, is comfortable with flexibility, and is ready to support a CEO in all aspects of their life and work, we encourage you to apply. We are looking for someone who is ready to step into a role that offers challenges and rewards, all while helping to streamline the CEO's busy life.How to Apply: Please send your resume along with a cover letter detailing why you're the perfect fit for this role.We look forward to hearing from you!Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthApplication Question(s):<ul><li>This role requires you to handle multiple tasks at once and shift between personal and professional duties. How do you prioritize and stay organized in such a fast-paced, dynamic environment?</li><li>Can you describe a time when you had to adjust quickly to a sudden change in schedule or unexpected task? How did you manage it?</li><li>Are you comfortable working in an environment where the hours may fluctuate, and tasks may vary from day to day?</li></ul>Work Location: In person

Personal Secretary

Zue Pvt Ltd

Location: Main Shahra-e-Faisal, Karachi Shift Timings: 06:00 PM to 03:00 AM PKT Working Days: Monday to Friday Employment Type: Full Time and OnsiteKey Responsibilities<ul><li>Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups.</li><li>Organize, track, and prioritize incoming requests, ensuring deadlines are consistently met.</li><li>Prepare agendas, document meeting minutes, and follow up on action items.</li><li>Maintain confidentiality and handle sensitive information with discretion, particularly in legal and contractual matters.</li><li>Assist in planning and coordinating events, meetings, and conferences.</li><li>Support executives with day-to-day operational tasks to ensure efficiency.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li></ul>Requirements<ul><li>Prior working experience in similar roles.</li><li>Flexible working in night shifts/US hours (EST).</li><li>Strong drafting, reviewing, and document management skills, especially for legal and compliance-related documents.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>High level of professionalism, discretion, and attention to detail.</li></ul>Benefits:<ul><li>OPD and IPD Health facility for self, dependents, and parents</li><li>Life Insurance Coverage for self</li><li>Fuel Card for Male Employees</li><li>Free Pick &amp; Drop for Female Employees</li><li>In-House Gym Facility</li><li>Paid Leaves &amp; US Holidays</li><li>Referral Bonus</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>Are you comfortable working on-site from 6 pm to 3 am PST (Night Shift)?</li><li>If selected, can you join us immediately?</li><li>Residential Area? </li></ul>Work Location: In person

Explore 322+ Executive secretary in Karachi this October. Find roles across top companies and apply now to boost your career.

322 executive secretary jobs IN Karachi

Executive Secretary

Executive Secretary – Recruitment

Marketing & Executive Secretary (Female)

Executive Assistant / Personal Assistant

Executive Assistant

Personal Secretary

Executive Assistant