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executive secretary

Dollar Industries Pvt. Ltd

Executive SecretaryDollar Industries (Pvt.) Ltd. invites applications from proactive, organized, and tech-savvy professionals who are fluent in IT tools, precise with words, and confident working across multiple disciplines from executive coordination to travel, lodging, and legal support to provide high-level support to the Director.Job Role:&middot; Manage schedules, meetings, reminders, and follow-ups efficiently&middot; Coordinate travel, boarding, and lodging arrangements&middot; Assist with administrative and legal tasks&middot; Deliver seamless executive support across departments&middot; Maintain absolute confidentiality and reliabilityQualification, Skills &amp; Experience:&middot; Graduate with relevant executive secretarial experience&middot; Strong IT skills and professional writing ability&middot; Highly organized, proactive, and detail-oriented&middot; Confident communicator, capable of managing multiple priorities&middot; Reliable, discreet, and professional in all responsibilitiesHow to ApplyInterested candidates may send their updated CV, clearly mentioning the position applied for in the subject line, to: jobs@dollar-stationery.comJob Type: Full-timeWork Location: In person

Executive Secretary

SMB SERVICES (Hiring For Client)

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.Position: Personal Secretary Company: Humara Ghar (Pvt.) Ltd. Employment Type: Full-Time | Onsite Working Hours: 9:00 AM &ndash; 6:00 PM Location: SMCHS, Block B, KarachiKey Responsibilities&middot; Manage and maintain executive calendars, appointments, and schedules.&middot; Coordinate domestic and international travel arrangements, including itineraries and accommodations.&middot; Prepare, draft, and edit correspondence, reports, presentations, and official documents.&middot; Handle sensitive and confidential information with the highest level of professionalism and discretion.&middot; Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.&middot; Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.&middot; Act as a liaison between the executive, internal departments, and external stakeholders.&middot; Organize and maintain efficient physical and digital filing systems.&middot; Track action items, follow up on assigned tasks, and ensure timely completion.&middot; Assist in planning and coordinating executive-level meetings, events, and engagements.&middot; Perform additional administrative and secretarial duties as assigned by management.Qualifications &amp; Experience&middot; Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).&middot; Experience: Minimum 3&ndash;5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.Skills &amp; Competencies&middot; Excellent verbal and written communication skills.&middot; Strong organizational, planning, and time-management abilities.&middot; High level of discretion and integrity in handling confidential matters.&middot; Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Detail-oriented with strong problem-solving skills.&middot; Ability to multitask, prioritize work, and meet deadlines under pressure.&middot; Professional demeanor with strong interpersonal skills.Job Type: Full-timeWork Location: In person

Personal Secretary

DigiTechIO

Job Description:We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an CEO Assistant. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Job Type: Full-timeWork Location: In person

CEO Assistant

WPP Media

<div>About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP's global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It's what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media's shared core values:
<ul>
<li> Be Extraordinary by Leading Collectively to Inspire transformational Creativity.</li>
<li> Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.</li>
<li> Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.</li>
</ul>
Role Summary &amp; Impact:

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO's schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

Reporting of the Role

This role reports to the CEO, WPP Media PK

What your day job looks like at WPP Media:

1. Executive Support &amp; Calendar Management
<ul>
<li>Maintain and proactively manage the CEO's complex calendar, including meetings, appointments, and travel arrangements.</li>
<li>Prioritize engagements and optimize CEO's time to align with business priorities.</li>
<li>Prepare briefing materials, agendas, and background documents for all meetings.</li>
</ul>
2. Communication &amp; Correspondence
<ul>
<li>Screen, prioritize, and respond to CEO's email and communications on their behalf when appropriate.</li>
<li>Draft letters, emails, reports, and presentations with accuracy and professionalism.</li>
<li>Facilitate clear and timely communication between CEO and stakeholders.</li>
</ul>
3. Meeting Coordination &amp; Follow-Up
<ul>
<li>Organize executive meetings, including logistics, materials, and minutes.</li>
<li>Ensure action items are tracked and followed up with relevant teams.</li>
<li>Attend internal/external meetings to capture key decisions and deliverables.</li>
</ul>
4. Travel &amp; Logistics
<ul>
<li>Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.</li>
<li>Prepare detailed travel briefs, expense claims, and itineraries.</li>
</ul>
5. Confidentiality &amp; Information Management
<ul>
<li>Handle sensitive information with discretion and strict confidentiality.</li>
<li>Maintain organized records for legal, strategic, and operational documentation.</li>
</ul>
6. Representation &amp; Stakeholder Engagement
<ul>
<li>Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.</li>
<li>Represent the CEO's office professionally and appropriately in all interactions.</li>
</ul>
7. Special Projects &amp; Initiatives
<ul>
<li>Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.</li>
<li>Facilitate coordination with functional heads and project stakeholders.</li>
</ul>
What you'll bring:
<ul>
<li>Exceptional verbal and written communication skills.</li>
<li>Superior organizational and time-management abilities.</li>
<li>Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.</li>
<li>Strong interpersonal skills with the ability to interface across all levels of staff and external partners.</li>
<li>Strategic thinking with high emotional intelligence and discretion.</li>
<li>Ability to anticipate needs, solve problems independently, and work under pressure.</li>
</ul>
Qualifications &amp; Skills

Education
<ul>
<li>Bachelor's degree in business administration, communications, or related field (Master's preferred but not required).</li>
</ul>
Experience
<ul>
<li>3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.</li>
</ul>
Life at WPP Media &amp; Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 
 
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.<div> 

Please read our Privacy Notice for more information on how we process the information you provide.</div></div>

CEO Secretary

Gerry's Travel Agency

We're Hiring! Executive - M.I.C.EAre you passionate about event planning, corporate travel, and bringing large-scale meetings, incentives, conferences, and exhibitions (M.I.C.E) to life?We are looking for a M.I.C.E Executive to join our team and play a key role in executing corporate events and travel experiences seamlessly.What You&rsquo;ll Do:Plan &amp; execute M.I.C.E events from start to finishCoordinate with corporate clients, vendors, and service providersManage event logistics, including venue selection, transportation &amp; cateringHandle travel &amp; accommodation arrangements for corporate groupsNegotiate contracts with hotels, venues &amp; suppliersEnsure cost control &amp; financial reporting for all eventsDrive business development &amp; contribute to sales growthWhat We&rsquo;re Looking For:Bachelor's degree in Hospitality, Event Management, Business, or a related field4+ years of experience in event planning, corporate travel, or M.I.C.E managementStrong negotiation &amp; communication skillsAbility to multitask, work under pressure &amp; meet tight deadlinesProficiency in MS Office &amp; event management softwareWillingness to travel &amp; work flexible hoursWhy Join Us?Work on high-profile corporate events &amp; travel projectsOpportunity to grow in a dynamic &amp; fast-paced environmentCompetitive salary &amp; career growth prospectsApply now! Send your resume to humanresources@gerrys.com.pk with the subject line &ldquo;Senior Executive - M.I.C.E&rdquo;Last Date to Apply: 31 Dec 2025#Hiring #EventManagement #MICE #CorporateEvents #CareerOpportunity #Travel #TourJob Type: Full-timeWork Location: In person

Mice Executive

TutorXvalley

COMPANY NAME: MAZEDAAR FOODSWe are seeking a highly organized and proactive Personal SECRETARY to CEO to provide comprehensive administrative and operational support to senior management. The role requires strong online research capabilities, particularly the ability to independently search for, analyze, and compare products using Google, identify suitable suppliers and manufacturers, and prepare concise comparison summaries.The ideal candidate should have prior experience as a Personal or Administrative Assistant, excellent communication skills, proficiency in MS Office, strong time-management and organizational abilities, and the capacity to handle confidential information with professionalism and discretion.FEMALE ONLY TRAVELLING REQUIRED WITHIN &amp; OUTSIDE KARACHI STRONG BOLD &amp; INDEPENDENT WOMENPLEASE SHARE US YOUR RESUME ON 0317-0502489Job Type: Full-timePay: Up to Rs50,000.00 per monthWork Location: In person

PERSONAL SECRETARY TO CEO (FEMALE ONLY)

Human Capital HR Solutions

Assistant Manager LegalIndustry: Steel Manufacturing Sector: Manufacturing / Industrial Location: Head Office, Karachi (near PIDC) Reporting Line: Company Secretary / Head of LegalJob PurposeThe Assistant Manager Legal will support the organization&rsquo;s legal and compliance functions by handling corporate legal matters, contracts, regulatory compliance, and coordination with internal departments and external legal counsel, ensuring compliance with applicable laws and company policies.Key Responsibilities<ul><li>Draft, review, and vet contracts, agreements, MOUs, NDAs, and other legal documents</li><li>Handle internal legal matters and coordinate with external legal counsel regarding court cases, legal notices, and disputes</li><li>Support corporate secretarial activities including board matters, resolutions, and statutory filings</li><li>Ensure compliance with SECP regulations, corporate laws, labor laws, and other applicable legal requirements</li><li>Maintain legal records, documentation, and official correspondence</li><li>Advise management on legal risks, compliance issues, and regulatory matters</li><li>Assist in drafting, reviewing, and implementing company policies from a legal perspective</li><li>Liaise with government authorities, regulators, and external stakeholders when required</li></ul>Qualification &amp; Experience<ul><li>LLB from a recognized university</li><li>3 to 5 years of relevant legal experience (experience in manufacturing or steel industry preferred)</li><li>Strong knowledge of corporate, commercial, and labor laws</li><li>Hands-on experience in legal drafting and corporate secretarial matters</li></ul>Required Skills &amp; Competencies<ul><li>Strong legal drafting and written/verbal communication skills</li><li>Excellent analytical and problem-solving abilities</li><li>Ability to manage multiple legal matters independently</li><li>High level of integrity and confidentiality</li><li>Proficiency in MS Office</li></ul>How to ApplyInterested candidates may send their updated CV to: careers1.hc@gmail.com CC: careers@humancapitalintl.comEmail Subject: Assistant Manager Legal &ndash; KarachiFollow us for future job opportunities: Instagram: https://www.instagram.com/humancapitalhrsolutions/ LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/ Facebook: https://www.facebook.com/humancapitalhrsolution/Job Type: Full-timeWork Location: In person

Assistant Manager Legal

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