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executive secretary

Emirates Talent Solution

Position Title: Executive Assistant / Secretary Location: Karachi, Pakistan Employment Type: Full-TimeJob OverviewEmirates Talent Solution is hiring a professional and detail-oriented Executive Assistant / Secretary. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Coordinate executive calendars, meetings, and daily schedules.</li><li>Prepare, edit, and format presentations, reports, and official documents.</li><li>Maintain structured and confidential filing systems for senior management records.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between management and internal/external stakeholders..</li><li>Facilitate smooth communication across departments and teams.</li></ul>Meeting &amp; Event Management<ul><li>Plan and organize meetings</li><li>Develop meeting agendas, take minutes, and track action items.</li></ul>Confidentiality &amp; Professional Ethics<ul><li>Manage sensitive information with strict confidentiality and professionalism.</li><li>Ensure secure handling and storage of important documentation.</li></ul>Office &amp; HR Assistance<ul><li>Oversee routine office administration.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree</li><li>Atleast 4-5 years of relevant experience in executive secretary role.</li><li>Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong command over English</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of discretion, accuracy, and attention to detail.</li><li>Previous exposure to the signage or outdoor advertising industry will be considered a plus.</li></ul>Job Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

Job Summary:We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.Key Responsibilities:<ul><li>Provide executive-level secretarial support to the management and medical leadership.</li><li>Maintain and manage confidential medical and administrative records, reports, and correspondence.</li><li>Prepare official letters, clinical reports, presentations, and departmental documentation.</li><li>Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.</li><li>Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.</li><li>Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.</li><li>Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.</li><li>Manage scheduling and coordination for consultants and departmental meetings.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.</li><li>Sound knowledge of medical terminologies, diseases, and clinical documentation.</li><li>Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.</li><li>Ability to handle sensitive and confidential information with professionalism.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

92 Real Estate

Role Overview: Gerry&rsquo;s Group is seeking a highly organized, proactive, and dependable Executive Assistant to support the CEO. This role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, service-driven environment. The ideal candidate will act as a key point of contact, ensuring seamless communication, efficient scheduling, and effective execution of day-to-day operations.Key Responsibilities:1. Executive Support &amp; Calendar Management<ul><li>Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, appointments, and commitments.</li><li>Prioritize and coordinate engagements in line with business and operational priorities.</li><li>Prepare meeting agendas, briefs, and relevant documentation in advance.</li></ul>2. Communication &amp; Coordination<ul><li>Manage incoming correspondence, including emails and calls, and respond on behalf of the CEO when required.</li><li>Draft professional emails, letters, reports, and internal communications.</li><li>Coordinate with internal departments and external stakeholders to ensure timely information flow.</li></ul>3. Meeting Management &amp; Follow-Ups<ul><li>Arrange and coordinate meetings, including logistics, documentation, and minute-taking.</li><li>Track action points and ensure timely follow-ups with concerned teams.</li><li>Support in aligning cross-functional teams on key deliverables.</li></ul>4. Travel &amp; Administrative Logistics<ul><li>Plan and coordinate local and international travel, including visa processing, accommodation, and transportation.</li><li>Prepare detailed travel itineraries and manage expense documentation.</li></ul>5. Confidentiality &amp; Documentation<ul><li>Handle sensitive and confidential information with a high level of discretion.</li><li>Maintain organized records of important business documents, reports, and correspondence.</li></ul>6. Stakeholder Management<ul><li>Act as a liaison between the CEO and internal departments, senior management, clients, and partners.</li><li>Ensure professional representation of the CEO&rsquo;s office in all interactions.</li></ul>7. Operational &amp; Special Projects Support<ul><li>Assist in execution of special assignments, projects, and business initiatives.</li><li>Coordinate with various departments to ensure timely completion of tasks and projects.</li><li>Provide administrative and operational support for ongoing business activities.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li></ul>Experience:<ul><li>1-2 years of experience in executive support or administrative roles, preferably in a corporate or service-oriented organization.</li></ul>Skill Set:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage tight deadlines.</li><li>Strong coordination and stakeholder management skills.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timeWork Location: In person

HR Ways

Hiring Executive Assistant - Remote Pakistan (BPO) ﻿ ﻿About the Client: ﻿Top leading BPO firm providing innovative solutions globally. ﻿ ﻿About the Job; ﻿﻿﻿The Executive Assistant serves as the right hand to the executive leadership, enabling focus on high-impact priorities by managing time, communication, and execution workflows. This role ensures strategic alignment and operational efficiency through proactive coordination, information management, and seamless execution of executive tasks. The position requires a high level of discretion, initiative, and organizational intelligence to anticipate needs, remove bottlenecks, and maintain momentum across all executive and business priorities.Key Responsibilities: - ﻿Manage the executive's calendar with strategic prioritization, conflict resolution, and energy optimization to ensure focus on high-impact activities.- Filter and manage all incoming communications, summarizing key points and escalating only critical matters that require executive attention.- Execute end-to-end meeting workflows, including preparation, documentation, follow-ups, and tracking of outcomes to ensure accountability and progress.- Develop and maintain structured systems that promote operational clarity, consistency, and efficiency across all business units.- Track strategic initiatives through live dashboards, ensuring momentum on priorities and timely completion of deliverables.- Monitor deadlines, send proactive reminders, and escalate delays to maintain accountability across teams.- Prepare concise and data-driven decision materials that support efficient and informed executive decision-making.- Align all activities and initiatives with broader organizational priorities, filtering out low-value or non-strategic tasks.- Draft, edit, and refine communications that reflect the executive's voice and intent with professionalism and clarity.- Liaise across internal and external stakeholders while preserving message integrity and executive context.- Respond to correspondence and requests with sound judgment, tailoring tone and content to fit the audience and situation.- Synthesize complex information into clear, actionable summaries that highlight key decisions and implications.- Coordinate selective personal logistics such as travel, appointments, and commitments with absolute confidentiality and precision.- Maintain a seamless integration of business and personal schedules while protecting executive time and maintaining professional boundariesOther Details: ﻿Experience: Minimum 7 years of experience supporting senior executives with a proven track record of enhancing executive productivity by 25% or more through systems, prioritization, and operational excellence.- Ability to work independently with minimal supervision, maintaining high standards of quality and confidentiality.Education: MBA or equivalent business education from a recognized institution.Skills: Hands-on experience with workflow automation or productivity systems (e.g., Notion, ClickUp, Asana, Airtable).﻿Certification: MOS or CEA ﻿Working days: Mon - Fri (5pm - 3am) ﻿Location: Karachi - HybridJob Type: Full-timeWork Location: In person

Executive Secretary| Evening Shift

perfect Craft Pvt. Ltd.

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks.The ideal candidate will have an excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and executive support directly to the CEO.</li><li>Prepare reports, financial summaries, and documentation as required.</li><li>Manage calendars, schedule meetings, and organize travel arrangements.</li><li>Assist with data analysis, budgeting, and basic financial tasks.</li><li>Draft emails, presentations, and official documents with accuracy.</li><li>Coordinate with internal departments on behalf of the CEO.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Handle daily office operations and ensure smooth workflow.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Secretary , or similar role.</li><li>Excellent written and spoken English </li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work independently and handle multiple tasks.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>If you are reliable, motivated, and capable of supporting executive operations efficiently.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Executive Assistant to the CEO

Kifayat Publishers

ROLE OVERVIEWThe Personal Assistant (PA) will provide high-level administrative and organizational support to the Director of Kifayat Publishers. This role requires exceptional discretion, strong communication skills, and the ability to manage a busy executive schedule while handling sensitive business information with professionalism.KEY RESPONSIBILITIES<ul><li>Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.</li><li>Screen and manage incoming calls, emails, and correspondence on behalf of the Director.</li><li>Prepare and proofread letters, memos, presentations, reports, and executive communications.</li><li>Maintain organized filing systems (physical and digital) for executive documents and contracts.</li><li>Coordinate with department heads and external stakeholders on behalf of the Director.</li><li>Take minutes of meetings and follow up on action items assigned by the Director.</li><li>Handle confidential business matters with complete discretion and professionalism.</li><li>Assist in preparing for board meetings, senior management reviews, and stakeholder presentations.</li><li>Manage petty cash, expense claims, and reimbursements for the executive office.</li><li>Handle ad-hoc tasks and personal administrative requests from the Director as required.</li></ul>REQUIREMENTS<ul><li>Bachelor's degree in Mass Communication, English, or equivalent.</li><li>Minimum 3 years of experience as a Personal Assistant, Executive Secretary, or Administrative Assistant.</li><li>Prior experience supporting C-suite executives in a corporate or publishing environment is preferred.</li><li>Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Graphic design software</li><li>Strong verbal and written communication skills in both English and Urdu.</li></ul>KEY SKILLS<ul><li>Exceptional organizational and time-management skills.</li><li>High level of discretion and ability to handle confidential information.</li><li>Professional demeanour, polished communication, and presentation.</li><li>Proactive problem-solving and ability to anticipate needs.</li><li>Ability to multitask and prioritize in a fast-paced executive environment.</li><li>Drafting and proofreading proficiency in English.</li></ul>Work Location: In person

Assistant to Director

WPP Media

<div>
 
 
 About WPP Media
 
 
 
 
 WPP is the trusted growth partner for the world&rsquo;s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships &ndash; all united by our pioneering agentic marketing platform, WPP Open &ndash; we help clients navigate change, capture opportunity, and deliver transformational growth.
 
 
 WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.
 
 
 For more information, visit wppmedia.com.
 
 
 
 
 About WPP Media
 
 
 
 
 WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.
 
 
 WPP Media is WPP&rsquo;s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com
 
 
 At WPP Media, we believe in the power of our culture and our people. It&rsquo;s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media&rsquo;s shared core values:
 
 
 <ul>
 <li>
 Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
 </li>
 <li>
 Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
 </li>
 <li>
 Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.
 
 
 </li>
 </ul>
 
 
 Role Summary &amp; Impact:
 
 
 
 
 The Executive Secretary to the CEO provides
 
 high-level administrative, strategic, and operational support
 
 to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO&rsquo;s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.
 
 
 
 Reporting of the Role
 
 
 
 This role reports to the CEO, WPP Media PK
 
 
 
 
 What Your Day Job Looks Like At WPP Media:
 
 
 
 
 <ul>
 <li>
 Executive Support &amp; Calendar Management
 </li>
 <li>
 Maintain and proactively manage the CEO&rsquo;s complex calendar, including meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prioritize engagements and optimize CEO&rsquo;s time to align with business priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background documents for all meetings.
 </li>
 <li>
 Communication &amp; Correspondence
 </li>
 <li>
 Screen, prioritize, and respond to CEO&rsquo;s email and communications on their behalf when appropriate.
 </li>
 <li>
 Draft letters, emails, reports, and presentations with accuracy and professionalism.
 </li>
 <li>
 Facilitate clear and timely communication between CEO and stakeholders.
 </li>
 <li>
 Meeting Coordination &amp; Follow-Up
 </li>
 <li>
 Organize executive meetings, including logistics, materials, and minutes.
 </li>
 <li>
 Ensure action items are tracked and followed up with relevant teams.
 </li>
 <li>
 Attend internal/external meetings to capture key decisions and deliverables.
 </li>
 <li>
 Travel &amp; Logistics
 </li>
 <li>
 Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
 </li>
 <li>
 Prepare detailed travel briefs, expense claims, and itineraries.
 </li>
 <li>
 Confidentiality &amp; Information Management
 </li>
 <li>
 Handle sensitive information with discretion and strict confidentiality.
 </li>
 <li>
 Maintain organized records for legal, strategic, and operational documentation.
 </li>
 <li>
 Representation &amp; Stakeholder Engagement
 </li>
 <li>
 Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
 </li>
 <li>
 Represent the CEO&rsquo;s office professionally and appropriately in all interactions.
 </li>
 <li>
 Special Projects &amp; Initiatives
 </li>
 <li>
 Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
 </li>
 <li>
 Facilitate coordination with functional heads and project stakeholders.
 
 
 </li>
 </ul>
 
 
 What You&rsquo;ll Bring:
 
 
 
 
 <ul>
 <li>
 Exceptional verbal and written communication skills.
 </li>
 <li>
 Superior organizational and time-management abilities.
 </li>
 <li>
 Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
 </li>
 <li>
 Strategic thinking with high emotional intelligence and discretion.
 </li>
 <li>
 Ability to anticipate needs, solve problems independently, and work under pressure.
 
 
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, communications, or related field (Master&rsquo;s preferred but not required).
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.
 
 
 </li>
 </ul>
 
 
 Life At WPP Media &amp; Benefits
 
 
 
 
 Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we&rsquo;re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
 
 
 WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 
 About Pakistan
 
 
 
 
 WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.
 
 
 Please read our Privacy Notice for more information on how we process the information you provide.
</div>

CEO Secretary

Explore 315+ Executive secretary in Karachi this May. Find roles across top companies and apply now to boost your career.

315 executive secretary jobs In Karachi

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary| Evening Shift

Executive Assistant to the CEO

Assistant to Director

CEO Secretary