business development manager Jobs in Dubai

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assistant manager business intelligence

Confidential Careers

<div>
 
 The Assistant Manager-Business Intelligence will play a critical role in shaping data-driven strategic decision-making. The role goes beyond traditional reporting and trade analytics, focusing on holistic market intelligence, external environment assessment, strategic insights, and multi-business unit analysis.
 
 
 
 
 
 This position will act as a strategic thought partner to Commercial, Strategy, and Business Unit leadership by translating complex data, market signals, and competitive dynamics into actionable insights, strategic narratives, and executive-level business decks. The role will support long-term growth by identifying market opportunities, emerging threats, structural shifts.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Strategic Business Intelligence &amp; Portfolio Analysis
 
 
 <ul>
 <li>
 Develop an integrated business intelligence framework.
 </li>
 <li>
 Conduct strategic analysis to identify cross-BU trends, interdependencies, and growth levers at a regional level.
 </li>
 <li>
 Support leadership with forward-looking insights rather than backward-looking reporting.
 </li>
 </ul>
 
 
 
 
 
 2. Trade &amp; Market Intelligence Development
 
 
 <ul>
 <li>
 Build and maintain advanced trade intelligence dashboards, analytical models, and reporting tools.
 </li>
 <li>
 Regularly assess trade flows across Jebel Ali, Jeddah, Tartous, and other GCC/Levant assets to identify structural shifts, emerging corridors, key commodities, and major shippers.
 </li>
 <li>
 Interpret trade data within broader macroeconomic and geopolitical contexts.
 </li>
 </ul>
 
 
 
 
 
 3. External Environment, Risks &amp; Opportunities
 
 
 <ul>
 <li>
 Monitor and analyze external threats and opportunities, including geopolitical developments, regulatory changes, competitive capacity additions, shipping alliances, and supply chain reconfigurations.
 </li>
 <li>
 Identify volume, revenue, and strategic risks across O&amp;D trades and propose mitigation or capture strategies.
 </li>
 <li>
 Provide early-warning insights to support proactive decision-making.
 </li>
 </ul>
 
 
 
 
 
 4. Market, Economic &amp; Industry Research
 
 
 <ul>
 <li>
 Track and analyze global, regional, and local economic indicators impacting trade, ports, and logistics performance.
 </li>
 <li>
 Produce concise market updates and strategic briefs on key industries, trade lanes, and growth markets.
 </li>
 </ul>
 
 
 
 
 
 5. Commodity, Vertical &amp; Growth Strategy Support
 
 
 <ul>
 <li>
 Support the development of commodity- and vertical-specific strategies.
 </li>
 <li>
 Identify white-space opportunities for cargo growth, customer acquisition, and value-added logistics solutions across business units.
 </li>
 </ul>
 
 
 
 
 
 6. Competitive Benchmarking &amp; Strategic Positioning
 
 
 <ul>
 <li>
 Conduct competitor and peer benchmarking across regional and global ports and logistics players.
 </li>
 <li>
 Identify competitive gaps, structural advantages, and differentiation opportunities.
 </li>
 </ul>
 
 
 
 
 
 7. Business Case &amp; Strategic Deck Development
 
 
 <ul>
 <li>
 Support the development of strategic business cases, investment narratives, and value propositions.
 </li>
 <li>
 Create high-impact, leadership-ready presentations and strategy decks for senior management, boards, and key stakeholders.
 </li>
 <li>
 Translate data and analysis into clear strategic stories and recommendations.
 </li>
 </ul>
 
 
 
 
 
 8. Performance, Forecasting &amp; Scenario Analysis
 
 
 <ul>
 <li>
 Prepare periodic performance reports, variance analysis, and management dashboards.
 </li>
 <li>
 Support volume forecasting, budgeting, and scenario analysis.
 </li>
 <li>
 Develop sensitivity and scenario models to assess potential market outcomes.
 </li>
 </ul>
 
 
 
 
 
 9. Data Governance &amp; Reporting Excellence
 
 
 <ul>
 <li>
 Ensure accuracy, consistency, and integrity of trade and commercial data across systems.
 </li>
 <li>
 Work closely with IT and data teams to enhance data availability, automation, and reporting quality.
 </li>
 <li>
 Continuously improve BI tools, dashboards, and analytical methodologies.
 </li>
 </ul>
 
 
 
 
 
 10. Stakeholder Engagement &amp; Collaboration
 
 
 <ul>
 <li>
 Partner closely with Commercial, Strategy, Operations, Finance, and Business Unit teams.
 </li>
 <li>
 Act as a central intelligence node, aligning insights across functions and business units.
 </li>
 <li>
 Support senior leadership with timely insights and structured recommendations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Economics, Strategy, Supply Chain, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 4+ years of experience in business intelligence, strategy, market research, or commercial analytics
 </li>
 <li>
 Strong capability in strategic analysis, data storytelling, and executive-level presentations.
 </li>
 <li>
 Advanced proficiency in BI tools (Power BI, Tableau, etc.), Excel, and PowerPoint.
 </li>
 <li>
 Ability to work across multiple stakeholders and manage competing priorities in a fast-paced environment.
 </li>
 </ul>
</div>

Assistant Manager - Business Intelligence

Cregis

<div>
 
 
 Role Purpose
 
 
 
 As the Regional Marketing Assistant Manager for EMEA (Europe, Middle East, Africa) and the Americas, you will be the strategic architect of our brand&rsquo;s growth across these diverse regions. Your mission is to translate business development objectives into actionable, localized marketing plans&mdash;integrating PR, content, events, and partnerships to drive brand visibility, lead generation, and sales enablement. By deeply aligning with BD and Sales teams, you will ensure marketing execution directly supports revenue goals, while feeding frontline market intelligence back to HQ for global strategy refinement.
 
 
 
 
 
 
 What You Will Deliver
 
 
 <ul>
 <li>
 
 Business-Aligned Marketing Strategy
 
 : A localized marketing plan that aligns with BD priorities (e.g., market entry in LATAM, key account growth in EU) and adapts HQ strategies for regional relevance.
 </li>
 <li>
 
 Integrated Campaign Execution
 
 : End-to-end management of multi-channel campaigns (PR, events, digital, content) that generate measurable leads and pipeline.
 </li>
 <li>
 
 Localized Content &amp; Sales Enablement
 
 : Region-specific assets (case studies, event collateral, competitive battle cards) that accelerate sales conversations and customer acquisition.
 </li>
 <li>
 
 Market Expansion Playbook
 
 : A scalable framework for launching and growing presence in new markets across EMEA and the Americas.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Regional Marketing Strategy &amp; Planning
 
 </li>
 </ul>
 <ul>
 <li>
 Develop and execute the annual marketing plan for EMEA and the Americas, aligning with BD goals (e.g., market share growth in EU, new logo acquisition in LATAM).
 </li>
 <li>
 Conduct market analysis to identify growth opportunities, competitive threats, and resource allocation priorities across sub-regions.
 </li>
 </ul>
 <ul>
 <li>
 
 PR &amp; Media Relations
 
 </li>
 </ul>
 <ul>
 <li>
 Manage regional PR efforts&mdash;including media relations, press releases, and thought leadership&mdash;to build brand credibility and support campaign launches.
 </li>
 <li>
 Cultivate relationships with key media outlets and journalists, ensuring consistent, positive coverage that aligns with business objectives.
 </li>
 </ul>
 <ul>
 <li>
 
 Event Strategy &amp; Execution
 
 </li>
 </ul>
 <ul>
 <li>
 Plan and execute a mix of owned, partnered, and sponsored events (conferences, roadshows, roundtables) to generate leads and strengthen customer relationships.
 </li>
 <li>
 Manage end-to-end event logistics, from pre-event promotion to post-event follow-up, maximizing ROI and lead conversion.
 </li>
 </ul>
 <ul>
 <li>
 
 Localized Content Development
 
 </li>
 </ul>
 <ul>
 <li>
 Oversee the creation of region-specific content (blogs, whitepapers, case studies, social media) that addresses local market pain points and cultural nuances.
 </li>
 <li>
 Collaborate with HQ content teams to adapt global assets for regional relevance, ensuring messaging resonates with local audiences.
 </li>
 </ul>
 <ul>
 <li>
 
 Partnership &amp; Co-Marketing Management
 
 </li>
 </ul>
 <ul>
 <li>
 Identify and manage strategic partnerships with industry associations, event organizers, and complementary technology providers to expand reach and drive demand.
 </li>
 <li>
 Negotiate co-marketing agreements that deliver mutual value, prioritizing resource exchange and measurable outcomes over paid engagements.
 </li>
 </ul>
 <ul>
 <li>
 
 Sales Enablement &amp; Market Intelligence
 
 </li>
 </ul>
 <ul>
 <li>
 Work closely with BD/Sales to understand customer needs, competitive landscapes, and product feedback, translating insights into marketing strategies and assets.
 </li>
 <li>
 Develop and maintain a repository of sales-ready materials (presentations, battle cards, testimonials) and train BD teams on their effective use.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, Business, or a related field.
 </li>
 <li>
 3+ years of experience in B2B marketing, with at least 3 years covering EMEA and/or Americas markets.
 </li>
 <li>
 Proven track record of developing and executing integrated marketing plans that drive measurable business results.
 </li>
 <li>
 Ability to translate BD objectives into actionable marketing plans with clear KPIs and resource allocation.
 </li>
 <li>
 Strong project management skills, with experience managing complex, multi-channel campaigns across diverse regions.
 </li>
 <li>
 Languages: Fluent English, Arabic, Spanish (preferred).
 </li>
 </ul>
 
 
</div>

Regional Marketing Assistant Manager (EMEA & Americas)

TXM Solutions

<div>
 
 
 Position: Assistant Manager &ndash; Sales &amp; Marketing | Dubai
 
 
 
 
 
 
 Are you a results-driven professional with a passion for trading and global business development? We&rsquo;re looking for a dynamic
 
 Assistant Manager &ndash; Sales &amp; Marketing
 
 to join our team in Dubai!
 
 
 
 
 
 🌍
 
 Location:
 
 Dubai
 
 
 💼
 
 Experience:
 
 4+ years
 
 
 🗣
 
 Language:
 
 Fluent English (written &amp; spoken)
 
 
 
 
 
 🔍
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Experience in
 
 foundry or trading
 
 of
 
 Manganese Ore / Iron Ore / Ferro Alloys
 
 
 (preferred)
 
 </li>
 <li>
 Strong
 
 negotiation &amp; deal finalization skills
 
 </li>
 <li>
 Hands-on experience in
 
 both buying and selling
 
 , with
 
 P&amp;L responsibility
 
 </li>
 <li>
 Ability to build and manage
 
 global customer relationships
 
 </li>
 <li>
 Knowledge of
 
 Incoterms, LCs, Bank Guarantees, logistics, and trade operations
 
 </li>
 <li>
 Leadership mindset with the ability to
 
 drive and guide teams
 
 </li>
 </ul>
 
 
 
 
 📌
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Develop new customers globally and grow business in ores &amp; ferro alloys
 </li>
 <li>
 Manage existing customer requirements and ensure timely fulfillment
 </li>
 <li>
 Source and onboard new suppliers
 </li>
 <li>
 Oversee transactions end-to-end with logistics &amp; accounts teams
 </li>
 <li>
 Monitor receivables and ensure smooth financial closures
 </li>
 <li>
 Negotiate contracts and finalize deals independently
 </li>
 <li>
 Prepare MIS reports and contribute to business strategy
 </li>
 </ul>
 
 
 
 
 💰
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive salary including bonus
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 30 days paid leave annually
 </li>
 <li>
 Annual air ticket to home country
 </li>
 </ul>
 
 
 
 
 🌟
 
 Additional Details
 
 
 <ul>
 <li>
 Reporting to:
 
 Manager &ndash; Sales &amp; Marketing
 
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re ready to take ownership, drive profitability, and grow in fast-paced trading environment, we&rsquo;d love to hear from you!
 
 
 
 
 
 👉
 
 Apply now or share with someone who&rsquo;d be a great fit!
 
 
</div>

Assistant Manager Sales Marketing

NicheHR Global

<div>
 
 Category Manager &ndash; Oils &amp; Fats
 
 
 We're looking to hire a Category Manager for one of our client's in UAE.
 
 
 
 Job Purpose
 
 
 
 Support the development and execution of the marketing plan and strategy for the assigned category to help achieve business objectives, market share targets, and brand growth while ensuring effective coordination with internal teams and external partners.
 
 
 Responsibilities
 
 
 
 Strategic
 
 
 <ul>
 <li>
 Support identification of growth opportunities and contribute to category development and growth initiatives.
 </li>
 <li>
 Provide inputs to business expansion strategies through market insights and competitive analysis (private label business, new market/category entry).
 </li>
 <li>
 Assist in the preparation of the annual marketing plan and budget.
 </li>
 <li>
 Marketing reports including Nielsen, EPOS by collecting and analyzing sales data and tracking Marketing budgets.
 </li>
 </ul>
 
 
 Process/Operational
 
 
 <ul>
 <li>
 Assist in preparing the annual marketing plan and support the approval process as per corporate guidelines.
 </li>
 <li>
 Coordinate and support the execution of marketing activities within the approved budget.
 </li>
 <li>
 Monitor marketing spend and report variances, ensuring effective utilization aligned with business targets.
 </li>
 <li>
 Liaise with internal teams and external agencies to support new product development, packaging updates, advertising campaigns, and consumer promotions.
 </li>
 <li>
 Gather and communicate market feedback, highlighting opportunities, threats, and performance insights.
 </li>
 <li>
 Coordinate with research agencies to obtain market data, competitive intelligence, and consumer insights for decision-making.
 </li>
 <li>
 Support regional sales teams in planning and implementing consumer promotions to ensure proper execution in assigned markets while validating value chains, price indexing and price offers.
 </li>
 <li>
 Assist in defining customer feedback mechanisms and reporting findings to support strategy improvements.
 </li>
 <li>
 Maintain organized processes, documentation, and tracking of all marketing activities and campaigns.
 </li>
 <li>
 Prepare reports and action plans by collecting and analyzing sales data (Primary sales, Secondary sales, Nielsen &amp; EPOS).
 </li>
 <li>
 Follow-up and track all projects across multiple categories in Oils &amp; Fats portfolio.
 </li>
 </ul>
 
 
 People
 
 
 <ul>
 <li>
 Support skills development initiatives within the marketing and sales teams by sharing relevant insights and tools.
 </li>
 <li>
 Cross functional team coordination to ensure timely execution of all marketing programs.
 </li>
 </ul>
 
 Requirements
 
 
 
 Education &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Management, preferably with a Marketing specialization.
 </li>
 <li>
 5-7 years of experience in marketing or related roles.
 </li>
 </ul>
 
 ```
 
</div>

Marketing Manager

Weber Shandwick

<div>
 
 
 About Weber Shandwick
 
 
 
 
 
 
 We are a leading full-service integrated communications and marketing services agency that delivers industry-defining work and next-generation solutions for brands, businesses, and organisations. In the Middle East, North Africa &amp; Turkey (MENAT) region, we have a hyperconnected, award-winning network with a presence in 13 cities, including Abu Dhabi, Dubai, Riyadh, Kuwait, Doha, and Istanbul.
 
 
 Our team comprises social media experts, digital specialists, creatives, strategists, analysts, and PR professionals who believe in the power of collaboration to deliver high-value, high-impact communications and business solutions for our clients. By welcoming outstanding and diverse talent to our team, we complement our sector expertise with specialisms such as content, content production, creative design, creative technology, digital platforms, influencer marketing, integrated media, media relations, social strategy and engagement, strategic planning, and video production.
 
 
 We were named among Provoke Media&rsquo;s Best Agencies in the Middle East (2025, 2024), won PRWeek Global Best Agency in Middle East (2023, 2020), and was recognised as PRCA MENA Large Consultancy of the Year (2023, 2022, 2021). We were also included in Fast Company&rsquo;s Most Innovative Companies (2025, 2024) and is a certified Great Place to Work&reg; UAE (2025, 2024).
 
 
 
 
 
 
 What&rsquo;s happening?
 
 
 
 
 
 
 An amazing opportunity: join a highly creative, multi-disciplined global communications agency and network. What this means: the chance to work on some of the best brands in the world, the ability to draw on all the resources of a top global networked agency, and the chance to work in an entrepreneurial environment.
 
 
 
 
 
 We are evolving and growing our strategy and analytics function in MENAT as part of our network of 85+ strategists and 150+ analysts worldwide. We are looking for Planner/Strategist at Manager Level to join out MENAT region team based in UAE.
 
 
 
 
 
 This is an exciting time to be part of shaping our strategy and intelligence offer. You will work with some of the world&rsquo;s biggest brands to unlock the power of earned and add value to culture and communities.
 
 
 
 
 
 
 Who do we need?
 
 
 
 We are looking for a Analyst to analyse data from multiple sources to navigate exciting client challenges. You will work hand in hand with our Strategy Director and Analytics Manager to develop data and analytics to help us solve fascinating briefs and inform the strategic direction for current clients and new business.
 
 
 
 
 
 
 What will you be doing?
 
 
 <ul>
 <li>
 Working with the world&rsquo;s biggest and award-winning brands in consumer lifestyle, FMCG, automotive, finance, technology, Government and more
 </li>
 <li>
 Collecting and interpreting data from a range of analytics tools. These will include but not be exhaustive of:
 </li>
 <li>
 Audience profiles including attitudes, values, behaviours and size of opportunity
 </li>
 <li>
 Analysing earned media and social media conversations to track volume, topics, and sentiment to form conclusions
 </li>
 <li>
 Market and industry data analysis
 </li>
 <li>
 Trends and cultural insights
 </li>
 <li>
 Emerging trends through artificial intelligence
 </li>
 <li>
 Working alongside a network of Weber Shandwick strategists and analysts globally
 </li>
 <li>
 Analysing results, identifying patterns and forming conclusions to inform strategy and creative
 </li>
 <li>
 Reporting and presenting the results back in PowerPoint to the relevant members of the business and to clients
 </li>
 <li>
 Collaborating with client teams to connect analytics to creative campaigns and output
 </li>
 <li>
 Supporting and training other team members to use insight tools effectively
 </li>
 </ul>
 
 
 
 
 
 What do you need to apply for this role?
 
 
 <ul>
 <li>
 2+ years of experience
 </li>
 <li>
 Professional level Arabic (Verbal &amp; Written) is mandatory
 </li>
 <li>
 Experience of the following tools will be of benefit:
 </li>
 <li>
 YouGov Profiles or similar audience profiling tools such as GWI
 </li>
 <li>
 Talkwalker or similar social listening tools
 </li>
 <li>
 Analysing market data
 </li>
 <li>
 High level of problem-solving skills and accuracy and attention to detail
 </li>
 <li>
 Ability to handle multiple projects and deadlines
 </li>
 <li>
 Experience in a PR, creative or media agency would be of benefit
 </li>
 </ul>
 
 
 
 
 
 Who should I get in touch with?
 
 
 
 
 
 
 If this sounds like a role where you can showcase your talents, we&rsquo;d love to hear from you! Please share your CV via email with careersmenat@webershandwick.com and let us know why you want to #workwithweber.
 
 
 
</div>

Analyst

Index

<div>
 
 Role Summary
 
 
 We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive Support to CEO
 
 
 &bull; Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements&bull; Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
 
 &bull; Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
 
 &bull; Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
 
 &bull; Handle confidential and sensitive information with the highest level of professionalism and discretion
 
 
 
 Executive &amp; Leadership Coordination
 
 
 &bull; Provide structured administrative support to the leadership team as required
 
 &bull; Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
 
 &bull; Support the development of presentations, dashboards, and business reports
 
 &bull; Ensure proper follow-up and alignment across departments on key decisions and initiatives
 
 &bull; Coordinate Business travels for all C-level and teams
 
 
 
 Office Management &amp; Administration (Dubai)
 
 
 &bull; Oversee day-to-day administrative operations of the Dubai office
 
 &bull; Manage relationships with vendors, facility management, and service providers&bull; Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
 
 &bull; Support onboarding and administrative requirements for Dubai-based employees
 
 &bull; Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
 
 &bull; Ensure compliance with local regulations and administrative standards
 
 
 
 HR Coordination (Dubai Scope)
 
 
 &bull; Support HR-related activities in coordination with regional HR teams
 
 &bull; Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
 
 &bull; Assist in employee documentation, onboarding coordination, and HR communications
 
 &bull; Act as a coordination point between Dubai employees and HR teams across other countries
 
 
 
 
 Requirements
 
 
 
 Requirements Education
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field Experience:
 
 &bull; 3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
 
 
 
 Skills &amp; Competencies
 
 
 &bull; Exceptional communication skills in English (written and verbal)
 
 &bull; Strong organizational and multitasking abilities
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 &bull; Strong emotional intelligence and stakeholder management skills
 
 &bull; Ability to work under pressure and manage competing priorities
 
 &bull; Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 
 
 
 Additional Requirements
 
 
 &bull; Based in Dubai with valid residency (preferred: spouse/family visa)
 
 
 
</div>

Executive Secertary to CEO & Office Manager

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Personal Assistant to CEO

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