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administrator - inventory Jobs in Abu Dhabi

administrator - inventory

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assistant facilities manager

assistant manager inventory

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 
 The purpose of this position is to manage, monitor and report on company&rsquo;s inventory levels.
 
 
 
 
 
 Effective and efficient in handling the company&rsquo;s inventory that is critical for the attainment of business goals.
 
 
 
 
 
 Responsibility for overseeing Inventory Staff and Storekeepers who are reviewing levels of supplies, ordering new materials, and performing daily, weekly and monthly analysis for site requirements.
 
 
 
 
 
 This position will always try to understand the constant inventory movements, which will work with Procurement Department in managing bulk orders.
 
 
 
 
 
 Review the current market best practice of inventory tracking system and devise ways to optimize inventory control procedures and incorporate it the current company&rsquo;s ERP system.
 
 
 
 
 
 This position should follow industry news so that he can spot trends in supply and demand that might influence inventory scheduling.
 
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 <ul>
 <li>
 Set-up and implement layout and space management, stores procedures and instructions relevant in delivering effective warehouse and stores management.
 </li>
 <li>
 Ensure minimum and maximum stock thresholds are always maintained by the stores personnel and provide assistance in agreeing these thresholds with the technical team to ensure avoidance of stock shortages and dead stock.
 </li>
 <li>
 Analyze procurement requirements and select the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
 </li>
 <li>
 Carry out the effective control in storage, transactions and issuing material to ensure the adequate supply of spares items.
 </li>
 <li>
 Monitors demand and analyzes data to anticipate future supply and logistical needs.
 </li>
 <li>
 Collaborate with Inventory Staffs and Storekeepers to ensure that business goals are met. Ensuring that all business operations have adequate materials to achieve their objectives.
 </li>
 <li>
 Proactively, initiates improvement and development of stores.
 </li>
 <li>
 Participate in monthly stock takes against physical and system and to ensure variances are explained, managed and reported
 </li>
 <li>
 Work closely with the Site Storekeepers on site to ensure purchase requests are raised and received in a timeously manner.
 </li>
 <li>
 Daily follow ups with suppliers and stores team to ensure items are delivered on time and any discrepancies are resolved.
 </li>
 <li>
 Ensure the stores personnel are maintaining accurate records of maintenance spares, consumables and tools inventory and inventory records by effectively using the company&rsquo;s computerized management system.
 </li>
 <li>
 Monitors and follow-up MMS program against actual activities.
 </li>
 <li>
 Ensure Inventory Reports; in/out status report; dead stock report, goods age report, consumption report and other reporting requirement are issued to the Procurement Director and the relevant departments by the store&rsquo;s personnel.
 </li>
 <li>
 Support the stores personnel in the administration and maintenance of all paperwork and delivery notes and ensure they are filed for audit inspection.
 </li>
 <li>
 Supervise and oversee all aspects of stores inventory administration done by the Stores Expeditors.
 </li>
 <li>
 Perform daily analysis to predict potential inventory problems.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Reports on inventory levels, supply chain progress, procedural efficiency, and personnel issues to upper management.
 </li>
 <li>
 Work closely with the Finance and Procurement Teams on supplier agreements to fix prices and agree a Preferred Supplier list for the contract.
 </li>
 <li>
 Demonstrate leadership and team building skills through staff communication and hold regular meetings to gain staff commitment and build efficiency of the department.
 </li>
 <li>
 Manages the recruitment together with the Supply Chain Directors approval and provides the necessary training of new inventory employees.
 </li>
 <li>
 Establish and maintain strong relationships with the internal and external stakeholders and the technical teams on site.
 </li>
 <li>
 All other tasks to be delegated by the Supply Chain Director.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s Degree in procurement, warehousing, or logistics.
 </li>
 <li>
 Supply Chain professional certifications is preferable.
 </li>
 </ol>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 <ol>
 <li>
 Budgets/Cost Control
 </li>
 <li>
 Leadership
 </li>
 <li>
 Managing for Results
 </li>
 <li>
 Managing Performance
 </li>
 <li>
 Organizational Savvy
 </li>
 <li>
 People Development
 </li>
 <li>
 People Management
 </li>
 <li>
 Project Management
 </li>
 </ol>
 
 
 
 
 
 Other Skills:
 
 
 
 
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Sound numeracy skills, attention to detail and accuracy.
 </li>
 <li>
 Profound Professional skill to Perform job under pressure and handle the multitask simultaneously.
 </li>
 <li>
 Proven ability to communicate, both orally and in writing, in a clear and concise manner.
 </li>
 <li>
 Personal and people management abilities including supervision, team building.
 </li>
 <li>
 Proven ability to meet deadlines and identify and deal with problems
 </li>
 <li>
 Leadership and management.
 </li>
 <li>
 Verbal and written communication.
 </li>
 <li>
 Solid knowledge of data analysis, inventory management software and forecasting techniques.
 </li>
 <li>
 Organizational, Logistical and Inventory skills.
 </li>
 <li>
 In-depth understanding of warehousing, inventory and distribution workplace
 </li>
 <li>
 ERP systems
 </li>
 <li>
 Stock Systems
 </li>
 <li>
 Warehouse software systems
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ol>
 <li>
 A minimum of 5 years, preferably 7 years of work experience in high volume inventory activities.
 </li>
 <li>
 A minimum of 3 years MEP inventory management experience.
 </li>
 <li>
 At least 3 years supervisory and management experience.
 </li>
 <li>
 2-3 years of experience with FM industry is preferable.
 </li>
 <li>
 Exposure and background experience in Health and Safety regulations, and labor camp accommodation is a plus.
 </li>
 </ol>
</div>

Assistant Manager - Inventory

<div>
 
 
 
 Job Purpose
 
 
 
 
 The main purpose of this role is to assist the Assistant Manager and Inventory Officer in monitoring and maintaining current inventory levels, especially Khidmah Uniforms and Pantry Supplies. This role needs to ensure that quantities appearing in the system are accurate for planning of purchase and ensuring that all stocks are within the approved minimum and maximum level.
 
 
 
 
 
 This role will work closely with the Inventory Team and will perform task that will be delegated by the Assistant Manager and Inventory Officer from time to time aside from his daily work routine.
 
 
 
 
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 
 
 
 <ol>
 <li>
 Monitor, maintain and track the current inventory levels, ensuring quantities that appear in the system are accurate as against the actuals for planning of purchase.
 </li>
 <li>
 Assist the Inventory Team in coordinating with suppliers with scheduled deliveries.
 </li>
 <li>
 Ensuring the enough stocks of Uniforms and Pantry supplies for the use of Khidmah Operations.
 </li>
 <li>
 Assist the Inventory Team in coordination and management of monthly physical cycle counts and reconciles in actual counts reports.
 </li>
 <li>
 Assist in the preparation of purchase request of new; existing, annual replacement and replacement for lost/damage uniforms as per the approved request from Human Capital and FM Operations.
 </li>
 <li>
 Assist in the generation of inventory reports to be distributed to FM Sites during physical count week.
 </li>
 <li>
 Collection of data using a SAP, which allows the team to track various aspects of inventory. This data will be used to calculate critical spare parts and consumables orders, to ensure that the proper amount of inventory is distributed at the right time.
 </li>
 <li>
 Follow-up with the supplier on the lead time of delivery and communicate it to the third party storage (Agility).
 </li>
 <li>
 Perform all other related duties and responsibilities as required.
 </li>
 </ol>
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s Degree in Business Administration in Supply Chain or Related field
 </li>
 <li>
 Certification in Warehousing Management System is an added advantage.
 </li>
 <li>
 Supply Chain Management Certification is a plus
 </li>
 </ol>
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Competencies:
 
 
 <ol>
 <li>
 Adaptability/Flexibility
 </li>
 <li>
 Creativity/Innovation
 </li>
 <li>
 Decision Making/Judgment
 </li>
 <li>
 Initiative
 </li>
 <li>
 Leadership
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Planning
 </li>
 <li>
 Problem Solving/Analysis
 </li>
 <li>
 Strategic Thinking/Management
 </li>
 </ol>
 
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ol>
 <li>
 A minimum of 3-6 years of experience working in supply chain, inventory and store management or related field.
 </li>
 <li>
 1-3 years of experience with FM industry is preferable
 </li>
 </ol>
 
 
 
 
 
 Other Skills:
 
 
 
 
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Sound numeracy skills, attention to detail and accuracy.
 </li>
 <li>
 Proven ability to communicate, both orally and in writing, in a clear and concise manner.
 </li>
 <li>
 Proven ability to meet deadlines and identify and deal with problems
 </li>
 <li>
 Well Experienced in managing end to end procurement processes
 </li>
 <li>
 Ability to meet and deal effectively with various levels
 </li>
 <li>
 Must be able to organize and prioritize effectively
 </li>
 <li>
 Experienced in SAP or other similar ERP system.
 </li>
 </ol>
 
 
</div>

ADMINISTRATOR - INVENTORY

Reportage Properties LLC

<div>
 
 
 About Us:
 
 
 
 We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
 
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful professional to serve as both an Office Manager and an Executive Assistant to our Chief Development Officer. This dual-role is critical to the efficiency of our development division and the overall office environment. The successful candidate will be the primary point of support for the CDO, managing a complex calendar, facilitating communication, and handling sensitive matters with discretion. Simultaneously, they will ensure the office operates smoothly, managing administrative procedures, vendor relationships, and providing a welcoming atmosphere for staff and visitors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Assistant Support
 
 
 <ul>
 <li>
 Act as the primary gatekeeper and strategic partner for the CDO, managing a complex and dynamic calendar, scheduling meetings, and anticipating scheduling conflicts.
 </li>
 <li>
 Coordinate all travel arrangements, including itineraries, visas, and accommodations for the CDO.
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and reports on behalf of the CDO. This may include project status reports, board meeting materials, and investor updates.
 </li>
 <li>
 Serve as a liaison between the CDO and internal departments (e.g., Construction, Finance, Legal, Marketing) as well as external partners, architects, contractors, and government officials.
 </li>
 <li>
 Attend key meetings, take precise minutes, and track action items to ensure follow-through.
 </li>
 <li>
 Manage confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Handle expense reporting and budget tracking for the CDO's department.
 </li>
 </ul>
 
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee the general office administration, including supplies inventory, equipment maintenance, and mail distribution.
 </li>
 <li>
 Manage relationships with vendors, service providers, and the landlord, ensuring all office facilities are well-maintained.
 </li>
 <li>
 Develop and implement office policies and procedures to improve efficiency and ensure a professional work environment.
 </li>
 <li>
 Coordinate internal events, meetings, and client lunches.
 </li>
 <li>
 Serve as the first point of contact for visitors, providing a welcoming and professional impression.
 </li>
 <li>
 Provide general administrative support to the team as needed, fostering a collaborative and supportive office culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Communications, or a related field.
 </li>
 <li>
 
 5+ years
 
 of proven experience as an Executive Assistant supporting C-level executives, preferably in
 
 real estate, construction, or a related fast-paced industry.
 
 </li>
 <li>
 Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly.
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English
 
 .
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Proactive problem-solver with a strong attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive salary and benefits package.
 </li>
 <li>
 The opportunity to work closely with senior leadership on high-impact projects.
 </li>
 <li>
 A dynamic and collaborative work culture in a growing industry.
 </li>
 <li>
 Professional development and growth opportunities
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 
 Office Manager Cum Executive Assistant
 
 &ndash; Real Estate
 
 ."
 
 
 
</div>

Office Manager

Aldhafra Resort, Vignette Collection, by IHG

<div>
 
 
 About Us
 
 
 
 
 
 
 
 
 
 
 Aldhafra Resort, a serene desert retreat, is nestled on the edge of the Rub&rsquo; al Khali, the world&rsquo;s largest uninterrupted sand desert, just a short distance from the heart of Abu Dhabi. Blending the natural beauty of the desert with warm hospitality, the resort offers a welcoming escape for families, couples, and adventure seekers alike. With comfortable accommodations, a variety of dining options, and engaging activities, Aldhafra Resort provides a relaxing and memorable experience in a truly unique setting.
 
 
 
 
 
 As part of Aldar Hospitality and brought to life by the vision of Aldar Group, Aldhafra Resort reflects a commitment to creating meaningful destinations. Thoughtfully designed with sustainability and cultural authenticity in mind, the resort embraces the charm of the desert while ensuring a comfortable and enjoyable stay for guests of all ages. With Aldar Hospitality&rsquo;s dedication to exceptional service, Aldhafra Resort is an ideal getaway for those looking to unwind, explore, and connect with nature.
 
 
 
 
 
 
 About the Job
 
 
 
 The Assistant Outlet Manager supports the Outlet Manager / F&amp;B Manager in the efficient daily operation of the outlet. This role ensures excellent guest service, team performance, and operational compliance while helping to drive revenue, aligning with departmental targets, and maintaining service quality. In the absence of the Outlet Manager, the Assistant takes full responsibility for the outlet&rsquo;s management.
 
 
 
 
 
 
 About You
 
 
 <ul>
 <li>
 Proven experience (2&ndash;4 years) in a supervisory or management role in F&amp;B operations
 </li>
 <li>
 Strong leadership, communication, and interpersonal skills
 </li>
 <li>
 Solid understanding of cost control and inventory management
 </li>
 <li>
 Passion for hospitality and guest experience &amp; service excellence
 </li>
 <li>
 Proficiency in POS and reservation systems (e.g., Micros, Toast, Seven Rooms)
 </li>
 <li>
 Fluent in English; Arabic or other languages is an asset
 </li>
 <li>
 A college/university degree or similar field will be an asset.
 </li>
 <li>
 Outstanding organizational and leadership skills
 </li>
 <li>
 Committed and reliable
 </li>
 </ul>
 
 
 
 
 
 Shape Your Career with Aldhafra Resort
 
 
 
 Join the team at Aldhafra Resort, a welcoming, family-friendly destination in the heart of the desert. Be part of creating memorable experiences for our guests while growing your career in a warm and supportive environment.
 
 
 
 
 
 Aldhafra Resort by Aldar Hospitality is an equal opportunity employer.
 
 
 We celebrate all forms of diversity and remain committed to creating an inclusive and accessible environment for all applicants and employees. We will ensure that all candidates are provided reasonable accommodations to participate in the job application and interview process, be considered for a range of critical job functions and receive other benefits and privileges of employment ensuring equitable opportunities and accessibility for all. Please contact us to request accommodation.
 
 
 Your information will be treated confidentially.
 
 
 
</div>

Assistant Manager, Outlet

Al-Khashab Building Materials Co. LLC

Job Description: We are looking for a responsible and detail-oriented Warehouse Assistant for our Abu Dhabi operations. The ideal candidate will manage inventory, coordinate warehouse activities, and ensure smooth daily operations.Key Responsibilities:<ul><li>Receive, store, and dispatch materials efficiently</li><li>Maintain accurate inventory and stock records</li><li>Organize and label stock properly</li><li>Coordinate with logistics, procurement, and operations teams</li><li>Monitor stock levels and report shortages</li><li>Ensure warehouse cleanliness, safety, and organization</li><li>Prepare daily documentation and reports</li></ul>Salary: Will be discussed during the interview Employment Type: Full-timeJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Warehouse Assistant

Career Land Center

<div><div><div>We Are Hiring
</div><div>Location: Abu Dhabi
</div><div>Join a growing hospitality group offering excellent career growth opportunities.
</div><div></div><div>Open Positions-
 
</div><div></div><div>* Culinary:
</div><div>Chefs (Italian / Continental Fusion / Steak &amp; Grill)
</div><div></div><div>* Food &amp; Beverage Department:
</div><div>Restaurant Managers
</div><div>Pub Manager
</div><div>F&amp;B Service Team
</div><div></div><div>* Housekeeping:
</div><div>Housekeeping Attendant
</div><div>Housekeeping Supervisor
</div><div>Assistant Housekeeping Manager
</div><div></div><div>* Front Office:
</div><div>Front Office Supervisor
</div><div>Assistant Front Office Manager
</div><div></div><div>* Administration:
</div><div>Executive Office Manager
</div><div></div>Interested candidates, please send your CV to:
 
hr @clc-staffing.com
 
WhatsApp: +1 (774) 295-0141</div></div>

Hospitality Vacancies

Delicate Medical Clinic

A DOH-Licensed Dental Assistant supports dentists in providing safe, effective, and high-quality patient care. The role includes clinical assistance, infection control, patient communication, and administrative support in accordance with Department of Health (DOH) regulations and clinic policies.Key Responsibilities Clinical Support.<ul><li>Prepare treatment rooms, instruments, and materials before procedures.</li><li>Assist the dentist chairside during examinations and dental procedures (e.g., restorations, extractions, prophylaxis, impressions).</li><li>Take and process dental X-rays as permitted by DOH regulations.</li><li>Record patient information, vital signs, and treatment notes accurately.</li><li>Prepare impressions and models and assist with laboratory tasks when required.</li></ul>Infection Control &amp; Safety<ul><li>Maintain strict sterilization and infection-control procedures.</li><li>Clean and disinfect dental equipment according to DOH standards.</li><li>Ensure compliance with all DOH and clinic safety protocols.</li></ul>Patient Care &amp; Communication<ul><li>Provide pre- and post-treatment instructions to patients.</li><li>Assist patients with appointments, forms, and treatment information.</li><li>Ensure patients feel comfortable and supported throughout their visit.</li></ul>Administrative Support<ul><li>Manage patient records and documentation accurately.</li><li>Schedule and confirm appointments.</li><li>Track and maintain dental supplies and inventory.</li><li>Support insurance documentation and billing when needed.</li></ul>Qualifications<ul><li>Valid DOH Dental Assistant License (or eligibility).</li><li>Completion of an accredited Dental Assistant program.</li><li>CPR/BLS certification (as required by local regulations).</li><li>Experience in a dental clinic preferred.</li><li>Knowledge of dental terminology, instruments, and procedures.</li><li>Strong communication and patient-care skills.</li></ul>Key Skills<ul><li>Chairside assisting</li><li>Radiology/X-ray competence</li><li>Infection control &amp; sterilization</li><li>Time management &amp; multitasking</li><li>Patient relations</li><li>Attention to detail</li><li>Teamwork</li></ul>Send your CV direct through WhatsApp:NOTE- WhatsApp only no calls.+971 50 696 4813Job Type: Full-time

DOH-Licensed Dental Assistant

Explore 771+ Assistant manager inventory in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.