executive assistant

administrative assistant

office administrator

admin assistant

office assistant

assistant manager private clients corporate services provider fund administration firm

Swisslinx Middle East

<div>
 
 On behalf of our client, an international corporate services provider established in DIFC, we are looking for Assistant Manager (Private Clients) to joinn thier team.
 
 
 
 
 
 The ideal candididate should have a corporate governance qualification (or currently pursuing) such as STEP / ICSA or similar as well as relationship management experience with DIFC/ADGM based Private Clients related to corporate/ trust/ fiduciary services .
 
 
 
 
 
 
 Job Description
 
 
 
 
 Purpose of the Job
 
 
 
 
 
 
 Company Secretarial Services
 
 
 
 
 <ul>
 <li>
 Preparation of directors and shareholder&rsquo;s resolution;
 </li>
 <li>
 Preparation and updating of registers and share certificates;
 </li>
 <li>
 Application for license renewal, and filing of annual returns;
 </li>
 <li>
 Submission of annual financial statements;
 </li>
 <li>
 Preparation and circulation of compliance checklist to directors;
 </li>
 <li>
 Organisation of board meetings;
 </li>
 <li>
 Drafting of agenda, and compiling the board pack;
 </li>
 <li>
 Attendance to board meeting as secretary, and providing compliance updates to board as well as taking attendance and recording of the meeting;
 </li>
 <li>
 Drafting of minutes of meetings and action points and circulating to the board of directors;
 </li>
 <li>
 Application for change in shareholding, officers, company name etc. (including resolutions drafting and online application)
 </li>
 </ul>
 
 
 
 
 Corporate Administration
 
 
 
 
 <ul>
 <li>
 Preparation of transfer instructions;
 </li>
 <li>
 Follow up with the bank for swift details;
 </li>
 <li>
 Preparation of letters;
 </li>
 <li>
 Drafting transfer instructions
 </li>
 </ul>
 
 
 
 
 Bank Account Opening
 
 
 
 
 <ul>
 <li>
 Preparation of bank forms for bank account opening;
 </li>
 <li>
 Liaison with the bank for bank account opening;
 </li>
 <li>
 Attendance at meeting with banker and provision of documents and information.
 </li>
 </ul>
 
 
 
 
 Company Set Up/Migration
 
 
 
 
 <ul>
 <li>
 Liaison with authorities to request for online portal admin login
 </li>
 <li>
 Drafting all required set up application forms and resolutions/POA to be signed by the client and sending them to the client (subject to RM authorization)
 </li>
 <li>
 Uploading all KYC and signed documents on Sharepoint or Filesite
 </li>
 <li>
 Completing online application, uploading all required documents on the portal, and submitting the application online
 </li>
 <li>
 Follow up and respond to queries from authorities for initial approval
 </li>
 <li>
 Accompanying client for the signature of Memorandum and Articles of Association and lease is booked with client and authority
 </li>
 <li>
 Follow up with Authorities for the issuance of the license, registration certificate, and Memorandum and Articles of Association
 </li>
 <li>
 Circulating the license, registration certificate and Memorandum and Articles of Association
 </li>
 <li>
 Preparation and submission of post-licensing work/requirements
 </li>
 <li>
 Inform the client to comply with the post-licensing requirements: appointment of an auditor, company stamp, letterhead, PSA, etc.
 </li>
 </ul>
 
 
 
 
 Visa Services (Provided as part of our set up services)
 
 
 
 
 <ul>
 <li>
 Drafting of forms and application for visa application;
 </li>
 <li>
 Collecting documents from clients and uploading on the respective application portal;
 </li>
 <li>
 Submitting an application online and arranging for payment/portal top-up;
 </li>
 <li>
 Organising client&rsquo;s medical visit and fingerprinting (The PRO accompanies the client);
 </li>
 <li>
 Arranging for submission of passport to the authorities for visa stamping;
 </li>
 <li>
 Following up with authorities and updating client until visa issuance
 </li>
 </ul>
 
 
 
 
 Client Liaison and Relationship Management
 
 
 
 
 <ul>
 <li>
 Liaising with the client with respect to jobs under process;
 </li>
 <li>
 Managing client complaints, and providing the solution/escalating
 </li>
 </ul>
 
 
 
 
 Job Management
 
 
 
 
 <ul>
 <li>
 Creation of Job Fee set up, credit memos;
 </li>
 <li>
 Drafting and issuance of invoices and credit notes;
 </li>
 <li>
 Follow up for payment of invoices;
 </li>
 <li>
 Assisting with the review of Work-In-Progress and in determining write offs
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Degree Holder
 </li>
 <li>
 ICSA/ACCA Qualified or ongoing
 </li>
 </ul>
 
 
</div>

Assistant Manager (Private Clients) - Corporate Services Provider/ Fund Administration firm

Walkers

<div></div><div>Date: 26 Feb 2026
Location: Dubai, AE, PO Box 506
Company: Walkers Global 
<div>We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon &ndash; it&rsquo;s the sheer breadth of Walkers people that makes us who we are &ndash; gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate. 

<div><div><div><h2 class="jobSectionHeader">
Overview of role</h2>
</div><div>
The Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Legal Secretary will report into the Office Manager and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.</div></div><div><div><h2 class="jobSectionHeader">
Duties, Responsibilities &amp; Person Specification</h2>
</div><div>
KEY RESPONSIBILITIES
<ul>
<li>Prepare and assist with drafting standard and complex legal documents, including Cayman Islands company formation documentation.</li>
<li>Prepare and submit required documentation for Private and Mutual Fund registrations through the Government Portal.</li>
<li>Support fund terminations by preparing relevant documents, verifying fee settlement, filing and publishing notices, and liaising with Government authorities to complete the termination process.</li>
<li>Assist with Cayman Islands, ADGM, DIFC, and BVI voluntary liquidations, including preparing initial drafts and coordinating all required filings.</li>
<li>Liaise with Registered Office providers regarding entity filings and service requests, ensuring documentation is maintained and properly added to entity minute books.</li>
<li>Manage filings and submissions with internal departments and external regulatory bodies.</li>
<li>Assist with the KYC process for new and existing clients, ensuring documentation is complete and compliant.</li>
<li>Liaise with the internal Compliance Department and clients to request documents, resolve queries, and support ongoing KYC requirements.</li>
<li>Manage the apostille and legalisation process for corporate documents.</li>
<li>Provide guidance to clients on necessary steps and procedures.</li>
<li>Prepare fee quotations, draft notary certificates, and liaise with local authorities and government offices to facilitate the legalisation process.</li>
<li>Manage the opening, closing, and archiving of accounts and files using InTapp.</li>
<li>Provide billing support by preparing billing narratives, assisting with collections, and coordinating with clients and the Accounts Department.</li>
<li>Respond professionally and promptly to internal and external telephone and email inquiries.</li>
<li>Handle photocopying, scanning, and general document production tasks.</li>
<li>Maintain calendars, arrange client meetings, prepare agendas, and manage meeting logistics.</li>
<li>Maintain comprehensive, accurate records and correspondence relating to lawyers&rsquo; client files.</li>
<li>Liaise with clients in accordance with lawyers&rsquo; instructions and firm policies.</li>
<li>Collaborate with the broader secretarial team to deliver high‑quality work and meet deadlines.</li>
<li>Provide holiday and absence cover for other secretaries as required.</li>
<li>Assist with special projects relevant to the Firm&rsquo;s or lawyers&rsquo; practice areas.</li>
<li>Comply with all Firm policies and procedures relevant to the role.</li>
<li>Perform duties outside of normal working hours when business needs require.</li>
</ul>
Undertake any additional tasks consistent with the purpose and scope of the position.</div></div><div><div><h2 class="jobSectionHeader">
Education, Skills &amp; Experience</h2>
</div><div>
QUALIFICATIONS AND EXPERIENCE
<ul>
<li>A recognised legal secretarial qualification from a recognised university or college</li>
<li>A minimum of 3 years secretarial experience in a legal or professional services environment supporting senior professionals</li>
<li>A strong understanding of legal terminology, procedures and documentation</li>
<li>Experience with legal practice management and document management systems</li>
</ul>
SKILLS AND ABILITIES

Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:
<ul>
<li>High level of proficiency in Microsoft Office applications</li>
<li>Familiarity with billing software and CRM systems</li>
<li>Exceptional organisational and time management skills</li>
<li>High level of discretion and professionalism and excellent client service</li>
<li>Strong written and verbal communication skills with the ability to relate to people at all levels</li>
<li>Ability to work independently and collaboratively</li>
<li>Calm under pressure, with a flexible and proactive mindset</li>
<li>Excellent attention to detail</li>
<li>Positive attitude with a practical, common-sense approach; resilient</li>
<li>To work in a flexible manner and respond to changing circumstances and emergency situations</li>
<li>Pro-active and flexible attitude for any ad-hoc tasks</li>
<li>Willingness to broaden skills to meet evolving requirements</li>
<li>Ability and willingness to occasionally work overtime when requested</li></ul></div></div></div> 

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.</div></div>

Legal Secretary

Geekay Group

Role: EA to CEOLocation: Dubai, UAE (with frequent travel across the Middle East) Compensation: AED 8000 &ndash; AED 10,000 per monthKey Responsibilities:1. Executive &amp; Calendar Management&middot; Manage and coordinate a complex calendar, including internal and external meetings, VIP engagements, partner appointments, and high-level discussions.&middot; Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, partners, clients, suppliers, and VIPs.&middot; Ensure smooth communication flow and timely follow-ups on all action items.2. Travel &amp; Logistics Management&middot; Handle comprehensive business and personal travel arrangements including visa applications, flight bookings, hotel reservations, ground transfers, and preparation of detailed travel itineraries.&middot; Assist with travel arrangements for household staff when required.&middot; Oversee logistics coordination for both corporate and personal requirements, including procurement, order processing, and delivery management.3. Financial &amp; Banking Coordination&middot; Manage authorized banking transactions including cash and cheque deposits, fund transfers, mutual fund withdrawals/updates, and other financial activities as directed.&middot; Maintain organized financial documentation and records.4. Asset &amp; Property Management&middot; Maintain accurate records of corporate and personal assets including real estate properties and motor vehicles.&middot; Liaise with property developers, real estate owners, and agents on property-related matters.&middot; Coordinate property title transfers and oversee associated documentation and compliance requirements.5. Documentation &amp; Legal Coordination&middot; Act as the central control point for all documents requiring CEO review, approval, and signature.&middot; Facilitate legal documentation processes including contract reviews and amendments, new applications, coordination with PROs, draft agreement reviews, and arranging notary appointments.&middot; Track validity and renewals of essential documents for the CEO and family, including passports, multiple-entry visas, and insurance policies (health, travel, and motor).6. Healthcare &amp; Personal Coordination&middot; Monitor and coordinate the CEO&rsquo;s medical check-ups and appointments&middot; Maintain updated records of healthcare providers and medical contacts.7. Corporate Relations &amp; Events&middot; Arrange and coordinate VIP corporate gifts for selected partners and VIPs.&middot; Organize executive events and celebrations (e.g., CEO and COO birthdays) as required.Key Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration or related field.&middot; Proven experience as an Executive Assistant supporting senior leadership, preferably at CEO level.&middot; Strong understanding of banking procedures and documentation handling.&middot; Exceptional organizational and multitasking skills.&middot; High level of discretion and confidentiality.&middot; Strong communication skills (verbal and written).&middot; Proficiency in MS Office and administrative systems.&middot; Ability to manage both corporate and personal responsibilities efficiently&middot;Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your Current salary ?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul>Experience:<ul><li>Executive or Personal Assitant : 2 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant to CEO

A leading Corporate Service provider firm based in Dubai is looking for a &ldquo;Office Assistant / Office Girl&rdquo;. The ideal candidate will lead initiatives to perform the below tasks:1. Office Organization- Maintain cleanliness of the offices.- Maintain office supplies and equipment, order pantry and cleaning supplies when necessary.- Making and serving coffee/tea/water to guests/clients.- Arrange for maintenance and repair as needed.2. Administrative Support- Perform general administrative tasks such as answering phones, managing emails, and handling correspondence.- Maintain and organize physical and digital files and records.- Assist in preparing reports, presentations, and documents.3. Data Entry and Record Keeping- Input and update data into databases, spreadsheets, and other software.- Ensure accuracy and integrity of data.- Maintain and manage records, both paper and electronic.4. Communication and Customer Service- Greet and assist visitors, clients, and employees.- Handle basic customer service inquiries or direct them to the appropriate department.- Manage incoming and outgoing mail and packages.5. Filing and Documentation- Organize and file important documents and records.- Retrieve and provide documents as needed.- Assist in managing the flow of information within the office.Job Type: Full-timePay: AED2,500.00 - AED2,900.00 per month

Office Assistant Girl

360 HR Partners

Greetings from 360 HRP!!We are hiring for a well-established Financial Services firm with nearly three decades of strong presence in Dubai. The firm provides diversified global investment and wealth solutions to high-value clients across the region.We are looking for a dynamic and result-oriented Wealth Manager experienced in handling HNI and Family Office clients.Job role: Wealth Manager Location: Dubai, UAE Experience: Minimum 5+ YearsKey Responsibilities:<ul><li>Acquire and manage HNI / Family Office relationships</li><li>Drive new business and expand Assets Under Management (AUM)</li><li>Offer global investment solutions, structured products, and diversified portfolios</li><li>Develop long-term client relationships through strategic financial advisory</li><li>Consistently achieve revenue and sales targets</li></ul>Ideal Candidate:<ul><li>5+ years of experience in Wealth Management / Private Banking / Investment Advisory</li><li>Proven track record in acquiring HNI / Family Office clients</li><li>Strong exposure to global financial markets and investment products</li><li>Excellent networking, negotiation, and closing skills</li><li>UAE market experience preferred</li></ul>This is a performance-driven, revenue-focused role suited for professionals with a strong hunter mindset capabilities.Job Type: Full-timePay: AED12,000.00 - AED16,000.00 per month

Wealth Manager

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 AECOM's Program Cost Consultancy team is seeking a dynamic and organized
 
 Administrative Assistant
 
 to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
 
 
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Assist in day-to-day administrative tasks
 </li>
 <li>
 Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
 </li>
 <li>
 Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
 </li>
 <li>
 Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
 </li>
 <li>
 Draft and edit professional emails, letters, and other correspondence as needed.
 </li>
 <li>
 Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
 </li>
 <li>
 Collaborate with project managers and team members to assist in project-related administrative tasks.
 </li>
 <li>
 Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
 </li>
 <li>
 Assist in data entry tasks related to project milestones, timelines, and resource allocation.
 </li>
 <li>
 Generate basic reports and analyses to support project managers in monitoring project progress.
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, or a related field is preferred.
 </li>
 <li>
 Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and multitasking abilities with a keen eye for detail.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
 </li>
 
 </ul>
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10145637
 
 
 
 Business Line:
 
 PCC
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 Hybrid
 
 
 
</div>

Administrative Assistant إماراتيين (خلاصة القيد)

Gatestone Group

Company Overview:We are a leading provider of corporate services, specializing in company formation, business advisory, PRO services, and compliance solutions. Our mission is to empower entrepreneurs, investors, and established businesses by offering expert support in setting up and growing their operations efficiently and in full compliance.Position Overview:We&rsquo;re looking for a Business Development Executive with hands-on experience in the company setup sector to join our dynamic team. The ideal candidate will have an in-depth understanding of business setup processes&mdash;whether Mainland, Free Zone, or Offshore&mdash;and a strong aptitude for managing client relationships.Key Responsibilities:Identify and seize new business opportunities within the corporate services sector.Manage the entire sales cycle: from lead generation and prospecting to deal closure.Advise clients on the best company setup options (Mainland, Free Zone, Offshore) and related services.Foster long-term relationships with clients and strategic partners.Collaborate with internal teams to ensure a seamless service delivery.Meet and exceed monthly sales targets and revenue goals.Stay up-to-date on industry laws, regulations, and emerging market trends.Requirements:2&ndash;3 years of experience in a company setup or corporate services firm (do not apply if you don't meet this criterion).Solid understanding of the UAE's company formation processes (Mainland, Free Zone, Offshore).Excellent communication, negotiation, and presentation skills.Results-driven, proactive, and client-focused.Ability to work both independently and collaboratively within a team.A bachelor's degree in business, marketing, or a related field (preferred).What We Offer:Competitive salary with an attractive commission structure.A professional, supportive work environment.Opportunities for continuous learning and career growth.How to Apply:If you&rsquo;re passionate about driving business growth and have the experience we&rsquo;re looking for, we&rsquo;d love to hear from you! Send your CV and cover letter to info@gatestonegroup.com with the subject line: Business Development Executive Application.Job Type: Full-timeJob Type: Full-time

Business Development Executive

Explore 3183+ Assistant manager private clients corporate services provider fund administration firm in Dubai this March. Find roles across top companies and apply now to boost your career.