executive assistant

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admin assistant

office administrator

assistant office manager

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8Nb9%2bCo0h1FExMklwZ0%2fb65tx" width="0" height="0" />

DHL Group

Overview DHL UAE is the recognized market leader in Express logistics and an Employer of Choice - ranked consistently as a Great Place to Work in the UAE for 7 consecutive years with a 2019 Global Ranking at . The Executive Assistant & Office Manager will manage the day to day business activities of the Country Manager, supporting a complex schedule, coordinating meetings, ensuring compliance, and managing travel and communications. Qualifications <ul><li>3-5 years' experience in an administrative support role, preferably at a senior level, with a strong background supporting executives.</li><li>Undergraduate degree or equivalent experience.</li><li>Arabic language is an advantage.</li><li>A self starter with high energy, meticulous attention to detail, strong initiative, and a process improvement mindset.</li><li>Highly flexible, creative, and a strong multitasker with a problem solving mindset.</li><li>Excellent oral and written communication skills, strong interpersonal skills, and a high level of professionalism.</li><li>Superb organizational and time management skills.</li><li>Proficient or advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with data management.</li><li>A demonstrated ability to plan effectively while remaining flexible to handle the unexpected.</li></ul> Responsibilities <ul><li>Manage the Country Manager's diary, ensuring that all meetings are carried out as planned.</li><li>Coordinate and prepare meetings, luncheons, staff conferences, PR events, and other gatherings, including travel and accommodation arrangements.</li><li>Attend weekly management meetings, prepare minutes, circulate to attendees, and follow up on action items.</li><li>Vet all correspondence for the Country Manager and draft responses or take appropriate action.</li><li>Maintain filing systems for the Country Manager and Senior Management Team to facilitate easy retrieval and systematic organization.</li><li>Manage telephone lines for the Senior Management Team, take messages, and deal with enquiries to enable callers to have a point of contact.</li><li>Coordinate and produce monthly reports and briefing packs, adhering to deadlines.</li><li>Coordinate leave and absence tracking for the Senior Management Team, ensuring that all paperwork and systems are accurately completed and approved.</li><li>Provide administrative and executive support for Area Senior Managers / GMB visiting the country.</li><li>Support the Marketing team for events, including organizing and coordinating with customers and suppliers.</li><li>Act as a point of contact for customers, greet VIP customers at events, and provide coordination support.</li><li>Support Area / Global on locally organized events such as CBRs, MEEG Functional meetings, and other items.</li><li>Coordinate suppliers, handle client queries, and troubleshoot on the day of events to ensure smooth operations, liaising with HR and other departments for approvals.</li><li>Provide support for coordination of travel arrangements and hotels for large events.</li><li>Handle customer complaints escalated to the Country Manager.</li><li>Coordinate and follow up with CS Operations and Sales, ensuring proper feedback is given to customers.</li></ul> Employment Type Full Time Vacancy 1<img src="https://www.jobg8.com/Tracking.aspx?D9MLp94I7TOM98quA7Spzereb1HvuSeSd" width="0" height="0" />

Executive Assistant & Office Manager

OurTeam

Office Assistant About the Role We're looking for a proactive and organized Office Assistant to support our Office Manager and wider team in ensuring the smooth running of our daily operations. This role is perfect for someone with strong attention to detail, great communication skills, and a positive attitude - someone who takes pride in creating an efficient, welcoming, and well-coordinated office environment. What You'll Do Reception & Administration: <ul> <li>Welcome visitors, vendors, and applicants with professionalism and warmth.</li> <li>Answer and direct calls courteously and efficiently.</li> <li>Manage incoming and outgoing mail, courier services, and deliveries.</li> <li>Maintain a tidy reception and workspace to project a professional image.</li> <li>Provide general administrative support - filing, photocopying, preparing purchase orders, and assisting with travel arrangements.</li> <li>Support other departments with admin tasks when needed.</li> </ul> Office & Facility Coordination: <ul> <li>Track and restock office supplies, first aid kits, and stationery.</li> <li>Monitor and schedule meeting room usage.</li> <li>Liaise with IT and vendors for office maintenance and deliveries.</li> <li>Support health, safety, and business continuity activities in coordination with HQ.</li> </ul> HR Support: <ul> <li>Act as a secondary point of contact between HR HQ and the local PRO to ensure smooth employee communication.</li> <li>Maintain employee records, attendance logs, and document files.</li> <li>Assist with posting job ads, shortlisting candidates, and scheduling interviews.</li> </ul> What You'll Bring <ul> <li>General Secondary Education Certificate (Thanawiyya Al-A'ama) or equivalent</li> <li>Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.)</li> <li>Good English and Arabic communication skills</li> <li>Solid computer skills (Microsoft Office and CRM systems)</li> <li>Friendly, reliable, and professional with strong attention to detail</li> </ul> Why Join Us You'll be part of a supportive, professional team that values collaboration and growth. We'll provide full on-the-job training, opportunities to learn, and a dynamic workplace where your contribution truly makes a difference.<img src="https://www.jobg8.com/Tracking.aspx?oU0RNjm3xmP5xhkuOP1RxsEMRDU8QwHkm" width="0" height="0" />

Assistant to Office Manager

Accor Group

Position Overview We are seeking an experienced Assistant Front Office Manager to join the team at the iconic Queen Elizabeth II (QE2), Dubai s only floating hotel. This role supports the Front Office Manager in overseeing daily front office operations, supervising team members, ensuring exceptional guest service, and maintaining efficient communication with other departments. You will be instrumental in delivering a high standard of hospitality that reflects the QE2 s unique heritage and luxury positioning. Job Details Job Location: Dubai, UAE Industry: Hospitality / Travel Function: Guest Services / Front Office Gender: Any Candidate Nationality: Any Job Type: Full Time What You ll Do * Supervise and delegate duties to front office team members, preparing and managing weekly work schedules. * Ensure proper room allocation, verify guest details, and confirm payment methods. * Monitor team attendance, manage leave calendars, and ensure adequate staffing. * Suggest operational improvements to enhance service standards. * Plan and organize regular training sessions on courtesy, efficiency, and job knowledge. * Maintain effective communication and cooperation between the front office and other departments. * Oversee night shift operations, ensuring completion of reports, system checks, and date changes as per standards. * Liaise with housekeeping to ensure room readiness and guest requirements are met. * Review reservation details prior to guest arrivals and update Opera system as needed. * Conduct daily briefings and personally check special room requests before guest arrivals. * Handle and resolve guest complaints while anticipating needs to deliver personalized service. * Ensure guest records and documentation are accurate and up to date. Ideal Profile * Proven leadership experience in a front office or guest services supervisory role. * Proficient in Microsoft Windows applications and Opera PMS. * Professional appearance and demeanor. * Strong interpersonal, communication, and problem-solving skills. * Highly responsible, reliable, and able to work under pressure in a fast-paced environment. * Collaborative mindset with a focus on guest satisfaction.

Assistant Front Office Manager

Minor International

<div>Oversee daily front office operations, including check-in/check-out procedures, guest services, and concierge activities<ul><li>Collaborate with department heads to ensure smooth interdepartmental communication and guest satisfaction</li><li>Lead, mentor, and motivate the front office team to maintain high standards of service excellence</li><li>Handle guest concerns and complaints with professionalism and empathy, ensuring timely resolution</li><li>Monitor and analyze key performance indicators, implementing strategies for continuous improvement</li><li>Assist in managing front office budgets, controlling costs, and optimizing revenue</li><li>Ensure compliance with hotel policies, procedures, and safety regulations</li><li>Participate in the development and implementation of new service initiatives</li><li>Act as the manager on duty during assigned shifts, making critical decisions as needed</li><li>Support the Front Office Manager in strategic planning and team development activities</li></ul></div>

Job Title Assistant Front Office Manager Luxury Floating Hotel Operations Dubai, UAE Job Description Assistant Front Office Manager Luxury Floating Hotel Operations Dubai, UAE Position Overview We are seeking an experienced Assistant Front Office Manager to join the team at the iconic Queen Elizabeth II (QE2), Dubai s only floating hotel. This role supports the Front Office Manager in overseeing daily front office operations, supervising team members, ensuring exceptional guest service, and maintaining efficient communication with other departments. You will be instrumental in delivering a high standard of hospitality that reflects the QE2 s unique heritage and luxury positioning. Job Details Job Location: Dubai, UAE Industry: Hospitality / Travel Function: Guest Services / Front Office Gender: Any Candidate Nationality: Any Job Type: Full Time What You ll Do * Supervise and delegate duties to front office team members, preparing and managing weekly work schedules. * Ensure proper room allocation, verify guest details, and confirm payment methods. * Monitor team attendance, manage leave calendars, and ensure adequate staffing. * Suggest operational improvements to enhance service standards. * Plan and organize regular training sessions on courtesy, efficiency, and job knowledge. * Maintain effective communication and cooperation between the front office and other departments. * Oversee night shift operations, ensuring completion of reports, system checks, and date changes as per standards. * Liaise with housekeeping to ensure room readiness and guest requirements are met. * Review reservation details prior to guest arrivals and update Opera system as needed. * Conduct daily briefings and personally check special room requests before guest arrivals. * Handle and resolve guest complaints while anticipating needs to deliver personalized service. * Ensure guest records and documentation are accurate and up to date. Ideal Profile * Proven leadership experience in a front office or guest services supervisory role. * Proficient in Microsoft Windows applications and Opera PMS. * Professional appearance and demeanor. * Strong interpersonal, communication, and problem-solving skills. * Highly responsible, reliable, and able to work under pressure in a fast-paced environment. * Collaborative mindset with a focus on guest satisfaction. Why Join Us * Work in one of Dubai s most unique luxury hospitality landmarks. * Be part of a brand that blends heritage with modern luxury. * Competitive salary and benefits package. * Opportunities for professional growth and career development.

Assistant Front Office Manager Luxury Floating

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