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assistant operations manager fm

People First HR Consultancy

The Assistant Operations Manager supports the Operations Manager in overseeing the daily execution of multiple projects and ensuring smooth, efficient, and high-quality service delivery. This role is responsible for coordinating manpower, monitoring site activities, maintaining documentation, and ensuring that client requirements are consistently met. The Assistant Operations Manager acts as a key link between the operating team, clients, and internal departments.Job Type: Full-time

Assistant Operations Manager (FM)

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 
 The main purpose of this role is to assist the Assistant Manager and Inventory Officer in monitoring and maintaining current inventory levels, especially Khidmah Uniforms and Pantry Supplies. This role needs to ensure that quantities appearing in the system are accurate for planning of purchase and ensuring that all stocks are within the approved minimum and maximum level.
 
 
 
 
 
 This role will work closely with the Inventory Team and will perform task that will be delegated by the Assistant Manager and Inventory Officer from time to time aside from his daily work routine.
 
 
 
 
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 
 
 
 <ol>
 <li>
 Monitor, maintain and track the current inventory levels, ensuring quantities that appear in the system are accurate as against the actuals for planning of purchase.
 </li>
 <li>
 Assist the Inventory Team in coordinating with suppliers with scheduled deliveries.
 </li>
 <li>
 Ensuring the enough stocks of Uniforms and Pantry supplies for the use of Khidmah Operations.
 </li>
 <li>
 Assist the Inventory Team in coordination and management of monthly physical cycle counts and reconciles in actual counts reports.
 </li>
 <li>
 Assist in the preparation of purchase request of new; existing, annual replacement and replacement for lost/damage uniforms as per the approved request from Human Capital and FM Operations.
 </li>
 <li>
 Assist in the generation of inventory reports to be distributed to FM Sites during physical count week.
 </li>
 <li>
 Collection of data using a SAP, which allows the team to track various aspects of inventory. This data will be used to calculate critical spare parts and consumables orders, to ensure that the proper amount of inventory is distributed at the right time.
 </li>
 <li>
 Follow-up with the supplier on the lead time of delivery and communicate it to the third party storage (Agility).
 </li>
 <li>
 Perform all other related duties and responsibilities as required.
 </li>
 </ol>
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s Degree in Business Administration in Supply Chain or Related field
 </li>
 <li>
 Certification in Warehousing Management System is an added advantage.
 </li>
 <li>
 Supply Chain Management Certification is a plus
 </li>
 </ol>
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Competencies:
 
 
 <ol>
 <li>
 Adaptability/Flexibility
 </li>
 <li>
 Creativity/Innovation
 </li>
 <li>
 Decision Making/Judgment
 </li>
 <li>
 Initiative
 </li>
 <li>
 Leadership
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Planning
 </li>
 <li>
 Problem Solving/Analysis
 </li>
 <li>
 Strategic Thinking/Management
 </li>
 </ol>
 
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ol>
 <li>
 A minimum of 3-6 years of experience working in supply chain, inventory and store management or related field.
 </li>
 <li>
 1-3 years of experience with FM industry is preferable
 </li>
 </ol>
 
 
 
 
 
 Other Skills:
 
 
 
 
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Sound numeracy skills, attention to detail and accuracy.
 </li>
 <li>
 Proven ability to communicate, both orally and in writing, in a clear and concise manner.
 </li>
 <li>
 Proven ability to meet deadlines and identify and deal with problems
 </li>
 <li>
 Well Experienced in managing end to end procurement processes
 </li>
 <li>
 Ability to meet and deal effectively with various levels
 </li>
 <li>
 Must be able to organize and prioritize effectively
 </li>
 <li>
 Experienced in SAP or other similar ERP system.
 </li>
 </ol>
 
 
</div>

ADMINISTRATOR - INVENTORY

Modon

<div>
 
 
 Job Purpose:
 
 
 
 The
 
 Senior Procurement Engineer &ndash; Facility Management
 
 is responsible for managing and optimizing the procurement of materials, equipment, and service contracts that support the organization&rsquo;s facility operations. The role ensures cost-effective, timely, and compliant sourcing of goods and services across hard and soft FM categories such as MEP, HVAC, building maintenance, and outsourced services. By driving supplier performance, developing strong vendor relationships, and applying best procurement practices, the Senior Procurement Engineer plays a key role in achieving operational efficiency, budget control, and service excellence within the facility management function.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 Manage the end-to-end
 
 procurement cycle
 
 for facility management operations, including requisitioning, vendor sourcing, tendering, ordering, logistics coordination, inspection, and invoice settlement, ensuring full compliance with company policies and procedures.
 </li>
 <li>
 Develop and maintain a
 
 robust supplier network
 
 within the UAE FM market for materials, equipment, and services related to MEP, HVAC, cleaning, security, landscaping, and other hard and soft FM services.
 </li>
 <li>
 Provide
 
 procurement reports, cost analyses, and management insights
 
 to the Procurement Manager to support decision-making and operational efficiency.
 </li>
 <li>
 Review and validate
 
 scope of work and technical requirements
 
 from end users to ensure clarity and completeness for maintenance, refurbishment, and service-related procurements.
 </li>
 <li>
 Prepare and implement
 
 annual procurement plans
 
 aligned with asset maintenance schedules and FM operational needs.
 </li>
 <li>
 Establish and manage
 
 Framework and Service Level Agreements (SLAs)
 
 for recurring goods and service requirements to ensure cost efficiency and timely delivery.
 </li>
 <li>
 Draft and manage
 
 tender and contract documentation
 
 , ensuring compliance with internal governance and local regulations.
 </li>
 <li>
 Possess sound understanding of
 
 contractual terms, conditions, and procurement best practices
 
 , especially related to FM and outsourced service contracts.
 </li>
 <li>
 Track, monitor, and report on
 
 procurement performance against annual budgets
 
 , identifying cost-saving opportunities and process improvements.
 </li>
 <li>
 Coordinate with maintenance, operations, and logistics teams to
 
 expedite material and service deliveries
 
 , minimizing downtime and ensuring business continuity.
 </li>
 <li>
 Develop and execute effective
 
 negotiation strategies
 
 to achieve the best value, quality, and delivery outcomes.
 </li>
 <li>
 Advise internal stakeholders on
 
 commercial strategies, sourcing options, and market intelligence
 
 to support FM service delivery.
 </li>
 <li>
 Promote and apply
 
 international procurement standards and sustainability practices
 
 , sharing knowledge with team members.
 </li>
 <li>
 Utilize the
 
 ERP system
 
 for all procurement transactions, approvals, and vendor management activities.
 </li>
 <li>
 Perform additional procurement-related duties as assigned by management to support ongoing organizational needs.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Academic
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in
 
 Mechanical, Electrical, or Facilities Engineering
 
 , or a related technical discipline.
 </li>
 </ul>
 
 
 Professional
 
 
 <ul>
 <li>
 Membership in or working toward membership with a
 
 recognized procurement body
 
 such as the
 
 Chartered Institute of Procurement &amp; Supply (CIPS)
 
 .
 </li>
 <li>
 Proficiency in
 
 ERP systems
 
 (e.g., SAP, Oracle, Maximo) and other business computing applications.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum
 
 8 years of proven procurement experience
 
 in technical and service categories related to
 
 Facility Management
 
 , including MEP systems, HVAC, building maintenance materials, soft services, and vendor/contractor management.
 </li>
 <li>
 Experience in
 
 tendering, cost estimation, and contract administration
 
 within FM or engineering services.
 </li>
 <li>
 
 GCC / UAE market experience
 
 is highly advantageous, with strong knowledge of local supplier networks and regulations.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong command of
 
 English (written and verbal)
 
 ; Arabic is an advantage.
 </li>
 <li>
 Excellent skills in
 
 MS Excel, Word, PowerPoint
 
 , and reporting tools.
 </li>
 <li>
 Strong organizational and time management abilities, with proven capability to work under pressure and meet tight deadlines.
 </li>
 <li>
 Proactive, analytical, and detail-oriented, with a strong focus on value creation and cost optimization.
 </li>
 <li>
 Adaptable, collaborative, and committed to continuous learning and professional development.
 </li>
 <li>
 Experience working in
 
 multidisciplinary or joint-venture environments
 
 preferred.
 </li>
 </ul>
 
 
</div>

Senior Procurement Engineer (FM)

Headway Holiding Group SPC LLC

Business Development Manager | Business Development Executive | Business Development Associate<ul><li>Generate qualified leads for AMC contracts and Fit-Out projects through various tools and techniques.</li><li>Use lead-generation tools CRM, databases, online platforms,LinkedIn, social media, referrals, and online platforms to source new prospects.</li><li>Conduct market research to identify new business opportunities in commercial, residential, hospitality, and industrial sectors.</li><li>Maintain and grow a robust sales pipeline.</li><li>Achieve monthly and quarterly lead conversion targets.</li><li>Drive revenue growth through continuous business development efforts.</li><li>Prepare and deliver professional presentations and proposals to clients.</li><li>Build and maintain customer relationships to secure repeated business.</li><li>Coordinate with internal teams to ensure smooth handover of c&#8203;onfirmed projects.</li><li>Provide weekly and monthly reports on lead activity, conversion, and revenue performance.</li><li>Develop and maintain relationships with B2B corporate, developers, consultants and B2C individual property owners clients.</li><li>Schedule client meetings to understand project scope, budget, and service requirements.</li><li>Present company profiles, capabilities, and tailored solutions for Fit-Out and FM contracts.</li><li>Prepare and submit proposals, quotations, and bids in coordination with technical and estimation teams.</li><li>Maintain regular follow-up with ongoing Fit-Out and FM clients to ensure satisfaction and identify new opportunities.</li><li>Monitor project progress, client feedback, and payment milestones.</li><li>Support the renewal and extension of existing AMC or FM contracts.</li><li>Act as a point of contact between clients and internal departments for project coordination.</li><li>Contribute to the company&rsquo;s overall business development strategy by identifying untapped markets or service gaps.</li><li>Represent the company at industry events, exhibitions, and networking functions.</li><li>Work closely with management to plan promotional activities and client outreach campaigns.</li><li>Maintain accurate client information, leads, and activity reports in CRM or designated systems.</li><li>Submit regular progress reports, including pipeline status, new client additions, and forecasted revenue.</li><li>Coordinate internally with design, estimation, and operations teams for smooth handover after deal closure.</li></ul>Job requirements:<ul><li>Self-motivated, goal-oriented, and able to work independently.</li><li>Bachelor&rsquo;s Degree in Engineering, or related field.</li><li>Minimum 1&ndash;3 years of UAE experience in Fit-Out or Facility Management business development.</li><li>Proven experience in Business Development / Sales in Fit-Out, Interior Design, or Facility Management industries.</li><li>Strong understanding of AMC contracts, FM operations, and interior project workflows.</li><li>Proficiency with lead generation tools LinkedIn Sales Navigator, CRM, Google search, company databases, etc.</li><li>Excellent communication, presentation, and negotiation skills.</li><li>Strong relationship management and client engagement abilities</li></ul>Benefits:<ul><li>Competitive base salary + commission + performance incentives+ Bonus yearly.</li><li>Additional benefits as per company policy.</li></ul>Job Type: Full-timeJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>MEP/FM AMC: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Business Development Officer

HEADWAY CONTRACTING

&#8203;Key Responsibilities:<ul><li>Assist in cleaning and maintaining offices, common areas, and facilities.</li><li>Support the FM team in minor maintenance tasks &#8203;-plumbing, painting, electrical support as required.</li><li>Help in moving furniture, equipment, and materials within the premises.</li><li>Ensure proper disposal of waste and maintenance of hygiene standards.</li><li>Assist in setup and arrangement for office events or meetings.</li><li>Report any damages, maintenance issues, or safety hazards to the FM Supervisor.</li><li>Follow company safety policies and procedures at all times.</li><li>Perform any other duties as assigned by the FM Supervisor or Manager.</li></ul>Qualifications / Skills:<ul><li>Physically fit and able to handle manual tasks.</li><li>Ability to follow instructions and work in a team.</li><li>Basic knowledge of cleaning and maintenance equipment is a plus.</li><li>Good time management and reliability.</li></ul>Experience:<ul><li>Previous experience in housekeeping, facility maintenance, or a similar role is preferred but not mandatory.</li></ul>Job Type: Full-timePay: AED1,500.00 per monthLanguage:<ul><li>English Arabic (Required)</li></ul>

Helper

Quality Facility Management

Position OverviewWe are looking for a proactive and target-driven Sales &amp; Marketing Executive with experience in Facility Management and Interior Fit-Out services. The role involves generating new leads, managing client relationships, preparing proposals, and executing marketing strategies to grow the company&rsquo;s market presence.Key ResponsibilitiesSales &ndash; Facility Management (FM)<ul><li>Identify and pursue new business opportunities for AMC (Annual Maintenance Contracts), soft services, and technical maintenance.</li><li>Conduct site visits and understand client requirements for HVAC, MEP, electrical, plumbing, and civil maintenance services.</li><li>Prepare FM proposals, quotations, and AMC packages.</li><li>Manage contract renewals and maintain long-term relationships with existing FM clients.</li><li>Present FM service offerings clearly and professionally to potential customers.</li></ul>Sales &ndash; Interior Fit-Out<ul><li>Generate leads for commercial, residential, hospitality, and retail fit-out projects.</li><li>Conduct client meetings, gather design requirements, and coordinate with the design/technical team.</li><li>Prepare BOQs, quotations, and project presentations.</li><li>Follow up on tenders, RFPs, and project inquiries to secure new projects.</li><li>Build strong connections with consultants, contractors, and developers.</li></ul>Marketing Responsibilities<ul><li>Develop and implement marketing strategies to promote FM and Fit-Out services.</li><li>Manage digital marketing activities: social media posts, paid ads, content creation, email campaigns.</li><li>Build brand visibility through exhibitions, networking events, and partnerships.</li><li>Create marketing materials such as brochures, company profiles, and project case studies.</li><li>Perform market research to track competitors, pricing trends, and potential growth sectors.</li></ul>Skills &amp; Qualifications<ul><li>MBA in Sales &amp; Marketing, bachelor&rsquo;s degree in marketing, Business, Engineering, or related field.</li><li>2&ndash;5 years sales experience in FM and/or Interior Fit-Out (UAE experience preferred).</li><li>Strong knowledge of MEP systems, AMC operations, and fit-out project lifecycle.</li><li>Excellent communication, negotiation, and presentation skills.</li><li>Proficiency in MS Office, CRM systems, and digital marketing tools.</li><li>Valid UAE driving license is an advantage.</li></ul>Personal Attributes<ul><li>Target-oriented with strong follow-up and closing skills.</li><li>Creative thinker with strong marketing sense.</li><li>Professional, confident, and customer-focused.</li><li>Able to handle multiple clients and deadlines.</li></ul>Salary &amp; Benefits<ul><li>Basic salary + Attractive commission</li><li>Travel/transport allowance</li><li>Annual benefits as per UAE Labor Law</li></ul>Job Types: Full-time, ContractPay: AED4,000.00 - AED7,000.00 per month

Sales and Marketing

Delight International facilities management LLC-OPC

Key Responsibilities:<ul><li>Monitor and ensure delivery of all hard services under active FM contracts.</li><li>Oversee on-call services and ensure timely resolution of issues.</li><li>Conduct site technical surveys and provide detailed reports.</li><li>Ensure AMC contracts are aligned with proper PPM schedules and documentation.</li><li>Periodically visit and inspect service delivery at facilities.</li><li>Review, manage, and renew FM contracts on time.</li><li>Lead costing, tendering, and estimation for new contracts.</li><li>Engage in technical and commercial negotiations with stakeholders.</li><li>Maintain records and tracking for tenders and submissions.</li><li>Submit monthly FM service reports to clients.</li><li>Follow up on contract payments and on-call receivables.</li><li>Provide weekly reports including inquiries, quotation statuses, and revenue vs actual performance.</li><li>Evaluate technical team performance and coordinate with department managers.</li><li>Manage overall team performance and ensure adequate resource allocation.</li><li>Actively support business conversions and client acquisition.</li><li>Stay updated with market trends and technical innovations in FM.</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s Degree in Mechanical Engineering</li><li>Minimum 7 years of FM experience (UAE experience highly preferred).</li><li>Strong technical background in hard services (HVAC, MEP, etc.).</li><li>Solid understanding of FM KPIs, SLAs, PPMs, and AMC frameworks.</li><li>Strong communication, negotiation, and leadership skills.</li><li>Proficient in MS Office, reporting tools, and FM systems.</li><li>Familiarity with UAE FM industry standards, regulations, and trends.</li></ul>Job Type: Full-time

Senior Facility Engineer

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