executive assistant

administrative assistant

office assistant

personal assistant

assistant accountant

assistant pro

Amal Alrashedi Lawyers and Legal Consultants LLC

Responsibilities:<ul><li>Handle visas, labor, immigration, Emirates ID, and license processes</li><li>Liaise with government authorities such as immigration, labor departments, and other relevant entities</li><li>Ensure timely documentation and compliance</li><li>Support HR and administration teams with documentation and compliance requirements</li></ul>Requirements:<ul><li>UAE PRO experience (Dubai preferred)</li><li>Knowledge of government systems</li><li>Ability to handle multiple tasks and meet deadlines</li><li>English fluency (Arabic a plus)</li></ul>Preferred Qualifications:<ul><li>Valid UAE driving license</li><li>Familiarity with online government systems such as immigration and labor portals)</li><li>Previous experience in corporate or HR support roles</li></ul>Apply: Send CV with relevant experience to jobs@amalalrashedilawfirm.comJob Type: Full-timeWork Location: In person

Assistant PRO

Confidential

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to an Emirati Owner.
 
 
 This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
 
 
 The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide direct administrative and personal support to the Owner on a daily basis
 </li>
 <li>
 Manage complex calendars, appointments, and scheduling across business and personal commitments
 </li>
 <li>
 Handle confidential correspondence, emails, and documentation with the highest level of discretion
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, visas, and itineraries
 </li>
 <li>
 Maintain and organize confidential files, records, and documentation
 </li>
 </ul>
 
 
 
 
 
 2. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact between the Owner and internal/external stakeholders
 </li>
 <li>
 Coordinate follow-ups on key actions, ensuring timely execution of directives
 </li>
 <li>
 Liaise with senior management and ensure alignment with the Owner&rsquo;s priorities
 </li>
 <li>
 Draft professional communications on behalf of the Owner
 </li>
 </ul>
 
 
 
 
 
 3. Household &amp; Domestic Staff Management
 
 
 <ul>
 <li>
 Oversee and manage all domestic workers within the household
 </li>
 <li>
 Prepare schedules, duty rosters, and task allocations for household staff
 </li>
 <li>
 Handle HR-related responsibilities for domestic workers, including:
 </li>
 <li>
 Payroll management
 </li>
 <li>
 Leave tracking and approvals
 </li>
 <li>
 Attendance monitoring
 </li>
 <li>
 Ensure smooth day-to-day household operations
 </li>
 </ul>
 
 
 
 
 
 4. PRO &amp; Government Liaison Responsibilities
 
 
 <ul>
 <li>
 Manage all government-related processes, including:
 </li>
 <li>
 Visa applications and renewals
 </li>
 <li>
 Emirates ID processing
 </li>
 <li>
 Immigration and labor-related documentation
 </li>
 <li>
 Trade license renewals and company documentation
 </li>
 <li>
 Liaise with government authorities, regulators, and external service providers
 </li>
 <li>
 Ensure compliance with UAE laws, regulations, and corporate requirements
 </li>
 <li>
 Prepare and submit regulatory filings and maintain proper documentation
 </li>
 <li>
 Track deadlines and ensure timely completion of all compliance-related activities
 </li>
 </ul>
 
 
 
 
 
 5. Corporate Governance &amp; Compliance Support
 
 
 <ul>
 <li>
 Support in maintaining compliance with corporate governance requirements
 </li>
 <li>
 Monitor regulatory changes and ensure adherence to applicable laws
 </li>
 <li>
 Maintain accurate records of licenses, permits, and legal documentation
 </li>
 <li>
 Act as a liaison between stakeholders, regulatory bodies, and management when required
 </li>
 </ul>
 
 
 
 
 
 6. Administrative &amp; Office Management
 
 
 <ul>
 <li>
 Maintain filing systems (digital and physical) and databases
 </li>
 <li>
 Ensure proper documentation and record-keeping standards
 </li>
 <li>
 Assist in improving administrative processes and operational efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum
 
 4&ndash;7 years of experience
 
 as a Personal Assistant / Executive Assistant
 </li>
 <li>
 Experience supporting
 
 senior executives, family offices, or high-net-worth individuals
 
 preferred
 </li>
 <li>
 Prior experience handling
 
 domestic staff management and PRO activities
 
 is highly desirable
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Familiarity with UAE government procedures and regulatory processes
 </li>
 <li>
 Ability to manage both
 
 corporate and personal environments seamlessly
 
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven mindset
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Someone who can operate with
 
 trust, professionalism, and ownership
 
 </li>
 <li>
 Comfortable working in a
 
 fast-paced, high-responsibility environment
 
 </li>
 <li>
 Able to balance
 
 business priorities with personal and household needs
 
 </li>
 </ul>
 
 
</div>

PA to Owner (Emirati Family Office)

I Cell Telecom LLC

Job TitleDriver cum Office Assistant / CoordinatorJob TypeFull-timeLocationDubaiFull Job DescriptionWe are looking for a reliable and flexible Driver cum Office Assistant to support both transportation and daily operational tasks. This role requires a candidate who can manage driving responsibilities as well as assist in office.Key ResponsibilitiesSafely drive luxury vehicles and standard sedansEnsure vehicle cleanliness, maintenance, and servicingProvide transportation for management and staffAssist with office and administrative tasks when requiredSupport daily operationsCoordinate with staff, clients, and suppliersRequirementsMinimum 2 years of driving experience (UAE preferred)Valid UAE driving licenseExperience driving luxury cars (BMW, Mercedes, etc.)Basic knowledge of PRO or coordination work is an advantageGood communication skillsFlexible and willing to handle multiple responsibilitiesStrong time management and sense of responsibilityPreferred CandidateTeam player with a positive attitudePunctual, responsible, and well-organizedWilling to work across different environments (office, factory, villa)Application RequirementsPlease apply with:Updated CVDriving experience detailsCurrent visa statusPay: From AED3,000.00 per monthWork Location: In person

Light Vehicle Driver

Sanket On Demand Labor Supply LLC

Job Responsibilities: Administrative AssistantAn Administrative Assistant role in the UAE, particularly one that spans office operations, HR, and visa processing, requires a blend of organizational efficiency and a strong understanding of the UAE Labour Law (Federal Decree-Law No. 33 of 2021).Below is a breakdown of the key responsibilities categorized by your requirements:1. Office Administration<ul><li>Daily Operations: Manage the reception area, handle incoming calls/emails, and oversee the distribution of mail and couriers.</li><li>Facility Management: Coordinate with building management, cleaning services, and maintenance vendors to ensure the office environment is professional and functional.</li><li>Procurement: Monitor and restock office supplies, pantry items, and stationery; manage relationships with vendors to ensure cost-effective purchasing.</li><li>Documentation: Maintain a digital and physical filing system for trade licenses, tenancy contracts, and corporate documents to ensure they are renewed on time.</li><li>Travel Coordination: Handle flight bookings, hotel reservations, and transport logistics for management and visiting partners.</li></ul>2. Visa Processing &amp; UAE Labour Law<ul><li>Entry Permits &amp; Residency: Coordinate with the Public Relations Officer (PRO) to manage the end-to-end process for new employment visas, residency stamping, and Emirates ID applications via the MOHRE and ICP portals.</li><li>Labour Law Compliance: Ensure all employment contracts align with the latest UAE Labour Law, particularly regarding working hours, overtime, and probation periods.</li><li>Visa Renewals &amp; Cancellations: Track expiration dates for staff visas and passports; handle the cancellation process for exiting employees, including the preparation of final settlement documents.</li><li>Medical &amp; Insurance: Schedule mandatory medical fitness tests for staff and manage the enrollment/renewal of mandatory health insurance plans.</li><li>Legal Updates: Stay updated on changes in UAE immigration rules (e.g., Golden Visa categories or new work permit types) to advise the management team.</li></ul>3. HR Responsibilities<ul><li>Employee Records: Maintain comprehensive and confidential personnel files, including attendance records, leave balances (Annual, Sick, and Maternity leave), and disciplinary history.</li><li>Onboarding &amp; Offboarding: Facilitate the induction process for new hires (office tour, IT setup) and manage the exit interview and clearance process for departing staff.</li><li>Payroll Support: Assist in gathering data for the Wages Protection System (WPS), ensuring all salary transfers are compliant with UAE regulations.</li><li>Employee Relations: Act as a first point of contact for staff inquiries regarding company policies, benefits, and internal grievances.</li><li>Recruitment Coordination: Assist in posting job ads, screening resumes, scheduling interviews, and communicating with recruitment agencies.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residency under your own or a spouse's sponsorship?</li><li>We are currently seeking a female candidate who holds a valid spouse or self-sponsored visa. </li></ul>Experience:<ul><li>Hr operation: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant

Ateca Consulting

<div>
 
 We are seeking a highly organised and detail-oriented Operations Assistant to join our team. This is a pivotal support role sitting at the heart of our day-to-day operations, providing essential administrative and coordination services across workforce management, supplier and client liaison, visa and compliance documentation, and financial record-keeping.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Timesheet &amp; Workforce Administration
 
 
 <ul>
 <li>
 Collect, review and process weekly timesheet submissions from contract staff, ensuring accuracy and timely sign-off.
 </li>
 <li>
 Maintain an up-to-date register of all contract staff, including contract start/end dates, rates, and engagement status.
 </li>
 <li>
 Liaise with line managers and contractors to resolve any discrepancies or missing submissions promptly.
 </li>
 </ul>
 
 
 
 
 
 Supplier &amp; Client Account Management
 
 
 <ul>
 <li>
 Act as a primary point of contact for supplier and client accounts, maintaining strong working relationships and clear communication channels.
 </li>
 <li>
 Coordinate with suppliers on purchase orders, service agreements, and ongoing delivery requirements.
 </li>
 <li>
 Assist in onboarding new suppliers and clients, ensuring all required documentation and compliance checks are completed.
 </li>
 <li>
 Monitor supplier and client communications, escalating issues to senior management where necessary.
 </li>
 </ul>
 
 
 
 
 
 Visa &amp; Immigration Documentation &mdash; UK, Europe &amp; GCC
 
 
 <ul>
 <li>
 Gather, collate and manage all documentation required for work visa and residency applications across the UK, European jurisdictions, and GCC countries.
 </li>
 <li>
 Liaise directly with Public Relations Officers (PROs) in GCC markets to ensure timely processing of government-related applications and renewals.
 </li>
 <li>
 Track visa expiry dates and proactively initiate renewal processes to avoid lapses in compliance.
 </li>
 <li>
 Maintain a secure and organised digital filing system for all immigration and compliance-related documentation.
 </li>
 <li>
 Stay informed of relevant changes in immigration and labour regulations across jurisdictions to ensure ongoing compliance.
 </li>
 </ul>
 
 
 
 
 
 Data Entry, Invoicing &amp; Record Keeping
 
 
 <ul>
 <li>
 Perform accurate and timely data entry across internal systems, ensuring all records are current and consistent.
 </li>
 <li>
 Process, track and file invoices related to contract staff, suppliers and client accounts, coordinating with finance as required.
 </li>
 <li>
 Maintain comprehensive records of all contractual documentation, purchase orders, and correspondence.
 </li>
 <li>
 Generate regular reports on operational metrics including timesheet compliance, invoice status, and contract renewals.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 
 
 
 <ul>
 <li>
 
 Perfect English fluency (written and spoken):
 
 This is an absolute requirement. All internal and external communications are conducted in English at a professional standard.
 </li>
 <li>
 
 Experience in operations, administration or office management:
 
 Minimum 2 years in a relevant administrative or operational support role.
 </li>
 <li>
 
 Recruitment industry knowledge:
 
 A sound understanding of how a recruitment or staffing business operates is highly desirable.
 </li>
 <li>
 
 Visa &amp; immigration familiarity:
 
 Prior experience handling visa or residency documentation for UK, EU or GCC jurisdictions is a significant advantage.
 </li>
 <li>
 
 GCC PRO experience:
 
 Familiarity with PRO processes and government portals in the UAE or wider GCC is preferred.
 </li>
 <li>
 
 Attention to detail:
 
 Meticulous approach to data entry, document management and compliance tracking.
 </li>
 <li>
 
 Organisation and time management:
 
 Ability to manage multiple priorities simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 
 Proficiency in Microsoft Office / Google Workspace:
 
 Comfortable working with Excel/Sheets, Word/Docs, and email platforms at an intermediate level or above.
 </li>
 <li>
 
 Discretion and professionalism:
 
 Able to handle sensitive personal and commercial information with appropriate confidentiality.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 
 
 
 
 The successful candidate will receive a monthly salary of AED 8,000 &ndash; 10,000 during the probationary period, commensurate with experience. Compensation will be formally reviewed following the completion of a 6-month probation, with scope for increase based on performance and contribution.
 
 <ul>
 <li>
 Probationary salary: AED 8,000 &ndash; 10,000 per month
 </li>
 <li>
 Salary review after 6 months
 </li>
 <li>
 Supportive and dynamic team environment
 </li>
 <li>
 Exposure to international operations across UK, Europe and GCC markets
 </li>
 <li>
 Opportunity to grow within a fast-paced recruitment business
 </li>
 </ul>
 
 
</div>

Operations Assistant

A1 Investments

<div>
 
 Job Title: Personal Assistant
 
 
 Location: Dubai, United Arab Emirates
 
 
 Job Type: Full-time (in person)
 
 
 
 
 
 About the job:
 
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support the Director.
 
 
 This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
 
 
 The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes
 
 
 
 
 
 Key Responsibilities:
 
 
 Professional &amp; Corporate Support
 
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing email accounts, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the Director's requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 </ul>
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the Director and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling schedules, credit card summaries, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including but not limited to, loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the Director.
 </li>
 <li>
 Personal Assistance: Managing personal errands requests as required.
 </li>
 </ul>
 
 
 
 
 Competencies required (role-based):
 
 <ul>
 <li>
 Is highly emotionally intelligent to pick up on 3rd parties&rsquo; nuanced sentiments and act accordingly
 </li>
 <li>
 Is available to respond within 15 minutes of receiving a message
 </li>
 <li>
 Knows how to be a gatekeeper and discern between important vs. unimportant incoming inquiries &amp; requests
 </li>
 <li>
 Writes high-quality, professional business e-mails in effective and suitable tones
 </li>
 <li>
 Has a resilient mentality: thinks deep to come up with creative solutions for complex problems &amp; situations
 </li>
 <li>
 Resourceful: Knows how to find the answer to a burning question when he or she doesn&rsquo;t immediately know the answer
 </li>
 <li>
 Conflict resolution: Exhibits a friendly yet stern personality to effectively resolve potential conflicts and concerns
 </li>
 <li>
 Produces coherent, well-structured, and well-formatted Excel (Google Sheets) sheets quickly &amp; effectively
 </li>
 </ul>
 
 
 
</div>

Personal Assistant

Al Ummah Contractors 

We Are Hiring &ndash; PRO (Public Relations Officer )A well-established Business Setup Company in Dubai is looking for a highly experienced HR &amp; PRO Specialist to manage all government, labor, and company formation operations across Dubai .We are seeking someone who can work independently and has strong, hands-on experience with UAE government processes end-to-end.Only experienced candidates will be considered.Position: PRO Location: Dubai , UAEResponsibilities:* Handle all government-related transactions and documentation* Manage trade license renewals (DED Mainland &amp; Free Zones)* Process visa applications (new, renewal, cancellation)* Handle company formation for Mainland &amp; Free Zone entities* Liaise with authorities (MOHRE, GDRFA/ICP, DED, Free Zones, etc.)* Ensure compliance with UAE Labor Law (latest updates 2023&ndash;2025)* Manage WPS processing and resolve any system issues/blocks* Handle Emiratisation requirements &amp; Nafis platform* Manage Ejari (Dubai)* Coordinate government inspections and approvals* Ensure timely submission, tracking, and completion of all applicationsRequirements:* Minimum 3+ years UAE experience in a similar role* Strong knowledge of Mainland &amp; Free Zone procedures* Hands-on experience with UAE government portals and systems*Ability to work independently with minimal supervision* Strong communication and organizational skills* Valid UAE driving license + own car (mandatory)Why Join Us?* Professional work environment* Growth opportunities* Competitive packageApply now or share your CV directly on hr@abgroupdxb.comWork Location: In person

Public Relation Officer (PRO)

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