administrative assistant

office administrator

operations assistant

admin assistant

administrative affairs officer Jobs in Dubai

administrative affairs officer

assistant registrar

International Schools Partnership Limited

<div>
 
 Job Description
 
 
 
 
 Job Description for Assistant Registrar and Attendance Coordinator
 
 
 
 
 The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
 
 
 
 
 Key Qualities And Skills
 
 
 
 <ul>
 <li>
 To be excellent in communication and understanding the English language
 </li>
 <li>
 To be able to work independently, swiftly and with very close attention to detail and accuracy
 </li>
 <li>
 To be able liaise and work alongside a range of people &ndash; including pupils - in and out of the school in a relaxed but professional manner
 </li>
 <li>
 To use initiative, be flexible, fun, proactive and positive
 
 
 </li>
 </ul>
 
 Core Purposes
 
 
 
 <ul>
 <li>
 To welcome visitors to our school and deal with queries from families, visitors, staff and children
 </li>
 <li>
 To take a varied and active role in the day to day running of our busy school
 </li>
 <li>
 Supporting the school in its vision to be the school of choice for the community
 </li>
 <li>
 To support the registrar with the requirements of the local regulators
 
 
 </li>
 </ul>
 
 Key Duties Include
 
 
 
 <ul>
 <li>
 To ensure children are safe and well cared for at all times
 </li>
 <li>
 Answering the telephone, screening and directing calls
 </li>
 <li>
 Cross checking attendance to ensure accurate registration of pupils
 </li>
 <li>
 Updating lists, records and contact details to maintain the school database
 </li>
 <li>
 Taking and relaying communications
 </li>
 <li>
 Greeting visitors and providing refreshments
 </li>
 <li>
 Providing information to both callers and visitors
 </li>
 <li>
 Providing general administrative and clerical support to the leadership of the school
 </li>
 <li>
 Assisting the registrar with the registration process for new pupils (KHDA registration, documents collection, &hellip;etc.)
 </li>
 <li>
 Making sure the pupils&rsquo; data on Engage is up to date (addresses, contact numbers, email addresses, &hellip;etc.)
 </li>
 <li>
 Assisting the registrar in processing the educational licenses on time
 </li>
 <li>
 Applying for any special approvals (if applicable) in line with ministry expectations
 </li>
 <li>
 Assisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils&rsquo; promotion &amp; transfer etc. are completed within an agreed time frame.
 </li>
 <li>
 Compiling and generating ministry required pupil records (manual or online records)
 </li>
 <li>
 Complete attendance daily including any first day absence calls and late arrivals
 </li>
 <li>
 Input attendance data accurately into Engage and investigate any missing data records, including illness related absences and unexplained lesson absences
 </li>
 <li>
 To make initial enquiries with parents regarding unexplained absences/lateness - including first day calling
 </li>
 <li>
 To monitor the attendance of pupils referring concerns to the pastoral leaders
 </li>
 <li>
 Promote good attendance within the school via activities with pupils and parents
 </li>
 <li>
 To process and action pupil holiday requests
 </li>
 <li>
 To issue routine correspondence to parents regarding attendance/absence requests in accordance with the school procedure.
 </li>
 <li>
 To undertake routine liaison with external agencies regarding attendance - e.g. KHDA
 </li>
 <li>
 To collate attendance data producing routine reports
 </li>
 <li>
 To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
 </li>
 <li>
 Responsible for identifying attendance issues and patterns of absence/late arrivals.
 
 
 </li>
 </ul>
 
 In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school
 
 
 
 To be line managed by the school head of admissions
 
 
 
 ISP Principles
 
 
 
 
 Begin with our children and students
 
 . Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
 
 
 and Health &amp; Safety issues and acting and following up on all concerns appropriately.
 
 
 
 Treat everyone with care and respect
 
 . We look after one another, embrace similarities and differences and promote the well-being of self and others.
 
 
 
 Operate effectively.
 
 We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
 
 
 
 Are financially responsible.
 
 We make financial choices carefully based on the needs of the children, students and our schools.
 
 
 
 Learn continuously.
 
 Getting better is what drives us. We positively engage with personal and professional development and school improvement.
 
 
 
 ISP Commitment to Safeguarding Principles
 
 
 
 ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
 
 
 
 ISP Commitment to Diversity, Equity, Inclusion, and Belonging
 
 
 
 ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
</div>

Assistant Registrar

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

CoinW

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant
 
 to support our leadership team. If you're fluent in Chinese and English, detail-oriented, and thrive in a fast-paced environment, we want to hear from you.
 
 
 
 
 
 Role: Executive Assistant
 
 
 Location: Dubai
 
 
 Language Requirement: Must speak fluent Chinese and English
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars, scheduling and travel arrangements
 </li>
 <li>
 Coordinate meetings and prepare agendas, minutes and follow-ups
 </li>
 <li>
 Handle confidential correspondence and documents
 </li>
 <li>
 Act as a bridge between Chinese-speaking stakeholders and global teams
 </li>
 <li>
 Assist with basic HR and admin tasks as needed
 </li>
 <li>
 Support with translation and interpretation
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or similar role
 </li>
 <li>
 Fluent in Chinese and English &ndash; written and spoken
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to work independently and handle multiple priorities
 </li>
 </ul>
 
 
 
 
 Nice to have:
 
 <ul>
 <li>
 Experience in Web3 / crypto / fintech industry
 </li>
 <li>
 Experience supporting C-level executives
 </li>
 </ul>
 
 
</div>

Executive Assistant (Must be Chinese Speaker)

Guardian Jobs

<div>
 
 Job:
 
 Assistant Headteacher - KS1
 
 
 
 Employer:
 
 International School, Dubai, United Arab Emirates
 
 
 
 Start date:
 
 17th August 2026
 
 
 
 Annual Tax-Free Salary:
 
 &pound;40,000 - &pound;54,500 +Benefits including housing, flight allowance, medical and gratuity (worth over &pound;15,000)
 
 
 
 Contract:
 
 Full-time, fixed term for 2 years
 
 
 Aston Education is working with a thriving and vibrant international school in Dubai in the United Arab Emirates. They are looking for a full-time Assistant Headteacher - KS1 to start in August 2026.
 
 
 This is an exciting opportunity for an excellent KS1 Teacher with proven experience raising achievement and coaching to support improved teaching and learning in Key Stage 1.
 
 
 
 The employer:
 
 
 
 The international school is a thriving and popular international school for students aged 3-18. They opened their doors 25 years ago and they have over 3000 students today. The student cohort is a diverse range of nationalities together with a high proportion of Emirati Nationals. The school is committed to excellence, inclusivity, and community.
 
 
 They follow the British Curriculum from EYFS to KS5, and they offer excellent modern facilities. The school's key focus areas include mastery in literacy and numeracy, inquiry-based learning and critical thinking and problem-solving.
 
 
 The school's Leadership Team is deeply committed to the wellbeing and success of their staff, and they foster a culture of collaboration, respect, and professional growth. They believe schools flourish when their people flourish.
 
 
 
 The job responsibilities include:
 
 
 
 The Assistant Headteacher - KS1 holds strategic and operational responsibility for Key Stage 1. The school has over 10 forms of entry on Year 1 and Year 2.
 
 
 As the Assistant Headteacher - KS1, you'll ensure that the provision across Key Stage 1 reflects the highest standards of teaching, learning, safeguarding, and pastoral care.
 
 
 The successful applicant will work in collaboration with the Primary Senior Management team to ensure outstanding outcomes for their students.
 
 
 You will not have a class teacher responsibility, but you'll be in class coaching and curriculum planning. You'll also be required to cover in the event of an absence.
 
 
 
 Skills and Qualifications required:
 
 
 
 
 <ul>
 <li>
 QTS
 </li>
 <li>
 Bachelor of Education (BEd) or PGCE and a relevant degree
 </li>
 <li>
 Proven experience raising achievement and coaching to support improved teaching and learning
 </li>
 <li>
 Successful UK leadership and management experience of KS1 at a primary school
 </li>
 <li>
 Strong knowledge of the UK National Curriculum for KS1
 </li>
 <li>
 Commitment to excellence, inclusivity, and community
 </li>
 <li>
 Strong communication and interpersonal skills
 
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 
 <ul>
 <li>
 Tax-Free Salary
 </li>
 <li>
 Accommodation / Housing Allowance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Dependent Visa Support &amp; Medical Insurance
 </li>
 <li>
 Tuition Fee Discount
 </li>
 <li>
 Flight Allowance
 </li>
 <li>
 Teacher Bonus Scheme
 
 
 
 </li>
 </ul>
 
 Closing date:
 
 As soon as possible
 
 
 
 Applications and enquiries:
 
 Please contact Tarja Aila at Aston Education for an informal discussion and to apply for this Assistant Headteacher - KS1 job.
 
 
 We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment.
 
 This post is subject to an enhanced DBS check.
 
</div>

Assistant Headteacher - KS1, ASTON EDUCATION

Future Towers Contracting

Construction Safety Officer AssistantRequirements:<ul><li>2+ years of experience in UAE construction site</li><li>NEBOSH or OHSA Certification</li><li>DM or DDA experience</li><li>Health &amp; Safety and Occupational Health skills</li><li>Accident Investigation skills</li><li>Safety Training skills</li><li>Strong attention to detail and problem-solving skills</li><li>Ability to work effectively in a team</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthExperience:<ul><li>Construction Safety Officer Assistant: 2 years (Preferred)</li></ul>Work Location: In person

Construction Safety Officer Assistant

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Zafify

<div>
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth operations and effective communication across departments.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Manage executive schedules and coordinate meetings.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist in project management and follow up on key initiatives.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field.
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in other administrative roles.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 Proficiency in MS Office Suite and other relevant software.
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Experience in the tech industry.
 </li>
 <li>
 Familiarity with project management tools.
 </li>
 </ul>
</div>

Executive Assistant

Explore 92+ Assistant registrar in Dubai this May. Find roles across top companies and apply now to boost your career.

92 assistant registrar jobs In Dubai

Assistant Registrar

Administrative Assistant

Executive Assistant (Must be Chinese Speaker)

Assistant Headteacher - KS1, ASTON EDUCATION

Construction Safety Officer Assistant

Administrative Assistant

Executive Assistant