office administrator

secretary

teaching assistant

executive assistant

executive secretary

assistant secretary

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
 <ul>
 <li>
 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
 </li>
 <li>
 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
 </li>
 <li>
 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
 </li>
 <li>
 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
 <ul>
 <li>
 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
 </li>
 <li>
 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
 </li>
 <li>
 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
 </li>
 <li>
 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Documentation
 
 
 <ul>
 <li>
 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
 </li>
 <li>
 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
 </li>
 <li>
 Minute-take during key meetings, distribute action items, and track follow-through.
 </li>
 <li>
 Manage confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
 <ul>
 <li>
 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
 </li>
 <li>
 Build and maintain efficient digital filing, documentation, and workflow systems.
 </li>
 <li>
 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
 </li>
 <li>
 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
 </li>
 <li>
 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
 </li>
 <li>
 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
 </li>
 <li>
 Support the preparation and submission of expense reports and relevant administrative documentation.
 </li>
 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
 </li>
 <li>
 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
 </li>
 <li>
 Exceptional written and verbal English communication skills, including professional email and business writing.
 </li>
 <li>
 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
 </li>
 <li>
 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
 </li>
 <li>
 Excellent English language skills (written and spoken) are required.
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 </ul>
</div>

Executive Secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٢٬٥٠٠٫٠٠&nbsp;لكل شهرExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>موقع العمل: بشكل شخصي

Secretary

Details Interior Design

We are hiring an Executive Secretary.Requirements:<ul><li>Good knowledge of Microsoft Excel and Office</li></ul><ul><li>Able to communicate in English or Arabic</li></ul><ul><li>Good organization and communication skills</li></ul><ul><li>Handle emails, documents, scheduling, and office coordination</li></ul>Job Types: Full-time, Contract, PermanentPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

APCC Piling And Marine Contracting- L.L.C - O.P.C

ARABIC FEMALE ONLY<ul><li>Must have 1 - 5 years of experience as a Secretary.</li><li>Proficiency in office software and communication tools.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills English &amp; Arabic.</li><li>Attention to detail and problem-solving abilities.</li></ul>Interested Candidates can send CV to apccwll@gmail.comWork Location: In person

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Just Fix Facilities Management Services

we are looking for Secretary for our nursery located in airport Rd, abudhabishe should have experience as a Secretary Experience in Educational sector is a plus must be an immediate joinerPay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you have experience in an educational sector?</li><li>Nationality?</li><li>Age?</li><li>Expected salary?</li><li>When you can join?</li><li>How many years of experience do you have a Secretary?</li></ul>Work Location: In person

Secretary-For Kids Nursery Owner- Arrabic Speakker

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Secretary-For Kids Nursery Owner- Arrabic Speakker