administrative assistant Jobs in Abu Dhabi

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Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
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 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
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 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
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 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
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 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
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 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
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 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
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 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
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 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
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 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
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 Communication &amp; Documentation
 
 
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 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
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 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
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 Minute-take during key meetings, distribute action items, and track follow-through.
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 Manage confidential information with absolute discretion.
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 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
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 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
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 Build and maintain efficient digital filing, documentation, and workflow systems.
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 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
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 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
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 Administrative &amp; Operational Support
 
 
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 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
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 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
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 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
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 Support the preparation and submission of expense reports and relevant administrative documentation.
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 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
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 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
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 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
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 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
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 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
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 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
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 Exceptional written and verbal English communication skills, including professional email and business writing.
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 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
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 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
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 Excellent English language skills (written and spoken) are required.
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 Arabic language proficiency is an advantage.
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 </ul>
</div>

Executive Secretary

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Secretary

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

Job Description:We are seeking a highly organized and proactive Executive Secretary (Female only) to support our Head Office operations. The ideal candidate will provide administrative support to management while also assisting with HR-related responsibilities and manpower coordination.Key Responsibilities:<ul><li>Provide full secretarial and administrative support to senior management</li><li>Handle correspondence, emails, scheduling, and document control</li><li>Assist in HR-related activities, including:</li><li>Manpower requirements and coordination</li><li>Employee documentation and record keeping</li><li>Coordination with recruitment agencies</li><li>Supporting onboarding and visa processing documentation</li><li>Maintain employee records and ensure proper filing systems</li><li>Prepare reports, letters, and official documents as required</li><li>Coordinate with site teams regarding manpower and administrative requirements</li><li>Support office operations and ensure smooth day-to-day functioning</li></ul>Requirements:<ul><li>Female candidate only</li><li>Minimum 3&ndash;5 years of experience in a similar role (preferably in construction industry)</li><li>Experience in HR/admin and manpower coordination is mandatory</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Excellent communication and organizational skills</li><li>Ability to handle confidential information professionally</li><li>UAE experience is preferred</li></ul>Salary &amp; Benefits:<ul><li>Salary: To be discussed during interview</li><li>As per UAE Labour Law</li></ul>Location:Abu Dhabi, UAE (Head Office)Job Type: PermanentWork Location: In person

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Sophia Home By Patina Interior

Job SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director (MD) to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul>Pay: From AED4,000.00 per monthWork Location: In person

Executive Assistant to Managing Director

IMADA Construction Materials

Job Title: Secretary / Document Controller (UAE National)We are looking for a Secretary / Document Controller to join our team.Requirements:<ul><li>UAE National (Family Book required)</li><li>Basic computer knowledge (MS Office)</li><li>Good communication skills</li><li>Organized and detail-oriented</li></ul>Responsibilities:<ul><li>Manage and organize company documents and records</li><li>Handle emails, calls, and correspondence</li><li>Maintain proper filing and document control system</li><li>Prepare reports and administrative documents</li><li>Coordinate with teams for document submission and updates</li></ul>Location: Abu DhabiJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>Are you able to join immediately? </li></ul>Work Location: Remote

Secretary / Document Controller- UAEN

Explore 148+ Assistant secretary in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.

148 assistant secretary jobs In Abu Dhabi

Executive Secretary

Secretary

Executive Secretary

Secretary to General Manager

Executive Assistant

Executive Assistant to Managing Director

Secretary / Document Controller- UAEN