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Alkojak General Contracting

Job Title: Secretary &amp; Administrative Assistant Location: Abu Dhabi, UAE Employment Type: Full-TimeJoin Our Team!We are looking for a proactive, organized, and detail-oriented Secretary &amp; Administrative Assistant to support our Leasing and Accounts teams while providing executive-level administrative support to management.Requirements<ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul>Key Responsibilities<ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul>Pay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul>Work Location: In person

Secretary/Administrative Assistant

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
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 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
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 Receive, document, and archive incoming documents, mail, and other forms of communication.
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 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
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 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
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 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
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 Answer, scan, sort, and transfer phone calls.
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 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
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 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
 </li>
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 Ensure that appropriate office supplies are available through the General Services.
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 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
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 Maintain the confidentiality of office files, records, documents, and data.
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 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Fantasia Ballet

High Communication skills for all ages from children to adults , receiving &amp; assisting all clients, answering &amp; follow up phone calls , text messages, providing complete general information about company to all clients, knowledge of Microsoft Ofice &amp; Excell , ability create &amp; answer &amp; follow up emails / english language as must , arabic language optional / , well mannered, accurate , friendly , quick learner,Pay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>receptionist/secretary: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Receptionist cum Secretary female only

Centro International Interiors Design LLC

Job description:<ul><li>Provide comprehensive secretarial and administrative support to management and project teams.</li><li>Maintain and organize project files, contracts, drawings, submittals, approvals, and other technical documentation.</li><li>Ensure proper filing and tracking of all company and project-related records.</li><li>Coordinate with project managers, suppliers, subcontractors, and clients regarding documentation and approvals.</li><li>Assist in the preparation and submission of tender documents and project proposals.</li><li>Ensure confidentiality and secure handling of sensitive company information.</li><li>Follow up on pending documents, approvals, and administrative requirements related to ongoing projects.</li></ul>Work Location: In personWork Location: In person

Secretary

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

Mandarin Oriental

<div>
 Emirates Palace Mandarin Oriental, Abu Dhabi is looking for an Assistant Restaurant Manager to join our Food &amp; Beverage team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 Emirates Palace Mandarin Oriental, Abu Dhabi is the definition of an unrivalled Arabian fantasy. From a 1.3km pristine private beach, landscaped pools and a private marina overlooking a natural bay, the hotel is located in the heart of Abu Dhabi and perfect for a once-in-a-lifetime holiday or for events and meetings that make a statement, with some of the city&rsquo;s largest hotel conference centres. Emirates Palace, Abu Dhabi offers award-winning 5-star luxury hospitality and authentic local experiences with 390 luxurious rooms and suites along with award-winning culinary cuisines.
 
 
 
 About The Job
 
 
 
 Based at the Emirates palace Mandarin Oriental, Abu Dhabi within the Food &amp; Beverage Department, the Assistant Restaurant Manager responsible to provide an outstanding guest experience within the outlet concept by assisting in managing a service team in cooperation with the culinary team. The Assistant Restaurant Manager provides a courteous, professional and efficient service in accordance with the standards of Emirates Palace Mandarin Oriental, Abu Dhabi. The Assistant Restaurant Manager reports to the Restaurant Manager.
 
 
 
 As Assistant Restaurant
 
 
 Manager, you will be responsible for the following duties:
 
 
 
 <ul>
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 Provide a professional and courteous service at all times and ensure that all employees of the assigned outlet follow the example.
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 Ensure that the place of work and surrounding area is kept clean and organised at all times.
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 Execute and demand the team to execute the highest level of service and set-up standards at all times.
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 Be knowledgeable of all services and products offered by the hotel.
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 Understand thoroughly the concept of the outlet and train all employees of the outlet in regard to the concept.
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 Set an example by reporting to duty punctually wearing business attire according to the hotels dress code &amp; Emirates Palace Mandarin Oriental, Abu Dhabi grooming standards, maintaining a high standard of personal appearance and hygiene at all times.
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 Set an example in terms of service, products and guidance of the team that reflects the concept.
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 Actively participate in menu design in cooperation with the outlet Head Chef and Chef Sommelier / Sommelier.
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 Organize tastings of daily dishes and new menus.
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 Know the restaurant scene and gastronomic character of the destination and be recognized in the market.
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 Perform up selling for all items offered by the department assigned as well as offering alternatives.
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 Be knowledgeable to operate the existing POS system based on the trained responsibility level as assigned in the department.
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 Produce reports and analysis of the outlet and present report in the monthly performance meeting.
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 Lead the outlet efficiently in cost and expenses, constantly delivering the highest quality as well as driving high top line revenue and profit.
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 Assist in preparation of the outlet&rsquo;s budget.
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 Conduct monthly inventory of operating supplies and equipment together with the stewarding department.
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 Obtain an account for the correct settlement of all sales and be overall responsible for outlet floats when and as required.
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 Identify errors and correct them as required during set-up, service and breakdown of operations.
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 Implement a flexible work schedule based on business patterns.
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 Establish a pool of qualified and trained full and part time employees in conjunction with the hotel&rsquo;s People Services Department.
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 Ensure an effective payroll control through a flexible work force maximizing the utilization of part time employees and closely cooperating with other Food &amp; Beverage departments.
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 Monitor operating supplies, equipment and reduce spoilage and wastage successfully.
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 Attend and contribute to all staff meetings, departmental trainings and hotel-initiated trainings.
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 Manage daily or weekly meetings with the kitchen team and fostering team work to constantly develop the restaurant / outlet for more success.
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 Attend all required trainings as described by the department.
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 Conduct daily pre-shift meetings to employees on preparation, guest profile, service and menu served.
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 Report incidents that require disciplinary actions immediately to the Head of Department.
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 Constantly improve the product quality by sourcing the best available products.
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 Support activities and cooperation with the suppliers.
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 Monitor and constantly improve quality and guest satisfaction of the outlet with the given tools (Leading Quality Assurance, Customer Satisfaction Survey).
 </li>
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 Organise all required outlet specific trainings as described by the department.
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 Undertake reasonable tasks and secondary duties as appointed by the Head of Department.
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 Respond to any changes in the department as dictated by the hotel management.
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 Handle guest enquiries and complaints in the outlet in a courteous and efficient manner and report to Restaurant Manager ensuring that the follow up is performed with the guest.
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 Ensure that the opening and closing procedures established for the outlet are followed.
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 Assign responsibilities to subordinates implementing a multi-tasking principle and check their performance periodically.
 
 
 </li>
 </ul>
 
 As Assistant Restaurant Manager, We Expect From You
 
 
 
 <ul>
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 Previous experience in the same role minimum of two years in a luxury property, resort experience is a plus
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 Bachelor's degree in Hotel Management is preferred
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 International work experience in at least two of the following regions: Asia, Europe, North America and preferably Middle East
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 Hotel or Bar pre-opening or renovation experience is preferred
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 Self Confidence and conviction
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 Integrity and trustworthiness
 
 
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 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
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 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
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 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
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 <li>
 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Assistant Restaurant Manager - Episodes

Al Darmaky Contracting & Agricultural Materials

<div>
 
 We&rsquo;re looking for a detail-oriented and proactive
 
 PRO Assistant
 
 to support government relations and regulatory compliance across our construction and landscape operations. The role requires strong coordination with UAE authorities, effective document control, and consistent follow-up on licenses and employee-related governmental procedures.
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Liaise with UAE government authorities including GDRFA, MOHRE, ICP, Department of Economic Development (DED), and other relevant entities.
 </li>
 <li>
 Coordinate with employees and internal departments to process, renew, and cancel visas, medical insurance, labor cards, Emirates IDs, work permits, and other related government documents.
 </li>
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 Assist in visa applications, renewals, cancellations, and labor-related transactions in compliance with UAE regulations.
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 Follow up on trade license renewals, permits, approvals, and expiry schedules to ensure timely compliance.
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 Track license validity, renewal timelines, and compliance calendars.
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 Archive and maintain government contracts, licenses, approvals, and official documentation in both physical and digital formats.
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 Prepare and submit regular reports and compliance updates to management.
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 Coordinate with HR, Finance, and Administration departments to ensure smooth governmental processing.
 </li>
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 Support audits, inspections, and official visits when required.
 </li>
 <li>
 Ensure confidentiality, accuracy, and proper handling of sensitive information.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience as a PRO Assistant or in a similar role within the UAE.
 </li>
 <li>
 Strong knowledge of UAE government authorities and systems, including GDRFA, MOHRE, ICP, DED, and related portals.
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 <li>
 Proven experience in tracking licenses, managing expiries, and maintaining compliance records.
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) is mandatory.
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 <li>
 Excellent organizational, communication, and documentation skills.
 </li>
 <li>
 Ability to manage multiple tasks, prioritize effectively, and work under pressure.
 </li>
 <li>
 Proficiency in MS Office and reporting tools.
 </li>
 </ul>
 
 &nbsp;
 
</div>

PRO Assistant

Explore 25+ Assistant secretary in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.