administrative assistant

executive assistant

personal assistant

office administrator

office assistant

assistant secretary

PIZZA TIMES

We are seeking a highly organized and proactive Personal Assistant / Secretary to provide comprehensive administrative and executive support across both our Real Estate and Legal Consultancy operations. The ideal candidate will be responsible for managing schedules, coordinating client communications, handling documentation, and ensuring smooth day-to-day operations in a fast-paced, professional environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain executives&rsquo; calendars, appointments, and meetings</li><li>Handle correspondence, emails, and phone calls in a professional manner</li><li>Prepare reports, presentations, and official documents</li><li>Organize and maintain filing systems (digital and physical)</li></ul>Legal Administrative Support<ul><li>Maintain legal case files and ensure proper documentation control</li><li>Coordinate with clients regarding legal matters, appointments, and follow-ups</li></ul>Client Coordination<ul><li>Act as the first point of contact for clients and visitors</li><li>Schedule consultations and follow up on client requests</li><li>Maintain professionalism and confidentiality in all client interactions</li></ul>Compliance &amp; Confidentiality<ul><li>Ensure strict confidentiality of legal and business information</li><li>Handle sensitive documents with discretion</li><li>Support compliance with company policies and UAE regulations</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Minimum 2&ndash;4 years of experience in administrative support (experience in real estate or legal field is an advantage)</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with UAE real estate procedures and legal documentation is a plus</li><li>Excellent communication skills in English (Arabic is an advantage)</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities</li><li>High attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Ability to handle confidential information with integrity</li><li>Time management and ability to work under pressure</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Executive Secretary

<div>
 
 
 
 Company Overview
 
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 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
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 Excellence
 </li>
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 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to Project Managers, Engineers, and site teams
 </li>
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 Prepare, format, and manage correspondence, reports, meeting minutes, and presentations Handle incoming and outgoing emails, calls, and official communications
 </li>
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 Maintain project documentation, drawings, and records in line with company and project procedures Coordinate meetings, appointments, and site visits
 </li>
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 Assist in preparing submittals, transmittals, and project-related documents Track project deadlines, submissions, and approvals Liaise with clients, consultants, subcontractors, and internal departments
 </li>
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 Support document control activities when required Maintain confidentiality of project and company information
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
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 <ul>
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 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 10 years of experience as a Secretary in construction, engineering, or consultancy projects Familiarity with construction terminology, project documentation, and workflows
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
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 Good communication and organisational skills
 </li>
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 Ability to handle multiple tasks and work under deadlines
 </li>
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 Experience working on large-scale construction or infrastructure projects Knowledge of document control systems (Aconex, Procore, or similar etc.)
 </li>
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 Strong attention to detail and time-management skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Secretary

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

PARMAR TOURISM LLC

A well reupted UAE based company required a personal secretary cum office admin1. Personal Secretary cum Office Admin( Female)Assisting to Managing Director and handling office administration .Managing phone calls, emails, and incoming/outgoing correspondence. Maintain organized and efficient filing systems for documents, records, and other paperwork. Accounting Knowledge, capable of cash handling and other admin related jobs. Candidates should have good computer knowledge, communication skill in English and Hindi. Minimum 2 year Gulf Experience in administration / accountingJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per monthWork Location: In person

Personal Secretary cum Office Admin

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

mepcontracting2017@gmail.com

As a Secretary, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Secretary cum Document Controller

Kalandoor Building Contracting

Job Type: Full-TimeJob Summary: We are seeking a highly organized and detail-oriented Document Controller / Project Secretary who can join immediately. The ideal candidate must have prior experience working as a document controller in a construction company and be familiar with handling project documentation, coordination, and administrative support for site and office teams.Key Responsibilities:<ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a construction company (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Please submit your CV with the subject line: Document Controller / Project Secretary &ndash; Immediate Joiner Email Address: hr2@kalandoor.comJob Types: Full-time, PermanentPay: From AED1.00 per month

Document Controller/Project Secretary

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