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Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Job description:Title: Executive SecretarySummaryWe are looking for a professional Female Executive and Administrative Support (Arabic speaker) to provide high-level administrative and executive support to the General Manager of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the General Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Executive Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: Up to AED7,500.00 per monthApplication Question(s):<ul><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretary : 2 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Secretary

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Qasd Property Management

We are looking to recruit a secretary for our office and require someone who will provide high-level executive and administrative support, enabling the management team to focus on strategic leadership and financial performance. This role requires strong organisational skills , and previous history and education relating to secretarial work.We will not be accepting any candidates that do not have the experience required We are looking for someone who has:<ul><li>Background in accounting, economics, or business administration</li><li>Must have previous work experience in Dubai</li><li>Previous experience as a PA supporting senior executives beneficial</li><li>advance level of MS Office, formulas, data analysis charts etc,</li><li>experienced in diary management, and arranging events, travels, booking etc</li><li>Has the experience of coordinating with Finance, Accounting, Audit, Tax, and Legal teams</li><li>can maintain accurate records, contracts, and investment documentation</li><li>well groomed with a clear command of English, and will be required to liaise with investors, banks, auditors, and financial advisors on behalf of the CEO.</li><li>can handle confidential work with discretion.</li></ul>This position is a full time office based position.<ul><li>Ability to work independently when required</li><li>Occasional availability outside standard business hours may be required</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>UAE working : 2 years (Required)</li></ul>Work Location: In person

ETRA Talent

<div>
 
 We&rsquo;re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
 
 
 
 
 
 This role reports to the Group Company Secretary and provides support across the Director&rsquo;s Office, Group Company Secretary&rsquo;s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
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 Support drafting and review of board/committee meeting agendas.
 </li>
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 Collate and distribute company reports and board/committee materials via Diligent Board Books.
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 Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
 </li>
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 Assist with statutory filings and preparation/custody of board and shareholder resolutions.
 </li>
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 Support migration and maintenance of corporate and director information on Diligent Entities.
 </li>
 <li>
 Maintain company stamp, letterhead framework, and records.
 </li>
 <li>
 Support issuance and maintenance of powers of attorney.
 </li>
 <li>
 Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
 </li>
 <li>
 Assist with governance process improvements and ad hoc corporate projects.
 </li>
 </ul>
 
 
 
 
 Key Internal Relationships
 
 <ul>
 <li>
 Director&rsquo;s Office, Office Services Executive
 </li>
 <li>
 Various Head Office Corporate Functions &amp; Executive Assistants
 </li>
 </ul>
 
 
 
 
 Key External Relationships
 
 <ul>
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 Local and regional government/regulatory bodies
 </li>
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 Board members (Non-Executive Directors)
 </li>
 <li>
 Diligent (Board Books and Entities)
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree: Chartered Governance Institute Associate preferred
 </li>
 <li>
 Minimum 5+ years&rsquo; experience as a Company Secretary Assistant
 </li>
 <li>
 Excellent organisational, analytical, and written communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to maintain confidentiality
 </li>
 <li>
 Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
 </li>
 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
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 Competitive package and benefits
 </li>
 <li>
 Relocation support for those moving to Dubai
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 <li>
 Exposure to group-level governance in a structured, high-quality environment
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 </ul>
 
 
 
 
 If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
 
</div>

Company Secretary Assistant

Zolo Real Estate LLC

We are seeking a highly seasoned Executive Secretary to the CEO / Chairman to provide strategic, confidential, and high-level administrative support at the executive leadership level. The role requires extensive experience within the GCC construction industry, exceptional discretion, and the ability to manage complex executive affairs across multiple regions, including East Africa.Key Responsibilities<ul><li>Provide full-spectrum executive support to the CEO / Chairman, acting as a trusted right hand</li><li>Manage highly complex calendars, board schedules, executive travel, and confidential communications</li><li>Prepare, review, and coordinate board papers, executive reports, presentations, and official correspondence</li><li>Draft and manage communications on behalf of the CEO / Chairman with internal and external stakeholders</li><li>Coordinate Board of Directors and Executive Committee meetings, including agendas, minutes, and follow-ups</li><li>Maintain governance records, approvals, resolutions, and sensitive documentation</li><li>Act as a liaison with government authorities, partners, consultants, and senior stakeholders</li><li>Track strategic initiatives, action items, and deadlines to ensure timely execution</li><li>Support the CEO / Chairman during international travel, site visits, and business engagements, including assignments in East African countries</li></ul>Qualifications &amp; Experience<ul><li>5&ndash;10 years of experience supporting CEO / Chairman / Board-level executives, preferably in the construction or engineering sector</li><li>Mandatory GCC experience with strong understanding of regional business practices</li><li>Excellent command of written and spoken English (Arabic is a strong advantage)</li><li>Advanced proficiency in MS Office and executive-level reporting tools</li><li>Demonstrated ability to handle highly confidential and sensitive matters with discretion</li><li>Willingness and flexibility to travel to East African countries as required</li></ul>Core Competencies<ul><li>Executive presence and strong judgment</li><li>Exceptional organizational and multitasking skills</li><li>High level of professionalism, discretion, and reliability</li><li>Ability to work independently under pressure and manage competing priorities</li></ul>Job Type: Full-time

IDC&C - Architects & Interiors Design Consultancy

We are looking for Secretary cum Accounts AssistantQualifications:&middot; Analytical thinker and problem solver.&middot; High level of accuracy.&middot; Good organizational &amp; time management skills&middot; Good communication, interpersonal and customer service skills.&middot; Able to handle calls and queries.&middot; Knowledge in office works.&middot; Administrative skills.Job description:&middot; Validates all incoming and outgoing invoices.&middot; Accounts receivables &amp; payables.&middot; Petty cash bills booking. Disbursement of petty cash by recording entry; verifying documentation as per company expense reimbursement policy.&middot; Prepares and arrange invoices.&middot; Prepares the company&rsquo;s daily, monthly and yearly report.-- Please attached your CV --Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Accounts Assistant: 2 years (Preferred)</li></ul>

Secretary cum Accounts Assistant

Explore 371+ Assistant secretary in Dubai this March. Find roles across top companies and apply now to boost your career.

371 assistant secretary jobs In Dubai

Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Company Secretary Assistant

Executive Secretary

Secretary cum Accounts Assistant