assistant secretary

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Abdulla Al Arif Investment

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Male candidate added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary - Male Candidate (Construction Company Background)

Totalmaximpetroleum

We are seeking a professional and organized Executive Secretary to join our team.Requirements:<ul><li>Female candidate</li><li>Fluent in Arabic and English (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul>Responsibilities:<ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul>Work Location: In person

Executive Secretary (Arabic & English Speaking)

Obras Contracting LLC

Job Description:We are seeking a dedicated and detail-oriented Receptionist cum Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. UAE nationality is preferred.Responsibilities:<ul><li>Greet and welcome visitors courteously and professionally.</li><li>Assist visitors in directing them to the appropriate person or department.</li><li>Answer, screen, and transfer incoming calls to the relevant individuals or departments.</li><li>Provide basic and accurate information in person, over the phone, or via email.</li><li>Sort and distribute incoming mail to the appropriate parties.</li><li>Oversee all documents received from the site and distribute them to the relevant departments.</li><li>Update contact details of employees, clients, etc.</li><li>Monitor office and kitchen supply levels and place orders as needed.</li><li>Assist all departments with documentation and provide support as required.</li><li>Perform general clerical duties, including filing, photocopying, and data entry.</li><li>Coordinate meeting appointments for top management.</li><li>Manage the driver's schedule, specifically for cheque deposits, document submissions to consultants, clients, etc.</li><li>Prepare and distribute correspondence, memos, letters, and reports on behalf of the management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Receptionist cum Secretary

Media Group FZ LLC

We are seeking a friendly, professional, and organized Receptionist to be the first point of contact for our company. The ideal candidate will greet guests, handle incoming calls, manage front desk operations, and provide administrative support across the organization. A positive attitude, strong communication skills, and the ability to multitask effectively are essential for success in this role.Key Responsibilities:Greet and welcome visitors in a warm and professional mannerAnswer, screen, and forward incoming phone callsMaintain the reception area, keeping it clean and organizedReceive, sort, and distribute daily mail and deliveriesAssist with scheduling appointments and managing meeting roomsProvide basic information to clients and visitors about the companyMaintain office security by following safety procedures and controlling access (e.g., visitor logs)Perform basic administrative and clerical duties such as data entry, filing, and scanningSupport other administrative staff as neededRequirements:High school diploma or equivalent (Associate degree or higher is a plus)Proven work experience as a receptionist, front desk representative, or similar roleProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorCustomer service attitudePreferred Qualifications:Experience with office equipmentFamiliarity with appointment scheduling software or CRM systemsBilingual abilities are a plusPay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Executive Secretary

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

Buccellati

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 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
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 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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 Process and monitor invoices, expenses, and other financial documentation
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 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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 Prepare correspondence, reports, and presentations as needed
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 Assist in planning and organizing visits of visitors
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 Liaise with HQ, partners and local agencies on various topics including Training arrangements
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 Liaise with vendors, service providers, and clients as necessary for specific orders and services
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 Provide ad-hoc projects support to the office team
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 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
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 </ul>
 
 Candidate Profile
 
 
 
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 Bachelor&rsquo;s degree in Business Administration or related field.
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 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
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 Proven experience as an administrative assistant, office assistant, or in a similar role.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
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 Effective communication and written skills
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 Very organized, attention to details
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 Ability to work independently and collaboratively in a team environment.
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 Fluent in English (additional language skills such as Italian or Arabic are a plus)
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 </ul>
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Administrative Assistant

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