executive assistant

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executive secretary

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assistant secretary

High Home Ceramic

We are hiring a r Secretary to support the owner and assist with daily administrative tasks.Requirements:<ul><li>Experience in accounts or as an Accounts Assistant</li><li>Experience in Logistic/Purchase</li><li>Basic understanding of civil engineering field</li><li>Fluent in English with strong email drafting skills</li><li>Proactive, flexible, and well-organized</li><li>Visit visa or cancelled visa holders only</li><li>Immediate joiners preferred</li></ul>Responsibilities:<ul><li>Provide secretarial and administrative support</li><li>Assist with basic accounting tasks</li><li>Manage emails, documents, and schedules</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai International City: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>construction : 2 years (Preferred)</li></ul>Work Location: In person

Executive Secretary

Index

<div>
 Role Summary:
 
 We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 Key Responsibilities:
 
 Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
 
 &bull; Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
 
 &bull; Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
 
 &bull; Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
 
 &bull; Track strategic priorities, action items, and deliverables, ensuring timely closure
 
 &bull; Maintain strict confidentiality and handle sensitive information with utmost professionalism
 
 
 Executive Assistant &ndash; Executive Committee (G5):
 
 &bull; Provide structured administrative and coordination support to members of the Executive Committee
 
 &bull; Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
 
 &bull; Support in the preparation of business presentations, dashboards, and reports
 
 &bull; Ensure alignment and follow-ups across functions on key initiatives and decisions
 
 
 Dubai Office Administration:
 
 &bull; Oversee and manage day-to-day administrative operations of the Dubai office
 
 &bull; Coordinate with external vendors, facility management teams, and service providers
 
 &bull; Ensure smooth functioning of office infrastructure, supplies, and administrative processes
 
 &bull; Support onboarding and administrative requirements for employees based in Dubai
 
 &bull; Ensure adherence to local compliance and administrative standards
 
 
 
 Requirements
 
 
 Key Competencies:
 
 &bull; Strong executive presence with excellent interpersonal and communication skills
 
 &bull; Exceptional planning, prioritization, and time management abilities
 
 &bull; High level of integrity, discretion, and confidentiality
 
 &bull; Detail-oriented with strong execution and follow-through capabilities
 
 &bull; Ability to manage multiple stakeholders and work under tight timelines
 
 &bull; Advanced proficiency in MS Office and presentation tools
 
 
 Qualifications &amp; Experience:
 
 &bull; Bachelor&rsquo;s degree in business administration or a related discipline
 
 &bull; 8+ years of experience in executive support roles, preferably supporting CXO-level leadership
 
 &bull; Prior exposure to multinational or cross-cultural environments will be an advantage
 
 
 Personal Attributes:
 
 &bull; Highly proactive and solution-oriented
 
 &bull; Professional, composed, and adaptable
 
 &bull; Strong ownership mindset with a high degree of accountability
 
 
 
 CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED
 
 
 
</div>

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an Executive Secretary and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 
 As an Executive Secretary,
 
 you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
 </li>
 <li>
 Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
 </li>
 <li>
 Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
 </li>
 <li>
 Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
 </li>
 <li>
 Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
 </li>
 <li>
 Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 Secretarial qualification preferable.
 </li>
 <li>
 At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
 </li>
 <li>
 Must be fully competent in MS Office applications.
 </li>
 <li>
 Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Tandem Search

<div>
 
 
 Legal Secretary
 
 
 
 
 DIFC, Dubai | Hybrid working model
 
 
 
 
 
 
 A rare opportunity has arisen for an outstanding
 
 Legal Secretary
 
 to join an
 
 elite US law firm
 
 in a
 
 prime DIFC location
 
 .
 
 
 
 
 
 This is a particularly attractive move for someone seeking a more polished, high-calibre platform with strong brand prestige, a sophisticated working environment, and genuine long-term career appeal. You will be supporting senior lawyers within a highly regarded team known for its quality, professionalism, and international standing.
 
 
 
 
 
 
 The ideal profile:
 
 
 <ul>
 <li>
 Experience as a
 
 Legal Secretary
 
 within a
 
 US, international, or top-tier law firm
 
 </li>
 <li>
 Strong organisational skills and attention to detail
 </li>
 <li>
 A polished, proactive, and highly professional approach
 </li>
 <li>
 Confidence working in a fast-paced, high-performing environment
 </li>
 </ul>
 
 
 
 
 Opportunities of this calibre are uncommon, particularly within such a sought-after DIFC setting.
 
</div>

Legal Secretary

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 &nbsp;
 
 
 
 JOB PURPOSE:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 &nbsp;
 
 
 
 Note: Secretary Level 3
 
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 &nbsp;
 
 
 Correspondence and Documentation
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
 </li>
 <li>
 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
 </li>
 <li>
 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Visitors and Incoming Calls
 
 
 
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures.
 
 
 &nbsp;
 
 
 
 Meetings
 
 
 <ul>
 <li>
 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
 </li>
 <li>
 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants.
 </li>
 </ul>
 
 
 Proofreading and Editing
 
 
 
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 
 
 
 Information Recording and Archiving
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 <li>
 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.
 </li>
 </ul>
 
 
 Office Supplies
 
 
 
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand.
 
 
 
 Allocation of Work
 
 
 
 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Related Assignments
 
 
 
 Performs other related duties or assignments as directed.
 
 
 &nbsp;
 
 
 
 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 Minimum Qualifications:
 
 
 &nbsp;
 
 
 
 High School Completion
 
 
 
 Minimum Experience:
 
 
 
 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 
 
 &nbsp;
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Knowledge of office practices, procedures, and computer software programs
 </li>
 <li>
 Knowledge of correct English usage and grammar
 </li>
 <li>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
 </li>
 </ul>
</div>

Executive Assistant

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Receptionist / Secretary is responsible for managing the front office operations effectively and efficiently. This role involves screening and handling incoming calls, greeting visitors, and directing them appropriately. The purpose is to maintain a well-organized reception area and support the office with secretarial and clerical tasks, ensuring smooth operations. The role also includes managing the bookings and maintenance of conference rooms and supporting the scheduling needs of the country manager.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 General
 
 
 <ul>
 <li>
 Answer telephone systems to screen calls, transfer calls, respond to inquiries, and take messages.
 </li>
 <li>
 Receive and distribute items such as courier packages, messages, letters, and faxes to the concerned staff member, ensuring confirmation of receipt.
 </li>
 <li>
 Greet individuals entering the office and direct them to the appropriate location or person.
 </li>
 <li>
 Maintain the reception area and keep materials tidy at all times.
 </li>
 <li>
 Perform general secretarial and clerical functions including scheduling, copying, faxing, data entry, and filing to support office operations.
 </li>
 <li>
 Manage conference room bookings and ensure their maintenance.
 </li>
 <li>
 Perform other related duties as assigned to ensure the efficient and effective functioning of the office.
 </li>
 <li>
 Schedule individual or group appointments and meetings for the country manager with clients.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Ability to speak Arabic and English fluently.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Graduate in any discipline.
 </li>
 <li>
 Minimum 3 years of experience as a receptionist or secretary in any large-sized companies in the Middle East.
 </li>
 <li>
 Excellent MS Office knowledge and skills.
 </li>
 <li>
 Proficiency in spoken Arabic and English is mandatory.
 </li>
 </ul>
</div>

Receptionist | AlFuttaim Engineering | Emirati Talent

<div>
 
 Role Summary
 
 
 We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive Support to CEO
 
 
 &bull; Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements&bull; Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
 
 &bull; Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
 
 &bull; Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
 
 &bull; Handle confidential and sensitive information with the highest level of professionalism and discretion
 
 
 
 Executive &amp; Leadership Coordination
 
 
 &bull; Provide structured administrative support to the leadership team as required
 
 &bull; Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
 
 &bull; Support the development of presentations, dashboards, and business reports
 
 &bull; Ensure proper follow-up and alignment across departments on key decisions and initiatives
 
 &bull; Coordinate Business travels for all C-level and teams
 
 
 
 Office Management &amp; Administration (Dubai)
 
 
 &bull; Oversee day-to-day administrative operations of the Dubai office
 
 &bull; Manage relationships with vendors, facility management, and service providers&bull; Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
 
 &bull; Support onboarding and administrative requirements for Dubai-based employees
 
 &bull; Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
 
 &bull; Ensure compliance with local regulations and administrative standards
 
 
 
 HR Coordination (Dubai Scope)
 
 
 &bull; Support HR-related activities in coordination with regional HR teams
 
 &bull; Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
 
 &bull; Assist in employee documentation, onboarding coordination, and HR communications
 
 &bull; Act as a coordination point between Dubai employees and HR teams across other countries
 
 
 
 
 Requirements
 
 
 
 Requirements Education
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field Experience:
 
 &bull; 3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
 
 
 
 Skills &amp; Competencies
 
 
 &bull; Exceptional communication skills in English (written and verbal)
 
 &bull; Strong organizational and multitasking abilities
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 &bull; Strong emotional intelligence and stakeholder management skills
 
 &bull; Ability to work under pressure and manage competing priorities
 
 &bull; Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 
 
 
 Additional Requirements
 
 
 &bull; Based in Dubai with valid residency (preferred: spouse/family visa)
 
 
 
</div>

Executive Secertary to CEO & Office Manager

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146 assistant secretary jobs In Dubai

Executive Secretary

Executive Secretary

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Legal Secretary

Executive Assistant

Receptionist | AlFuttaim Engineering | Emirati Talent

Executive Secertary to CEO & Office Manager