administrative assistant

executive assistant

office administrator

administrative officer

executive secretary

assistant secretary

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Dream Come True Information Technology

Executive Assistant Female OnlyLocation: World Trade Center, Dubai, UAE Job Type: Full-time, Permanent Salary: AED 3,000 &ndash; 4,000 (depending on experience) + Benefits as per UAE Labor LawAre you a dynamic, professional, and service-oriented &amp; looking for an exciting opportunity in Dubai&rsquo;s prestigious business hub? We are seeking a confident Executive Assistant with strong hospitality skills to join our team and be the welcoming face of our company while providing top-notch executive and secretarial support.Key Job Responsibilities Hospitality Duties<ul><li>Greet and welcome clients, guests, and VIP visitors with warmth and professionalism.</li><li>Arrange hospitality services for meetings (refreshments, room setup, cleanliness).</li><li>Maintain the highest standards of hospitality and office presentation at all times.</li><li>Organize and manage VIP visits, events, and company gatherings.</li><li>Coordinate with vendors, caterers, and facility management for hospitality needs.</li></ul>Executive Assistant Duties<ul><li>Provide comprehensive support to senior management and executives.</li><li>Manage busy calendars, schedule appointments, and organize meetings.</li><li>Prepare reports, presentations, and correspondence with attention to detail.</li><li>Handle calls, emails, and correspondence on behalf of executives.</li></ul>Secretarial Duties<ul><li>Maintain organized filing systems (digital &amp; paper) for confidential documents.</li><li>Draft, proofread, and format professional letters, memos, and reports.</li><li>Take accurate meeting minutes and ensure follow-up on action items.</li><li>Manage office supplies and ensure smooth office operations.</li><li>Serve as the first point of contact for internal and external communications.</li></ul>General Requirements<ul><li>Minimum 2 years&rsquo; experience as an Executive Assistant or similar role.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Based in Dubai (required).</li></ul>What We Offer<ul><li>Competitive salary AED 3,000 &ndash; 4,000 (depending on experience).</li><li>All other benefits as per UAE Labor Law.</li><li>Professional growth opportunities in a reputable Dubai-based organization.</li><li>A vibrant, supportive, and multicultural work environment.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In personExpected Start Date: 20/12/2025

Executive Assistant/Secretary Female Only

Grand Global FZE

We are seeking a highly organized and professional Secretary to the CEO to provide comprehensive administrative and executive support. The ideal candidate must be fluent in Arabic and French and capable of handling confidential information with the highest level of professionalism.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the CEO and internal/external stakeholders</li><li>Prepare, translate, draft official documents, and proofread correspondence, reports, and presentations</li><li>Handle confidential documents and sensitive information with discretion</li><li>Organize and attend meetings, take minutes, and follow up on action items</li><li>Manage phone calls, emails, and official communications on behalf of the CEO</li><li>Coordinate with departments to ensure smooth daily operations</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist with special projects and ad-hoc administrative tasks as required</li></ul>Required Qualifications<ul><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role</li><li>Fluency in Arabic and French is mandatory</li><li>Good command of English is highly preferred</li><li>Strong organizational, time-management, and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>High level of professionalism, confidentiality, and attention to detail</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>French (Required)</li><li>English (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Maples Group - Legal Services

<div><div>OVERVIEW</div>
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world&rsquo;s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group looks to add a Dubai based Secretary to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role
The Secretary reports to the Partners and supports the firm's Dubai office. Primary responsibilities include:
<ul><li>Typing and amending documents</li><li>
Arranging meetings and updating diary for lawyers</li><li>
Arranging overseas trips and meetings and preparing itineraries</li><li>
General billing work</li><li>
Communicating with clients on their requests for Cayman Islands and BVI registered office / corporate services</li><li>
Liaising with our Cayman Islands, BVI and / or London offices in relation to the legalisation of corporate documents</li><li>
Drafting simple and general correspondence</li><li>
E-filing</li><li>
General admin work</li></ul>
EXPERIENCE
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
<ul><li>A tertiary education</li><li>
Extensive legal secretarial training and experience</li><li>
Fluent spoken and written English</li><li>
Good interpersonal and communication skills</li><li>
Flexibility and willingness to learn</li></ul>
BENEFITS &amp; REWARDS
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
<ul><li>Comprehensive health coverage (medical, dental and optical)</li><li>
Competitive vacation packages</li><li>
Educational assistance and professional development programmes</li><li>
Savings or pension plan</li><li>
Life insurance</li><li>
Travel insurance</li><li>
Global mental wellness programme
</li><li>Sports clubs and social events</li></ul>
ABOUT MAPLES GROUP
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Maples&rsquo; standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.</div>

Secretary

Confidential

<div>
 
 The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the Senior Leader&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
 </li>
 <li>
 Handle confidential information with utmost discretion.
 </li>
 <li>
 Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
 </li>
 <li>
 Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
 </li>
 <li>
 Support in planning and organizing internal and external events, conferences, and business engagements.
 </li>
 <li>
 Maintain documentation, filing systems, and databases efficiently.
 </li>
 <li>
 Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
 </li>
 <li>
 Assist in preparing expense reports, budget tracking, and other administrative functions as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 <li>
 5&ndash;10 years of experience supporting C-suite or senior leadership in a large organization.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to work independently with minimal supervision and exercise sound judgment.
 </li>
 </ul>
 
 
</div>

ADWAA SWIMMING POOLS CONTRACTING

We are hiring for the position of company Female Secretary with one of our Company based in Dubai. U.A.E. If you are an organized and detail-oriented professional, we invite you to apply for the role. The ideal candidate is a proactive and dedicated individual with a passion for administration and communication. Objectives of the role<ul><li>Handling incoming calls, emails, and correspondence, and responding to inquiries as needed. Maintaining organized and up-to-date records, files, and documents, ensuring easy retrieval and confidentiality.</li><li>Preparing, editing, and distributing memos, documents, reports, and spreadsheets with accuracy and attention to detail.</li><li>Supporting and assisting with HR-related tasks, with onboarding new employees, maintaining employee records.</li></ul>Required skills and qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>1-2 years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role.</li><li>Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).</li><li>Excellent written and verbal communication skills.</li><li>Good time management with the ability to multitask and prioritize tasks in a fast-paced environment.</li><li>Strong problem-solving and critical thinking skills with the ability to work independently.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>secreatry: 1 year (Preferred)</li><li>Secretary and admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Female Secretary/Admin Assistant

Explore 449+ Assistant secretary in Dubai this December. Find roles across top companies and apply now to boost your career.

449 assistant secretary jobs IN Dubai

Personal Assistant/Secretary

Executive Assistant/Secretary Female Only

Executive Secretary

Executive Secretary

Secretary

Executive Secretary

Female Secretary/Admin Assistant