executive assistant

administrative assistant

office assistant

admin assistant

office administrator

assistant secretary

LUNASS LLC

Location: UAE Type: Part-time remoteAbout the RoleWe are looking for a proactive and organized Remote Personal Assistant to support our growing interior fragrance and custom gifts business. This role involves daily coordination with clients, suppliers, consignment shop staff, and internal teams to ensure smooth operations from design to delivery.Key ResponsibilitiesAccounting &amp; Administrative Support:<ul><li>Share invoices with the accounting team as needed.</li><li>Track incoming and outgoing payments and maintain up-to-date records.</li><li>Support in preparing inventory summaries</li></ul>Supplier &amp; Production Liaison:<ul><li>Work closely with printing and packaging suppliers &mdash; follow up on production timelines, troubleshoot issues, and ensure quality.</li><li>Create and review designs, dyelines</li><li>Coordinate sampling, approvals, and production tracking.</li></ul>Client &amp; Project Coordination:<ul><li>Communicate with B2B clients interested in custom interior fragrance products (candles, diffusers, sprays, etc.).</li><li>Gather project details, prepare quotations, and follow up professionally.</li><li>Coordinate with retail clients and ensure smooth order handling.</li></ul>E-Commerce Operations:<ul><li>Create and update product listings on Namshi and Amazon.</li><li>Manage product descriptions, pricing, and images accurately.</li><li>Monitor inventory levels, coordinate restocking, and maintain records.</li></ul>Consignment Shop Coordination:<ul><li>Liaise with shop staff to track stock movements, new arrivals, and sold items.</li><li>Ensure the shop inventory matches the central database.</li><li>Support with merchandising updates and communication on new collections or campaigns.</li></ul>Requirements<ul><li>Proven experience in administration, project coordination, or business support.</li><li>Experience working with printing and packaging suppliers.</li><li>Basic graphic design knowledge (Adobe Illustrator) is a plus.</li><li>Strong understanding of designs, dyelines, and printing processes (mandatory).</li><li>Excellent communication skills and professional client handling.</li><li>Familiarity with online marketplaces (Amazon, Noon, Namshi).</li><li>Proficiency in Excel / Google Sheets / invoicing tools.</li><li>Detail-oriented, organized, and able to manage multiple priorities independently.</li></ul>Job Type: Part-timePay: AED3,000.00 per monthExperience:<ul><li>administration: 1 year (Required)</li><li>invoicing / accounting: 1 year (Required)</li><li>supplier coordination: 1 year (Required)</li></ul>

Personal Assistant/Secretary

Confidential Company

An IT technology company in Dubai is looking for a proactive and detail-oriented Administrator cum Secretary to join our team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations while providing secretarial support to management. Basic accounting knowledge an advantage Key Responsibilities:Manage office administration, including correspondence, filing, and record keeping.Prepare reports, letters, and other documents as required.Ensure proper documentation and compliance with company policies.Provide general support to staff and visitors.

Administrative Assistant Cum Secretary

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED1,800.00 per month

Admin Assistant / secretary (female only) preffered with own visa

Rawmatco

SecretaryWe are seeking a professional and well-organized Secretary to provide administrative and clerical support to our office. The successful candidate will be responsible for managing correspondence, scheduling meetings, preparing documents, maintaining records, and ensuring efficient day-to-day operations.Requirements:<ul><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office and office equipment</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and a high level of professionalism</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Secretary

Arab Contractors (Dubai) LLC

The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.Here is a detailed Job Description (JD) for a Secretary at Arab Contractors (Dubai) LLC:<h2>Secretary Job Description</h2><h3>Company:</h3>Arab Contractors (Dubai) LLC<h3>Department:</h3>Varies (e.g., Administration, Technical Office, Project Management)<h3>Job Summary:</h3>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.<h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li>Correspondence: Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li>Filing and Documentation: Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li>Office Supplies: Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li>Visitor Management: Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li>Calendar Management: Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li>Meeting Preparation: Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li>Travel Arrangements: Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li>Document Preparation: Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li>Confidentiality: Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li>Reports: Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li>Liaison: Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li>Subcontractor/Supplier Coordination: Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li>Special Projects: Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Client of Progressive Recruitment

Looking for an experienced Secretary to work in a very small office team, who can handle everything from A-Z at the office.
For example, receiving inquiries and preparing the quotation for the customers, the order confirmations, invoices and finally organising the shipment of the goods.
Handling all the office tasks, including answering the phone, ordering stationary etc.

Conares

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks. Responsibilities <ul> <li>Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.</li> <li>Receive and screen phone calls and redirect them when appropriate</li> <li>Maintain executive s agenda, assist in planning schedules, appointments and meetings.</li> <li>Attend meetings, keep minutes and follow up on action items.</li> <li>Handle and prioritize all outgoing or incoming correspondence</li> <li>Make travel arrangements for executives</li> <li>Handle confidential documents ensuring they remain secure</li> <li>Maintain electronic and paper records ensuring information is organized and easily accessible</li> <li>Conduct research and prepare presentations or reports as assigned</li> <li>Oversee and manage social media profiles of executive.</li> <li>Coordinate and oversee special projects as directed by executive management.</li> </ul>

Executive Secretary

Explore 704+ Assistant secretary in Dubai this November. Find roles across top companies and apply now to boost your career.

704 assistant secretary jobs IN Dubai

Personal Assistant/Secretary

Administrative Assistant Cum Secretary

Admin Assistant / secretary (female only) preffered with own visa

Secretary

Secretary

Secretary

Executive Secretary