executive assistant

administrative assistant

office administrator

hr assistant

office assistant

assistant secretary

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Secretary

Arab Center for Engineering Studies

We are looking a fresher Female Secretary that provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Education and Related Work Experience:Bachelor or Diploma Degree in Business Administration, or any related field 2-4 years of Experience in the field of Secretarial work.Interested applicants can also apply through the link below:https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100059Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Klassna Events

Female SecretaryJob DescriptionKlassna Events UAE is seeking a skilled, organized, and reliable female Secretary to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.Key Responsibilities:<ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul>How to ApplyInterested applicants may:<ul><li>Apply directly through Indeed, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Female Secretary/Receptionist

KinFitz & Co

<div>Executive Assistant, Beauty and Fragrance, Dubai
Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
What&rsquo;s in it for you:
<ul><li>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</li><li>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</li><li>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</li><li>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</li></ul>What you&rsquo;ll be doing:
<ul><li>Managing a complex, fast changing calendar alongside the Chief of Staff
</li><li>Partnering on business projects and initiatives that span the wider leadership team
</li><li>Coordinating international travel, often at short notice
</li><li>Preparing materials and briefings ahead of high level meetings
</li><li>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</li><li>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</li></ul>What we need:
<ul><li>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</li><li>Comfort with genuine flexibility around working hours and last minute change
</li><li>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</li><li>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</li><li>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</li><li>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</li></ul>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</div>

Executive Assistant

Molecular Biology & Genomics Centre LLC

WE ARE HIRING!Veterinary Pharmacy AssistantDubai Equine Hospital | Dubai, United Arab EmiratesDubai Equine Hospital is seeking a dedicated and detail-oriented Veterinary Pharmacy Assistant to join our team. This is an excellent opportunity for candidates with experience in veterinary or healthcare pharmacy who are passionate about supporting world-class equine care.Key Responsibilities<ul><li>Assist in dispensing veterinary medications under the supervision of the Veterinary Pharmacist or Veterinarian.</li><li>Receive, store, and organize pharmaceutical products, ensuring proper handling and storage conditions.</li><li>Monitor medication stock levels and expiry dates and assist with inventory management.</li><li>Prepare medication orders and ensure accurate labelling and documentation.</li><li>Maintain pharmacy records in accordance with hospital policies and regulatory requirements.</li><li>Assist in ordering medications and coordinating with suppliers.</li><li>Ensure the pharmacy is clean, organized, and compliant with safety standards.</li><li>Support veterinarians and clinical staff with medication-related requests.</li><li>Adhere to infection control and health &amp; safety procedures.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma or Bachelor's degree in Pharmacy, Pharmacy Assistant, Pharmaceutical Sciences, or a related healthcare field.</li><li>Minimum 2&ndash;3 years of experience in a pharmacy, veterinary clinic, hospital, or healthcare environment.</li><li>Experience in a veterinary pharmacy is an advantage.</li><li>Knowledge of pharmaceutical inventory management and dispensing procedures.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Ability to work effectively in a fast-paced clinical environment.</li></ul>Pay: From AED1,000.00 per monthWork Location: In person

Veterinary Pharmacy Assistant

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

Explore 52+ Assistant secretary in Dubai this August. Find roles across top companies and apply now to boost your career.

52 assistant secretary jobs In Dubai

Secretary

Secretary

Female Secretary/Receptionist

Executive Assistant

Veterinary Pharmacy Assistant

Receptionist

Executive Assistant to CEO