administrative assistant

executive assistant

assistant project manager

sales assistant

executive secretary

assistant to the ceo

CFI Financial Group

<div>
 
 
 Who are we?
 
 
 
 
 
 
 CFI Financial Group is an award-winning trading provider, possessing more than 25 years of experience with multiple offices around the world including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Azerbaijan, South Africa, Port Louis, and others.
 
 
 
 
 
 Check out more about
 
 CFI
 
 here.
 
 
 
 
 
 CFI is hiring! Make your mark in the online trading industry.
 
 
 
 
 
 Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!
 
 
 
 
 
 
 Role Summary:
 
 
 
 The
 
 Executive Assistant to the Group CEO
 
 will play a pivotal role in ensuring the smooth and efficient operation of the Office of the CEO.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 - Manage, prioritize, and control the CEO&rsquo;s calendar, appointments, and daily schedule to ensure alignment with strategic priorities.
 
 
 - Act as primary gatekeeper to the CEO, reviewing and filtering meeting and communication requests, ensuring only relevant and high-priority matters reach the CEO.
 
 
 - Draft, review, and prepare accurate and professional executive communication on behalf of the CEO, including emails, memos, internal correspondence, and external messages.
 
 
 - Coordinate and organize high-level meetings with board members, regulators, strategic partners, ambassadors, and senior stakeholders, ensuring all logistics, agendas, and supporting documents are prepared in advance.
 
 
 - Prepare concise briefing notes and supporting materials when required, ensuring the CEO has the necessary context and key points ahead of meetings.
 
 
 - Track and monitor action items, decisions, deadlines, and follow-ups linked to the Office of the CEO, ensuring timely execution without requiring CEO intervention.
 
 
 - Liaise with internal departments and external stakeholders to facilitate coordination and flow of information related to CEO priorities.
 
 
 - Arrange and manage business travel, logistics, itineraries, and protocol requirements, ensuring seamless end-to-end execution.
 
 
 - Maintain strict confidentiality across all matters, handling sensitive information with discretion, integrity, and professionalism.
 
 
 - Support the CEO in coordinating personal scheduling and logistics where necessary to ensure overall time efficiency and balance.
 
 
 - Represent the CEO&rsquo;s office with professionalism in communication, conduct, and follow-through, ensuring alignment with the organization&rsquo;s standards and brand.
 
 
 
 Qualifications:
 
 
 
 - Minimum 5 years of experience supporting senior executives or C-level leadership in a corporate, financial services, or multinational environment.
 
 
 - Strong written and verbal communication skills with the ability to draft and edit executive-level communication.
 
 
 - Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
 
 
 - Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in handling sensitive matters.
 
 
 - High level of professionalism, interpersonal effectiveness, and stakeholder management capability.
 
 
 - Strong problem-solving skills, proactive mindset, and the ability to anticipate needs before they arise.
 
 
 - Proficiency in Microsoft Office Suite, calendar management tools, and modern communication platforms.
 
 
 
 
 
 
 Why join CFI?
 
 
 
 &middot; We&rsquo;re a fast-growing, multinational company
 
 
 &middot; Competitive salaries and benefits
 
 
 &middot; Work and learn with industry professions
 
 
 &middot; Supportive and collaborative environment
 
 
 &middot; Unlimited opportunities for growth and development
 
 
 
</div>

Executive Assistant to the Group CEO

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant to CEO

Aurora Jet Fuel DMCC

<div>Urgent Hiring
At Aurora Aviation, we seek a motivated and experienced Personal Driver to our CEO.
We need a professional driver with a valid UAE driving license who is flexible with working hours.
Salary will be depending on the experience. 
Office location JLT.
Please apply with CV with photo 
Requirements:<ul><li>
Professional and good-looking appearance, neat and clean.</li><li>
Demonstrating good behavior and manners, polite.</li><li>
Fluent in English.</li><li>
Excellent knowledge of the city and local roads, ability to choose best and fastest routs.
</li><li>Experienced as a personal driver to CEO, Director, VIP with a strong understanding of level and service expectations.</li></ul>
Responsibilities:<ul><li>
Driving safely but with strong understanding of CEO's driving requirements.</li><li>
Punctual and flexible to work on Weekends / Holidays.</li><li>
Arrange for vehicle care and maintenance (oil change, tire rotation, cleaning, etc.).</li><li>
Attentive and available on immediate call basis at any time include weekends and holidays.</li></ul>
License/Certification:<ul><li>
UAE driving license (Required)</li></ul>
Benefits:<ul><li>
Good medical insuranceq</li><li>
Visa</li><li>
Flight ticket to the home country</li><li>
30 days vacation leave per year</li></ul></div>

Personal Driver to Company CEO

GOLDEN BAY TECH INTERNATIONAL L.L.C

Executive Assistant &amp; CRM Coordinator We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will efficiently manage business-related tasks, organize schedules, and ensure smooth day-to-day operations. Experience with CRM software or handling CRM-related tasks is essential for this role.Key Responsibilities:<ul><li>Prepare financial statements, reports, memos, invoices, letters, and other business documents.</li><li>Answer phone calls, route inquiries, and take accurate messages.</li><li>Handle basic bookkeeping and maintain financial records.</li><li>File, manage, and retrieve corporate records, documents, and reports.</li><li>Conduct research and data analysis to prepare materials for review and presentation by boards, committees, and executives.</li><li>Assist in meeting preparations, including drafting agendas and accurately recording minutes.</li><li>Greet visitors and determine appropriate access to executives.</li><li>Utilize various software tools, including word processing, spreadsheets, databases, and presentation applications.</li><li>Review, analyze, and distribute incoming memos, submissions, and correspondence.</li><li>Manage travel arrangements, including flights, accommodations, and itineraries.</li><li>Perform general office duties such as ordering supplies and maintaining records databases.</li><li>Handle incoming emails, faxes, and correspondence, ensuring timely distribution.</li><li>Provide overall administrative support, ensuring efficient office and executive operations.</li><li>Manage CRM systems effectively&mdash;updating records, tracking leads, generating reports, and supporting CRM-related workflows.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.</li><li>Strong working knowledge and hands-on experience with CRM software (e.g., Salesforce, HubSpot, Zoho, or similar).</li><li>In-depth understanding of the full Microsoft Office Suite.</li><li>High school diploma required; additional qualifications are an advantage.</li><li>Excellent organizational skills with the ability to prioritize and manage multiple tasks.</li><li>Proven ability to meet deadlines in a fast-paced and dynamic environment.</li><li>Strong proactive problem-solving and decision-making abilities.</li><li>Professional verbal and written communication skills.</li><li>Languages Required: English and Hindi.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,500.00 per month

Shamal LLC

<div>Overview:

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.<div> 
As Shamal Holding continues to grow, we&rsquo;re in search of a Senior Manager &ndash; CEO&rsquo;s Office. In this role, you will be responsible for supporting the CEO&rsquo;s Office agenda across departments for Shamal, specifically the managing of CEO priorities, projects and ensuring the smooth functioning and management of the Board, Executive and Management Committee process and meetings for Shamal. In addition, this role will be responsible for establishing and implementing best practices for efficient execution, tracking and reporting.</div>
Responsibilities:

Executive Office &amp; Administrative Management<ul><li>
Oversee communication flow to and from the CEOs office, ensuring timely delegation and follow-ups.</li><li>
Support the Group in preparing executive-level documents for senior management and committee meetings.</li><li>
Prepare agendas, briefing notes, and summarised reports to support decision-making.</li><li>
Manage the CEO&rsquo;s schedule aligned with business priorities, ensuring efficient time allocation and prioritisation of tasks.</li></ul> 
Effectively Manage the Board (EC/SR) and Management Committee preparation and process
<ul><li>Coordinate all MC/EC/SR committee meetings including agenda preparation, materials review and following up on inputs / decisions.</li><li>
Collaborate with internal stakeholders to ensure alignment on all MC/EC/SR committees matters.</li><li>
Ensure all records are maintained and archived for future reference.</li></ul> 
Strategic Projects Execution &amp; Coordination<ul><li>
Support execution of CEO sponsored strategic projects across business units and functions.</li><li>
Monitor progress, identify bottlenecks, and proactively escalate issues and risks to senior leadership for resolution.
</li><li>Facilitate cross-functional collaboration to ensure timely delivery of strategic initiatives.</li></ul> 
Reporting, risk management and stakeholder engagement<ul><li>
Establish and maintain a structured process for issue and risk escalation.</li><li>
Coordinate communication and ensure alignment on priorities and deliverables.</li><li>
Implement best practices and tools for efficient execution and reporting.</li></ul>
Qualifications:
<ul><li>A Bachelor&rsquo;s degree is the minimum requirement; however, an MBA from a top-tier business school is strongly preferred.</li><li>
Minimum of 4 years of relevant experience.
</li><li>Experience of working in a top-tier Management Consulting firm.
</li><li>Relevant Sectoral expertise in one or more of these sectors: Real Estate, F&amp;B, Hospitality, Healthcare.</li><li>
Experience of working in the Corporate Strategy/Corporate Development teams of mid to large Conglomerates/Holding companies.</li></ul><div></div> 
For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/ 
Note:
<div>Due to a high influx of profiles, only shortlisted candidates will be contacted.</div></div>

Senior Manager - CEO's Office

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

ADAM RESOURCE & TRADING DMCC

Immediate Hiring: Legal Assistant / Paralegal (UAE Experience Required) Location: JLT, Dubai Position Type: Full-TimeWe are seeking a highly organized, reliable, and proactive Legal Assistant / Paralegal to provide direct support to our CEO on all legal-related matters. The role also includes assisting the CEO with selected personal administrative tasks, requiring a high level of confidentiality, discretion, and trustworthiness.Key Responsibilities:<ul><li>Provide comprehensive legal and administrative support to the CEO</li><li>Draft, review, and organize legal documents, contracts, and correspondence</li><li>Conduct legal research related to corporate, commercial, and regulatory matters</li><li>Coordinate with external law firms, government authorities, and regulatory bodies</li><li>Prepare legal reports, case summaries, and compliance documentation</li><li>Maintain and manage legal files, records, and tracking systems</li><li>Support corporate governance tasks, including documentation and filings</li><li>Assist the CEO with selected personal administrative tasks, including scheduling, personal document management, communication follow-ups, and coordination of personal appointments</li><li>Ensure confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Minimum 3+ years of experience as a Legal Assistant or Paralegal within the UAE or UK</li><li>Strong understanding of UAE and UK laws, legal systems, and governmental procedures</li><li>Prior legal assistant or paralegal experience in the UK is an advantage</li><li>Excellent verbal and written communication skills in English; Arabic is an advantage</li><li>High level of professionalism, confidentiality, and organizational skills</li><li>Ability to multitask, prioritize, and work independently in a fast-paced environment</li><li>Proficiency in MS Office and legal documentation tools</li></ul>Education:<ul><li>Candidates who have completed their legal education in the UK or hold UK-based qualifications (e.g., LLB, LLM) are strongly preferred</li><li>Bachelor&rsquo;s degree in Law, Legal Studies, or a related field (required)</li><li>Master&rsquo;s degree in Law (LLM) or related field is a strong plus</li><li>Additional certifications in paralegal studies or legal administration are advantageous</li></ul>What We Offer:<ul><li>Immediate hiring</li><li>Employment visa</li><li>Health insurance</li><li>Additional benefits as per UAE Labour Law</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Legal Assistant/Paralegal

Explore 10000+ Assistant to the ceo in Dubai this December. Find roles across top companies and apply now to boost your career.

10000 assistant to the ceo jobs IN Dubai

Executive Assistant to the Group CEO

Executive Assistant to CEO

Personal Driver to Company CEO

Executive Assistant to CEO

Senior Manager - CEO's Office

Executive Assistant to CEO

Legal Assistant/Paralegal