executive assistant

administrative assistant

admin assistant

office assistant

sales assistant

assistant to the ceo

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Wealthin Properties

<p>We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO&rsquo;s needs as they arise.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s daily schedule, appointments, and calendar coordination</li><li>Organize meetings, prepare agendas, and take minutes when required</li><li>Handle business correspondence (emails, calls, messages) on behalf of the CEO</li><li>Arrange travel, accommodation, and logistics</li><li>Maintain confidential files, contracts, and real estate documents</li><li>Coordinate with internal departments, clients, and partners</li><li>Follow up on pending tasks, deadlines, and business initiatives</li><li>Assist with presentations, reports, and proposals</li><li>Handle personal errands and ad-hoc tasks as assigned</li><li>Ensure smooth daily workflow and support CEO in decision-making tasks</li></ul><p><b>Requirements (High Priority)</b></p><ul><li>Valid UAE driving license (mandatory)</li><li>Own car (preferred)</li><li>Ability to work full-time with flexible timing based on CEO requirements</li></ul><p><b>Other Requirements</b></p><ul><li>Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus)</li><li>Strong communication skills (English required; Arabic is an advantage)</li><li>Excellent organizational and multitasking abilities</li><li>Proficient in MS Office, email management, and digital scheduling tools</li><li>Ability to work under pressure and maintain confidentiality</li><li>Professional appearance, attitude, and work ethics</li></ul><p><b>Key Skills</b></p><ul><li>Time management</li><li>Communication &amp; coordination</li><li>Problem-solving</li><li>Attention to detail</li><li>Discretion &amp; confidentiality</li><li>Initiative and follow-through</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked in a real estate company before? If yes, what was your role?</li><li>Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F?</li><li>Do you have experience coordinating with property developers, landlords, or investors?</li><li>Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures?</li><li>Can you follow up with clients, brokers, or agencies on behalf of the CEO?</li><li>Have you ever assisted in preparing presentations, proposals, or reports for property deals?</li><li>Have you managed confidential documents or client information in real estate transactions?</li></ul>

SmartStay

<div>
 <strong>
  About The Role:
  <br/>
  <br/>
 </strong>
 As the Executive Assistant to the Founder &amp; CEO, you will be the central link ensuring focus, clarity, and execution across multiple ventures, including SmartStay (hospitality and property management), BNB IN DUBAI (education, community and social media presence), and related real-estate-focused software ventures.
 <br/>
 <br/>
 This role requires a strategic, exceptionally organised professional who can simplify complexity and enable fast, informed decisions. You'll work directly with the Founder to filter and structure information from internal teams and external partners, including investors, landlords, and key clients. You'll coordinate communication, track priorities, drive progress, and ensure that every decision is made with complete context.
 <br/>
 <br/>
 If you thrive in high-energy environments, love bringing structure to moving parts, and use technology intelligently to stay ahead, you'll find this role both challenging and rewarding.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive &amp; Organisational Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the coordination bridge between the Founder, leadership teams, and external stakeholders
  </li>
  <li>
   Track priorities, deadlines, and deliverables across multiple ventures, ensuring progress and accountability
  </li>
  <li>
   Proactively gather the right context for all decisions to be made, asking the questions that anticipate what the Founder needs to know
  </li>
  <li>
   Filter and prioritise information from all channels&mdash;Slack, WhatsApp, email, shared dashboards&mdash;so the Founder sees what truly matters
  </li>
  <li>
   Build concise overviews and summaries that translate complex inputs into clear actions and decisions
  </li>
  <li>
   Drive progress, not just track it. Follow up, problem-solve, and close the loop where needed
  </li>
  <li>
   Coordinate directly with department heads and partners to keep initiatives on track
  </li>
  <li>
   Prepare and proofread communications, presentations, and updates in fluent, professional English
  </li>
  <li>
   Tech-savvy and confident with software and AI tools (Google Workspace, Slack, Monday.com, Notion, ChatGPT, Otter): able to leverage them intelligently rather than relying on copy-paste output
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Social Media &amp; Brand Alignment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Understand the Founder's social-media presence, tone, and public image
  </li>
  <li>
   Coordinate with the marketing and content team to ensure consistency between business communications and the Founder's personal brand
  </li>
  <li>
   Support in scheduling, coordinating, and occasionally organising podcast recordings or similar content initiatives
  </li>
  <li>
   Bring structure to creative processes by helping plan and align content ideas with current business priorities
  </li>
  <li>
   Be comfortable working within a content-driven environment and communicating effectively with creative and production teams
   <br/>
   <br/>
  </li>
 </ul>
 Furthermore, you will uphold absolute confidentiality and professionalism in handling all business and personal matters, and you will occasionally assist with travel or personal coordination to keep the Founder's time, focus, and attention on the highest-impact priorities.
 <br/>
 <br/>
 <strong>
  Skills &amp; Qualification
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience as an Executive Assistant or similar role within a founder-led or fast-growing organisation
  </li>
  <li>
   Proven ability to bring order, structure, and clarity to fast-moving operations
  </li>
  <li>
   Outstanding written and spoken English; able to communicate concisely
  </li>
  <li>
   Advanced organisational and multitasking skills; thrives on detail and follow-through
  </li>
  <li>
   Confident using productivity and collaboration tools such as Google Workspace, Slack, Monday.com, Notion, and AI-powered assistants
  </li>
  <li>
   Analytical yet people-oriented&mdash;able to interpret numbers, systems, and personalities with equal fluency
  </li>
  <li>
   Self-driven, proactive, and comfortable interacting with senior leaders and external stakeholders
  </li>
  <li>
   Understanding of Dubai's business culture or previous UAE experience is an advantage
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary range AED 12,000 to 16,000 depending on experience
  </li>
  <li>
   Health insurance, annual flight allowance, and discretionary performance bonus
  </li>
  <li>
   Five-day work week with flexibility during critical periods
  </li>
  <li>
   Full-time, Dubai-based hybrid position
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Opportunity With Us
  <br/>
  <br/>
 </strong>
 You'll work directly with a founder building multiple ventures at scale&mdash;combining hospitality, education, and technology. This is a front-row seat to learn how high-growth companies are structured, while playing a key part in making them run smoothly.
 <br/>
 <br/>
 If you are deeply organised, technologically fluent, and motivated by clarity and execution, you'll become the Founder's most trusted partner in turning ideas into action.
</div>


Executive Assistant to the Founder & CEO (Multi-Venture)

Smartstay.in

<p></p><div><p><b>About The Role:</b></p><p>
As the Executive Assistant to the Founder &amp; CEO, you will be the central link ensuring focus, clarity, and execution across multiple ventures, including SmartStay (hospitality and property management), BNB IN DUBAI (education, community and social media presence), and related real-estate-focused software ventures.</p><p>
This role requires a strategic, exceptionally organised professional who can simplify complexity and enable fast, informed decisions. You&rsquo;ll work directly with the Founder to filter and structure information from internal teams and external partners, including investors, landlords, and key clients. You&rsquo;ll coordinate communication, track priorities, drive progress, and ensure that every decision is made with complete context.</p><p>
If you thrive in high-energy environments, love bringing structure to moving parts, and use technology intelligently to stay ahead, you&rsquo;ll find this role both challenging and rewarding.</p><p></p><p><b>
Key Responsibilities</b></p><p><b>
Executive &amp; Organisational Support</b></p><ul>
<li>
Act as the coordination bridge between the Founder, leadership teams, and external stakeholders.</li>
<li>Track priorities, deadlines, and deliverables across multiple ventures, ensuring progress and accountability.</li>
<li>Proactively gather the right context for all decisions to be made, asking the questions that anticipate what the Founder needs to know.</li>
<li>Filter and prioritise information from all channels&mdash;Slack, WhatsApp, email, shared dashboards&mdash;so the Founder sees what truly matters.</li>
<li>Build concise overviews and summaries that translate complex inputs into clear actions and decisions.</li>
<li>Drive progress, not just track it. Follow up, problem-solve, and close the loop where needed.</li>
<li>Coordinate directly with department heads and partners to keep initiatives on track.</li>
<li>Prepare and proofread communications, presentations, and updates in fluent, professional English.</li>
<li>Tech-savvy and confident with software and AI tools (Google Workspace, Slack, Monday.com, Notion, ChatGPT, Otter): able to leverage them intelligently rather than relying on copy-paste output.</li>
</ul><p><b>
Social Media &amp; Brand Alignment</b></p><ul>
<li>
Understand the Founder&rsquo;s social-media presence, tone, and public image.</li>
<li>Coordinate with the marketing and content team to ensure consistency between business communications and the Founder&rsquo;s personal brand.</li>
<li>Support in scheduling, coordinating, and occasionally organising podcast recordings or similar content initiatives.</li>
<li>Bring structure to creative processes by helping plan and align content ideas with current business priorities.</li>
<li>Be comfortable working within a content-driven environment and communicating effectively with creative and production teams.</li>
</ul><p>
Furthermore, you will uphold absolute confidentiality and professionalism in handling all business and personal matters, and you will occasionally assist with travel or personal coordination to keep the Founder&rsquo;s time, focus, and attention on the highest-impact priorities.</p><p><b><br>
Skills &amp; Qualification</b></p><ul>
<li>
3+ years of experience as an Executive Assistant or similar role within a founder-led or fast-growing organisation.</li>
<li>Proven ability to bring order, structure, and clarity to fast-moving operations.</li>
<li>Outstanding written and spoken English; able to communicate concisely.</li>
<li>Advanced organisational and multitasking skills; thrives on detail and follow-through.</li>
<li>Confident using productivity and collaboration tools such as Google Workspace, Slack, Monday.com, Notion, and AI-powered assistants.</li>
<li>Analytical yet people-oriented&mdash;able to interpret numbers, systems, and personalities with equal fluency.</li>
<li>Self-driven, proactive, and comfortable interacting with senior leaders and external stakeholders.</li>
<li>Understanding of Dubai&rsquo;s business culture or previous UAE experience is an advantage.</li>
</ul><p></p><p><b>
What We Offer</b></p><ul>
<li>
Salary range AED 12,000 to 16,000 depending on experience.</li>
<li>Health insurance, annual flight allowance, and discretionary performance bonus.</li>
<li>Five-day work week with flexibility during critical periods.</li>
<li>Full-time, Dubai-based hybrid position.</li>
</ul><p></p><p><b>
Your Opportunity With Us</b></p><p>
You&rsquo;ll work directly with a founder building multiple ventures at scale&mdash;combining hospitality, education, and technology. This is a front-row seat to learn how high-growth companies are structured, while playing a key part in making them run smoothly.</p><p>
If you are deeply organised, technologically fluent, and motivated by clarity and execution, you&rsquo;ll become the Founder&rsquo;s most trusted partner in turning ideas into action.</p></div><p></p>

Shades Interiors

<p><strong>Key Responsibilities:</strong></p>
<ul>
<li>Offer comprehensive administrative and executive-level support to the Managing Director / CEO.</li>
<li>Manage and prioritize the CEO s inbox, responding to correspondence and delegating tasks when appropriate.</li>
<li>Coordinate complex calendars, appointments, meetings, and travel logistics.</li>
<li>Draft, edit, and prepare correspondence, presentations, and reports in both Arabic and English.</li>
<li>Serve as the main liaison between the CEO and internal or external stakeholders, ensuring timely communication and follow-ups.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Support the execution of strategic initiatives, projects, and key business objectives.</li>
<li>Organize board meetings, prepare detailed minutes, and track the completion of follow-up actions.</li>
<li>Conduct research and compile reports to assist in data-driven decision-making.</li>
<li>Assist the CEO with personal and investment-related matters such as scheduling, coordination, and correspondence.</li>
<li>Oversee general office administration and ensure smooth daily operations.</li>
</ul>
<p><strong>Requirements:</strong></p>
<ul>
<li>Bachelor s Degree in Business Administration, Management, or a related discipline.</li>
<li>Minimum of 5 years of experience as an Executive Assistant in a senior executive support role.</li>
<li>Bilingual proficiency in Arabic and English (both written and verbal).</li>
<li>Outstanding organizational, multitasking, and time management abilities.</li>
<li>Strong communication and interpersonal skills with a proactive, solution-driven approach.</li>
<li>High degree of integrity, professionalism, and confidentiality.</li>
<li>Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li>
<li>Experience managing complex schedules and correspondence systems.</li>
<li>Background in interior design, architecture, or investment sectors is advantageous.</li>
</ul>

Executive Assistant to Managing Director / CEO

The Role
<br>Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
<br><br>
Requirements
<br>Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
<br><br>
About the company
<br>VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

HYM Investment Group

<p>We are seeking a <b>highly organized, detail-oriented, and proactive Executive Secretary (Male)</b> to provide comprehensive administrative and executive support to our <b>CEO</b>. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a <b>fast-paced corporate environment</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and coordinate the CEO&rsquo;s <b>calendar, meetings, and travel schedules</b>.</li><li>Handle all incoming <b>calls, emails, and correspondence</b>, ensuring timely and appropriate responses.</li><li>Prepare <b>meeting agendas</b>, record <b>minutes</b>, and follow up on action points promptly.</li><li>Organize <b>complex travel arrangements</b>, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format <b>reports, presentations, and business documents</b> with precision and attention to detail.</li><li>Maintain <b>strict confidentiality</b> and handle sensitive information with discretion.</li><li>Support the CEO in <b>daily administrative operations</b> and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure <b>seamless workflow and efficient task management</b>.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li><b>Bachelor&rsquo;s degree</b> in Business Administration, Management, or a related field.</li><li><b>3&ndash;5 years of proven experience</b> as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in <b>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Excellent <b>verbal and written communication</b> skills.</li><li>High level of <b>integrity, discretion, and professionalism</b>.</li><li>Exceptional <b>organizational and time management</b> skills with strong attention to detail.</li><li><b>Male candidates only.</b></li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED5,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

Explore 10000+ Assistant to the ceo in Dubai this November. Find roles across top companies and apply now to boost your career.

10000 assistant to the ceo jobs IN Dubai

Personal Assistant to the CEO

Personal Assistant to the CEO

Executive Assistant to the Founder & CEO (Multi-Venture)

Executive Assistant to the Founder & CEO (Multi-Venture)

Executive Assistant to Managing Director / CEO

Executive Assistant to Chief Executive Officer

Executive Assistant to CEO