administrative assistant

executive assistant

office administrator

hr executive

office assistant

assistant to the ceo

Brandsystem

<div>
 
 
 About Brand System Group
 
 
 
 
 Brand System is the holding and structuring company behind a fast-growing international group based in Dubai. Our group specializes in the creation, development, and scaling of brands across multiple industries. One of our core activities is e-commerce, with a strong focus on premium men&rsquo;s fashion through one of our leading brands. Alongside fashion, our group is also active in Education, Supply Chain, Finance &amp; Structuring, and Software solutions.
 
 
 
 
 As the Group continues to grow rapidly, we are looking for a highly capable and proactive Personal Assistant to work directly alongside the CEO and support him in both his professional and day-to-day responsibilities.
 
 
 
 
 
 
 
 As Personal Assistant to the CEO, you will work closely with a highly active and fast-moving entrepreneur managing multiple companies and international projects. We are looking for someone highly organized, proactive, discreet, and solution oriented, capable of managing both strategic and operational tasks while supporting the CEO in his daily routine and business activities. You will be expected to anticipate needs, think two steps ahead, and ensure that the CEO&rsquo;s schedule, travels, meetings, priorities, and day-to-day operations are handled smoothly and efficiently. This is a dynamic role offering strong exposure to international business operations, high-level meetings, and strategic projects within a fast-growing group.
 
 
 
 
 
 
 
 Tasks
 
 
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 Manage the CEO&rsquo;s daily agenda, meetings, appointments, and priorities across multiple time zones.
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 Organize and coordinate international travel arrangements including flights, hotels, transportation, and schedules.
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 Welcome guests and manage reception-related responsibilities at the office.
 </li>
 <li>
 Accompany the CEO during certain business trips and meetings when required, sometimes on short notice.
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 Coordinate meetings, business lunches, and professional events.
 </li>
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 Attend meetings, take notes, follow up on action points, and support deal execution.
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 Maintain a high level of professionalism, confidentiality, and discretion at all times.
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 <li>
 
 Support the CEO with lifestyle-related tasks when necessary, including daily requests and practical support
 
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 Strong international travel exposure will be provided across Dubai, Asia (including China), Europe, France, and the USA.
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 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
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 Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting C-level executives.
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 Strong international profile with proven international experience.
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 Previous experience in e-commerce, startups, or digital business environments is considered a strong plus.
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 Excellent organizational, multitasking, and communication skills.
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 Ability to anticipate needs, take initiative, and think two steps ahead.
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 High level of discretion, professionalism, and confidentiality.
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 Comfortable working in a fast-paced, demanding, and constantly evolving environment.
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 Ability to work across multiple time zones and travel when required.
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 Strong personality with a positive, motivated, and energetic attitude.
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 Valid driving license and ability to drive in the UAE are mandatory.
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 Professional English proficiency, both written and spoken, is mandatory.
 </li>
 <li>
 French speaker is considered a very strong plus.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Attractive salary package and comprehensive health insurance coverage.
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 1 month paid holiday per year after one year of employment, in line with Dubai standards.
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 Round-trip flight ticket provided during annual leave.
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 Work directly alongside the CEO and gain exposure to high-level business operations
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 Opportunity to join a fast-growing international group with ambitious long-term expansion plans.
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 </ul>
 
 
 
 
 If you are passionate about working in a fast-growing, young, and dynamic environment, and you are looking to build a long-term career while growing alongside an international group, we would be excited to hear from you.
 
 
 We are looking for a positive, proactive, and energetic person ready to join us on this journey.
 
 
 
 
 
 Position based in Dubai.
 
 
 Starting date: September 2026.
 
</div>

Personal Assistant to the CEO - Brand System Group

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO (Female Only) Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Oceano Apex LLC

Job Title: Personal Assistant to CEOLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-Time, PermanentAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:<ul><li>Manage and organize the Director&rsquo;s daily schedule, including appointments, meetings, and travel arrangements.</li><li>Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.</li><li>Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.</li><li>Assist in preparing reports, presentations, and business correspondence on behalf of the Director.</li><li>Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.</li><li>Coordinate with legal consultants for documentation and compliance requirements.</li><li>Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.</li><li>Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.</li><li>Follow up on assigned tasks, projects, and deadlines to ensure timely completion.</li><li>Maintain confidentiality and handle sensitive business information with utmost discretion.</li><li>Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.</li><li>Support day-to-day office operations and ensure smooth administrative functioning.</li><li>Coordinate with different departments to ensure effective communication and workflow alignment.</li><li>Manage vendor, client, and partner communications and maintain professional relationships.</li><li>Ensure timely renewal and updating of company documents, contracts, and compliance records.</li><li>Perform any additional administrative or coordination tasks as assigned by the Director.</li></ul>Required Skills &amp; Qualifications:Strong organizational and multitasking skillsExcellent written and verbal communicationProficiency in MS Office (Word, Excel, PowerPoint)Knowledge of documentation and compliance processes (preferably UAE)Ability to work independently and handle confidential informationPrior experience as a Personal Assistant / Executive Assistant preferred(Minimum 3 years)Preferable Candidate: Male onlyWork Location: In personPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

BANATHI ABAYAS

Core Responsibilities<ul><li>Communications: Screen and respond to emails, phone calls, and correspondence on behalf of the employer.</li><li>Admin &amp; Reporting: Compile expense reports, prepare documents, and maintain filing systems and databases.</li><li>Personal Support: Run personal errands, manage household coordination, and assist with special event planning</li><li>Calendar &amp; Schedule Management: Coordinate meetings, appointments, and daily itineraries, acting as the gatekeeper to the employer's time</li></ul>Key Skills &amp; Qualifications<ul><li>Absolute Discretion: Proven ability to handle highly sensitive, confidential information.</li><li>Organizational Prowess: Superior time management and the ability to multitask in a fast-paced environment.</li><li>Communication: Excellent verbal and written communication skills to liaise with clients, staff, and vendors.</li><li>Proactivity: A forward-thinking mindset to anticipate needs and resolve issues before they arise.</li><li>Technical Proficiency: Strong command of office software and digital tools</li></ul>Education &amp; ExperienceEducation: an Associate's or Bachelor's degree with some accounting background preferredExperience: Typically 1-3 years of previous experience as a PA, Executive Assistant, or in a similar administrative role.Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Personal Assistant to Managing Director

FloxyPay

OWN VISA PREFERREDResponsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li><li>Should be able to coordinate and arrange for attending different events relating to the business requirement.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Executive Assistant to CEO

NRTC Group Of Companies

About NRTC Group:<ul><li>Glorious legacy of over 50 years in the U.A.E</li><li>Growth from humble beginnings to an industry pioneer</li><li>Leading importer and exporter of fruits and vegetables.</li><li>A dynamic group of 3000 associates and growing!!</li><li>Modern storage facilities compliant with ISO standards.</li><li>Fleet of 300+ vehicles.</li></ul>Job Title: Executive AssistantLocation: Dubai, United Arab EmiratesCompany: NRTC GroupEmployment Type: Full-timeJob Purpose:The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company&rsquo;s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.Key Responsibilities:Executive Support:<ul><li>Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.</li><li>Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.</li><li>Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.</li><li>Draft, review, and send communications on behalf of the CXO.</li><li>Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.</li></ul>Project Management:<ul><li>Assist in planning and executing key projects aligned with the company&rsquo;s business goals.</li><li>Monitor project timelines and milestones, providing updates to the CXO.</li><li>Conduct research and prepare reports to support decision-making and strategic initiatives.</li></ul>Communication &amp; Coordination:<ul><li>Act as a primary point of contact between the CXO and internal teams, clients, and vendors.</li><li>Screen calls, emails, and inquiries, responding or redirecting as necessary.</li><li>Coordinate with department heads for regular updates, ensuring alignment with company objectives.</li></ul>Operational Support:<ul><li>Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.</li><li>Assist in organizing company events, board meetings, and executive functions.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.</li><li>High degree of professionalism and confidentiality.</li></ul>What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Job Types: Full-time, PermanentPay: AED15,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>What is your expected monthly salary in AED?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Assistant to CXO

zcreatix

<div><div><div><h5 class="jobSectionHeader">Overview</h5> 
</div><div><h4 class="jobSectionHeader">Job Details:</h4> 


Handle incoming phone calls, emails, and official inquiries addressed to the management office in a professional manner.

Organize and coordinate management meetings, including scheduling, invitations, and preparation for both physical and virtual sessions.

Manage daily administrative tasks and prioritize workload to ensure smooth and efficient office operations.

Follow up with staff on assigned tasks to ensure timely completion and proper execution of instructions.

Prepare meeting minutes, official directives, circulars, and management approvals in a clear and structured format.

Compile reports for senior management and maintain accurate, organized, and updated documentation.

Maintain a proper filing and archiving system for both digital and physical records to ensure easy access and control.

Receive, register, distribute, and track internal and external correspondence in an organized manner.

Schedule appointments, official visits, work programs, and management missions as required.

Support coordination and communication between different departments to ensure smooth workflow.

Assist in preparing official documents, presentations, and communication materials when needed.

Carry out additional administrative duties as assigned by supervisors.
<h4 class="jobSectionHeader">
Job Experience Requirements</h4> 


Strong organizational and planning skills with the ability to manage multiple tasks efficiently.

Professional attitude with proper workplace behavior and presentation.

Excellent communication and public relations skills with confidence in verbal interaction.

Responsible, reliable, and detail oriented personality.

Fluent English communication skills, both written and spoken.

Strong ability in official writing and professional correspondence.

Advanced skills in Microsoft Office applications.

Basic knowledge of Photoshop and InDesign will be considered an advantage.

Understanding of office automation systems will be an added benefit.

About Company: 
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.
</div>
</div><div></div><div><div><h5 class="jobSectionHeader">Job Nature</h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Location</h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader">Job Level</h5>
</div><div>Sr. Position</div></div></div><div></div>

Assistant Secretary CEO

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4342 assistant to the ceo jobs In Dubai

Personal Assistant to the CEO - Brand System Group

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Assistant Secretary CEO