office administrator

executive assistant

administrative assistant

office assistant

accounts assistant

assistant to the ceo

Infinite Fulfillment

<div>
 
 
 About Brand System Group
 
 
 
 Brand System is the holding and structuring company behind a fast-growing
 
 
 international group based in Dubai.
 
 
 Our group specializes in the creation, development, and scaling of brands across
 
 
 multiple industries. One of our core activities is e-commerce, with a strong focus on
 
 
 premium men&rsquo;s fashion through one of our leading brands. Alongside fashion, our group is also active in Education, Supply Chain, Finance &amp; Structuring, and Software
 
 
 solutions. As the Group continues to grow rapidly, we are looking for a highly capable and proactive Personal Assistant to work directly alongside the CEO and support him in both his professional and day-to-day responsibilities.
 
 
 Vos missions
 
 
 As Personal Assistant to the CEO, you will work closely with a highly active and fast
 
 
 moving entrepreneur managing multiple companies and international projects.
 
 
 We are looking for someone highly organized, proactive, discreet, and solution
 
 
 oriented, capable of managing both strategic and operational tasks while supporting the CEO in his daily routine and business activities.
 
 
 You will be expected to anticipate needs, think two steps ahead, and ensure that the
 
 
 CEO&rsquo;s schedule, travels, meetings, priorities, and day-to-day operations are handled
 
 
 smoothly and efficiently.
 
 
 This is a dynamic role offering strong exposure to international business operations,
 
 
 high-level meetings, and strategic projects within a fast-growing group.
 
 
 
 
 Tasks
 
 
 
 <ul>
 
 <li>
 Manage the CEO&rsquo;s daily agenda, meetings, appointments, and priorities across
 
 
 multiple time zones.
 </li>
 
 <li>
 Organize and coordinate international travel arrangements including flights, hotels,
 
 
 transportation, and schedules.
 </li>
 
 <li>
 Welcome guests and manage reception-related responsibilities at the office.
 </li>
 
 <li>
 Accompany the CEO during certain business trips and meetings when required,
 
 
 sometimes on short notice.
 </li>
 
 <li>
 Coordinate meetings, business lunches, and professional events.
 </li>
 
 <li>
 Attend meetings, take notes, follow up on action points, and support deal execution.
 </li>
 
 <li>
 Maintain a high level of professionalism, confidentiality, and discretion at all times.
 </li>
 
 <li>
 Support the CEO with lifestyle-related tasks when necessary, including daily requests and practical support.
 </li>
 
 <li>
 Strong international travel exposure will be provided across Dubai, Asia (including
 
 
 China), Europe, France, and the USA.
 </li>
 
 </ul>
 
 Vos comp&eacute;tences
 
 <ul>
 
 <li>
 Minimum 5 years of experience as a Personal Assistant or Executive Assistant
 
 
 supporting C-level executives.
 </li>
 
 <li>
 Strong international profile with proven international experience.
 </li>
 
 <li>
 Previous experience in e-commerce, startups, or digital business environments is
 
 
 considered a strong plus.
 </li>
 
 <li>
 Excellent organizational, multitasking, and communication skills.
 </li>
 
 <li>
 Ability to anticipate needs, take initiative, and think two steps ahead.
 </li>
 
 <li>
 High level of discretion, professionalism, and confidentiality.
 </li>
 
 <li>
 Comfortable working in a fast-paced, demanding, and constantly evolving
 
 
 environment.
 </li>
 
 <li>
 Ability to work across multiple time zones and travel when required.
 </li>
 
 <li>
 Strong personality with a positive, motivated, and energetic attitude.
 </li>
 
 <li>
 Valid driving license and ability to drive in the UAE are mandatory.
 </li>
 
 <li>
 Professional English proficiency, both written and spoken, is mandatory.
 </li>
 
 <li>
 French speaker is considered a very strong plus.
 </li>
 
 </ul>
 
 Avantages
 
 <ul>
 
 <li>
 Attractive salary package and comprehensive health insurance coverage.
 </li>
 
 <li>
 1 month paid holiday per year after one year of employment, in line with Dubai
 
 
 standards.
 </li>
 
 <li>
 Round-trip flight ticket provided during annual leave.
 </li>
 
 <li>
 Work directly alongside the CEO and gain exposure to high-level business operations
 </li>
 
 <li>
 Opportunity to join a fast-growing international group with ambitious long-term
 
 
 expansion plans.
 </li>
 
 </ul>
 
 
 If you are passionate about working in a fast-growing, young, and dynamic environment, and you are looking to build a long-term career while growing alongside an international group, we would be excited to hear from you.
 
 
 
 We are looking for a positive, proactive, and energetic person ready to join us on this journey.
 
 
 
 Position based in Dubai.
 
 
 Starting date: September 2026.
 
</div>

Personal Assistant to the CEO - Brand System Group

Media Company

Job Title: Personal AssistantWe are looking for a highly organised and proactive Personal Assistant to support our operations across Dubai and Riyadh.Key Responsibilities:<ul><li>Provide administrative and executive support to management</li><li>Coordinate tasks and communication between Dubai and Riyadh</li><li>Communicate professionally with clients, partners, and internal teams</li><li>Assist with scheduling, travel arrangements, meetings, and follow-ups</li><li>Help manage daily operations and ensure smooth coordination between locations</li><li>Handle confidential information professionally</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>3&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Arabic speaker preferred</li><li>Comfortable travelling between Dubai and Riyadh</li><li>Strong communication and organisational skills</li><li>Ability to multitask and manage priorities effectively</li><li>Experience in media, production, or related industries is a plus</li></ul>Further details about the role will be discussed during the interview.Language:<ul><li>Arabic (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Personal Assistant to Managing Director

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

Bakkt

<div>Powering the next generation of global finance
About Us
Founded in 2018, Bakkt, Inc. is a regulated financial technology company building infrastructure for the future of finance. Bakkt's platform serves financial institutions, fintechs, and consumer finance products &mdash; providing the compliance, security, and scale required to deliver trusted financial services at a global level. Through its core business pillars, Bakkt powers institutional-grade trading capabilities, AI-enabled programmable finance, and cross-border payment infrastructure.<h1 class="jobSectionHeader"> 
Bakkt Builder</h1>
Powering the next generation of global finance 
Bakkt Builder is a generalist operator role within the inaugural Bakkt Builders cohort - a small, elite group of 5 to 10 early-career professionals who will work directly with the CEO and senior leadership to drive the company's highest-priority initiatives. Based in Dubai, Bakkt Builders own one high-impact problem at a time - across product, strategy, and operations - with full authority and resources to solve it. This is a role for people who want to shape a company. 
Key Responsibilities<ul><li>
Strategic Execution: Own discrete, high-priority projects end to end &mdash; from problem definition through solution design to implementation &mdash; across product, operations, and business functions.</li><li>
CEO &amp; Leadership Support: Work directly with the CEO and senior leadership on the company's most pressing priorities, providing analysis, recommendations, and hands-on execution.</li><li>
Cross-Functional Collaboration: Partner with engineering, product, finance, compliance and business teams to drive outcomes that cut across organizational boundaries.</li><li>
Problem Solving: Conduct data-driven analysis to identify opportunities, diagnose problems, and inform strategic decisions at the leadership level.</li><li>
Process &amp; Playbook Building: Design and document scalable processes, frameworks, and operational playbooks as the company grows.</li><li>
External Representation: Represent Bakkt with partners, customers, and stakeholders where needed, exercising sound judgment in high-stakes settings.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
Required Experience: 0&ndash;5 years of experience in a high-performance environment &mdash; startups, consulting, investment banking, or a top technology company. What matters more than years is demonstrated ownership and impact.</li><li>
Education: Graduate of IIT, IIM, or a top engineering or product program in India (or equivalent demonstrated excellence).</li><li>
Skills: Strong analytical and problem-solving skills. Ability to operate across technical and business domains. Comfortable with ambiguity and capable of making calls without a playbook.</li><li>
Preferred Qualifications: None</li><li>
Location: Dubai, UAE (in-person). Relocation support available.</li></ul> 
Bakkt is devoted to having diversity in its workforce and is proud to be an equal opportunity employer. Bakkt does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity or any other characteristic protected by law. Must successfully pass a post-offer background check and drug screen. 
California Candidate Privacy Notice 
Before submitting your application, please review Bakkt's California Candidate Privacy Notice and Notice at Collection, which explains how Bakkt collects, uses, retains, and discloses applicant and candidate personal information during the recruiting process. The notice is available here: https://bakkt.com/candidate-privacy/</div>

Bakkt Builder

Duralock (UK) Ltd

About The Duralock GroupThe Duralock Group is a specialist manufacturer and supplier of safety infrastructure for the global racing, equestrian and sports industries.For over 35 years, Duralock products have helped protect athletes, horses, jockeys and spectators at some of the world's leading sporting venues. Today, our products can be found in more than 47 countries worldwide, with operations spanning the United Kingdom, Europe, the Middle East, North America and Australia.As the business continues its international expansion, we are seeking an ambitious Group Financial Controller to join our leadership team in Dubai and help support the next phase of growth.The OpportunityThis is a unique opportunity to work directly alongside the CEO in a highly entrepreneurial international business.The successful candidate will take ownership of the Group's financial reporting, cashflow management and financial controls whilst supporting strategic growth initiatives across multiple international markets.This role is ideally suited to an ambitious finance professional seeking to develop into a future Finance Director or CFO position.Key ResponsibilitiesFinancial Reporting &amp; Control<ul><li>Preparation of monthly management accounts for all Group companies.</li><li>Consolidation of financial information across multiple international entities.</li><li>Preparation of monthly board reporting packs and KPI dashboards.</li><li>Maintenance and improvement of financial controls and reporting processes.</li><li>Coordination of annual audits and statutory reporting requirements.</li></ul>Cash Flow &amp; Working Capital<ul><li>Management of weekly and monthly cashflow forecasts.</li><li>Monitoring of working capital performance.</li><li>Oversight of debtor and creditor reporting.</li><li>Support banking relationships and treasury activities.</li><li>Identify opportunities to improve cash conversion and financial efficiency.</li></ul>Commercial Finance<ul><li>Monitor gross profit margins and project profitability.</li><li>Support commercial teams with financial analysis and reporting.</li><li>Assist with budgeting, forecasting and business planning.</li><li>Develop meaningful financial insights to support decision-making.</li></ul>International Operations<ul><li>Support the financial management of the Group's international operations.</li><li>Liaise with external accountants, advisers and banking partners.</li><li>Assist with multi-currency reporting and foreign exchange management.</li><li>Support future international expansion initiatives.</li></ul>Systems &amp; Process Improvement<ul><li>Drive continuous improvement across finance systems and reporting.</li><li>Support the development of management dashboards and business intelligence reporting.</li><li>Ensure finance processes are scalable to support future growth.</li></ul>About YouWe are seeking a highly motivated individual who combines strong financial discipline with commercial awareness.The ideal candidate will possess:<ul><li>ACCA, ACA, CIMA or equivalent qualification (or nearing qualification).</li><li>3&ndash;7 years' experience within finance, accounting or financial control.</li><li>Experience preparing management accounts and financial reports.</li><li>Strong Excel and financial modelling skills.</li><li>Excellent attention to detail and organisational skills.</li><li>A proactive and problem-solving mindset.</li><li>Strong communication skills and confidence working directly with senior leadership.</li></ul>Experience within manufacturing, construction, engineering or project-based businesses would be advantageous.Experience working within the UAE or international organisations would also be beneficial.What Success Looks LikeWithin your first 12 months you will:<ul><li>Deliver accurate monthly reporting across the Group.</li><li>Implement robust cashflow forecasting processes.</li><li>Improve visibility of profitability and margin performance.</li><li>Support the leadership team with better financial insights and decision-making.</li><li>Establish a finance function capable of supporting international growth.</li></ul>Why Join Duralock?<ul><li>Work directly alongside the CEO and senior leadership team.</li><li>Play a key role in an ambitious international growth strategy.</li><li>Gain exposure to projects across Europe, North America, Australia and the Middle East.</li><li>Genuine progression opportunity towards Finance Director level.</li><li>Competitive salary and performance-related bonus.</li><li>Dynamic and entrepreneurial working environment.</li></ul>Our VisionWe are building the world's leading specialist provider of safety infrastructure for sport and equestrian facilities.If you are ambitious, commercially minded and excited by the opportunity to grow alongside an international business, we would love to hear from you.Pay: AED15,000.00 - AED18,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Group Financial Controller

Vasaga Studio

About Vasaga Studio : Vasaga Studio is a Dubai-based digital agency working with founders, marketing leaders and product teams across the UAE and the wider GCC. We design and engineer the websites, brand systems, e-commerce storefronts and AI-powered platforms that companies use to win in markets that no longer reward mediocre work. We work with ambitious founders, businesses, and organisations that understand visibility doesn't happen by accident. Every campaign, story, and strategy we create is designed to drive meaningful awareness, engagement, and growth.Our work sits at the intersection of reputation, creativity, and business results. Our Team<ul><li>Vasaga Studio is intentionally small, ambitious, and highly collaborative.</li><li>You'll work directly with our CEO and alongside our PR, content, and digital specialists to help shape client relationships and agency growth.</li><li>We don't believe in unnecessary layers of management, endless meetings, or rigid sales scripts.</li><li>You'll have autonomy, ownership, and the freedom to approach opportunities in your own way.</li><li>If you spot an opportunity, pursue it.</li><li>If you discover a better way to do something, suggest it.</li><li>If a client needs an unexpected solution, help us find it.</li><li>We trust smart people to make good decisions.</li><li>This opportunity is ideal for individuals who possess strong personal, corporate, community, or professional networks and wish to earn through a highly rewarding commission-based structure without fixed working hours.</li></ul> What You'll Work OnYour primary focus will be helping Vasaga Studio grow by identifying, engaging, and closing new client opportunities across the UAE, US and international markets. Services to Promote<ul><li>Website Design &amp; Build.</li><li>Digital Marketing</li><li>Business Consultancy</li><li>E-Commerce Development</li><li>AI Solutions</li></ul> Key Responsibilities<ul><li>Generate new IT business through personal and professional networks.</li><li>Develop relationships with corporate clients, IT partners, and community groups.</li><li>Promote Vasaga Studio's Information Technology / Marketing services.</li><li>Identify new business opportunities and referral channels.</li><li>Coordinate with the Vasaga Studio operations team to ensure smooth service delivery.</li><li>Build long-term client relationships and repeat business opportunities.</li></ul> Who We Are Looking For<ul><li>Individuals with strong networking and sales abilities.</li><li>Existing client base, referral network, corporate contacts, or community connections preferred.</li><li>Experience in Web Agency, Digital Agency, Technology Company, Real Estate, sales, or business development is an advantage.</li><li>Self-motivated individuals capable of generating business independently.</li><li>Strong communication and relationship-building skills.</li></ul> What We Offer<ul><li>Attractive commission structure.</li><li>Unlimited earning potential.</li><li>Flexible working arrangement.</li><li>Full operational and back-office support.</li><li>Access to Vasaga Studio's Expertise and service network.</li><li>Opportunity to grow with a rapidly expanding AI &amp; IT company.</li></ul> Important Note<ol><li>This is a commission-based opportunity and does not include a fixed monthly salary, Visa sponsorship etc.</li><li>Preference will be given to candidates who can demonstrate existing networks, business development capabilities, or a proven ability to generate IT / Marketing related sales.</li><li>Chance to be one of the core members in a growth startup</li></ol> How to Apply: Answer few questions mentioned in further steps and please send your CV along with a brief summary of your experience and connections within the IT / Marketing / Digital Agency sector. Other sector(s) also welcome basis business alignment.We're less interested in polished corporate language and more interested in understanding how you think.Be yourself.We're hiring people, not resumes.

IT SALES CONSULTANT (COMMISSION-BASED)

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