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assistant to the ceo

Homework Cleaning Service LLC

We are looking for a proactive and highly organized Executive Assistant to the CEO who can maintain a positive atmosphere, communicate effectively, and support CEO with professionalism and efficiency.Key Responsibilities* Provide executive support to the CEO in daily operations* Maintain a positive, professional, and motivating office environment* Handle internal and external communication with clarity and confidence* Analyze financial reports and prepare clear summaries for the CEO* Assist with basic marketing activities (preferred, not mandatory)* Coordinate schedules, meetings, follow‑ups, and documentation* Prepare reports, presentations, and business correspondenceQualifications* M.Com / B.Com or any degree with a strong accounting background* Solid understanding of financial statements and reporting* Strong communication and interpersonal skills* Ability to multitask and stay organized under pressure* Basic marketing knowledge (preferred not mandatory)* Positive attitude and team‑oriented mindsetPosition: Executive Assistant to CEOLocation: Dubai(Should be in Dubai)Salary: AED 3,000 &ndash; 4,000Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to CEO

Time Express Parcels

Sector: Courier, Freight &amp; Logistics Location: Dubai Employment Type: Full-time, PermanentRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeJob Type: Full-time

PA to the CEO

IPCYNC

Chief Personal Assistant to the CEORole OverviewLocation: Dubai, UAE (DMCC)Monthly Salary: 14,000 AED + BenefitsWe are seeking a dynamic, sharp, and tech-savvy Chief Personal Assistant to support the CEO of a leading IT Forensics firm. This is a high-stakes role requiring extreme confidentiality and the capability to act as an operational proxy for the CEO. You will bridge the gap between technical operations and executive administration, empowered by a Power of Attorney to ensure business continuity and momentum.Key ResponsibilitiesExecutive Proxy: Act as a primary representative for the CEO on calls and in meetings. You will be expected to make informed decisions to maintain momentum in a fast-paced forensic environment.Legal &amp; POA Management: Handle specialized legal workflows, including the signing of NDAs, engagement letters, and government filings in Dubai. You will represent the CEO at administrative or legal proceedings under Power of Attorney.Business Development &amp; CRM: Proactively identify and organize leads from law firms, insurance companies, and corporations. Manage the pipeline to ensure forensic inquiries are addressed with urgency.AI-Driven Workflow: * Expert use of MS Office and Google Workspace for technical reporting.Leveraging AI tools to automate administrative tasks, draft technical summaries, and enhance research capabilities.Operational Mobility: Accompany the CEO on site visits to data centers, law offices, and branch locations. Manage logistics and high-priority errands to ensure executive focus remains on forensic strategy.Candidate RequirementsProfessional Profile: An ambitious professional with a background (or strong interest) in technology, law, or business operations. We value agility and a growth mindset over years of traditional experience.Digital Fluency: You must be a &quot;power user&quot; of productivity tools. We are looking for someone who utilizes AI and digital shortcuts to maximize efficiency.Absolute Discretion: Given the sensitive nature of IT Forensics, a clean background and a deep understanding of data privacy are non-negotiable.Commercial Acumen: A natural ability to assist in lead management and build professional client relationships.Adaptability: Comfortable with the &quot;on-call&quot; nature of the forensics industry and frequent local travel.Compensation &amp; BenefitsSalary: 14,000 AED per monthVisa: Full UAE employment visa sponsorshipHealth: Premium medical insuranceLegal Protection: Full professional indemnity cover regarding duties performed under the Power of AttorneyEnvironment: Located in the heart of Dubai&rsquo;s tech hub (DMCC)Job Type: Full-timePay: Up to AED14,000.00 per monthApplication Question(s):<ul><li>What is your legal visa status in the UAE(visit visa applicants will not be considered)?</li><li>Are you okay with a paid trial for a week?</li></ul>

Chief PA to CEO

THC International Consultancies LLC

Role OverviewWe are seeking an exceptional execute assistant to streamline operations, enhance client satisfaction and drive seamless project delivery in our fast-paced media environment. Reporting directly to the CEO, you will bridge client needs with creative execution, ensuring efficiency, quality, and profitability across all projects.ResponsibilitiesClient Management* Serve as the primary point of contact for clients, managing inquiries, fostering relationships, and closing high-value deals.* Ensure all deliverables align with client briefs, brand guidelines, and strategic objectives.* Proactively address client needs to achieve exceptional satisfaction and on-time content delivery.* Identify opportunities for account growth and repeat business.Team Coordination* Collaborate with creative teams to plan, execute, and deliver projects with precision and creativity.* Facilitate clear communication between clients, creatives, and management to ensure alignment.* Provide on-set support during shoots and represent JK7 Media at events as needed.Financial Oversight* Oversee invoicing processes, track payments, and follow up on outstanding collections.* Maintain meticulous records of invoices, contracts, and project documentation.* Review contracts to identify key terms, risks, and opportunities for management review.Operational Excellence* Develop and implement streamlined processes to enhance operational efficiency and project delivery.* Monitor project timelines, budgets, and resource allocation to ensure flawless execution.* Provide regular updates to the CEO on client progress, financial performance, and operational metrics.* Drive continuous improvement by identifying bottlenecks and implementing innovative solutions.QualificationsExperience: 2+ years in an operations or project management role, ideally within the media, advertising, or creative industries.Skills:* Exceptional organizational and multitasking abilities to thrive in a fast-paced environment.* Outstanding communication and negotiation skills to build strong client and team relationships.* Proven ability to implement efficient processes and drive operational excellence.* Strong attention to detail and a proactive, solutions-oriented mindset.Technical Proficiencies: Familiarity with project management tools (e.g., Asana, Trello) and financial tracking systems.Education: Bachelor&rsquo;s degree in Business, Media, Communications, or a related field preferred.Attributes: Adaptable, creative, and passionate about delivering high-quality results under tight deadlines.Why Join JK7 Media?* Be part of a creative, collaborative team shaping the future of digital media.* Work with top-tier brands on impactful, innovative campaigns.* Opportunity to grow and make a tangible impact in a dynamic, fast-growing company.* Competitive salary, benefits, and a vibrant, inclusive work culture.Interested candidates are invited to submit their CV to:Email: hr1@thc-global.comWhatsApp: +971 50 886 0897Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Personal Assistant to CEO

<div>About the Role

We are looking for a highly organized, resourceful, and proactive Staff Manager to the CEO to serve as a strategic operational partner. This role is a unique hybrid: you will lead the CEO&rsquo;s executive operations while driving a structured PMO discipline across the organization. The ideal candidate is a 'force multiplier'&mdash;someone who thrives in fast-paced, high-growth environments and can seamlessly pivot from managing complex calendars to tracking technical project dependencies. 
Key Responsibilities

1. CEO Executive Operations
<ul>
<li>Calendar &amp; Priority Management: Orchestrate the CEO&rsquo;s schedule, ensuring time is aligned with the company&rsquo;s highest priorities.</li>
<li>Communication Flow: Manage email triage, draft briefing notes, and handle internal/external correspondence.</li>
<li>Briefing &amp; Research: Conduct light research and compile summaries, dashboards, or updates to prepare the CEO for key engagements.</li>
<li>Operational Extension: Coordinate travel and logistics, manage expenses, and ensure the CEO&rsquo;s workflow is friction-free.</li>
<li>Linguistic Support: Act as a bridge for communication, providing translation and support in Ukrainian/Russian and English as required.</li>
</ul>
2. PMO &amp; Project Coordination (Reporting to CSO)
<ul>
<li>Project Governance: Support the PMO in maintaining project plans, timelines, and delivery trackers.</li>
<li>Risk Management: Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to ensure project health.</li>
<li>Reporting: Prepare weekly/monthly PMO dashboards, KPI summaries, and leadership reports.</li>
<li>Cadence Management: Coordinate standups, sprint reviews, and steering committee meetings.</li>
<li>Accountability: Track action items across squads, ensuring deadlines are met and escalating blockers to leadership proactively.</li></ul> 


Skills &amp; Qualifications 
Required:
<ul>
<li>Multilingual Mastery: Absolute fluency in English, Ukrainian OR Russian.</li>
<li>Operational Excellence: Proven experience in project coordination and high-level executive support.</li>
<li>Tech-Savvy: High proficiency in Google Workspace, Notion, Slack, and PM tools (Asana, Jira, or Trello).</li>
<li>High EQ: The ability to navigate cross-functional teams (Product, Engineering, Operations) with professionalism and discretion.</li>
<li>Detail-Oriented: A &quot;zero-mistake&quot; mindset regarding documentation and confidentiality.</li>
</ul>
Preferred:
<ul>
<li>Experience in Tech, Fintech, or Startup environments.</li>
<li>Experience supporting a Founder or C-level executive.</li>
<li>Background in PMO, Business Ops, or Product Ops.</li>
<li>Regulatory Knowledge: Understanding of payments regulation (SEPA/SWIFT, card schemes), digital asset laws, and licensing procedures in key jurisdictions.</li></ul> 


Compensation &amp; Benefits (Dubai, UAE)
<ul>
<li>Competitive Salary: Highly competitive compensation package.</li>
<li>Visa &amp; Residency: Full coverage of UAE employment visa and residency permit costs.</li>
<li>Relocation Support: Dedicated support for your move, including inbound flight coverage (if applicable).</li>
<li>Annual Leave: 24 working days + UAE Public Holidays.</li>
<li>Health &amp; Wellness: Comprehensive Medical Insurance.</li>
<li>Incentives: Eligibility for performance-based bonuses.</li>
<li>Statutory Benefits: End-of-service gratuity as per UAE Labour Law.</li></ul></div>

Staff Manager to the CEO

Whizz Kids

This role if for a gradute who will do -New Businesses Development ( Product Marketing )1) Market research through online / in person for launch of new foods business in the UAE . Making contact &amp; finding new suppliers &amp; buyers in the commodities being dealt by the company.2) working with other agencies to coordinate the requirements of the government procedures &amp; registrations for new products being launched .3) Work on developing new products under the guidance of the managementExisting Kids education business work - all aspects of management of courses &amp; teachers as required by the business . Work on presentations &amp; making of documents for the course design .Financial Training Business - Establishment of course materials &amp; presentations for financial training courses as guided.Personal appointments of the Managing Director- calling people &amp; fixing appointments &amp; meetings . Making all tasks as required by the director on a daily basis .Job Type: Part-timePay: AED1,000.00 - AED1,200.00 per month

Personal Assistant to Managing Director

B.I. (Europe) Limited

Who We Are: B.I. (Europe) Limited is a UK-headquartered manufacturer of ambient-stable sauces and condiments, trading under the Harrisons Sauces brand. With over 40 years of heritage, approximately 100 employees, and a globally recognised BRC Certificate (Higher Level) for food safety and product quality, we serve leading customers across UK foodservice, retail, transport catering, and international markets.We are now in an ambitious growth phase &mdash; actively expanding into the UAE and wider Middle East, pursuing strategic acquisitions, and targeting &pound;19M turnover by end of 2026. Our Dubai office is central to this expansion, and this role sits at the heart of that effort.Role Purpose:This is not a traditional administrative role. The Executive Assistant to the CEO / MD will act as a strategic right hand &mdash; managing the CEO&rsquo;s / MD &lsquo;s time, priorities, and information flow to ensure leadership bandwidth is focused on the highest-value activities: driving profitability, securing new business, and executing our international growth strategy.The successful candidate will operate as a trusted gatekeeper, project coordinator, and intelligence gatherer &mdash; someone who can represent the CEO / MD externally, hold people accountable to commitments, and ensure nothing falls through the cracks.Core Executive Support:<ul><li>Manage the CEO&rsquo;s / MD calendar, travel schedule, and daily priorities across UK/UAE time zones, ensuring protected time for strategic work.</li></ul><ul><li>Act as primary gatekeeper for the CEO&rsquo;s / MD email, calls, and meeting requests &mdash; filtering, prioritising, drafting responses, and escalating only what requires direct CEO / MD attention.</li></ul><ul><li>Coordinate complex international travel itineraries including flights, accommodation, visas, and meeting logistics across UK, UAE, and other markets.</li></ul><ul><li>Prepare agendas, briefing packs, and supporting documents ahead of all CEO / MD meetings (internal and external).</li></ul><ul><li>Attend key meetings alongside the CEO / MD; capture minutes, decisions, and action items; follow up to ensure accountability.</li></ul><ul><li>Manage confidential correspondence, board papers, and sensitive commercial documentation.</li></ul>Strategic &amp; Business Growth Support:<ul><li>KPI &amp; Dashboard Tracking: Maintain and update the CEO&rsquo;s executive dashboard covering key financial metrics (net margin, turnover, order pipeline), operational KPIs, and strategic milestones. Flag variances and missed targets proactively.</li></ul><ul><li>Project Coordination: Track progress on strategic initiatives (UAE market entry, acquisition pipeline, NPD launches) against agreed timelines. Chase deliverables from the leadership team (Vasile &ndash; Operations, Anya &ndash; Customer Service, Kamal &ndash; MD) and flag slippage.</li></ul><ul><li>Market Intelligence: Monitor competitor activity, industry trends, and regulatory developments in the UAE/GCC food sector. Prepare concise briefing notes for the CEO.</li></ul><ul><li>Acquisition Support: Assist with due diligence coordination for potential acquisitions &mdash; organising data rooms, scheduling advisor meetings, tracking workstreams, and maintaining confidentiality.</li></ul><ul><li>Board &amp; Investor Preparation: Compile board packs, investor updates, and strategic review materials. Ensure data accuracy and professional presentation.</li></ul><ul><li>Stakeholder Relationship Management: Build and maintain relationships with key external contacts including customers, advisors, government bodies, and trade organisations in the UAE.</li></ul>UAE Office &amp; Market Responsibilities:<ul><li>Serve as the CEO&rsquo;s / MD on-the-ground representative in Dubai when the CEO is based in the UK &mdash; attending meetings, following up with local partners, and reporting back.</li></ul><ul><li>Coordinate with UAE-based legal, regulatory, and trade advisors on licensing, import requirements, and local compliance.</li></ul><ul><li>Organise and manage the CEO&rsquo;s / MD attendance at trade shows, industry events, and networking functions (e.g., Gulfood, SIAL Middle East)</li></ul><ul><li>Arrange business dinners, client entertainment, and public appearances in the UAE market.</li></ul><ul><li>Support the setup and smooth running of the Dubai office operations, including facilities, supplies, and local vendor relationships.</li></ul>Required Skills &amp; Qualifications:Essential<ul><li>Minimum 3&ndash;5 years&rsquo; experience as an EA supporting C-suite or senior directors, ideally in manufacturing, FMCG, or food industry.</li></ul><ul><li>Proven ability to manage complex, multi-timezone diaries and international travel logistics.</li></ul><ul><li>Exceptional written and verbal English &mdash; able to draft professional correspondence, reports, and presentations on behalf of the CEO / MD.</li></ul><ul><li>Strong commercial awareness and ability to interpret financial data (P&amp;L, margin analysis, pipeline reports).</li></ul><ul><li>Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and virtual meeting platforms.</li></ul><ul><li>Demonstrated discretion with highly confidential commercial and personal information.</li></ul><ul><li>Proactive, solutions-oriented mindset &mdash; anticipates needs rather than waiting for instructions.</li></ul><ul><li>Ability to hold senior stakeholders accountable to deadlines and commitments without direct authority.</li></ul><ul><li>Excellent judgement on what escalates to the CEO / MD and what can be handled independently.</li></ul>Desirable<ul><li>Arabic / Chinese language skills (conversational or higher).</li></ul><ul><li>Experience working in or with the UAE/GCC market.</li></ul><ul><li>Familiarity with food industry regulations, BRC standards, or import/export compliance.</li></ul><ul><li>Experience supporting M&amp;A processes or business development projects.</li></ul><ul><li>Project management qualification (e.g., PRINCE2, PMP) or equivalent practical experience.</li></ul>What We Offer:<ul><li>Competitive tax-free salary (commensurate with experience).</li></ul><ul><li>Annual leave: 30 days plus UAE holidays.</li></ul><ul><li>Annual return flight to home country.</li></ul><ul><li>Health insurance coverage.</li></ul><ul><li>Direct access to the CEO / MD and genuine influence on business strategy.</li></ul><ul><li>Opportunity to play a key role in an international growth story.</li></ul><ul><li>Professional development support and training budget.</li></ul><ul><li>Dynamic, entrepreneurial working environment with a close-knit leadership team.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Executive Assistant to the Directors

Explore 7200+ Assistant to the ceo in Dubai this March. Find roles across top companies and apply now to boost your career.