office administrator

executive assistant

administrative assistant

office assistant

accounts assistant

assistant to the ceo

OceanAir Travels

Job Purpose:To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.Job duties and responsibilities:<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, travel arrangements, and meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Assist in prioritizing tasks, managing deadlines, and following up on pending matters.</li><li>Attend meetings, take minutes, and ensure timely follow-up on action items.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Oversee general office operations, ensuring a professional, organized, and efficient work environment.</li><li>Manage office supplies, vendors, service providers, and facility maintenance.</li><li>Supervise administrative staff and ensure alignment with company standards.</li><li>Support HR functions such as onboarding, attendance tracking, and internal communication.</li><li>Implement and maintain office policies and procedures.</li><li>Coordinate internal events, team meetings, and company communications.</li><li>Draft and review professional correspondence and announcements.</li><li>Facilitate communication between departments and the CEO&rsquo;s office.</li><li>Liaise with external partners, clients, and government or business contacts when needed.</li><li>Qualifications and Skills:</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of relevant experience, preferably supporting senior executives or managing office operations.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor, proactive attitude, and high attention to detail.</li><li>Ability to work under pressure and handle confidential matters discreetly</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have previous experience working as an Office Manager or Executive Assistant? If yes, how many years?</li><li>What type of organization have you worked in previously (e.g., corporate, startup, hospitality, real estate, etc.)?</li><li>What is your current &amp; salary expectations for this role?</li><li>When are you available to join if selected?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>CEO Assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

CEO Assistant

AKX INVESTMENTSLLC SOC

A.K.X Investments LLC SOC is looking for a highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant to join our team in Dubai.The ideal candidate should have around 5 years of UAE experience with strong knowledge of government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation, and the ability to provide direct administrative and operational support to the CEO.Candidates with previous experience in an Investment Company, Holding Company, or Group of Companies will be given preference.Key Responsibilities:As PRO:<ul><li>Handle all visa applications, renewals, cancellations, and labour/immigration procedures</li><li>Manage trade license renewals, company registrations, amendments, and approvals</li><li>Coordinate with MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</li><li>Process employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</li><li>Maintain all company legal documents and ensure timely renewals</li><li>Handle attestation, notarization, and official government submissions</li><li>Ensure company compliance with UAE legal and regulatory requirements</li></ul>As CEO Assistant:<ul><li>Provide direct administrative and operational support to the CEO</li><li>Manage the CEO&rsquo;s meetings, appointments, schedules, and follow-ups</li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize documents, reports, official letters, and correspondence</li><li>Attend meetings when required and assist in recording action points and follow-ups</li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul>Requirements:<ul><li>Minimum 5 years of UAE experience in PRO / Government Relations</li><li>Strong knowledge of UAE labour law, immigration, visa processing, and licensing procedures</li><li>Experience in executive support / CEO assistance / office coordination</li><li>Candidates with Investment Company / Holding Company / Group Company experience will be preferred</li><li>Excellent communication, coordination, and follow-up skills</li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li>Valid UAE driving license is an advantage</li><li>Must be currently available in the UAE</li></ul>Preferred Candidate:<ul><li>Experience working in an Investment Company or Group of Companies</li><li>Strong knowledge of corporate documentation, trade licenses, and legal formalities</li><li>Professional attitude with the ability to handle confidential matters</li><li>Arabic language is an advantage</li></ul>Salary:To be discussed based on experienceJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Public Relations Officer (PRO) / CEO Assistant

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Personal Assistant to CEO

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

<div><div>About the Company</div><div></div><div> 
At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. 
</div><div></div> 
<div>Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.</div>
<h3 class="jobSectionHeader">About the Role</h3><div>

We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment. 

</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><div>
<ul><li>Calendar management and prioritization across internal and external commitments.</li>
<li>Act as a gatekeeper, filtering and prioritizing inbound requests and communications.</li>
<li>Coordinate meetings, including preparation of materials, agendas, and follow-ups.</li>
<li>Track key priorities and ensure timely execution and follow-through across teams.</li>
<li>Support the CEO in managing day-to-day workflow and decision-making cadence.</li>
<li>Coordinate internal and external stakeholders to ensure alignment and responsiveness.</li>
<li>Prepare presentations, notes, and internal communications as required.</li>
<li>Manage travel, logistics, and scheduling with a high level of efficiency.</li>
<li>Handle confidential and sensitive information with absolute discretion.</li>
<li>Support broader operational and administrative needs where required.</li>
</ul></div><h3 class="jobSectionHeader">Background &amp; Experience</h3><div>
<ul><li>4&ndash;8+ years of experience in an Executive Assistant or similar role.</li>
<li>Experience supporting senior executives in fast-paced, high-performance environments.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of discretion and professionalism.</li>
<li>Ability to manage multiple priorities simultaneously.</li>
<li>Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).</li>
</ul></div><h3 class="jobSectionHeader">What We Are Looking For</h3><div>
<ul><li>High ownership and accountability.</li>
<li>Highly organized, detail-oriented, and reliable.</li>
<li>Proactive, with strong follow-through.</li>
<li>Calm under pressure and able to operate at pace.</li>
<li>Strong judgment and ability to prioritize effectively.</li>
<li>Discreet and trustworthy.</li>
<li>Low ego, highly collaborative.</li>
<li>Comfortable acting as an extension of the CEO.</li>
</ul></div><div>Why Join Flow?</div><div></div><div> 
Exciting growth opportunity: Be part of a fast-growing company shaping the future of residential living in the Middle East.</div><div>
Competitive compensation &amp; benefits.</div><div>
A chance to make an impact: Help build a vibrant international community and redefine what it means to call Flow home.</div><div></div><div> 
If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!</div><div></div> 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

VOX SOLUTIONS - LATAM

<div>
 
 About VOX
 
 
 
 VOX is a visionary company led by a single founder, currently leading the way in flashcall and telecom carrier services, transforming the way businesses communicate, authenticate and connect. As a hyper-growth company, VOX achieved over 50% YoY revenue growth last year and is aiming to reach $100M+ revenue this year. With a capitalization of $70M, VOX is seeking a large round of funding of over $100M in the coming year to accelerate its expansion.
 
 
 VOX's cutting-edge technology and dedicated customer service team ensure that telcos and enterprises maintain secure, fast, and reliable connections while protecting their networks. VOX's promise of a hassle-free experience and superior customer support enables telcos and enterprises to focus on success.
 
 
 Joining VOX offers the opportunity to work with the industry's leading technologies and help them stay ahead and continue to innovate with a comprehensive suite of flashcall and telecom carrier services. VOX is highly committed to providing its employees with a dynamic, forward-thinking work environment, competitive compensation and benefits, vacation and time-off packages, and stock options. This is a once-in-a-lifetime opportunity for highly ambitious individuals, as VOX plans to expand its solutions portfolio and go public in the next 3-4 years.
 
 
 
 Job Overview
 
 
 
 We are currently seeking a resourceful and proactive C Level Assistant to manage all executive affairs for the C level team, acting as a high-level strategic support partner rather than a traditional assistant. This role requires previous managerial experience and the ability to operate with autonomy, maturity, and strong business judgment.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Management &amp; Executive Support:
 
 
 
 <ul>
 <li>
 Oversee complex calendar management for the CEO and key C-level leadership members, ensuring strategic prioritization of meetings, deadlines, and high-impact initiatives. Anticipate business needs, identify conflicts, and proactively propose solutions before issues arise.
 </li>
 <li>
 Coordinate executive itineraries, appointments, travel arrangements, and reservations across business matters, including restaurants, hotels, conferences, and private engagements. Ensure seamless logistics and flawless execution.
 </li>
 <li>
 Organize calls, leadership meetings, board-level discussions, and executive events while ensuring all protocols, briefing materials, and stakeholder expectations are fully aligned&mdash;especially when external guests, investors, or strategic partners are involved.
 </li>
 <li>
 Facilitate bill payments, executive expense reports, and financial follow-up in close collaboration with the leadership team and finance, ensuring accuracy, discretion, and efficiency.
 </li>
 <li>
 Manage all incoming correspondence via phone, email, fax, and mail, ensuring timely prioritization, follow-up, and executive decision support where required.
 </li>
 <li>
 Develop, optimize, and maintain a robust information management system&mdash;both physical and digital&mdash;serving as the central operational hub for the leadership team.
 </li>
 <li>
 Act as a trusted right hand to the CEO, supporting decision-making processes, preparing executive summaries, and ensuring critical business matters are tracked to completion.
 
 
 </li>
 </ul>
 
 Leadership Team Support &amp; Project Management Officer Responsibilities:
 
 
 
 <ul>
 <li>
 Serve as a shared executive resource across the C-level leadership team, functioning as a Management Officer (PMO) for each executive member.
 </li>
 <li>
 Track strategic initiatives, cross-functional projects, and leadership priorities across departments, ensuring integration, alignment, accountability, and execution against deadlines. Follow-up proactively with department heads and leadership stakeholders to maintain momentum and visibility.
 </li>
 <li>
 Prepare leadership dashboards, project status reports, action trackers, and executive summaries to support decision-making and ensure transparency across the organization.
 </li>
 <li>
 Monitor execution of business-critical projects, helping leadership identify blockers, escalate issues, and maintain operational discipline across teams.
 </li>
 <li>
 Coordinate leadership meetings, executive committees, and strategic planning sessions, ensuring clear agendas, documentation, action items, and follow-up ownership.
 </li>
 <li>
 Support the CEO in cascading priorities across the leadership team and ensuring alignment between strategic direction and day-to-day execution.
 </li>
 <li>
 Act as a communication bridge between the CEO and senior leadership, ensuring priorities are integrated.
 
 
 </li>
 </ul>
 
 Office and Event Management:
 
 
 
 <ul>
 <li>
 Plan and organize recurrent operational or high-level meetings, conferences, dinners, offsites, speaking engagements, and executive events, handling all preparations from logistics to stakeholder coordination, note-taking, and post-event follow-up.
 </li>
 <li>
 Assist in executive communication tasks, including formatting presentations, reports, leadership updates, and confidential business documentation to the highest professional standards.
 </li>
 <li>
 Maintain and continuously develop an extensive contact database comprising vendors, contacts, investors, potential sponsors, strategic partners, and business stakeholders.
 </li>
 <li>
 Ensure they operate with exceptional standards of confidentiality, professionalism, discretion, and operational excellence.
 
 
 </li>
 </ul>
 
 Research and Communication Support:
 
 
 
 <ul>
 <li>
 Conduct in-depth research on various subjects, individuals, companies, industries, and events, delivering concise and actionable reports that support executive decision-making.
 </li>
 <li>
 Prepare briefing documents and executive summaries ahead of important meetings, partnerships, negotiations, or strategic decisions.
 </li>
 <li>
 Coordinate and manage the CEO&rsquo;s coaching client calls, contracts, follow-up actions, and relationship management with professionalism and discretion.
 </li>
 <li>
 Support leadership communication across internal and external stakeholders, ensuring clarity, consistency, and strong executive presence in all interactions.
 </li>
 <li>
 Provide strategic administrative support that extends beyond execution into problem-solving, prioritization, and business judgment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 This role requires someone who has previously held managerial responsibilities and is comfortable with highly strategic execution-focused role with significant business exposure and executive impact.
 </li>
 <li>
 Previous experience as a senior level assistant, Project Manager Officer, Chief of Staff or Transformation support role, or senior administrative leadership role for 3&ndash;5+ years, preferably supporting high-level executives or founders.
 </li>
 <li>
 Previous experience as a manager (leading business, projects and teams) is strongly preferred&mdash;this role is ideal for someone overqualified for a traditional Assistant position who seeks high executive exposure and influence.
 </li>
 <li>
 Impeccable presentation, executive presence, and professionalism.
 </li>
 <li>
 Proven ability to manage multiple high-priority tasks simultaneously with humility, ownership, and exceptional efficiency.
 </li>
 <li>
 Strong project management mindset with the ability to track execution, manage stakeholders, and drive accountability across leadership teams.
 </li>
 <li>
 Exceptional organizational skills with outstanding attention to detail and strong operational discipline.
 </li>
 <li>
 Excellent communication skills, both written and verbal, with a high level of fluency in English.
 </li>
 <li>
 High emotional intelligence, discretion, and the ability to navigate confidential and sensitive matters with maturity and sound judgment.
 </li>
 <li>
 Flexibility and resilience in handling unforeseen events, last-minute changes, and fast-paced executive environments.
 </li>
 <li>
 Ability to work independently, think proactively, and serve as a true business partner to the CEO and leadership team, not simply an executor of tasks.
 </li>
 <li>
 Advanced MS Office
 
 
 </li>
 </ul>
 
 
 Join the team and help shape the future of the telecom industry!
 
 
</div>

C Level Assistant

Explore 1787+ Assistant to the ceo in Dubai this May. Find roles across top companies and apply now to boost your career.

1787 assistant to the ceo jobs In Dubai

CEO Assistant

Public Relations Officer (PRO) / CEO Assistant

Personal Assistant to CEO

EXECUTIVE ASSISTANT - DUBAI

EXECUTIVE ASSISTANT - DUBAI

Executive Secretary

C Level Assistant