office administrator

executive assistant

administrative assistant

admin assistant

accounts assistant

assistant to the ceo

First Milestone Technology

<div>
 
 Job description
 
 
 **Company Description**
 
 
 
 
 
 CodeGama is a dynamic software solutions company headquartered in Bengaluru. Our team comprises passionate and vigorous individuals dedicated to driving software-based solutions for web and mobile application development, blockchain, and crypto development. We take pride in delivering innovative solutions to our clients and continuously pushing the boundaries of technology.
 
 
 
 
 
 **About the Role: Personal Assistant to Chief Executive Officer**
 
 
 
 
 
 We are currently seeking an experienced Personal Assistant to provide top-level assistance to our high-level executives. The ideal candidate will be well-organized and comfortable scheduling meetings, responding to emails, and drafting documents on behalf of the CEO. Additionally, they should excel in coordinating necessary meeting preparations and effectively managing the CEO's schedule.
 
 
 
 
 
 **Roles &amp; Responsibilities:**
 
 
 
 
 
 - Calendar management for the CEO
 
 
 - Handling email correspondence and document requests on behalf of the CEO
 
 
 - Drafting slides, meeting notes, minutes of meetings, and documents for the CEO and/or MD
 
 
 - Successfully completing critical deliverables to facilitate the CEO's leadership
 
 
 - Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO
 
 
 - Generating various MIS reports for the CEO and coordinating with various departments for necessary reports
 
 
 - Serving as a bridge for smooth communication between the CEO's office and internal departments
 
 
 - Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities
 
 
 - Overseeing coordination and collation of quarterly reports for Board meetings
 
 
 - Assisting and coordinating strategy planning exercises
 
 
 - Conducting meaningful business data analysis
 
 
 - Keeping the CEO well informed of upcoming commitments and responsibilities
 
 
 - Coordinating and planning top executive corporate meetings and facilitating cross-divisional coordination
 
 
 - Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings
 
 
 - Producing and managing information as required
 
 
 - Arranging Board of CEO's meetings and different executive-level events, as required
 
 
 - Maintaining and developing systems, procedures, and records in line with the organization's policies and objectives
 
 
 
 
 
 **Qualifications:**
 
 
 
 
 
 - 1 to 2 years ( Must ) of experience preferred as a Personal Assistant.
 
 
 - Excellent written and verbal communication skills
 
 
 - Proven experience as an Executive Assistant
 
 
 - Well-organized, detail-oriented, with the ability to multitask and follow up effectively
 
 
 - Bachelor's or Master&rsquo;s degree or equivalent experience
 
 
 - Proficiency in Microsoft Office suite
 
 
 - Experience in managing multiple priorities, administrative coordination, and logistics
 
 
 
 
 
 Note: Willing to relocate Bangalore(Must),
 
 
 
 
 
 Industry
 
 <ul>
 <li>
 Software Development
 </li>
 </ul>
 
 
 
 
 Employment Type
 
 
 Full-time
 
 
 
 
 
 
 Please email your updated resume to
 
 Shristi@ftecit.com
 
 if you're interested.
 
 
</div>

Executive Assistant to Chief Executive Officer

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

Confidential

<div>
 
 The ideal candidate for this position will excel in a high-pressure environment, managing executive-level logistics. They should have relevant experience that demonstrates their ability to handle a wide range of administrative tasks, ensuring smooth daily operations. Attention to detail and creative problem-solving skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Control workflow
 </li>
 <li>
 Handle all logistics CEO related Interact with leadership, internally and externally
 </li>
 <li>
 Executive support: complex scheduling, travel management, and high-level coordination.
 </li>
 <li>
 Personal &amp; family support: Travel itineraries, hotel arrangements, household staff and visa renewals.
 </li>
 <li>
 Acting as a trusted point of contact, ensuring confidentiality at all times.
 </li>
 </ul>
 
 
 
 
 
 Ideal Profile:
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience as an Executive Assistant in the UAE.
 </li>
 <li>
 Presentable, highly organized, discreet, and adaptable.
 </li>
 <li>
 Flexible and available to meet the demands of a dynamic, fast-paced lifestyle.
 </li>
 <li>
 Communication skills, written/verbal, English and any European Language is a plus.
 </li>
 <li>
 Ability to prioritize and meet deadlines Keep information confidential.
 </li>
 </ul>
 
 
 
 
 This is a unique opportunity for a professional Executive Assistant ready to take on a
 
 challenging yet rewarding role
 
 .
 
 
 
</div>

Royal Avenue Investments

ICB LABS FZCO

ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company, it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity. Our ecosystem is designed to empower users with accessible, efficient, and future-ready blockchain solutions.Job SummaryWe are looking for a highly skilled and proactive Personal Assistant to the CEO to support daily executive operations. The ideal candidate must be exceptionally organized, detail-oriented, and capable of handling multiple high-priority tasks simultaneously. This individual will be responsible for managing the CEO&rsquo;s calendar, attending meetings, documenting minutes, tracking action items, handling expense reporting, and ensuring follow-ups are completed efficiently. Additionally, they must be available to travel with the CEO and act as the primary liaison with top-level management.Key Responsibilities<ul><li>Calendar Management: Organize and prioritize the CEO&rsquo;s schedule, coordinate meetings, and ensure efficient time management.</li><li>Meeting Attendance &amp; Documentation: Attend all meetings with the CEO, take detailed Minutes of Meeting (MoM), and track action items.</li><li>Task &amp; Project Follow-Up: Assign tasks to relevant stakeholders, follow up on progress, and ensure timely completion of deliverables.</li><li>Stakeholder Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication.</li><li>Travel Coordination: Arrange travel logistics for the CEO, including flights, accommodations, and itineraries for international and domestic trips.</li><li>Expense Reporting: Track and manage CEO-related expenses, ensuring accurate reporting and financial accountability.</li><li>Confidentiality &amp; Discretion: Handle sensitive company information with a high level of discretion and professionalism.</li><li>Technology &amp; Task Management Tools: Utilize software such as Microsoft Office, , Asana, Trello, or similar platforms for scheduling, documentation, and task tracking.</li></ul>Skills &amp; Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li><li>Minimum of 5 years of experience in a similar executive support role.</li><li>Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.</li><li>Excellent verbal and written communication skills in English.</li><li>High level of attention to detail and ability to anticipate needs before they arise.</li><li>Proficiency in Microsoft Office, , and project management tools.</li><li>Ability to work under pressure and meet tight deadlines in a fast-paced environment.</li><li>Willingness to travel internationally with the CEO when required.</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.</li><li>Experience handling expense reporting and financial tracking.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month

Personal Assistant to CEO

Naik Foundation

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team. The Executive Assistant will manage schedules, handle communications, coordinate meetings and travel, and provide high-level administrative support to ensure the executive can focus on strategic priorities.Key Responsibilities:<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, calls, and other communications on behalf of the executive.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files and records (digital and physical).</li><li>Coordinate logistics for meetings, conferences, and events, including preparing agendas and taking minutes.</li><li>Liaise with internal teams and external stakeholders to ensure efficient communication and task completion.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as needed.</li></ul>Required Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to handle multiple tasks under tight deadlines.</li><li>High degree of professionalism and emotional intelligence.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Experience supporting C-suite executives.</li></ul>*Job Type: Full-time

Executive Assistant to CEO

Nano Health Suite

Executive Assistant &ndash; UAE Females PreferredLocations:<ul><li>Dubai, United Arab Emirates</li></ul>Position Type: Full-time Experience Level: Mid to Senior-Level Executive Support Reporting To: C-Level ExecutiveAbout the RoleWe are hiring two highly capable and driven Executive Assistants &mdash; one based in Dubai to support a senior executive with a demanding, fast-paced, and often unpredictable schedule.This role requires someone with exceptional organization, emotional intelligence, and resilience. You will act as a trusted partner to the executive, handling everything from calendar management and travel coordination to stakeholder communication and operational follow-through.Success in this role depends on your ability to stay calm under pressure, manage shifting priorities, and bring order and structure to a dynamic environment.Key Responsibilities<ul><li>Proactively manage complex calendars and high-volume scheduling</li><li>Coordinate travel logistics, visas, accommodations, and itineraries</li><li>Serve as the point of contact between the executive and internal/external stakeholders</li><li>Draft and manage high-level communication, reports, and meeting materials</li><li>Ensure confidentiality and discretion at all times</li><li>Anticipate the executive&rsquo;s needs and resolve issues before they escalate</li><li>Track deadlines, follow-ups, and action items independently</li><li>Assist with occasional personal tasks or logistics when required</li><li>Maintain alignment with the other EA in the region to ensure smooth cross-border coordination</li></ul>Ideal Candidate Profile<ul><li>3&ndash;5 years of experience supporting senior leadership, ideally in fast-moving environments</li><li>Fluent in English; Arabic is a plus</li><li>Highly organized, with a strong ability to manage shifting priorities and tight deadlines</li><li>Emotionally intelligent, diplomatic, and composed under pressure</li><li>Confident working independently and handling difficult or unpredictable personalities</li><li>Tech-savvy and proficient in MS Office, Google Workspace, and productivity tools</li><li>Familiarity with UAE and/or KSA business culture and etiquette</li><li>Willingness to occasionally support or coordinate across both markets</li></ul>Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Marital Status </li></ul>Experience:<ul><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

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