executive assistant

secretary

personal assistant

executive assistant to ceo

hr assistant

assistant to the ceo

GULF DIGITAL LLC

Job description:Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experienceThe Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Personal Assistant to CEO

Gdm interiors

The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis ?</li><li>Are you willing to commute with the CEO to and from the office?</li><li>Are you willing to work 6 days a week?</li></ul>Work Location: In person

Berisca Growth & Creative Intelligence

We are looking for a proactive and highly organized Executive Assistant to the CEO who will play a key role in supporting the CEO in daily operations, attending meetings, and assisting in business development and marketing initiatives.This role goes beyond traditional administrative support. The ideal candidate will act as a strategic support partner, representing the CEO in meetings, helping manage business relationships, and contributing to marketing and growth activities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Attend meetings with the CEO or represent the CEO when required</li><li>Take meeting notes and ensure proper follow-ups with internal teams and external partners</li><li>Assist in business development activities, including identifying opportunities and maintaining relationships with clients and partners</li><li>Support the CEO in marketing strategy discussions and campaign planning</li><li>Coordinate with marketing, sales, and operations teams to ensure smooth execution of projects</li><li>Prepare presentations, reports, proposals, and business documents</li><li>Conduct research and market analysis when needed</li><li>Manage email communication and correspondence on behalf of the CEO</li><li>Maintain confidentiality in all company and executive matters</li><li>Assist with organizing events, client meetings, and networking opportunities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Communications, or related field</li><li>Marketing background is required</li><li>Previous experience as an Executive Assistant, Personal Assistant, Account Manager, or Business Development Coordinator is preferred</li><li>Strong communication and presentation skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to represent the CEO professionally in meetings and business interactions</li><li>Strong proficiency in Microsoft Office, Google Workspace, and presentation tools</li><li>Fluent in English (Arabic is a plus)</li></ul>Preferred Qualities<ul><li>Strong business mindset and professional presence</li><li>Confidence in attending meetings with partners and clients</li><li>Ability to handle multiple responsibilities in a fast-paced environment</li><li>Strategic thinking and problem-solving skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per month

CEO Personal Assistant

HOSS Kitchen LLC

Job SummaryWe are seeking a highly capable, discreet, and business-oriented Executive Assistant to the CEO for an Investment Company with operations across multiple retail and commercial brands. The role requires strategic thinking, strong coordination skills, and the ability to manage complex CEO priorities including investments, business expansion, stakeholder relations, and cross-brand operations. The ideal candidate will act as a trusted right hand to the CEO, ensuring efficiency, confidentiality, and smooth execution of executive and investment-related activities.Key ResponsibilitiesExecutive &amp; CEO Office Management<ul><li>Manage and prioritize the CEO&rsquo;s calendar, meetings, appointments, and daily schedule across multiple portfolio companies.</li><li>Act as the primary gatekeeper for the CEO, managing communications, calls, emails, and correspondence professionally.</li><li>Prepare board-level meeting agendas, presentations, reports, and record minutes, ensuring accurate follow-ups on action points.</li><li>Maintain strict confidentiality regarding investment strategies, financial data, contracts, and sensitive discussions.</li></ul>Investment &amp; Business Support<ul><li>Assist the CEO with investment-related activities including documentation, coordination, and follow-up with advisors, partners, and stakeholders.</li><li>Support due diligence processes by coordinating data, reports, contracts, and background documentation.</li><li>Track investment opportunities, portfolio performance updates, and key milestones for CEO review.</li><li>Coordinate with legal, finance, auditors, and consultants regarding investment structures, agreements, and approvals.</li></ul>Retail &amp; Portfolio Operations Support<ul><li>Provide executive-level support for operations across multiple retail brands and portfolio companies.</li><li>Assist in identifying, evaluating, and shortlisting strategic locations for retail and commercial investments.</li><li>Coordinate paperwork, approvals, licensing, tenancy contracts, and final execution processes for new ventures and expansions.</li><li>Monitor timelines and deliverables related to store openings, brand launches, and operational readiness.</li></ul>Travel, Visa &amp; International Coordination<ul><li>Manage complex domestic and international travel arrangements for the CEO.</li><li>Handle business travel visa applications for multiple countries, ensuring compliance with international regulations and timelines.</li><li>Coordinate meetings, site visits, and investment discussions during overseas travel.</li></ul>Stakeholder &amp; Relationship Management<ul><li>Liaise with high-level stakeholders including investors, landlords, government authorities, bankers, and senior executives.</li><li>Utilize strong professional connections within Dubai to support approvals, negotiations, and business processes.</li><li>Represent the CEO in meetings or communications when required, maintaining professionalism and discretion.</li><li>Build and maintain relationships with high-end profiles, partners, and strategic contacts.</li></ul>Strategic &amp; Operational Excellence<ul><li>Anticipate the CEO&rsquo;s requirements and proactively manage priorities in a fast-paced investment environment.</li><li>Track critical deadlines, commitments, and action items across investments and business units.</li><li>Prepare executive summaries, dashboards, and briefing notes to support informed decision-making.</li><li>Support special projects, confidential initiatives, and ad-hoc assignments directly from the CEO.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 3&ndash;4 years of experience as an Executive Assistant supporting a CEO, Managing Director, or Founder.</li><li>Prior experience in an investment firm, family office, private equity, or multi-business group is highly preferred.</li><li>Strong understanding of investment operations, retail expansion, and corporate governance.</li><li>Excellent communication and documentation skills in English (Arabic is an advantage).</li><li>Proven experience handling international travel and visa applications.</li><li>Well-connected professional network in Dubai with exposure to senior and high-net-worth individuals.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Key Competencies<ul><li>Strategic thinking and executive-level judgment</li><li>Strong coordination and follow-through</li><li>Excellent multitasking and time management</li><li>Ability to work independently with minimal supervision</li><li>Professional presence and high emotional intelligence</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Executive Assistant to CEO

Time Express Parcels

Sector: Courier, Freight &amp; LogisticsRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeWork Location: In person

M I R A L.L.C

<div>
 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
 <ul>
 <li>
 Manage the CEO's calendar, priorities, and daily schedule
 </li>
 <li>
 Act as a gatekeeper, protecting focus and time
 </li>
 <li>
 Ensure follow-ups and task execution across key areas
 
 
 </li>
 </ul>
 
 Travel &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Organise business and personal travel end-to-end
 </li>
 <li>
 Book flights, hotels, transfers, and prepare itineraries
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Handle correspondence on behalf of the CEO (EN/RU)
 </li>
 <li>
 Coordinate with internal teams and external partners
 
 
 </li>
 </ul>
 
 Meetings &amp; Coordination
 
 
 
 <ul>
 <li>
 Schedule and prepare meetings
 </li>
 <li>
 Take notes, track action points, and ensure follow-through
 
 
 </li>
 </ul>
 
 Personal Assistance
 
 
 
 <ul>
 <li>
 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2+ years of experience supporting senior executives (CEO / Founder / C-level)
 </li>
 <li>
 Strong organisational and time-management skills
 </li>
 <li>
 Excellent communication skills (written &amp; verbal)
 </li>
 <li>
 High level of discretion, confidentiality, and emotional intelligence
 </li>
 <li>
 Proactive, detail-oriented, and able to work independently
 </li>
 <li>
 Ability to operate in a fast-paced, high-responsibility environment
 </li>
 <li>
 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
 </li>
 <li>
 Fluent English (C1+)
 </li>
 <li>
 Fluent Russian (C1+)
 </li>
 <li>
 Based in Dubai or ready to relocate
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Full processing of the employment visa in the UAE
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Direct exposure to top-level decision-making
 </li>
 </ul>
</div>

Irwin & Dow

The Role
 Irwin & Dow are working in partnership with a company that is a significant presence in their field, to source an Executive Assistant who will support the CEO in all aspects of his corporate life. Working closely alongside the Personal Assistant, ensuring that both personal and business commitments align and reporting to the Head of the CEO’s office. This is a role with significant growth potential and the successful candidate will be enthusiastic, capable and seeking long-term stability; the company pride themselves on high levels of staff retention and staff development. As the gatekeeper of the CEO’s office, you will ensure that his time is effectively managed and that potential diary clashes are avoided, with a seamless understanding of what and who requires prioritisation. There will be extensive travel management, that will, need full coordination with the Personal PA to ensure no conflicts arise and as such a strong collaborative approach is required. The Executive Assistant is the interface between the CEO’s Office and his direct reports, who sit in various territories. The compiling of information, reports and presentations for the CEO in conjunction with the Managing Directors is a large part of the role and as EA you will be able to establish and build relationships quickly, accessing the information required quickly and efficiently. We are seeking candidates who possess a strong work ethic and want to develop a long-term career EA trajectory. Although an inherently strong individual, you will have a team centric approach and be open to feedback and direction. Degree education is preferred, but high school diploma will be accepted for the right candidate, and ideally candidates will come from a media/entertainment background, although this is not a pre-requisite. Successful applicants must possess the confidence to deal with colleagues of all levels and be able to work with minimum supervision. Highly self-motivated, with good cultural and local knowledge, candidates will be fully IT literate with strong social media skills. A superb opportunity with a strong brand name and extensive onsite training and growth potential for the right candidate.
 
Requirements
 We are seeking candidates who possess a strong work ethic and want to develop a long-term career EA trajectory. Although an inherently strong individual, you will have a team centric approach and be open to feedback and direction. Degree education is preferred, but high school diploma will be accepted for the right candidate, and ideally candidates will come from a media/entertainment background, although this is not a pre-requisite. Successful applicants must possess the confidence to deal with colleagues of all levels and be able to work with minimum supervision. Highly self-motivated, with good cultural and local knowledge, candidates will be fully IT literate with strong social media skills. A superb opportunity with a strong brand name and extensive onsite training and growth potential for the right candidate.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

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3069 assistant to the ceo jobs In Dubai

Personal Assistant to CEO

Personal Assistant to CEO

CEO Personal Assistant

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO