executive assistant Jobs in Dubai United Arab Emirates

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assistant to the director

Sky Light Transport FZCO

Provide direct administrative and coordination support to the Financial Director.

Manage documentation, correspondence, and reporting related to financial operations.

Liaise with banks, auditors, and corporate service providers in the UAE and abroad.

Track and organize payment instructions, invoices, and related documents.

Support the preparation of management reports, financial summaries, and compliance submissions.

Schedule meetings, prepare agendas, and follow up on action items.

Maintain organized filing systems for contracts, financial documents, and confidential information.

Assist with project coordination, deadlines, and communication flow within the finance department.

Assistant to the Financial Director

Aegis Limited

<div>We are seeking a highly organized, discreet, and business-savvy Executive Assistant to provide direct support to the Managing Director. 
This position goes beyond traditional administration &mdash; it demands intelligence, emotional maturity, sound judgment, and the ability to anticipate needs, prioritize effectively, and ensure seamless coordination across business and personal domains.
You will serve as the MD&rsquo;s right hand &mdash; managing calendars, communication, travel, confidential projects, and cross-functional coordination across companies and geographies.
Requirements
1. Executive Support<ul>
<li>
Manage complex calendars, schedules, meetings, and appointments for the MD.</li>
<li>Handle confidential correspondence, drafting and reviewing emails, memos, and documentation with impeccable accuracy and tone.</li>
<li>Prepare meeting briefs, minutes, follow-ups, and ensure timely completion of action items.</li>
<li>Coordinate with senior management, clients, vendors, and partners on behalf of the MD.</li>
</ul>
2. Administrative &amp; Operational Coordination<ul>
<li>
Maintain structured filing systems (digital via Google Drive) and oversee access rights and confidentiality.</li>
<li>Manage office administration &mdash; utilities, insurances, lease renewals, licenses, and supplier coordination.</li>
<li>Support finance and compliance tasks &mdash; expense tracking, petty cash, reconciliations, renewals.</li>
<li>Oversee HR-related functions such as payroll coordination, attendance, and employee documentation in Zoho People/other HR Tech related software.</li>
</ul>
3. DMCC &amp; Regulatory Coordination<ul>
<li>
Handle DMCC-related filings &mdash; trade license, establishment card, visa processing and cancellations.</li>
<li>Maintain records of all DMCC portal communications and approvals.</li>
</ul>
4. Travel, Events &amp; Logistics<ul>
<li>
Arrange international travel, visa documentation, flight and hotel bookings, and itineraries.</li>
<li>Manage event planning &mdash; company functions, guest coordination, and internal celebrations.</li>
<li>Support personal travel or family office-related arrangements when required.</li>
</ul>
5. Technology &amp; Digital Systems<ul>
<li>
Manage user access on behalf of the MD on various online portals ( DMCC, Utilities, Company Softwares , Workable, slack , Notion, Google Workspace, Zoho)</li>
<li>Ensure data privacy and handover protocols are followed meticulously.</li>
<li>Maintain updated contact databases and digital organization of all administrative files.</li>
</ul>
Desired Profile:
Education
Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
Experience
Minimum 5&ndash;10 years as an Executive Assistant / PA to a Senior Leader, ideally in trading, investment, or professional services environment.
Technical Skills
Strong proficiency in Google Workspace, MS Office, Zoho People, Workable, Slack, and digital organization tools.
Languages
Excellent command of English (written and spoken). Multi-language skills preferred.
Professional Qualities
Discretion, integrity, high attention to detail, confidentiality, and business sense.
Personal Attributes
Calm under pressure, proactive, emotionally intelligent, polished presentation, and a problem-solving mindset.
Benefits<ul>
<li>
Work directly with the Managing Director of a fast-growing international group.</li>
<li>Exposure to global business operations in shipping, trading, and investments.</li>
<li>High-performance culture with opportunities for professional development.</li>
<li>Dynamic, respectful, and growth-oriented workplace in Dubai.</li></ul></div>

Executive Assistant to the Managing Director (MD)

Expride Contracting LLC

About the RoleExpride Contracting, a fast-growing design and build company based in Dubai, is looking for a proactive and highly organized Personal Assistant to work directly with the Managing Director.You will be involved in almost every aspect of company operations &mdash; from administration and accounting coordination to HR, WPS, procurement, and social media management. This role is ideal for someone who wants to grow fast under direct mentorship and daily guidance from the company&rsquo;s Managing Director.- Key ResponsibilitiesAdministration &amp; Office Management<ul><li>Manage calendar, meetings, reminders, and correspondence for the Managing Director.</li><li>Handle professional communication with clients, suppliers, and staff.</li><li>Systemize and organize all project and company documentation (digital and physical).</li><li>Manage company and personal bills, renewals, and subscriptions.</li><li>Prepare reports, summaries, and progress updates as required.</li></ul>Accounting &amp; WPS Coordination<ul><li>Maintain financial records, track payments and expenses, and support accounting tasks.</li><li>Prepare data for the accountant and assist in reconciliations.</li><li>Handle WPS submissions and payroll coordination under Managing Director supervision.</li></ul>HR &amp; Recruitment<ul><li>Create and post job descriptions, screen candidates, and schedule interviews.</li><li>Prepare contracts, maintain staff files, and track attendance and leaves.</li><li>Coordinate with the PRO for visas, renewals, and document submissions.</li></ul>Procurement &amp; Project Support<ul><li>Request and organize quotations and comparison sheets.</li><li>Coordinate with suppliers and engineers for material and service follow-ups.</li><li>Ensure proper documentation and timely delivery of project requirements.</li></ul>Social Media &amp; Marketing<ul><li>Create posts, visuals, and short videos using Canva and Photoshop.</li><li>Prepare captions and descriptions (AI tools can be used when suitable).</li><li>Schedule and publish posts on Instagram, LinkedIn, and other platforms.</li><li>Edit PDFs, prepare presentations, and organize marketing materials.</li></ul>Personal Assistance<ul><li>Manage personal tasks, bills, and renewals for the Managing Director.</li><li>Handle personal scheduling, travel coordination, and reminders.</li><li>Maintain confidentiality and professionalism at all times.</li></ul>Requirements<ul><li>Minimum 3 years of experience as an Executive or Personal Assistant (preferably in construction, contracting, or design).</li><li>Excellent English &mdash; clear communication is essential.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office, Google Workspace, Canva, Photoshop, and PDF editing.</li><li>Social media management experience is a plus.</li><li>Proactive and detail-oriented, but confirms decisions before acting when unsure.</li><li>Based in Dubai and available for full-time office work.</li><li>Ability to work independently.</li></ul>Why Join Us<ul><li>Daily one-on-one guidance, advice, and training directly from the Managing Director.</li><li>Opportunity to learn company management, operations, and systems firsthand.</li><li>Fast-growing company with clear career growth opportunities.</li><li>Professional, supportive, and ambitious environment.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Please indicate your English proficiency (Basic / Intermediate / Advanced / Fluent / Native)</li></ul>Experience:<ul><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant to Managing Director

Al Rama Group

Personal Assistant to DirectorBasic Responsibilities&middot; Managing the Director&rsquo;s calendar, setting up meetings/appointments, providing timely reminders.&middot; Arranging reports, presentations or documents required for meetings, noting down the minutes and helping with follow-up on action points.&middot; Maintain all the important data and documents.&middot; Drafting email correspondence for the Director.&middot; Managing all his email accounts and bank accounts. Also, maintaining hotel and airline membership accounts.&middot; Liaising with the Accounts Department for timely payment of his credit card bills, by downloading and providing the required statements.&middot; Making travel arrangements including visa application, booking of air tickets, hotel and rental cars, online check-ins for the Director.&middot; Assisting the Director/HODs in drafting out policies, plans and procedures for the company.&middot; Acting as a point of contact between the Director and HODs/Senior Level Executives in all the offices.&middot; Liaise with clients/vendors on behalf of Director, as and when instructed.&middot; Assisting the Director with personal administrative tasks (like personal payments, online orders, reservations, etc).Required Skills:&middot; Strong verbal and written communication skills.<ul><li>Must be organized and have time management abilities (able to prioritize tasks effectively).</li><li>Must be able to maintain high level of discretion in handling confidential information.</li><li>Professional demeanor, polite and patient.</li><li>Able to work with different people and teams.</li><li>Proficiency in MS Office (Word, Excel, Powerpoint, Outlook)</li><li>Familiar with usage of calendars, google meets/sheets/drive.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degreePackage: AED 4,000 +AED 4500Job Type: Full Time.Driving License must.UAE Experience is preferableGender FemaleJob Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Personal Assistant to Director

ENG Properties

We are looking for a proactive and highly organized Executive Assistant / Secretary to support senior management. The ideal candidate should have experience in an executive role, be proficient in maintaining records, and have strong Excel skills. Candidates from large organizations will be preferred.Industry: Property Development / Real EstateAdministrative Support:Manage executive schedules, meetings, and correspondence.Maintain office records, files, and important documents.Prepare reports, presentations, and business documents.Communication &amp; Coordination:Act as the primary contact for internal and external stakeholders.Coordinate travel arrangements, visas, and accommodations.Ensure smooth communication between departments.Meeting &amp; Event Management:Organize and coordinate meetings, prepare agendas, and take minutes.Assist in planning and executing company events.Confidentiality &amp; Discretion:Handle sensitive information with professionalism and discretion.Manage confidential documents and ensure data security.Office Management:Oversee office administration tasks and supplies.Support HR with onboarding and other administrative functions.Key Requirements:Bachelor&rsquo;s degree or Secretarial Diploma.Minimum 5&ndash;7 years of experience in an executive role.Strong organizational and multitasking skills.Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.Excellent communication skills in English and Urdu.Experience in maintaining records and executive diary management.Candidates from large organizations are encouraged to apply.Language:English (Required)Urdu (Required)Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Executive Assistant to Managing Director

Black & White Engineering

<div><div><div>Date : 24/10/2025</div>
<div>ABOUT THE ROLE
<div>Black &amp; White Engineering is a multi-award-winning engineering consultancy, with over 900 employees in teams based in our UK, European, Middle East and Asia Pacific offices. We have been providing a wide range of engineering consultancy services since 2007.
<div>
Reporting to Technical Director/Area Director, this role will lead a multi-disciplined team on technically challenging projects. They will manage projects to deliver an excellent service to clients and assist in the ongoing development and growth of the business as a whole, whilst providing sound technical, design and contract management support.</div>
</div>
</div><div>ROLE RESPONSIBILITIES
<div><ul><li>Manage a team of engineers with responsibility for all day to day people leadership activities</li>
<li>Provides technical support and leadership to project teams in the successful delivery of Client projects</li>
<li>Lead projects liaising with internal and external stakeholders to ensure Client requirements are understood and met, on time and in budget</li>
<li>Carries out cost and profit diagnosis on projects including feasibility studies and preparation of fee bids</li>
<li>Responsible for managing team turnover targets (Team Plan) making adjustments where necessary to meet obligations</li>
<li>Participate as an active member of the appropriate office leadership team (LMM)</li>
<li>Other reasonable duties as appropriate</li>
</ul></div></div><div>ADDITIONAL RESPONSIBILITIES (QHSE)
<div>All roles include responsibility for health and safety in line with the requirements set out in the Employee Handbook.
<ul>
<li>Awareness of H&amp;S policies and procedures and impact on yourself and team</li>
<li>Ensure all staff members complete mandatory compliance training when required</li>
<li>Report any accidents, incidents, near misses appropriately</li>
</ul></div></div><div>ROLE ACCOUNTABILITIES
<div><ul><li>Responsible for leading and developing a team of engineers</li>
<li>Responsible for managing team performance against team plan (focus on resource and profitability)</li>
<li>Responsible for project decision making</li>
</ul></div></div><div>EDUCATION AND TRAINING REQUIREMENT (MINIMUM)
<div><ul><li>BSc/BEng or HND/HNC in appropriate engineering discipline</li>
<li>MCIBSE/MIET desirable</li>
<li>Chartered Engineer status (or working towards)</li>
</ul></div></div><div>EXPERIENCE REQUIREMENTS
<div><ul><li>Prior experience of complex MEP design for a range of building types</li>
<li>Experience and knowledge of relevant design software (e.g. AutoCAD, NES, Cymap)</li>
<li>Knowledge of MS Office applications Word, Excel etc</li>
<li>High level of technical skill with the ability to communicate knowledge clearly</li>
<li>Prior working knowledge of applicable legal/regulatory requirements, codes and standards</li>
</ul></div></div><div>GETTING RESULTS AND WORKING TOGETHER
<div>The post holder will be expected to operate in line with our workplace values:

ACCOUNTABILITY &gt; Everyone is accountable.

INTEGRITY &gt; We are straight talking, respectful and fair.

SIMPLICITY &gt; Both in our approach and solutions.

SUPPORTIVE &gt; We are approachable, inclusive and recognise success.

QUALITY &gt; We strive to get it right first time, every time.</div></div></div></div>

ASSOCIATE DIRECTOR

Bugshan Arabian Investment

We are seeking a highly experienced, tenured, and bilingual Executive Assistant to serve as the MD's primary administrative partner. The core mandate of this role is time reclamation, enabling the MD to dedicate focus to high-level strategic tasks, business growth, and executive decision-making. The ideal candidate must excel in autonomous decision-making and maintain unimpeachable discretion while managing sensitive international communications.Calendar & Travel Logistics (Time Reclamation) <ul><li>Calendar Management: Proactively manage and optimize the MD's demanding professional schedule, anticipating clashes and coordinating meetings across multiple international time zones (due to frequent MD travel). </li><li>Autonomous Travel Planning: Independently manage and execute all aspects of international and domestic travel arrangements, including flights, accommodations, visa requirements, and detailed transportation itineraries, without required travel accompaniment. </li><li>Expense Management: Systematically track, process, and reconcile the MD's professional and personal expense claims and manage complex invoice submission and follow-up. </li></ul>Confidentiality & Communication (Gatekeeping) <ul><li>Discreet Gatekeeping: Act as the MD's primary filter for all incoming communications (email, phone, visitors), prioritizing contact and responding to or redirecting issues that do not require the MD's immediate strategic input.</li><li>Sensitive Document Handling: Handle highly sensitive, confidential, and delicate materials (contracts, private correspondence, financial documents, and personal affairs) with the highest level of integrity and discretion. </li><li>Executive Correspondence: Draft, proofread, and prepare formal executive-level communications and internal announcements on behalf of the MD with impeccable accuracy and tone. </li><li></li></ul>Administrative & Project Support <ul><li>Prepare reports, executive summaries, presentations (PowerPoint), and spreadsheets (Excel) for strategic planning and board reviews. </li><li>Anticipate and procure necessary resources and materials to ensure the MD is fully prepared for all meetings and engagements. </li><li>Manage digital and physical filing systems to ensure instant retrieval of crucial documents.</li></ul>

Executive Assistant To Managing Director

Explore 10000+ Assistant to the director in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.