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Cartier

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 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
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 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
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 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
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 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
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 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
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 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
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 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
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 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
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 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
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 Implement innovative processes to improve existing operations and ensure continuous improvement.
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 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
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 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
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 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
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 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
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 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
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 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
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 </ul>
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Back Office Executive

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
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 Bachelor&rsquo;s degree.
 
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 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
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 Full professional proficiency in English, both written and spoken.
 
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 Familiarity with digital project management and collaboration tools.
 
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 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
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 High level of discretion and integrity in handling sensitive and confidential information.
 
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 Proactive approach with strong follow-up and problem-solving skills.
 
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 Ability to remain calm and effective in a fast-paced environment.
 
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 Flexibility to accommodate irregular working hours or deadlines when required.
 
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 </ul>
 
 
 JOB DESCRIPTION
 
 
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 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
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 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
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 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
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 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
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 Manage travel arrangements, itineraries, and related logistical details.
 
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 Conduct research and compile data to support the CEO Office's strategic projects.
 
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 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
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 Track the progress of tasks and projects initiated by the CEO Office.
 
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 Provide general administrative support to ensure the efficient operation of the executive office.
 
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 </ul>
</div>

CEO Office Assistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
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 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
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 Organizing and scheduling appointments, maintaining an events calendar
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 Arranging travel and accommodations
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 Performing additional duties as assigned by the senior executive
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 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
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 3+ years of work experience, ideally with a technology company
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 Excellent command of English
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 Advanced in Microsoft Office
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 Excellent communication and organizational skills
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 Excellent problem-solving skills
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 Appreciation and understanding of teamwork
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 </ul>
</div>

Executive Assistant

Henkel

<div>
 
 About this Position
 
 As an Executive Assistant, you will provide comprehensive executive and organizational support to senior management, ensuring smooth daily operations and effective communication across internal teams and external stakeholders. In this role, you will coordinate schedules, manage information flow, and support executive-level activities while maintaining high standards of professionalism and confidentiality.
 
 
 
 What You&acute;ll Do
 
 
 
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 Act as the primary point of contact supporting the General Manager, ensuring effective communication and coordination with regional and global teams as well as key internal stakeholders.
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 Manage and optimize the General Manager&rsquo;s calendar, prioritizing business-critical meetings, strategic engagements, and leadership interactions.
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 Coordinate and organize Executive Committee (ExCom) meetings, including agenda planning, stakeholder alignment.
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 Prepare and consolidate executive-level presentations, reports, and business materials in collaboration with regional and global teams.
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 Support the General Manager on business-related topics by facilitating information flow, conducting background research, and compiling insights for decision-making processes.
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 Capture key discussion points, decisions, and action plans from leadership meetings, ensuring alignment and timely follow-up across stakeholders.
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 Organize complex travel arrangements and accommodation plans aligned with business priorities.
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 Draft and manage executive communications, correspondence, and internal announcements with a high level of professionalism and confidentiality.
 
 
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 </ul>
 
 What makes you a good fit
 
 
 
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 Bachelor&rsquo;s degree in a relevant field minimum 7 years of experience supporting executive-level management
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 Experience in a multinational environment preferred; FMCG industry experience is a plus
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 Proficiency in MS Office applications
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 Strong verbal and written communication skills in both English and Turkish Experience in project and/or event management
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 Background in corporate communications is an advantage
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 Strong organizational skills with the ability to manage multiple priorities effectively
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 High level of professionalism, discretion, and attention to detail
 
 
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 Some perks of joining Henkel
 
 
 
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 Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
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 Diverse national and international growth opportunities
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 Global wellbeing standards with health and preventive care programs
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 Gender-neutral parental leave for a minimum of 8 weeks
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 Employee Share Plan with voluntary investment and Henkel matching shares
 
 
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 </ul>
 At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.
</div>

Astellas Pharma

<div>
 
 Description
 
 
 
 
 Executive Assistant
 
 
 
 
 About Astellas
 
 
 
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 
 
 
 Are you driven to make a real difference in the lives of patients?
 
 
 
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 
 
 
 Location and Working Environment
 
 
 
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 
 
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 
 
 
 Purpose &amp; Scope
 
 
 
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 As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
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 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
 
 
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 </ul>
 
 Role And Responsibilities
 
 
 
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 Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
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 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
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 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
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 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
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 Draft reports, presentations, and meeting minutes as needed for executive communication
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 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
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 Oversee and coordinate office logistics, building facility management
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 Occupational Health and Safety responsibilities.
 
 
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 </ul>
 
 Required Qualifications
 
 
 
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 Proven experience in executive assistance, office coordination, or similar administrative roles
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 Strong multitasking, organizational, and time management skills
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 Strong proficiency in MS Office and virtual collaboration tools
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 Analytical, detail-oriented with the ability to manage complex tasks
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 Quick learner with a sharp, results-oriented approach
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 Experience coordinating cross-functional teams and liaising with senior stakeholders
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 Discretion and confidentiality in handling sensitive information
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 Fluency in written and spoken business English
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 Bachelor&rsquo;s degree, or equivalent.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with compliance and regulatory requirements in the healthcare sector.
 
 
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 </ul>
 
 What awaits you at Astellas?
 
 
 
 <ul>
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 Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
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 Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
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 Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
 </li>
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 A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
 
 
 </li>
 </ul>
 
 Our Organizational Values and Behaviors
 
 
 
 <ul>
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 Impact
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 Innovation
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 Integrity
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 One Astellas
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 Accountability
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 Courage
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 Sense of Urgency
 </li>
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 Outcome Focus
 
 
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 </ul>
 
 Benefits
 
 
 
 Careers | Astellas
 
 
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 
 
</div>

Executive Assistant to the General Manager

ManpowerGroup Türkiye

<div>
 
 
 Executive Assistant to Senior Leadership
 
 
 
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant
 
 to support senior leadership in a dynamic and fast-paced corporate environment. This role requires a high level of discretion, strong coordination skills, and the ability to manage both professional and personal priorities seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive support, primarily managing the agenda and daily coordination of a senior executive and family, as well as supporting an additional executive when required
 </li>
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 Manage complex calendars, schedule meetings, and ensure smooth daily operations
 </li>
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 Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
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 Handle visa applications and travel documentation processes end-to-end
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 Oversee travel and visa operations for approximately 10 senior managers within the organization
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 Act as a key point of contact, ensuring effective communication and coordination across internal and external stakeholders
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 Anticipate needs, prioritize tasks, and ensure timely follow-up on all administrative matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Proven experience in executive assistance, office management, or similar roles
 </li>
 <li>
 Strong experience in travel coordination, visa processes, and administrative operations
 </li>
 <li>
 Fluency in English (both written and spoken) is essential
 </li>
 <li>
 Excellent organizational, multitasking, and time management skills
 </li>
 <li>
 High level of confidentiality, professionalism, and attention to detail
 </li>
 <li>
 Valid driver&rsquo;s license and willingness to use a company pool car when needed
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 <li>
 Ability to work in a fast-paced environment with shifting priorities
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 </ul>
 
 
 
 
 Call to Action
 
 
 If you are a proactive, detail-oriented professional seeking to contribute to a forward-thinking organization, we would love to hear from you. Apply now to become a vital part of our team and help us achieve our strategic goals. Submit your CV and cover letter today!
 
 
 
 
 
 
 Please note that only the candidates that fulfill these requirements will be considered and shortlisted candidates will be contacted.
 
 
 
 
 LinkedIN &uuml;zerinden elektronik olarak iletece&gbreve;iniz ki&scedil;isel bilgileriniz, 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat &ccedil;er&ccedil;evesinde, Experis T&uuml;rkiye (Manpower Group T&uuml;rkiye) taraf&inodot;ndan yaln&inodot;zca &Scedil;irketimizden talep etti&gbreve;iniz hizmetlerin sunulabilmesi ve bu hizmetlerin s&uuml;reklili&gbreve;inin sa&gbreve;lanmas&inodot; ama&ccedil;lar&inodot;yla saklanabilecek, i&scedil;lenebilecek ve verilen servisin gerektirdi&gbreve;i hallerde yurti&ccedil;inde ve yurtd&inodot;&scedil;&inodot;nda yerle&scedil;ik 3. ki&scedil;ilerle payla&scedil;&inodot;labilecek olup, ki&scedil;isel verileriniz hi&ccedil;bir &scedil;ekilde hukuka ve d&uuml;r&uuml;stl&uuml;k kural&inodot;na ayk&inodot;r&inodot; &scedil;ekilde ba&scedil;kalar&inodot; ile payla&scedil;&inodot;lmayacak ve i&scedil;leme sebebi d&inodot;&scedil;&inodot;nda ba&scedil;ka ama&ccedil;larla kullan&inodot;lmayacakt&inodot;r. Ki&scedil;isel verileriniz yaln&inodot;zca i&scedil;leme amac&inodot;n&inodot;n gerekli k&inodot;ld&inodot;&gbreve;&inodot; s&uuml;re boyunca saklanacak olup talebiniz &uuml;zerine silinecek veya imha edilecektir. Detayl&inodot; bilgiye https://www.experis.com.tr/site/kisisel-verilerin-korunmasi/39linkinden ula&scedil;abilirsiniz. Bu i&scedil;e ba&scedil;vurarak, &ouml;zge&ccedil;mi&scedil;inizin veritaban&inodot;m&inodot;zda yer almas&inodot;n&inodot; kabul etmi&scedil; oldu&gbreve;unuzu bildirmek isteriz.
 
 
 
 
 
 
 Manpower, T&uuml;rkiye &Idot;&scedil; Kurumu&rsquo;ndan 18.8.2016 tarihli ve 6 no&rsquo;lu &Ouml;zel &Idot;stihdam B&uuml;rosu izin belgesi ve 3.6.2017 tarihli Ge&ccedil;ici &Idot;&scedil; &Idot;li&scedil;kisi Yetki Belgesi sahibidir. &Idot;&scedil; arayanlardan hi&ccedil;bir ad alt&inodot;nda menfaat temin edilmez ve &uuml;cret al&inodot;nmaz.
 
</div>

Executive Assistant to Senior Leadership

Noatum Logistics

<div>
 
 We are looking for a new team member to join us as
 
 Airfreight Export Pricing &amp; Operations Executive
 
 in Noatum T&uuml;rkiye &Idot;stanbul Office, located in Kavac&inodot;k.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 University Degree,
 </li>
 <li>
 Minimum 5 years of experience in related sector,
 </li>
 <li>
 Good level of English,
 </li>
 <li>
 Good knowledge of MS Office tools,
 </li>
 <li>
 Having interpersonal and communication skills, strong problem solving skills.
 </li>
 </ul>
 
 
 
 
 
 Job Descriptions:
 
 
 <ul>
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 Managing and developing the supplier portfolio,
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 Executing the current exports operational process, purchasing from subcontractors and airlines,
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 Understanding customer requirements, develop new opportunities and negotiate the best rate and service if possible,
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 Accompany to sales team at client visits for support,
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 Close follow up market conditions and find out alternative new areas to work on,
 </li>
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 Maintaining and developing relationships with service providers.
 </li>
 </ul>
 
 
</div>

Airfreight Export Pricing & Operations Executive

Explore 102+ Back office executive in Istanbul this April. Find roles across top companies and apply now to boost your career.

102 back office executive jobs In Istanbul

Back Office Executive

CEO Office Assistant

Executive Assistant

Executive Assistant

Executive Assistant to the General Manager

Executive Assistant to Senior Leadership

Airfreight Export Pricing & Operations Executive