executive assistant

air operation representative- back office Jobs in Istanbul

back-office sales

business assistant

ceo office assistant

back office executive

Cartier

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
 <li>
 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
 </li>
 <li>
 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
 </li>
 <li>
 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
 </li>
 <li>
 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
 </li>
 <li>
 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
 </li>
 <li>
 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
 </li>
 <li>
 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
 </li>
 <li>
 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
 </li>
 <li>
 Implement innovative processes to improve existing operations and ensure continuous improvement.
 </li>
 <li>
 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
 </li>
 <li>
 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
 </li>
 <li>
 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
 </li>
 <li>
 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
 </li>
 <li>
 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
 </li>
 <li>
 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

Back Office Executive

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree.
 
 </li>
 <li>
 
 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
 </li>
 <li>
 
 Full professional proficiency in English, both written and spoken.
 
 </li>
 <li>
 
 Familiarity with digital project management and collaboration tools.
 
 </li>
 <li>
 
 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
 </li>
 <li>
 
 High level of discretion and integrity in handling sensitive and confidential information.
 
 </li>
 <li>
 
 Proactive approach with strong follow-up and problem-solving skills.
 
 </li>
 <li>
 
 Ability to remain calm and effective in a fast-paced environment.
 
 </li>
 <li>
 
 Flexibility to accommodate irregular working hours or deadlines when required.
 
 </li>
 </ul>
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 
 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
 </li>
 <li>
 
 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
 </li>
 <li>
 
 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
 </li>
 <li>
 
 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
 </li>
 <li>
 
 Manage travel arrangements, itineraries, and related logistical details.
 
 </li>
 <li>
 
 Conduct research and compile data to support the CEO Office's strategic projects.
 
 </li>
 <li>
 
 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
 </li>
 <li>
 
 Track the progress of tasks and projects initiated by the CEO Office.
 
 </li>
 <li>
 
 Provide general administrative support to ensure the efficient operation of the executive office.
 
 </li>
 </ul>
</div>

CEO Office Assistant

Gizli

<div>
 
 
 Role Overview
 
 
 
 We are seeking an experienced Executive Assistant / Concierge / Office Manager to provide direct support to family principals, manage lifestyle and concierge services, and oversee day-to-day office operations,
 
 to be assigned within one of Turkey&rsquo;s largest holding groups.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Complex calendar, meeting, and travel management
 </li>
 <li>
 High-level correspondence, documentation, and stakeholder coordination
 </li>
 <li>
 End-to-end lifestyle and concierge management for family members
 </li>
 <li>
 Bespoke travel planning and management of complex itineraries
 </li>
 <li>
 Priority access and personalized reservations across clubs, and events
 </li>
 <li>
 Coordination of healthcare, education, wellness, and other curated private services
 </li>
 <li>
 Oversight and coordination of other family-related expenses, including tracking and organization of payments (properties, utilities, service charges, household costs)
 </li>
 <li>
 Management of vendors and service providers
 </li>
 <li>
 Proactive, anticipatory support aligned with family preferences
 </li>
 <li>
 Execution of urgent and last-minute requests with absolute confidentiality
 </li>
 <li>
 Oversight of daily office operations, vendors, contracts, and expenses
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 5+ years of experience in a similar role - Private PA, Executive Assistant, or luxury service environments
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Tourism &amp; Hospitality Management, or related fields
 </li>
 <li>
 Fluent in Turkish and English
 </li>
 <li>
 Highly organized, discreet, and solution-oriented
 </li>
 <li>
 Comfortable operating in high-expectation, fast-paced settings
 </li>
 <li>
 Proficiency in MS Office Programs
 </li>
 </ul>
</div>

Executive Assistant

Şirket Bilgisi Gizli

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Preparing for the meetings in terms of content and presentations;
 </li>
 <li>
 Ensuring the executive is fully prepared for meetings with briefings and supporting documents
 </li>
 <li>
 Managing and following up the task lists; attendance to meetings and recording the actions and tracking the delivery of tasks
 </li>
 <li>
 Setting up executive-level meetings, creating and maintaining agendas
 </li>
 <li>
 Designing and preparing analytical reports and dashboards
 </li>
 <li>
 Acting as a point of contact between the executive and internal teams or external partners
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 5 years of total work experience (at least 2 years of experience in business analysis, strategy or CEO office)
 </li>
 <li>
 Experience of directly reporting to and closely working with CEO/C-Suite and partnering lead team is a plus,
 </li>
 <li>
 Excellent verbal and written communication skills in English,
 </li>
 <li>
 Ability to complete quantitative and qualitative analyses demonstrated to transform complex data into basic visuals and reports,
 </li>
 <li>
 Critical thinker, a data-oriented mindset with strong problem-solving skills,
 </li>
 <li>
 Ability to manage multiple tasks and projects while meeting deadlines, and accomplish business objectives.
 </li>
 <li>
 Results-oriented
 </li>
 </ul>
 
 
</div>

CEO Office Specialist

Henkel

<div>
 
 About this Position
 
 As an Executive Assistant, you will provide comprehensive executive and organizational support to senior management, ensuring smooth daily operations and effective communication across internal teams and external stakeholders. In this role, you will coordinate schedules, manage information flow, and support executive-level activities while maintaining high standards of professionalism and confidentiality.
 
 
 
 What You&acute;ll Do
 
 
 
 <ul>
 <li>
 Act as the primary point of contact supporting the General Manager, ensuring effective communication and coordination with regional and global teams as well as key internal stakeholders.
 </li>
 <li>
 Manage and optimize the General Manager&rsquo;s calendar, prioritizing business-critical meetings, strategic engagements, and leadership interactions.
 </li>
 <li>
 Coordinate and organize Executive Committee (ExCom) meetings, including agenda planning, stakeholder alignment.
 </li>
 <li>
 Prepare and consolidate executive-level presentations, reports, and business materials in collaboration with regional and global teams.
 </li>
 <li>
 Support the General Manager on business-related topics by facilitating information flow, conducting background research, and compiling insights for decision-making processes.
 </li>
 <li>
 Capture key discussion points, decisions, and action plans from leadership meetings, ensuring alignment and timely follow-up across stakeholders.
 </li>
 <li>
 Organize complex travel arrangements and accommodation plans aligned with business priorities.
 </li>
 <li>
 Draft and manage executive communications, correspondence, and internal announcements with a high level of professionalism and confidentiality.
 
 
 </li>
 </ul>
 
 What makes you a good fit
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field minimum 7 years of experience supporting executive-level management
 </li>
 <li>
 Experience in a multinational environment preferred; FMCG industry experience is a plus
 </li>
 <li>
 Proficiency in MS Office applications
 </li>
 <li>
 Strong verbal and written communication skills in both English and Turkish Experience in project and/or event management
 </li>
 <li>
 Background in corporate communications is an advantage
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 
 
 </li>
 </ul>
 
 Some perks of joining Henkel
 
 
 
 <ul>
 <li>
 Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
 </li>
 <li>
 Diverse national and international growth opportunities
 </li>
 <li>
 Global wellbeing standards with health and preventive care programs
 </li>
 <li>
 Gender-neutral parental leave for a minimum of 8 weeks
 </li>
 <li>
 Employee Share Plan with voluntary investment and Henkel matching shares
 
 
 </li>
 </ul>
 At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.
</div>

Astellas Pharma

<div>
 
 Description
 
 
 
 
 Executive Assistant
 
 
 
 
 About Astellas
 
 
 
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 
 
 
 Are you driven to make a real difference in the lives of patients?
 
 
 
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 
 
 
 Location and Working Environment
 
 
 
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 
 
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 
 
 
 Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 </li>
 <li>
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
 
 
 </li>
 </ul>
 
 Role And Responsibilities
 
 
 
 <ul>
 <li>
 Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 </li>
 <li>
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
 </li>
 <li>
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
 </li>
 <li>
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
 </li>
 <li>
 Draft reports, presentations, and meeting minutes as needed for executive communication
 </li>
 <li>
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
 </li>
 <li>
 Oversee and coordinate office logistics, building facility management
 </li>
 <li>
 Occupational Health and Safety responsibilities.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Proven experience in executive assistance, office coordination, or similar administrative roles
 </li>
 <li>
 Strong multitasking, organizational, and time management skills
 </li>
 <li>
 Strong proficiency in MS Office and virtual collaboration tools
 </li>
 <li>
 Analytical, detail-oriented with the ability to manage complex tasks
 </li>
 <li>
 Quick learner with a sharp, results-oriented approach
 </li>
 <li>
 Experience coordinating cross-functional teams and liaising with senior stakeholders
 </li>
 <li>
 Discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Fluency in written and spoken business English
 </li>
 <li>
 Bachelor&rsquo;s degree, or equivalent.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with compliance and regulatory requirements in the healthcare sector.
 
 
 </li>
 </ul>
 
 What awaits you at Astellas?
 
 
 
 <ul>
 <li>
 Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
 </li>
 <li>
 Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
 </li>
 <li>
 Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
 </li>
 <li>
 A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
 
 
 </li>
 </ul>
 
 Our Organizational Values and Behaviors
 
 
 
 <ul>
 <li>
 Impact
 </li>
 <li>
 Innovation
 </li>
 <li>
 Integrity
 </li>
 <li>
 One Astellas
 </li>
 <li>
 Accountability
 </li>
 <li>
 Courage
 </li>
 <li>
 Sense of Urgency
 </li>
 <li>
 Outcome Focus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Careers | Astellas
 
 
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 
 
</div>

Executive Assistant to the General Manager

Boston Consulting Group (BCG)

<div>
 
 
 WHO WE ARE:
 
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 
 
 
 
 WHAT YOU'LL DO:
 
 
 
 You will represent BCG to internal and external stakeholders in a manner consistent with our values. You will take full ownership of a demanding schedule and provide high-quality administrative support to MDPs (Managing Directors &amp; Partners), Partners, and Directors. Your role will require anticipating needs, ensuring seamless day-to-day operations, and enabling our leaders to focus on their priorities.
 
 
 
 
 
 
 YOU ARE GOOD AT:
 
 
 <ul>
 <li>
 Owning and coordinating all internal processes related to assigned stakeholders, supporting both business and occasionally personal business-related tasks;
 </li>
 <li>
 Managing complex agendas and calendars, scheduling internal meetings, arranging conference bridges, reserving meeting rooms, and coordinating catering/food services;
 </li>
 <li>
 Coordinating end-to-end travel arrangements (flights, hotels, ground transportation, etc.);
 </li>
 <li>
 Preparing and submitting weekly timesheets and expense reports accurately and on time;
 </li>
 <li>
 Providing document support, including copying, proofreading, printing, formatting, and distributing case materials;
 </li>
 <li>
 Collaborating with other Executive Assistants and offering back-up support when needed;
 </li>
 <li>
 Ensuring quality control by reviewing documents for accuracy, consistency, and adherence to BCG standards;
 </li>
 <li>
 Maintaining strict confidentiality when handling sensitive information;
 </li>
 <li>
 Working with the Security Team to maintain a centralized electronic filing system for case-related materials.
 </li>
 </ul>
 
 
 
 
 
 The role will be focused on the activities listed above, but not limited to them.
 
 
 
 
 
 
 
 WHAT YOU'LL BRING:
 
 
 <ul>
 <li>
 At least 7 years of administrative or secretarial experience in demanding, fast-paced environments;
 </li>
 <li>
 Excellent skills in Outlook, Word, PowerPoint and Excel;
 </li>
 <li>
 Excellent communication skills (written and oral) in both Turkish and English;
 </li>
 <li>
 A positive attitude with a confident, friendly, and professional demeanor;
 </li>
 <li>
 Proactive approach, strong organizational skills, and attention to detail;
 </li>
 <li>
 Ability to handle highly sensitive and confidential information appropriately;
 </li>
 <li>
 Strong interpersonal skills and the ability to work effectively with all levels of staff and clients;
 </li>
 <li>
 Ability to work autonomously, exercise judgment, and respond appropriately in dynamic situations.
 </li>
 </ul>
 
 
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
 
</div>

Explore 232+ Back office executive in Istanbul this May. Find roles across top companies and apply now to boost your career.

232 back office executive jobs In Istanbul

Back Office Executive

CEO Office Assistant

Executive Assistant

CEO Office Specialist

Executive Assistant

Executive Assistant to the General Manager

Executive Assistant