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bcm temporary administrative support

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Baylor College of Medicine's Department of Pediatrics - Palliative Care is seeking temporary administrative support.</p><p></p><p><br>
The maximum assignment length is 3 months. This is a temporary position and is not eligible for benefits.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Coordinate and manage outpatient scheduling, ensuring accuracy and timely communication.</li><li>
Assist with coordinating candidate interviews, including scheduling and logistics.</li><li>
Answer the department's main phone line; screen, route, and respond to telephone inquiries professionally and efficiently.</li><li>
Support fellowship coordination duties, including lecture scheduling and related administrative tasks.</li><li>
Arrange domestic and international travel using Concur; submit and track reimbursements for travel and other faculty-related expenses.</li><li>
Coordinate lecture and departmental events, including space reservations, audiovisual setup, catering arrangements, and preparation of materials.</li><li>
Maintain organized records and documentation related to scheduling, travel, and events.</li><li>
Perform other related administrative duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High school diploma or GED.</li><li>
Three years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Bachelor's degree in Business Administration or a related field.</li><li>
Basic office skills.</li><li>
Experience with Concur.</li><li>
Experience scheduling meetings and setting faculty reminders.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

BCM Temporary - Administrative Support

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Serves as primary regulatory contact with study sponsors, regulatory bodies, investigators and study team throughout the study initiation, maintenance and closure process. Responsible for coordinating all aspects of regulatory and administrative oversight requirements for conducting clinical research trials.</p><p></p><p><br>
Employees with Certified Clinical Research Professional (CCRP) or Certified Clinical Research Coordinator (CCRC) certification are eligible for certification pay.</p><p></p><p><br>
The role is eligible for a hybrid work arrangement after completing onboarding and training on site (typically about 6 months). Employees working a hybrid schedule may be asked to attend in person meeting and trainings.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Apply a detailed understanding of federal and international regulatory requirements when preparing regulatory review applications.
<br>
Provide regulatory oversight of complex regulatory assignments.</li><li>
Assist and advise Investigators on their compliance with federal and international regulatory requirements, obligations and responsibilities that govern the conduct of clinical research studies.</li><li>
Conduct regulatory affairs training including but not limited to coordination of multi-center studies where BCM is the coordinating center and RRO SOPs.</li><li>
Submit studies to IBC for applicable studies as needed.</li><li>
Develop, implement, and maintain appropriate policies, procedures, and standards concerning projects.</li><li>
Serve as primary regulatory contact with study sponsors, regulatory bodies, investigators and study team throughout the study initiation, maintenance and closure process.</li><li>
Maintain regulatory binders with the above documents as well as IRB approvals and study-related correspondence for each protocol from pre-activation through closeout, making sure to update each document as information changes or the document expires.</li><li>
Act as a liaison between institutional review committees, regulatory agencies and the investigators to ensure that protocols obtain applicable approvals, that protocol amendments are submitted appropriately and that annual renewals are obtained.</li><li>
Work within the sponsor required SIP and eBinder systems to maintain study compliance.</li><li>
Notify IRB and study sponsor of all protocol exceptions, deviations, new information and unanticipated events.</li><li>
Participate in feasibility, implementation, and site initiation meetings, teleconferences, monitor visits, research audits and other on-site meetings as required.</li><li>
Contribute to the ongoing revision/improvement and implementation of SOPs.</li><li>
Assist with regulatory affairs training of entry-level employees as assigned and required reporting to clinical trial databases.</li><li>
Prepare and/or obtain all regulatory documentation for each clinical trial including but not limited to: study-specific FDA Form 1572, investigator signature pages, delegation of authority form, training logs, laboratory certifications and credentials, IRB documentation, IBC submissions/approvals and membership list and the following documents for each investigator: Financial Disclosure Form, Curriculum Vitae, Medical License, institutional Conflict of Interest Form and certifications for Good Clinical Practice, Human Subjects Protection and HIPAA.</li><li>
Assist in other aspects of clinical research as needed.</li><li>
Perform other job related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
Bachelor's degree.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Prior experience working in an academic research setting strongly preferred.</li><li>
Strong attention to detail, time management, and data quality.</li><li>
Ability to understand and manage the complexities of regulatory documentation.</li><li>
Master's in Regulatory Affairs.</li></ul></div></div></div><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div><p></p>

Regulatory Affairs Associate - Clinical Research

Robert Half

<div>
 <p>
  We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.
 </p>
 <p>
  &bull; Provide high-quality customer service and guide visitors through the check-in process.
 </p>
 <p>
  &bull; Manage the badging process using related software and ensure accuracy.
 </p>
 <p>
  &bull; Escort guests through the building as needed and assist in setting up meeting spaces.
 </p>
 <p>
  &bull; Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.
 </p>
 <p>
  &bull; Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.
 </p>
 <p>
  &bull; Perform printing, scanning, and copying tasks with attention to detail and quality control.
 </p>
 <p>
  &bull; Collaborate with clients to run proof samples and confirm approvals before final printing.
 </p>
 <p>
  &bull; Ask questions and work collaboratively to resolve uncertainties and improve processes.
 </p>
 <p>
  &bull; Stay proactive and organized, anticipating needs to ensure seamless operations.
  <br/>
 </p>
 <p>
  Reception &amp;  Hospitality Expectations
 </p>
 <p>
  &bull; Welcoming, polished, guest focused demeanor
 </p>
 <p>
  &bull; White glove customer service
 </p>
 <p>
  &bull; Guiding and coaching guests through check in
 </p>
 <p>
  &bull; Understanding the badging process and associated software
 </p>
 <p>
  &bull; Walking guests through the building as needed
 </p>
 <p>
  &bull; Setting up meeting spaces, coffee, restocking, and maintaining hospitality areas
 </p>
 <p>
  &bull; Staying proactive, busy, and ahead of needs
 </p>
 <p>
  &bull; Previous experience as a receptionist or in a similar customer-facing role.
 </p>
 <p>
  &bull; Ability to manage multi-line phone systems and handle inbound calls efficiently.
 </p>
 <p>
  &bull; Familiarity with reprographics tasks, including printing, scanning, and formatting materials.
 </p>
 <p>
  &bull; Strong attention to detail and ability to maintain high-quality standards.
 </p>
 <p>
  &bull; Excellent communication skills and a collaborative mindset.
 </p>
 <p>
  &bull; Proficiency in using software for badging and other administrative functions.
 </p>
 <p>
  &bull; Ability to work proactively and stay ahead of operational needs.
 </p>
 <p>
  &bull; Part-time availability with flexibility to adapt to dynamic schedules.
  <br/>
 </p>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Receptionist

Insight Global

<div>
 <p>
  Office Events &amp; Program Coordinator
 </p>
 <p>
  6 Month Contract
 </p>
 <p>
  Onsite 4 days/week
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary
  </strong>
 </p>
 <p>
  This temporary role supports the firm&rsquo;s day‑to‑day event operations for approximately six months. The focus is on coordinating logistics, managing schedules, supporting program activities, and ensuring smooth execution of office events and summer program tasks. The role requires strong communication skills, responsiveness, and the ability to keep multiple moving pieces organized.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and execute office events, trainings, and gatherings, including scheduling, vendor coordination, materials preparation, and on‑site support.
  </li>
  <li>
   Provide administrative and logistical support for the summer associate program, including event setup, attendance tracking, communications, and budget monitoring.
  </li>
  <li>
   Assist with planning and running summer associate orientation, ensuring all sessions, materials, and logistics are in place.
  </li>
  <li>
   Support the feedback, review, and offer process by organizing documents, tracking deadlines, and coordinating meetings.
  </li>
  <li>
   Maintain communication with summer associates, responding to routine questions and ensuring they have the information needed throughout the program.
  </li>
  <li>
   Help oversee the mentoring program by tracking pairings, scheduling check‑ins, and ensuring participants have necessary resources.
  </li>
  <li>
   Ensure tasks for the Early Careers team are complete on time.
  </li>
 </ul>
</div>


Office Manager

Houston Forensic Science Center

<div><b>Job Description:</b><p><b><i><br>
POSITION SUMMARY</i></b></p><p><b>
HFSC is now seeking a full-time Legal Administrative Assistant (Legal Admin). </b>Under the direction of the Public Information and Records Management Officer (PIO/RMO), the primary job duty of the Legal Admin is to provide support to the Legal Department and forensic sections in furtherance of their compliance with legal obligations. The Legal Admin primarily performs basic administrative tasks related to records requests, receiving staff subpoenas, responding to inquiries from the public and stakeholders, as well as records and visitor management. Additionally, the Legal admin provides support to the entire organization in performing basic administrative tasks related to managing the front door, receiving mail, and answering the main phone line. Generally, they utilize standard operating procedures to perform tasks; however, the Legal Admin is expected to exercise independent judgement in resolving issues and concerns related to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. <b>This position is 100% onsite and does not qualify for work from home/telecommuting. </b>Specific duties may include, but are not limited to, the following:
</p><p><b>Records and Subpoena Management</b></p><ul><li>
Acts as primary point of contact for internal staff and external legal stakeholders.
</li><li>Serves as custodian of records for HFSC's case file room (CFR), including scanning, filing, shipping, and tracking case files, as well as manages CFR operations including,
<ul><li>Pull and re-file case files for analysts</li><li>
Scan case files into LIMS for archival storage and offsite shipments
</li><li>Processes simple records requests (excluding full case file compilations).</li><li>
Processes simple Texas Code of Criminal Procedure Section 39.14 requests.
</li><li>Processes Texas Code of Criminal Procedure, Chapter 64 property inquiries.
</li><li>Processes ALR (Administrative License Revocation) requests.
</li><li>Prepares Certificates of Analysis (COAs) and Chain of Custody Affidavits.
<ul><li>Processes subpoenas to testify (logging, tracking, and distributing).
</li><li>Receives, logs, tracks, and releases documents in response to general records requests using the preferred ticketing system while maintaining required turnaround times.
</li><li>Maintains established performance targets for error rates and throughput of records requests.
</li><li>Verifies accuracy and completeness of critical documents.
</li><li>Ability to liaise with HFSC personnel to compile the requested records when necessary.</li><li>
Conducts monthly audits of the Case File Room (CFR) to ensure compliance and quality control.
</li><li>Serve as a notary public for the organization.
</li><li>Recommends innovative new processes that will benefit the division.
</li></ul></li></ul></li></ul><p></p><p><b>Interfacing with the Public, Stakeholders, and Staff</b></p><ul><li>
Greets and responds to callers and visitors in a courteous and professional manner; provides timely and accurate information or routes inquiries appropriately.
</li><li>Oversees and manages HFSC Visitor Management System (Envoy):
<ul><li>Assists visitors with check-in
</li><li>Issues temporary employee badges</li><li>
Provides and tracks parking cards
</li><li>Distributes parking validation stickers
</li></ul></li><li>Manages incoming and outgoing mail, including internal distribution.
</li><li>Utilizes designated tools to track calls, emails, and other stakeholder communication channels.</li><li>
Assist the Board Secretary and Staff Assistant with administrative functions related to Board meetings, employee events and activities, tours, onsite meeting logistics, and company meetings.</li></ul><p><b>
Other duties as assigned.</b></p><p><b><br>
Experience and Skills:</b></p><p><b><i>
MINIMUM EDUCATIONAL REQUIREMENTS</i></b></p><ul><li>
Bachelor's degree in a related field is required.</li><li>
At least five (5) years of relevant experience in a similar position will be considered in lieu of degree.
</li></ul><p><b><i>MINIMUM EXPERIENCE REQUIREMENTS</i></b></p><ul><li>
A minimum of one (1) year of experience in a similar position is required.</li><li>
Previous experience with a governmental entity or legal office/department, is preferred.
<ul><li>Experience in the Harris County criminal justice system and/or a forensic laboratory environment is a plus.
</li></ul></li></ul><p><b><i>KNOWLEDGE AND SKILL REQUIREMENTS</i></b></p><ul><li>
Demonstrated skill in oral and written communication.</li><li>
Demonstrated ability to use basic analytical skills to select and execute duties.</li><li>
Ability to manage multiple projects with quick turnaround times simultaneously.</li><li>
Excellent attention to detail, laser focus on quality, and ability to consider the big picture.</li><li>
Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.</li><li>
Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.</li><li>
Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.</li><li>
Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills.</li></ul><br>
<b>
Job Benefits:</b><p>
HFSC offers a competitive salary that is commensurate with experience. Interested applicants meeting the job qualifications may apply via our website, www.houstonforensicscience.org</p><p><br>
From: Houston Forensic Science Center</p></div>

Legal Administrative Assistant

Volta, LLC

<div>Description:
<p>
W-Industries is an energy service company that specializes in Automation Solutions, I&amp;E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.</p><p>
W-Industries Receptionist/Admin Assistant role encompasses a broad variety of duties which include answering phones, greeting visitors, scheduling appointments, managing calendars, coordinating meetings, and performing other administrative functions in the office. This role helps to ensure that our customers, vendors, internal and external contacts receive timely support and positive experience about our organization.</p>
Requirements:
<ul><li>Answering phone in a professional manner; screening and routing calls as necessary.</li><li>
Greeting customers and visitors with a positive, helpful attitude.</li><li>
Assisting guests with their scheduled appointments and helping them to navigate around the office, escorting vendors to the proper area in the office.</li><li>
Maintaining established workplace security processes by issuing, checking, and collecting temporary badges as necessary, and maintaining visitors&rsquo; log.</li><li>
Providing excellent customer service, including responding to requests for information about products or services offered by the company, directing inquiries to the proper person/department on location.</li><li>
Managing conference and training rooms activities: arranging daily conference room reservations and setup, distributing meeting materials, assisting room attendees with food and beverage orders, etc.</li><li>
Coordinating floating offices (hot desks) reservations for W employees and customers.</li><li>
Preparing and setting up offices and cubicles for new occupants.</li><li>
Maintaining and updating office phone list and office/cubicle assignments.</li><li>
Assisting Executive Projects manager with coordination of special projects, internal and external events, ELT &amp; BOD meetings, marketing requests and orders.</li><li>
Working alongside the Facilities &amp; HSE teams to help them manage their day-to-day operations on location.</li><li>
Assisting colleagues from other departments (HR, Sales &amp; Business Development, Engineering, Document Control, Estimation) with a variety of administrative tasks; performing ad-hoc administrative duties as needed.</li><li>
Managing relationships with administrative vendors such as office equipment &amp; supplies, shredder service, etc.</li><li>
Monitoring and restocking office supplies, breakroom and bathroom supplies for the Main Administrative &amp; Engineering buildings, Manufacturing office and Main shop.</li><li>
Sorting and distributing incoming mail. Preparing, shipping, and tracking outgoing mail and parcels.</li><li>
Performing other clerical duties, such as: data entry, printing, photocopying, scanning, laminating, faxing, filing, binding, and collating.</li></ul><p><b>
Required Skills &amp; Competencies</b></p><ul><li><b>
Interpersonal skills:</b> Ability to deal with different people and situations in a professional manner. Dependable, consistent, and trustworthy; Assertive and resourceful; Self-motivated, willing to ask questions and take initiative.</li><li><b>
Communication skills: </b>Ability to communicate with customers and colleagues in a variety of ways including in-person, over the phone and through email. Excellent verbal and written communication skills.</li><li><b>
Customer service skills:</b> Ability to maintain professional, courteous, and welcoming attitude with a &ldquo;customer-first&rdquo; approach. Excellent problem-solving and conflict resolution skills.</li><li><b>
Multitasking skills: </b>Multitasking expert with ability to maintain balance among multiple priorities. Work effectively under pressure and in a fast-pacing environment.</li><li><b>
Organizational skills: </b>Exceptional time-management, administrative and planning skills with proven ability to meet deadlines. Attention to detail and a high level of accuracy is a must.</li><li><b>
Technical skills: </b>Computer literacy, including Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), web-based and social media platforms, SharePoint and drive storage, messaging tools/applications. Additional technical knowledge of graphic programs (i.e., Photoshop, Adobe, etc.) is desired. General knowledge of office equipment such as multi-line phone systems, computers, printers, scanners.</li></ul><p><b>
Required Experience &amp; Education</b></p><ul><li>
Minimum of 3+ years of relevant working experience in a corporate setting.</li><li>
High school diploma or equivalent is required.</li><li>
Associate&rsquo;s degree or a certificate in business administration and/or business communications is preferred (but not required).</li></ul><p><b>
Physical Requirements</b></p><ul><li>
Prolonged periods of sitting or standing at a desk.</li><li>
Continuously requires vision, hearing, twisting, and talking.</li><li>
Some lifting (up to 30 lbs.). Long hours on computer keyboard.</li></ul><p><b>
Offered Benefits</b></p><ul><li>
401(k)</li><li>
Medical, dental, and vision insurance</li><li>
Basic Life, AD&amp;D, Short and Long term Disability insurance</li><li>
Voluntary benefits</li><li>
FSA and HSA</li><li>
PTO</li></ul><p><i>
W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.</i></p><p><i>
W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee&rsquo;s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.</i></p></div>

Receptionist / Admin Assistant

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203663</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT TO THE PRESIDENT</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>n/a</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div><div><b>JOB</b><b> </b><b>SUMMARY</b><b>:</b></div><div>
The Executive Assistant to the President serves as the President&rsquo;s principal administrative integrator, ensuring the President&rsquo;s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.</div><div>
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.</div><div>
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.<br>
</div><div><b>DISTINGUISHING</b><b> </b><b>CHARACTERISTICS</b></div><div>
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:</div><ul>
<li>Direct daily proximity to the President&rsquo;s decision-making ecosystem.</li>
<li>Authority to manage executive access and calendar architecture.</li>
<li>Responsibility for high-stakes scheduling, documentation, and executive communications.</li>
<li>Exposure to confidential governance, personnel, financial, and legal matters.</li>
<li>Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.</li>
<li>Elevated expectations of discretion, judgment, and executive-level composure.</li>
</ul></div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><div><b>Executive Calendar and Time Management</b></div><ul>
<li>Design and maintain a presidential calendar aligned to institutional priorities.</li>
<li>Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.</li>
<li>Anticipate travel, preparation time, and engagement sequencing.</li>
<li>Protect time for strategic thinking while balancing operational demands.</li><br>
<p></p>
</ul><div>
<br>
<b>Executive Information and Documentation Management</b>
</div><ul><li>Filter and prioritize inbound communications.</li>
<li>Prepare concise briefing materials and meeting packets.</li>
<li>Track follow-up items, commitments, and deadlines.</li>
<li>Maintain secure and organized executive records.</li>
<li>Information must be accurate, timely, and decision-ready.</li>
</ul><div>
<br>
<b>Technology and Digital Operations</b>
</div><ul><li>Utilize Microsoft 365 and enterprise collaboration platforms.</li>
<li>Maintain disciplined document management and version control.</li>
<li>Implement digital tools and workflows to streamline operations.</li>
</ul><div>
<br>
<b>Stakeholder Access</b>
</div><ul><li>Serve as primary coordinator of presidential access.</li>
<li>Exercise sound judgment in prioritizing requests.</li>
<li>Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.</li>
<li>Maintain professionalism in high-pressure environments.</li>
</ul><div>
<br>
<b>Executive Events and Travel Coordination</b>
</div><ul><li>Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.</li>
<li>Prepare travel itineraries, briefing materials, and stakeholder sequencing.</li>
<li>Provide support during evenings, weekends, and travel-intensive periods as required.</li>
</ul><div>
<br>
<b>Operational Agility</b>
</div><ul><li>Adapt to shifting priorities and dynamic schedules.</li>
<li>Reconfigure calendars in real time when necessary.</li>
<li>Maintain composure and discretion in high-stakes situations.</li>
</ul></div>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>Commensurate with experience.</div>
</div><br>
<div><div><b>Education</b></div>
<div>Master&rsquo;s degree</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Executive office operations and professional confidentiality standards.</li>
<li>Higher education organizational structures and governance protocols</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Managing competing priorities with exceptional organization.</li>
<li>Professional written and verbal communication.</li>
<li>Advanced digital proficiency.</li>
<li>Anticipating needs and solving problems proactively.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Exercise sound judgment and maintain strict confidentiality.</li>
<li>Adapt quickly to changing priorities.</li>
<li>Work flexible hours as institutional needs require.</li>
<li>Protect and prioritize the President&rsquo;s time.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div><b>Required:</b><br>
Minimum 3&ndash;7 years of senior executive support experience.<br>
<br>
<b>Preferred:</b>
</div><ul><li>Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.</li>
<li>Advanced proficiency in Microsoft Office and digital collaboration tools.</li>
<li>Demonstrated ability to manage complex scheduling environments.</li>
<li>Proven track record of discretion and confidentiality.</li>
<li>Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.</li>
<li>Experience in higher education or similarly complex organizations.</li>
<li>Familiarity with public university governance and Board engagement.</li>
<li>Experience coordinating high-level meetings and preparing executive briefing materials.</li>
<li>Demonstrated ability to improve administrative systems and workflows.</li>
</ul></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<ul><li>Primarily office-based with extended periods of sitting or standing.</li>
<li>Regular use of financial and enterprise information systems.</li>
<li>Occasional travel required.</li>
<li>Some lifting of light materials may be required.</li>
</ul>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT TO THE PRESIDENT

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