sales coordinator

project coordinator

portfolio manager

reservation agent

bid manager

bid coordinator

Client of ArchiBat HR

Responsibilities:
<ul>
<li>Manage the full bid and tender process from initial opportunity through to submission and post-tender follow-up.</li>
<li>Review tender documents, RFQs, and client requirements to ensure compliance.</li>
<li>Prepare and format proposals, pre-qualification documents, and company profiles.</li>
<li>Liaise with design, technical, and finance teams to collect and validate input for bid submissions.</li>
<li>Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.</li>
<li>Maintain an up-to-date library of standard bid content, project references, and CVs.</li>
<li>Track tender outcomes, prepare reports, and recommend process improvements.</li>
</ul>
Business Development
<ul>
<li>Identify and develop new business opportunities in the interior design and fit-out market.</li>
<li>Build and maintain strong relationships with clients, developers, consultants, and contractors.</li>
<li>Attend networking events, exhibitions, and industry functions to represent the company.</li>
<li>Conduct market research and competitor analysis to support strategic decision-making.</li>
<li>Prepare and deliver client presentations and pitches.</li>
<li>Work closely with senior management to set and achieve sales and revenue targets.</li>
<li>Maintain a CRM or client database with up-to-date contact and project information.</li>
</ul>
Coordination &amp; Reporting
<ul>
<li>Provide weekly reports on bids, pipeline opportunities, and business development activities.</li>
<li>Support the Head of Operations and Managing Partners in forecasting business growth.</li>
<li>Ensure alignment between project teams and business development activities to improve conversion rates.</li>
</ul>

Bid Coordinator / BD Manager

KEO International Consultants

Responsibilities
<ul>
<li>Managing bid from pre-qualification staged through to award and project delivery.</li>
<li>Preparation of technical and financial proposals for INF business and liaison with cross functional divisions as and when required.</li>
<li>Coordinating with division/discipline management to facilitate Go/No-Go decisions and win strategies.</li>
<li>Conducting regular business pipeline meetings to support Improvements in process, performance of existing bids and strategy.</li>
<li>Developing and enhancing proposals materials and bid submission processes to increase project award rates.</li>
<li>Analysing historical pricing and performance data to improve winning bid margins.</li>
<li>Reading and interpreting RFPs to determine client requirements.</li>
<li>Managing and tracking all proposal progress, including post submittal follow up with clients.</li>
<li>Working with proposal coordinator and administrator to help prepare compliance matrix, assign responsibilities, and establish and maintain the proposal schedule.</li>
<li>Leading in the development/discovery of proposal themes, discriminators and win strategies.</li>
<li>Leading the proposal teams, ensuring compliance with established processes and procedures, tracking all proposal progress, including the entire end-to-end process and post-submittal follow-up with clients Leading in the development/discovery of proposal themes, discriminators and win strategies including proposal kick-off and status/review meetings, recording and disseminating minutes and action items / responsibilities and leading in debriefs and lessons-learned, identifying areas in need of improvement and solutions Leading in the creation of proposal documents and formats, tailoring standard draft text, project datasheets and CVs in order to satisfy client evaluation criteria in conjunction with graphic designer input Managing production milestones, administrative requests for information, corporate financial data and file management of proposal information</li>
</ul>

Proposal Manager

Imdaad Group

<div>
 
 We seek an efficient and skilled
 
 Bid manager to join our bidding team.
 
 
 
 
 
 
 As a bid manager, you will lead the bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid budget and resources effectively and establishing compliance with all RPF requirements and guidelines. The bid manager will also uphold an understanding of market trends and competitor activity to inform bid strategy.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment.
 </li>
 <li>
 Lead and coordinate the entire bid management process, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines.
 </li>
 <li>
 Develop compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses.
 </li>
 <li>
 Collaborate with internal stakeholders, such as sales, operations and subject matter experts, to gather information and develop bid strategies.
 </li>
 <li>
 Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.
 </li>
 <li>
 Work with pricing teams to develop competitive pricing strategies that align with bid requirements and profitability targets.
 </li>
 <li>
 Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required skills and qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field.
 </li>
 <li>
 5+ years of experience as a bid manager, proposal manager or a similar role, preferably in UAE
 </li>
 <li>
 Experience in managing bids for complex projects or large-scale contracts.
 </li>
 <li>
 Knowledge of UAE government procurement processes and regulations.
 </li>
 <li>
 Demonstrated success in winning bids through effective proposal management.
 </li>
 <li>
 Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.
 </li>
 <li>
 Proficiency in using bid management software and MS Office.
 </li>
 <li>
 Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.
 </li>
 <li>
 Attention to detail and high accuracy in bid preparation and review.
 </li>
 </ul>
 
 
</div>

Bid Manager

Egis Group

<div>Company Description 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.<ul><li>
Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.</li><li>
Manage bid documentation, templates, and version control to ensure consistency and quality.</li><li>
Track tender opportunities, maintain a bid register, and assist in bid planning schedules.</li><li>
Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.</li><li>
Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.</li><li>
Ensure compliance with internal governance and bid approval processes.</li><li>
Assist with creating and maintaining CVs, project sheets, and reference libraries.</li><li>
Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.</li><li>
Minimum 0 -2 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>
Excellent written and verbal communication skills in English</li><li>
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.</li><li>
High attention to detail, accuracy, and professionalism in document preparation and formatting.</li></ul></div>

Bid Administrator (UAE National)

Omada Rail Systems

<div><ul><li>Business, Dev &amp; Sales
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.<ul><li>
Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.</li><li>
Manage bid documentation, templates, and version control to ensure consistency and quality.</li><li>
Track tender opportunities, maintain a bid register, and assist in bid planning schedules.</li><li>
Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.</li><li>
Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.</li><li>
Ensure compliance with internal governance and bid approval processes.</li><li>
Assist with creating and maintaining CVs, project sheets, and reference libraries.</li><li>
Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.</li></ul> 
What do we need from you<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.</li><li>
Minimum 0 -2 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>
Excellent written and verbal communication skills in English</li><li>
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.</li><li>
High attention to detail, accuracy, and professionalism in document preparation and formatting.</li></ul></div>

GardaWorld

<div>Overview:
The Bid Manager plays a key role within the Commercial Services Team (CST), reporting to the Senior Manager, CST, and is responsible for managing the end-to-end bid process across a range of client opportunities. This includes supporting opportunity qualification, developing tailored proposal content, and coordinating input from cross-functional teams to produce compliant, high-quality submissions. The role works closely with regional and country leadership, subject matter experts, and the pricing team to ensure bids are strategically aligned and competitively positioned. The Bid Manager also contributes to continuous improvement initiatives, maintains bid content libraries, and supports post-submission and handover activities.
Key Responsibilities:
<ul><li>Manage the full bid lifecycle, from Expression of Interest and Pre-Qualification through to the bid stage, including leading bid kick-offs, developing win themes, and producing high-quality content in collaboration with subject matter experts.</li>
<li>Initiate and coordinate bid review meetings and develop comprehensive Bid Plans, including compliance matrices and timelines.</li>
<li>Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.</li>
<li>Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.</li>
<li>Create and coordinate visual elements such as graphics, flow charts, diagrams, and presentation slides to support written content.</li>
<li>Organize and lead document reviews throughout the bid process, incorporating feedback from internal reviewers at each stage.</li>
<li>Ensure timely submission of bids, whether through online platforms, email, or hard copy, following the client&rsquo;s specific instructions.</li>
<li>Maintain accurate bid data in Salesforce and ensure all documentation is stored in the designated secure file management system in accordance with internal protocols.</li>
<li>Respond to post-submission requests such as clarifications or final offers, coordinating internal responses and ensuring accuracy.</li>
<li>Provide support for post-win activities including contract review and operational handover, as required.</li>
<li>Conduct Lessons Learned exercises post-submission, capturing feedback, competitor insight, and recommendations for future improvements.</li>
<li>Contribute to the continuous improvement of GardaWorld&rsquo;s proposals through feedback integration and process development.</li>
<li>Support the preparation of client-facing presentations and related materials.</li>
<li>Carry out any other duties as assigned by the Senior Manager, CST.</li>
</ul>Competencies
<ul><li>Bid Leadership: Demonstrates the ability to manage all bid phases, including opportunity qualification, bid planning, and delivery, with clear accountability.</li>
<li>Writing and Communication: Skilled in producing, reviewing, and editing high-quality written content tailored to client specifications and tone.</li>
<li>Collaboration: Works effectively with internal stakeholders including Legal, Finance, Regional Ops, and SMEs, ensuring timely contributions and aligned messaging.</li>
<li>Attention to Detail: Maintains accuracy in content, compliance matrices, and document formatting, ensuring no requirements are overlooked.</li>
<li>Strategic Thinking: Understands win themes, differentiators, and how to position the company&rsquo;s value proposition effectively.</li>
<li>Organization and Project Management: Manages timelines, dependencies, and reviews efficiently using structured planning tools. Produces high-quality work while identifying opportunities to improve processes.</li>
<li>Dependability: Delivers work consistently and on time, fulfils commitments reliably, and remains accountable under pressure.</li>
<li>Risk and Compliance Awareness: Understands basic risk factors in bid development and escalates appropriately. Ensures proposals align with internal governance and client requirements.</li>
<li>Technical Coordination: Able to engage with subject matter experts to translate technical input into clear, accurate proposal content.</li>
<li>Digital Proficiency: Proficient in standard business software for document creation, collaboration, and project tracking.</li>
<li>Resilience and Initiative: Maintains focus and a positive attitude under pressure. Takes ownership of tasks, anticipates needs, and actively seeks solutions.</li>
</ul>Qualifications &amp; Experience
<ul><li>Bachelor's Degree in Business Administration, Marketing, Communications, or a related field; equivalent professional experience may be considered.</li>
<li>Minimum of three years&rsquo; experience managing complex and high-value bids, preferably in the security or government services industry.</li>
<li>Demonstrated experience in drafting technical narratives and developing bid strategies.</li>
<li>Strong track record in coordinating multi-stakeholder inputs and producing winning proposal content under tight deadlines.</li>
<li>Previous work with geographically dispersed teams and senior stakeholders is advantageous.</li>
<li>APMP Foundation (or higher) certification is highly desirable.</li>
<li>Familiarity with public and private sector procurement processes and documentation standards.</li>
<li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with collaborative proposal tools.</li>
<li>Experience with proposal management software such as XaitPorter would be an asset.</li>
</ul><h2 class="jobSectionHeader">GardaWorld: Make the world a safer place</h2>
GardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply. 
Job Segment: Compliance, Marketing Manager, Communications, Marketing Communications, Document Management, Legal, Marketing, Technology</div>

Bid Manager, Commercial Services Team

<div><ul><li>Business, Dev &amp; Sales
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
The Bid Manager for General Engineering plays a key role in securing strategic opportunities across our core building engineering disciplines in the Middle East. Working closely with the TU Service Line Partner, this role leads medium and large-scale bids from kick-off through to submission. The Bid Manager provides structure, direction, and accountability across the full bid lifecycle, ensuring each submission is competitive, compliant, and strategically positioned to win. The role will be central to delivering lead design consultant and multi-disciplinary engineering opportunities.
You will manage, direct and lead multi-disciplinary teams, translate strategic intent into actionable bid plans and work closely with technical, commercial, legal, and creative leads to deliver high-quality submissions that promote a technical first approach supplemented by a complementary commercial proposal. This role demands strong leadership, commercial understanding, and the ability to drive performance under pressure.
Key Insights<ul><li>
Lead and Own Strategic Bids - Take full ownership of medium and large-scale tenders. Set the direction from kick-off to submission, define structure, and drive delivery in line with governance requirements and the agreed win strategy.</li><li>
Set and Drive Bid Strategy - Translate strategic intent into a clear, focused bid plan, coupled with shaping the structure of proposals at a deliverable-level which captures tailored narrative and positioning to strengthen competitiveness.</li><li>
Command Stakeholder Accountability &ndash; Lead and coordinate multi-disciplinary teams with clarity and authority. Ensure all contributors &ndash; technical, commercial, legal, and creative &ndash; deliver to scope, deadline, and quality standards.</li><li>
Control Quality, Governance and Risk - Enforce high standards at every stage of the bid process. Manage governance gates, ensure compliance, mitigate risks early, and protect the commercial and operational position of the business.</li><li>
Shape the Commercial Position &ndash; Work in partnership with the Commercial &amp; Pricing Lead to align the technical offer with the financial strategy. Ensure the bid is competitive, realistic, and commercially strong.</li><li>
Storyboarding and Content Leadership &ndash; Drive the development of clear and compelling submissions. Ensure the response structure is persuasive and reflects the delivery strategy and technical solution.</li><li>
Cross-Functional Collaboration &ndash; Act as a central point between Business Development, Technical, Commercial, and Legal functions to ensure alignment across all aspects of the pursuit.</li><li>
Continuous Improvement &ndash; Contribute to lessons learned, track bid performance, and support ongoing improvements to processes, templates, and strategy.</li></ul> 
What do we need from you 
<ul><li>
Degree in engineering, business, or related field.</li><li>
Minimum 7&ndash;10 years&rsquo; experience in tendering, bid management, or project leadership within an multi-disciplinary engineering consultancy.</li><li>
Proven track record leading complex, high-value bids.</li><li>
Strong commercial and financial awareness, with good understanding of pricing strategy and governance.</li><li>
Good understanding of procurement frameworks and pursuit strategy.</li><li>
Experience coordinating multi-disciplinary teams.</li><li>
Skilled in governance and compliance processes.</li><li>
Excellent organisational and communication skills.</li><li>
Strong ability to work under pressure and manage multiple bids at once.</li><li>
Proficient in tendering systems, CRM, and workflow tools.</li></ul></div>

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571 bid coordinator jobs IN Dubai

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