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amc & ppm coordinator

assistant relationship manager, nbfi Jobs in Dubai

assistant relationship manager, nbfi

bid coordinator

DESIGNSMITH INTERIORS LLC

Job PurposeTo support the sales and business development team by coordinating bid and proposal activities, managing administrative tasks, maintaining documentation, and assisting in responding to client enquiries. The Bid Coordinator ensures smooth communication between clients and internal departments while maintaining accurate records and supporting the preparation and submission of proposals.Key Responsibilities1. Bid &amp; Proposal Coordination<ul><li>Assist the sales and business development teams in preparing and submitting bid and proposal documents.</li><li>Coordinate the collection of required information from internal departments for tender submissions.</li><li>Ensure bid documents are properly formatted, organized, and submitted within deadlines.</li><li>Maintain records of submitted bids, proposals, and supporting documents.</li></ul>2. Administrative &amp; Sales Support<ul><li>Provide administrative support to the sales and business development teams.</li><li>Process paperwork related to proposals, client communications, and internal approvals.</li><li>Assist in preparing presentations, reports, and proposal documentation.</li></ul>3. Client Communication &amp; Enquiry Handling<ul><li>Assist in responding to client queries and enquiries regarding company services or proposals.</li><li>Act as a liaison between clients and internal departments to ensure timely responses.</li><li>Support the sales team in maintaining professional communication with clients.</li></ul>4. CRM &amp; Database Management<ul><li>Maintain and update CRM databases with client information, project leads, and proposal records.</li><li>Track sales activities, enquiries, and proposal submissions in the system.</li><li>Ensure client data and records are accurate and up to date.</li></ul>5. Internal Coordination<ul><li>Coordinate with departments such as design, estimation, procurement, and operations to gather information for bids.</li><li>Ensure internal teams are aware of proposal deadlines and requirements.</li><li>Follow up on pending information required for tender submissions.</li></ul>6. Documentation &amp; Record Management<ul><li>Maintain organized filing of bid documents, client communications, and proposal records.</li><li>Ensure proper documentation control for proposals and tender submissions.</li><li>Assist in maintaining templates and standard documents for proposals.</li></ul>Required QualificationsEducation<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Marketing, or related field preferred.</li></ul>Experience<ul><li>1&ndash;2 years of experience in an administrative, sales support, or coordination role.</li></ul>Technical Skills<ul><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Experience using CRM systems or databases.</li><li>Strong documentation and administrative skills.</li><li>Good written and verbal communication skills in English.</li></ul>Core Competencies<ul><li>Administrative Coordination</li><li>Proposal &amp; Documentation Management</li><li>Client Communication</li><li>CRM Data Management</li><li>Attention to Detail</li><li>Time Management &amp; Organization</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please share your current Salary</li><li>Please share your expected Salary</li><li>Please share your notice period</li><li>Please share your total experience</li></ul>Work Location: In person

Bid Coordinator

Perfect Technical Works & Landscaping LLC

Perfect Technical Works and Landscaping LLC (PTWL) is seeking a detail-oriented Landscape Estimator to join our team. The ideal candidate will be responsible for preparing accurate cost estimates, bid proposals, and quantity take-offs for landscaping projects, including softscape, hardscape, irrigation, lighting, and site development works. The role requires strong analytical skills and the ability to collaborate closely with design, operations, and project management teams.Key ResponsibilitiesEstimating &amp; Cost Development<ul><li>Review landscape plans, construction drawings, specifications, and project scope.</li><li>Prepare detailed cost estimates for softscape, hardscape, irrigation, lighting, grading, and site works.</li><li>Conduct quantity take-offs for materials such as plants, turf, soil, stone, pavers, and irrigation components.</li><li>Obtain and evaluate quotations from suppliers and subcontractors.</li><li>Develop competitive bid packages, proposals, and budget pricing.</li><li>Identify cost-saving opportunities, design alternatives, and value engineering options.</li></ul>Coordination &amp; Communication<ul><li>Attend pre-bid meetings, site visits, and client consultations when required.</li><li>Work closely with landscape architects, designers, project managers, and operations teams.</li><li>Communicate clarifications and scope queries to clients, consultants, and vendors.</li><li>Support project handover and cost breakdowns once contracts are awarded.</li></ul>Documentation &amp; Reporting<ul><li>Maintain cost databases, vendor price lists, and historical project records.</li><li>Prepare bid summaries, cost comparisons, and risk assessments.</li><li>Ensure estimates comply with company standards and industry regulations.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Landscape Architecture, Construction Management, Horticulture, Civil Engineering, or a related field preferred.</li><li>Equivalent industry experience will also be considered.</li></ul>Experience<ul><li>Minimum 4 years of estimating experience in the landscaping industry in the UAE.</li><li>Experience with both softscape and hardscape estimation is highly preferred.</li><li>Strong knowledge of plant materials, soils, irrigation systems, and landscape construction techniques.</li></ul>Skills<ul><li>Ability to read and interpret landscape architecture drawings and construction documents.</li><li>Proficiency with estimating software (such as Bluebeam, PlanSwift, Aspire, LMN) and MS Office.</li><li>Strong mathematical, analytical, and organizational skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage multiple bids and meet tight deadlines.</li></ul>Job Type: Full-timeWork Location: In person

Estimator- Landscape experience

ARX | smart minds

<div>
 ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360&deg; consulting, project management, and technical services in:
 
 
 airports, bridges, buildings, cableways,
 
 
 digital innovation, environment, equipment,
 
 
 geology, geotechnics, hydropower, metros,
 
 
 nuclear plants, oil &amp; gas, pipelines, ports,
 
 
 railways, river engineering, roads, traffic,
 
 
 tunnels, and water/wastewater treatment.
 
 
 With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how. The result is our uniquely
 
 "glocal"
 
 approach, which allows us to meet the specific needs of each community while incorporating international best practices. At ARX, smart minds strive for a sustainable future, transforming communities one innovative project at a time.
 
 
 People are the heart and soul of ARX. We are a home for innovators, visionaries, and experts to develop talents, launch careers, and collaborate with fellow specialists. ARX values individuals. Believing their brilliance and determination will provide solutions to tomorrow's challenges, we welcome professionals who will both benefit from and enrich our team.
 
 
 ARX, marks a significant expansion into the Middle East with its offices in UAE and KSA. This underscores our dedication to innovation and engineering excellence, bolstering our position in the dynamic GCC market.
 
 
 For our office in Dubai, we are looking for
 
 
 
 Bid Assistant - 100% (m/f)
 
 
 
 The ideal candidate should have the ability to support bid and proposal preparation, coordinate with teams, manage proposal documentation, and ensure timely and compliant submission of tenders.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Support Bid Managers in the preparation, coordination, and submission of proposals and tenders.
 </li>
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 Maintain proposal documentation including CV databases, project reference sheets, and submission records.
 </li>
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 Compile and format proposal documents using Microsoft Word and PowerPoint following company templates.
 </li>
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 Assist in preparing compliance matrices, proposal schedules, and submission checklists.
 </li>
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 Coordinate inputs from technical teams and subconsultants.
 </li>
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 Manage proposal folders and document control on SharePoint or internal systems.
 </li>
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 Support final submission preparation including document compilation, formatting, and packaging.
 </li>
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 Ensure all submissions meet client requirements and deadlines.
 </li>
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 Assist with maintaining proposal knowledge libraries and standard templates.
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Engineering, or related field.
 </li>
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 5-10 years of experience in proposal coordination, bid support, or tender administration.
 </li>
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 Strong proficiency in Microsoft Word, PowerPoint, and Excel.
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 Excellent attention to detail and document formatting skills.
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 Ability to manage multiple deadlines in a fast-paced environment
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 Strong proficiency in Microsoft Word, PowerPoint, and Excel.
 </li>
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 Strong proficiency in InDesign is an addition.
 </li>
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 Strong written and verbal communication skills in English.
 
 
 </li>
 </ul>
 
 Preferred Experience:
 
 
 
 <ul>
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 Experience working with engineering consultancy, infrastructure, or construction companies.
 </li>
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 Familiarity with tender submissions, compliance documentation, and proposal formatting.
 </li>
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 Experience using SharePoint or document management systems.
 
 
 </li>
 </ul>
 
 We Offer:
 
 
 
 <ul>
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 Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
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 Exposure to cutting-edge projects driving Middle East / North African regions development.
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 Personalized professional growth and developmental avenues tailored to your career aspirations.
 
 
 </li>
 </ul>
 If you would you like to join our highly motivated and very successful team please send us your complete application!
 
 
 Sector: Construction/Civil Engineering
 
 
 Role: Engineering
 
 
 Will manage other people: No
 
 
 Job type: Permanent job
 
 
 Career level: Employee
</div>

Bid Assistant - 100% (m/f)

Al Naboodah Properties Management

Primary purpose of the roleTo coordinate the planned and reactive maintenance, external contractors and minor project works throughout the portfolio, in order to provide a high-quality service, within a customer focused environment, according to defined procedures including compliance with Health &amp; Safety legislation.To assist in the writing and procurement of maintenance services contracts. Review draft tender and project documents to assist in the preparation of technical and commercial bids for Facility Management / Building Maintenance projects. The incumbent is responsible for the coordination of maintenance contracts including and not limited to preparation, administration, and coordination of contracts.Responsible for preparation of cost estimation, proposal and contract agreement. Proper mobilization of all the AMC contracts and variable jobs efficiently within the budget and ensure profitability. Prepare costs estimation with the objective of reducing costs and maximizing gross margins. Manage deviance from the actual and targets set during the periodic P&amp;L review meetings. Establish a proposal library of all bid related forms, formats and customer communications.Key Accountability AreasPredictive Preventative Maintenance (PPM)1. Ensure completion of PPM activities (compliance and reliability) with a goal of zero over dues.2. Tracks compliance of completion of PPM tasks and advises the Plant Leadership and Reliability Engineer of any issues impacting the effectiveness of the PPM program.3. Provide routine reports of upcoming PPM tasks to enable prioritization and successful completion.4. Identify opportunities to adjust PPM intervals and works with the Reliability Engineer and equipment owner to evaluate the impact of changing PPM intervals upon probability and consequences (i.e. risk, deficiency order creation, feedback form usage depending local operating discipline and system configuration).5. Provide as needed technical input in developing the maintenance budget. PPM coordinator may be asked to run reports which show labor and overall cost forecasts for PPM.6. In cooperation with the Facility Manager, gather appropriate PPM information to be performed on existing or new equipment through research of vendor information, project team members, discipline subject matter experts, modeling outputs, results of historical data, etc.7. Performs as quality control check on all PPM creations, changes and deletions prior to final change in system.8. Archive updated PPM job plans and task lists.9. Create/maintain/update/delete equipment functional locations in the system.10. Perform quality control check on newly generated PPM work orders and update header information including correct titling convention, task list details, etc.11. Perform a quality control check on all Maintenance, Repair and Operations supply.12. Ensures that scheduled services are entered into the Maintenance Management Systems (MMS) based upon the equipment maintenance strategy or reviews of new equipment that is being installed.13. Work with Facility Manager on maintenance plans and items. Assure plan and item data is properly documented.14. Participates in routine and special PPM optimization activities.15. Update materials/manpower estimates/tools/equipment/documents (procedures) required to perform operations on PPM task list based on various feedback sources (i.e. closure report, audit form, planner inputs, etc.).16. Assists during root cause investigations where PPM practices have been identified as a potential cause. The PPM coordinator gathers and provides data, procedures, etc. as requested.Annual Maintenance Contracts (AMC)17. Develops, prepares and administers contracts for maintenance projects.18. Estimates maintenance projects and complex renovation projects.19. Organizes leads and controls contractors to maintain satisfactory facility operations.20. Evaluates contract bids and makes recommendations.21. Assists in the coordination of maintenance contractors, vendors, and in-house personnel on special or assigned projects.22. Assists in the department&rsquo;s long-term planning and budget preparation.23. Implement and maintain local rules and regulations and International standards needed for maintenance of MEP equipment.24. Responsible for operation and maintenance annual maintenance contracts development &amp; executions.25. To take the overall responsibility for delivering functional goals including operational uptime, compliance, financial and people development.26. Manage contracts and contractors and ensure value for money solutions are adhered.27. Maintain Planned Maintenance customer agreements in the database.28. Liaise with Procurement Analyst to keep database of the AMCs and keep track of renewals.29. Any other ad hoc administrative duty assigned by the Line Manager.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Facility Management: 2 years (Required)</li><li>AMC / PPM: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE Driver's License (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

AMC & PPM Coordinator

AB Contracting

Job Title: Electrical Engineer cum Estimator Location: Dubai, UAE Industry: Industrial Construction &amp; Infrastructure Projects Experience Required: 7+ Years (UAE) Employment Type: Full-TimeJob Description:We are currently looking for an experienced Electrical Engineer cum Estimator to join our team for ongoing and upcoming projects across the UAE. The ideal candidate should be able to handle technical design review and cost estimation for electrical and MEP projects and have a minimum of 7 years of hands-on experience within the UAE, with a strong focus on Low Voltage (LV) and High Voltage (HV) cable installation, testing, and commissioning, especially in industrial facilities such as factories, warehouses, utilities, or energy plants.Key Responsibilities:<ul><li>Review tender documents, electrical drawings, specifications, and scope of work for commercial, residential, and industrial projects</li><li>Prepare detailed quantity take‑off and Bill of Quantities (BOQ) for all electrical and ELV systems (power, lighting, DBs, cable trays, fire alarm, emergency lighting, low current, etc.).</li><li>Assist in preparing technical and commercial proposals, tender submissions, and variation claims</li><li>Analyze project profitability, risks, and value‑engineering options to support management in bid/no‑bid decisions.</li><li>Design, review, and preparation of electrical shop drawings, schematics, single-line diagrams (SLDs), and load schedules in accordance with project requirements and local regulations.</li><li>Ensure compliance with DEWA standards; manage all liaison and coordination with DEWA including load approvals, NOCs, inspections, and final energization.</li><li>Supervise and manage the installation of LV &amp; HV cables, MDBs, SMDBs, DBs, and associated containment systems on site.</li><li>Lead the execution of electrical work at site, coordinate with other disciplines (civil, MEP), and ensure timely completion as per project schedule.</li><li>Prepare material submittals, method statements, and ensure work is carried out as per approved drawings and specifications.</li><li>Conduct internal quality inspections, support external authority inspections, and ensure HSE compliance during all stages of execution.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in electrical engineering (Mandatory)</li><li>Valid UAE Driving License (Mandatory)</li><li>Minimum 7 years of UAE experience in electrical estimation / MEP contracting, with proven track record in industrial project execution</li><li>In-depth knowledge of DEWA processes, regulations, and documentation, BOQ preparation, and tendering procedures.</li><li>Proficient in AutoCAD, ETAP (preferred), and MS Office</li><li>Strong leadership, communication, and problem-solving skills</li><li>Ability to work under pressure and manage multiple tasks simultaneously</li></ul>Job Type: Full-timePay: Up to AED8,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>

Electrical Engineer cum Estimator

AB Contracting is looking for a Civil Site Engineer for Immediate JoiningSKILLS :SUMMARY OF FUNCTIONS<ul><li>Manage, design, develop, create and maintain small-scale through to large-scale construction projects in a safe, timely and sustainable manner</li><li>Directs construction, operations, and maintenance activities at project site</li><li>Manage day to day site activity, handling labors and arranging the material</li><li>UAE Driving license is an added advantage</li><li>Marine Experience preferred</li></ul>Estimates quantities and cost of materials, equipment, or labor to determine project feasibility.<ul><li>Prepares or presents reports such as bid proposals, deeds, environmental impact statements, and property and right of way descriptions</li><li>Provide advice and resolve creatively any emerging problems/deficiencies</li><li>Oversee and mentor staff and liaise with a variety of stakeholders</li><li>Handle over the resulting structures and services for use</li><li>Monitor progress and compile reports in project status</li><li>Manage budget and purchase equipment/materials</li><li>Comply with guidelines and regulations including permits, safety etc and deliver technical files and other technical documentation as required</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per monthExperience:<ul><li>civil engineer: 5 years (Required)</li></ul>License/Certification:<ul><li>Dubai Driving License (Required)</li></ul>

Civil Engineer

flydubai

<div>
 
 MAIN OBJECTIVE OF ROLE
 
 
 
 To perform activities of procurement cycle while ensuring that procured products and services are cost-efficient, high in quality, procured in a timely manner and in line with the company&rsquo;s approved procurement and contract procedures.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepares all RFPs (Requests for Proposals), RFQs (Request for Quotations), and issues &lsquo;Invitation to Bid/Tender&rsquo; letters and all related documents in coordination through appropriate sources including newspaper/commercial advertisement in cooperation with concerned business unit/department.
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 Handles all incoming documentation concerning contract performance ensuring that all contract actions are being completed according to the regulation of flydubai and the Government.
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 Conducts contract lifecycle performance management which involves vendor performance tracking/reviews and all necessary formalities related to contract amendments, renewals and extensions minimizing any impact on flydubai&rsquo;s operations.
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 Negotiates with vendors on the submitted tenders to improve service offerings and/or reduce the associated fees or the project duration.
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 Coordinates with the relevant stakeholders to conduct a full evaluation of the shortlisted proposals.
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 Ensures that all necessary award documentation (purchase orders, signed contracts etc.) are prepared to eliminate any risk of project delayed delivery.
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 Maintains and grows flydubai&rsquo;s approved vendor list as well as enhances flydubai&rsquo;s Supplier Relationship Management (SRM) for both existing suppliers as well as potential suppliers.
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 Provides input to and oversees the completion of prequalification process on all potential vendors ensuring that flydubai&rsquo;s approved vendor management policies are adhered to. This involves a detailed analysis of all provided documentation (licenses, company profiles, financial statements etc.).
 </li>
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 Analyses and prepares a full report highlighting key performance indicators and relevant metrics (spend statistics, savings etc.) on the portfolio handled.
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 Conducts training sessions on the approved procurement systems and processes to end users.
 </li>
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 Maintains records &amp; relevant documentations related to all stages of the procurement cycle.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree (3+ years)
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
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 Procurement related ERP software
 </li>
 <li>
 Years with qualifications: 0-2 years
 </li>
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 Specialized training in: Procurement/Supply Chain Certification (CIPS or similar). CIPS Certification (preferred)
 
 
 </li>
 </ul>
 
 COMPETENCIES
 
 
 
 <ul>
 <li>
 Customer Focus
 </li>
 <li>
 Teamwork
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 Effective Communication
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 Personal Accountability &amp; Commitment to achieve
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 Resilience &amp; Flexibility (Can do attitude)
 
 
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 </ul>
 
 Isr Requirements
 
 
 
 Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.
</div>

Officer - Procurement (National Development)

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