sales coordinator

account manager

project coordinator

purchase officer

hr coordinator

bid coordinator

Client of ArchiBat HR

Responsibilities:
<ul>
<li>Manage the full bid and tender process from initial opportunity through to submission and post-tender follow-up.</li>
<li>Review tender documents, RFQs, and client requirements to ensure compliance.</li>
<li>Prepare and format proposals, pre-qualification documents, and company profiles.</li>
<li>Liaise with design, technical, and finance teams to collect and validate input for bid submissions.</li>
<li>Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.</li>
<li>Maintain an up-to-date library of standard bid content, project references, and CVs.</li>
<li>Track tender outcomes, prepare reports, and recommend process improvements.</li>
</ul>
Business Development
<ul>
<li>Identify and develop new business opportunities in the interior design and fit-out market.</li>
<li>Build and maintain strong relationships with clients, developers, consultants, and contractors.</li>
<li>Attend networking events, exhibitions, and industry functions to represent the company.</li>
<li>Conduct market research and competitor analysis to support strategic decision-making.</li>
<li>Prepare and deliver client presentations and pitches.</li>
<li>Work closely with senior management to set and achieve sales and revenue targets.</li>
<li>Maintain a CRM or client database with up-to-date contact and project information.</li>
</ul>
Coordination &amp; Reporting
<ul>
<li>Provide weekly reports on bids, pipeline opportunities, and business development activities.</li>
<li>Support the Head of Operations and Managing Partners in forecasting business growth.</li>
<li>Ensure alignment between project teams and business development activities to improve conversion rates.</li>
</ul>

Bid Coordinator / BD Manager

Bid Solutions

<div>
 
 A global security provider is seeking a Bid Manager to join its team in Dubai. The Bid Manager manages the end-to-end bid process, supporting opportunity qualification, developing proposal content, and coordinating input from cross-functional teams. The role involves collaboration with regional and country leadership, subject matter experts, and the pricing team. Additionally, the Bid Manager contributes to continuous improvement initiatives and supports post-submission activities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the full bid lifecycle, including leading bid kick-offs and producing high-quality written content.
 </li>
 <li>
 Coordinate contributions from Legal, Finance, Regional Management, and other stakeholders.
 </li>
 <li>
 Structure and format proposal content in line with client requirements.
 </li>
 <li>
 Create visual elements to support written content.
 </li>
 <li>
 Organise document reviews and ensure timely submission of bids.
 </li>
 <li>
 Maintain accurate bid data and respond to post-submission requests.
 </li>
 <li>
 Conduct Lessons Learned exercises and support continuous improvement of proposals.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum of three years' experience managing complex bids within security or government services industry.
 </li>
 <li>
 Experience in drafting technical narratives and developing bid strategies.
 </li>
 <li>
 Strong track record in coordinating multi-stakeholder inputs.
 </li>
 <li>
 Bachelor's degree in Business Administration, Marketing, Communications, or related field; equivalent experience considered.
 </li>
 <li>
 APMP Foundation (or higher) certification is desirable.
 </li>
 <li>
 Familiarity with procurement processes and documentation standards.
 </li>
 <li>
 Proficiency in Microsoft Office and collaborative proposal tools.
 </li>
 </ul>
 
 
 
 
 
 To be considered for this role, applicants must be currently based in UAE and hold one of the following passports for travel purposes:
 
 
 <ul>
 <li>
 Great Britain
 </li>
 <li>
 Ireland
 </li>
 <li>
 USA
 </li>
 <li>
 Canada
 </li>
 <li>
 New Zealand
 </li>
 <li>
 Australia
 </li>
 </ul>
 
 
 
 
 You must also be a native English speaker.
 
 
 
 
 
 Should this position be of interest, please contact Ben Hannon on ben_hannon@bidsolutions.com
 
</div>

Bid Manager

GardaWorld

Manage the full bid lifecycle, from Expression of Interest and Pre-Qualification through to the bid stage, including leading bid kick-offs, developing win themes, and producing high-quality content in collaboration with subject matter experts.
Initiate and coordinate bid review meetings and develop comprehensive Bid Plans, including compliance matrices and timelines.
Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.
Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.
Create and coordinate visual elements such as graphics, flow charts, diagrams, and presentation slides to support written content.
Organize and lead document reviews throughout the bid process, incorporating feedback from internal reviewers at each stage.
Ensure timely submission of bids, whether through online platforms, email, or hard copy, following the client s specific instructions.
Maintain accurate bid data in Salesforce and ensure all documentation is stored in the designated secure file management system in accordance with internal protocols.
Respond to post-submission requests such as clarifications or final offers, coordinating internal responses and ensuring accuracy.
Provide support for post-win activities including contract review and operational handover, as required.
Conduct Lessons Learned exercises post-submission, capturing feedback, competitor insight, and recommendations for future improvements.
Contribute to the continuous improvement of GardaWorld s proposals through feedback integration and process development.
Support the preparation of client-facing presentations and related materials.
Carry out any other duties as assigned by the Senior Manager, CST.
Competencies
<ul>
<li>Bid Leadership: Demonstrates the ability to manage all bid phases, including opportunity qualification, bid planning, and delivery, with clear accountability.</li>
<li>Writing and Communication: Skilled in producing, reviewing, and editing high-quality written content tailored to client specifications and tone.</li>
<li>Collaboration: Works effectively with internal stakeholders including Legal, Finance, Regional Ops, and SMEs, ensuring timely contributions and aligned messaging.</li>
<li>Attention to Detail: Maintains accuracy in content, compliance matrices, and document formatting, ensuring no requirements are overlooked.</li>
<li>Strategic Thinking: Understands win themes, differentiators, and how to position the company s value proposition effectively.</li>
<li>Organization and Project Management: Manages timelines, dependencies, and reviews efficiently using structured planning tools. Produces high-quality work while identifying opportunities to improve processes.</li>
<li>Dependability: Delivers work consistently and on time, fulfils commitments reliably, and remains accountable under pressure.</li>
<li>Risk and Compliance Awareness: Understands basic risk factors in bid development and escalates appropriately. Ensures proposals align with internal governance and client requirements.</li>
<li>Technical Coordination: Able to engage with subject matter experts to translate technical input into clear, accurate proposal content.</li>
<li>Digital Proficiency: Proficient in standard business software for document creation, collaboration, and project tracking.</li>
<li>Resilience and Initiative: Maintains focus and a positive attitude under pressure. Takes ownership of tasks, anticipates needs, and actively seeks solutions.</li>
</ul>

Bid Manager, Commercial Services Team

Scruffy Dog Ltd

Key Purpose of the Job (Position Summary)The post holder will lead and manage the bid process from initiation through to submission, ensuring high-quality, compliant, and compelling proposals (RFI, ITT, RFP, etc.) are delivered on time. Duties include but are not limited to: overseeing the development and implementation of bid strategies, coordinating input from multiple stakeholders, managing timelines and deliverables, and ensuring adherence to all internal governance procedures, including document version control and approval processes.Key Responsibilities <ul><li>Lead the production and delivery of compliant, high-quality proposals (RFI, RFP, ITT, etc.) within customer-defined timeframes.</li><li>Manage and coordinate the full lifecycle of professional bids and submissions in close collaboration with Directors and key stakeholders.</li><li>Oversee and compile responses for Pre-Qualification Questionnaires (PQQs), Invitations to Tender (ITTs), and other required submission stages.</li><li>Coordinate and gather input from a diverse range of contributors across sales, solutioning, marketing, product, finance, legal, commercial, and project delivery teams.</li><li>Promote the use of collaborative tools and enforce best practices in document management, version control, and bid process governance.</li><li>Support the preparation of engaging presentations and related materials for client meetings and bid interviews.</li><li>Ensure all proposal documents are aligned with corporate branding, formatting, and quality standards.</li><li>Advise content contributors on document flow, tone, and language for clarity and impact.</li><li>Proofread and edit bid documents for grammar, consistency, structure, and brand alignment.</li><li>Conduct research on target clients, competitors, and market trends to strengthen the strategic positioning of bid responses.</li><li>Develop and maintain a central repository of reusable bid content, including case studies, CVs, templates, and standard responses.</li><li>Consolidate and format input from multiple contributors into cohesive, professional tender submissions.</li><li>Maintain, update, and securely back up master document sets to ensure document integrity and accessibility.</li><li>Take and distribute accurate meeting minutes, progress reports, and documentation throughout the bid process.</li><li>Provide support to the marketing team where necessary, including participation in marketing events and initiatives.</li><li>Gather feedback on both successful and unsuccessful bids, conduct post-bid reviews, and apply lessons learned to drive continuous improvement in win rates.</li><li>Build and maintain positive working relationships with clients and internal stakeholders throughout the bidding process.</li></ul>Key Skills / Experience RequiredEducational Qualification&middot; BSc degree in Business, Marketing or relevant field or extensive equivalent proven experience in the same or similar role.Additional Qualifications / certifications&middot; Excellent computer skills including Microsoft Office PackagesPrior experience &middot; Familiarity with industry DTP Software&middot; Experience with research methods using data analytics software&middot; Professional understanding of document templates, macros and styles&middot; Excellent writing and presentation skills&middot; Familiarity with the themed or construction industry.&middot; Extensive experience in a project management role&middot; Proven ability in planning, producing and delivering compliant proposal documents within a complex business environmentOther skills (preferred)&middot; Outstanding communication skills.&middot; Excellent organisational and time-management skills&middot; Strong attention to detail and accuracy&middot; Self-starter with the ability to work independently and meet tight deadlines&middot; Ability to work effectively with cross-functional teams and build strong relationships&middot; Flexibility in working hours&middot; Creative and Innovative approach&middot; InDesign / AbobeJob Type: Full-time

<div>Overview:
The Bid Manager plays a key role within the Commercial Services Team (CST), reporting to the Senior Manager, CST, and is responsible for managing the end-to-end bid process across a range of client opportunities. This includes supporting opportunity qualification, developing tailored proposal content, and coordinating input from cross-functional teams to produce compliant, high-quality submissions. The role works closely with regional and country leadership, subject matter experts, and the pricing team to ensure bids are strategically aligned and competitively positioned. The Bid Manager also contributes to continuous improvement initiatives, maintains bid content libraries, and supports post-submission and handover activities.
Key Responsibilities:
<ul><li>Manage the full bid lifecycle, from Expression of Interest and Pre-Qualification through to the bid stage, including leading bid kick-offs, developing win themes, and producing high-quality content in collaboration with subject matter experts.</li>
<li>Initiate and coordinate bid review meetings and develop comprehensive Bid Plans, including compliance matrices and timelines.</li>
<li>Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.</li>
<li>Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.</li>
<li>Create and coordinate visual elements such as graphics, flow charts, diagrams, and presentation slides to support written content.</li>
<li>Organize and lead document reviews throughout the bid process, incorporating feedback from internal reviewers at each stage.</li>
<li>Ensure timely submission of bids, whether through online platforms, email, or hard copy, following the client&rsquo;s specific instructions.</li>
<li>Maintain accurate bid data in Salesforce and ensure all documentation is stored in the designated secure file management system in accordance with internal protocols.</li>
<li>Respond to post-submission requests such as clarifications or final offers, coordinating internal responses and ensuring accuracy.</li>
<li>Provide support for post-win activities including contract review and operational handover, as required.</li>
<li>Conduct Lessons Learned exercises post-submission, capturing feedback, competitor insight, and recommendations for future improvements.</li>
<li>Contribute to the continuous improvement of GardaWorld&rsquo;s proposals through feedback integration and process development.</li>
<li>Support the preparation of client-facing presentations and related materials.</li>
<li>Carry out any other duties as assigned by the Senior Manager, CST.</li>
</ul>Competencies
<ul><li>Bid Leadership: Demonstrates the ability to manage all bid phases, including opportunity qualification, bid planning, and delivery, with clear accountability.</li>
<li>Writing and Communication: Skilled in producing, reviewing, and editing high-quality written content tailored to client specifications and tone.</li>
<li>Collaboration: Works effectively with internal stakeholders including Legal, Finance, Regional Ops, and SMEs, ensuring timely contributions and aligned messaging.</li>
<li>Attention to Detail: Maintains accuracy in content, compliance matrices, and document formatting, ensuring no requirements are overlooked.</li>
<li>Strategic Thinking: Understands win themes, differentiators, and how to position the company&rsquo;s value proposition effectively.</li>
<li>Organization and Project Management: Manages timelines, dependencies, and reviews efficiently using structured planning tools. Produces high-quality work while identifying opportunities to improve processes.</li>
<li>Dependability: Delivers work consistently and on time, fulfils commitments reliably, and remains accountable under pressure.</li>
<li>Risk and Compliance Awareness: Understands basic risk factors in bid development and escalates appropriately. Ensures proposals align with internal governance and client requirements.</li>
<li>Technical Coordination: Able to engage with subject matter experts to translate technical input into clear, accurate proposal content.</li>
<li>Digital Proficiency: Proficient in standard business software for document creation, collaboration, and project tracking.</li>
<li>Resilience and Initiative: Maintains focus and a positive attitude under pressure. Takes ownership of tasks, anticipates needs, and actively seeks solutions.</li>
</ul>Qualifications &amp; Experience
<ul><li>Bachelor's Degree in Business Administration, Marketing, Communications, or a related field; equivalent professional experience may be considered.</li>
<li>Minimum of three years&rsquo; experience managing complex and high-value bids, preferably in the security or government services industry.</li>
<li>Demonstrated experience in drafting technical narratives and developing bid strategies.</li>
<li>Strong track record in coordinating multi-stakeholder inputs and producing winning proposal content under tight deadlines.</li>
<li>Previous work with geographically dispersed teams and senior stakeholders is advantageous.</li>
<li>APMP Foundation (or higher) certification is highly desirable.</li>
<li>Familiarity with public and private sector procurement processes and documentation standards.</li>
<li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with collaborative proposal tools.</li>
<li>Experience with proposal management software such as XaitPorter would be an asset.</li>
</ul><h2 class="jobSectionHeader">GardaWorld: Make the world a safer place</h2>
GardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply. 
Job Segment: Marketing Manager, Marketing Communications, Communications, Document Management, Compliance, Marketing, Technology, Legal</div>

Egis

<div>
 
 Company Description
 
 
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
 
 
 Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 
 Role Overview
 
 
 
 The Bid Manager for Architecture plays a key role in securing strategic opportunities across our core architectural disciplines in the Middle East. Working closely with the TU Service Line Partner, this role leads medium and large-scale bids from kick-off through to submission. The Bid Manager provides structure, direction, and accountability across the full bid lifecycle, ensuring each submission is competitive, compliant, and strategically positioned to win. The role will be central to delivering lead design consultant and integrated architecture-led multi-disciplinary opportunities.
 
 
 You will manage, direct and lead multi-disciplinary teams, translate strategic intent into actionable bid plans and work closely with technical, commercial, legal, and creative leads to deliver high-quality submissions that promote a technical first approach supplemented by a complementary commercial proposal. This role demands strong leadership, commercial understanding, and the ability to drive performance under pressure.
 
 
 
 Key Insights
 
 
 
 <ul>
 <li>
 Lead and Own Strategic Bids - Take full ownership of medium and large-scale architectural tenders. Set the direction from kick-off to submission, define structure, and drive delivery in line with governance requirements and the agreed win strategy.
 </li>
 <li>
 Set and Drive Bid Strategy - Translate strategic intent into a clear, focused bid plan, coupled with shaping the structure of proposals at a deliverable-level which captures tailored narrative and positioning to strengthen competitiveness.
 </li>
 <li>
 Command Stakeholder Accountability &ndash; Lead and coordinate multi-disciplinary teams with clarity and authority. Ensure all contributors &ndash; technical, commercial, legal, and creative &ndash; deliver to scope, deadline, and quality standards.
 </li>
 <li>
 Control Quality, Governance and Risk - Enforce high standards at every stage of the bid process. Manage governance gates, ensure compliance, mitigate risks early, and protect the commercial and operational position of the business.
 </li>
 <li>
 Shape the Commercial Position &ndash; Work in partnership with the Commercial &amp; Pricing Lead to align the technical offer with the financial strategy. Ensure the bid is competitive, realistic, and commercially strong.
 </li>
 <li>
 Storyboarding and Content Leadership &ndash; Drive the development of clear and compelling submissions. Ensure the response structure is persuasive and reflects the delivery strategy and technical solution.
 </li>
 <li>
 Cross-Functional Collaboration &ndash; Act as a central point between Business Development, Technical, Commercial, and Legal functions to ensure alignment across all aspects of the pursuit.
 </li>
 <li>
 Continuous Improvement &ndash; Contribute to lessons learned, track bid performance, and support ongoing improvements to processes, templates, and strategy.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Degree in architecture, business, or related field.
 </li>
 <li>
 Minimum 7&ndash;10 years&rsquo; experience in tendering, bid management, or project leadership within an architectural or multi-disciplinary design consultancy.
 </li>
 <li>
 Proven track record leading complex, high-value bids.
 </li>
 <li>
 Strong commercial and financial awareness, with good understanding of pricing strategy and governance.
 </li>
 <li>
 Good understanding of procurement frameworks and pursuit strategy.
 </li>
 <li>
 Experience coordinating multi-disciplinary teams.
 </li>
 <li>
 Skilled in governance and compliance processes.
 </li>
 <li>
 Excellent organisational and communication skills.
 </li>
 <li>
 Strong ability to work under pressure and manage multiple bids at once.
 </li>
 <li>
 Proficient in tendering systems, CRM, and workflow tools.
 
 </li>
 </ul>
</div>

Bid Manager - Architecture

Egis Group

We are seeking a detail-oriented and design-aware Bid Manager to join our team in Dubai, United Arab Emirates, with a focus on architecture-led pursuits. This role suits someone with a strong appreciation of building architecture, masterplan design, and experience in design competitions. You will manage and coordinate the bidding process, working closely with architects, designers, and multi-disciplinary teams to produce accurate, compliant, and compelling proposals.Key Responsibilities :<ul><li>Lead and manage the entire bid process across architectural and multi-disciplinary submissions</li><li>Act as the primary point of contact for MESA region for the Egis Group Architecture Line, engaging in proactive discussions to support the foresight of opportunities</li><li>Prepare and review tenders, pre-qualifications, expressions of interest, and RFPs with a focus on design-led content</li><li>Coordinate with architectural and urban design teams to position our approach and design thinking clearly</li><li>Support high-profile design competitions, ensuring submission requirements and visual presentation standards are met</li><li>Engage with masterplanning leads to align our response with broader urban design strategies</li><li>Collaborate with Business Development and Design Leaders to shape the bid narrative and technical offer</li><li>Maintain structured and organised bid files, ensuring clarity across submissions</li><li>Develop and update bid templates, CVs, project sheets, and presentation content aligned with the architectural brand</li><li>Manage relationships with internal teams and external partners including sub-consultants</li><li>Track market activity and competition relevant to architectural and masterplan opportunities</li></ul>Qualifications<ul><li>Bachelor's degree in Architecture, Architectural Engineering, Urban Design, or a related field; or equivalent experience in the built environment</li><li>Minimum of 3 years' experience in bid management within an architectural practice, design consultancy, or related sector</li><li>Proven track record in coordinating successful design-led bids, including for major architectural and masterplanning projects</li><li>Strong understanding of architectural design processes, procurement routes, and competition submissions</li><li>Familiarity with design stages, project typologies, and terminology specific to architecture and urban design</li><li>Excellent written and verbal communication skills in English, with an ability to articulate design intent and technical content</li><li>Proficiency in Microsoft Office, especially PowerPoint and Excel; working knowledge of Adobe InDesign is an advantage</li><li>Strong coordination skills with the ability to manage inputs from design teams, consultants, and technical specialists</li><li>Detail-oriented with strong analytical and organisational capabilities</li><li>Comfortable working to tight deadlines and managing multiple submissions at once</li><li>Experience in international practices or with global teams is desirable</li><li>Awareness of regional business practices, particularly in Saudi Arabia and the UAE, is preferred</li></ul>

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630 bid coordinator jobs IN Dubai

Bid Coordinator / BD Manager

Bid Manager

Bid Manager, Commercial Services Team

Bid Manager

Bid Manager, Commercial Services Team

Bid Manager - Architecture

Bid Manager