office manager

executive assistant

admin assistant

administrative assistant

hr assistant

bilingual administrative assistant

MENA Recruit

The Role
 We are seeking a highly organised Personal Assistant (Bilingual – Arabic & English) to support Senior Legal Management within a leading regional law-firm environment. This role does not require a full Legal PA background, but prior exposure to legal or professional services settings is an advantage. The position focuses on administrative coordination, document handling, gatekeeping, and ensuring smooth day-to-day operations for senior legal leaders. Key Responsibilities: 1. Provide comprehensive PA and administrative support to senior legal management, including diary management, meeting scheduling, travel coordination, and follow-ups. 2. Act as a gatekeeper: screening calls/emails, prioritizing requests, and managing access to senior leadership. 3. Prepare, format, and organize correspondence, documentation, and internal files in both English and Arabic. 4. Assist with basic legal administrative tasks: maintaining matter files, preparing bundles, updating schedules, and handling document flow. 5. Support billing processes such as timesheets, expense claims, invoice coordination, and internal reporting. 6. Arrange logistics for internal meetings, external appointments, and occasional travel. 7. Maintain structured filing systems and ensure confidentiality at all times. 8. Provide general support to the legal department and act as a liaison with internal and external stakeholders. This role is ideal for candidates with strong organisational skills, a proactive mindset, and solid experience supporting senior professionals in fast-paced environments.
 
Requirements
 1. Fluent in Arabic and English (spoken and written). 2. Minimum 3 years’ experience as a PA, Executive Assistant, or Administrative Assistant (legal or professional services experience preferred). 3. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document formatting. 4. Experience supporting senior management in a fast-paced environment. 5. Exposure to billing, expenses, or timesheet processes is an advantage. 6. Excellent organisational skills, attention to detail, and ability to manage multiple priorities. 7. Professional, discreet, and confident in dealing with senior stakeholders. 8. Based in the UAE
 
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Personal Assistant (Bilingual - Arabic & English)

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 6000 to AED 8000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

IDEX Consulting Ltd

<div>
 
 A leading International law firm with a reputation for acting on corporate deals of the highest profile seeks to recruit a Bilingual Corporate Associate for their leading practice in Dubai.
 
 
 
 
 
 The firm regularly features at the very top of the tables in terms of significant corporate deals by value and volume and has acted on many ground-breaking corporate transactions that have changed the landscape in their clients&rsquo; sectors.
 
 
 
 
 
 The ideal candidate will be a Corporate Lawyer with 3+ years PQE and have ADGM structuring and incorporation experience.
 
</div>

Bilingual Corporate Lawyer

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
 <li>
 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
 </li>
 <li>
 Proofread and disseminate correspondences to the related internal and external parties;
 </li>
 <li>
 Provide administrative and clerical support to department&rsquo;s team members;
 </li>
 <li>
 Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
 </li>
 <li>
 Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management:
 
 
 <ul>
 <li>
 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
 </li>
 <li>
 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
 </li>
 <li>
 Alert line managers about cancelations or new meetings and maintain calendar up to date.
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events:
 
 
 <ul>
 <li>
 Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
 </li>
 <li>
 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
 </li>
 </ul>
 
 
 
 
 
 Records Management:
 
 
 <ul>
 <li>
 Setting up and manage both electronic and paper filing systems;
 </li>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 
 
 General Tasks:
 
 
 <ul>
 <li>
 Maintain office supplies of stationery and equipment suffice;
 </li>
 <li>
 Perform any other job-related duties and responsibilities as designated by the line manager.
 </li>
 </ul>
 
 
</div>

Executive Assistant - Arabic Speaker

J S T LIMITED ELECTRONIC - L.L.C - O.P.C

<div>Darkblue Technology L.L.C., a leading system integrator and du channel parnter in the UAE focusing, is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.<h2 class="jobSectionHeader"> 
Key Responsibilities 
</h2><h3 class="jobSectionHeader">
1. Executive Support to GM</h3><ul><li> 
Manage the GM&rsquo;s daily schedule, appointments, meetings, and travel arrangements</li><li> 
Prepare meeting agendas, presentations, minutes, and follow-up action items</li><li> 
Handle confidential business and personal documents, filing, and record keeping</li><li> 
Coordinate internal and external communications on behalf of the GM</li><li> 
Assist in preparing reports, correspondence, and bilingual documents (English/Chinese where needed)</li></ul><h3 class="jobSectionHeader"> 
2. Office Administration</h3><ul><li> 
Oversee day-to-day office operations including supplies, documentation, printing, and mail</li><li> 
Support administrative processes, workflow tracking, and document control</li><li> 
Manage meeting room bookings, visitor coordination, and general office logistics</li><li> 
Support procurement requests and internal administrative tasks</li></ul><h3 class="jobSectionHeader"> 
3. Financial &amp; Document Handling</h3><ul><li> 
Organize receipts, invoices, payment vouchers, and assist finance with reconciliations</li><li> 
Maintain proper filing of contracts, purchase orders, supplier records, and official documents</li><li> 
Assist with reimbursements, petty cash records, payment preparation files, and vendor follow-up</li></ul><h3 class="jobSectionHeader"> 
4. Coordination &amp; Communication</h3><ul><li> 
Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients</li><li> 
Follow up on assigned tasks across departments to ensure timely completion</li><li> 
Draft professional emails, letters, and internal communications</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3><h2 class="jobSectionHeader">
Requirements</h2><ul><li> 
Strong sense of responsibility, confidentiality, and professionalism</li><li> 
Excellent organizational, time-management, and multitasking abilities</li><li> 
Bachelor&rsquo;s degree in Business Administration, Communications, or related field</li><li> 
Minimum 3 years&rsquo; experience as Executive Assistant / Personal Assistant / Admin in the UAE</li><li> 
Proficiency in MS Office</li><li> 
Strong written and verbal communication in English (Chinese is a plus, but not mandatory)</li><li> 
Ability to handle urgent tasks and occasional overtime</li></ul><h2 class="jobSectionHeader"> 
Preferred Qualifications</h2><ul><li> 
Previous experience supporting senior executives (GM/CEO/Director level)</li><li> 
Familiarity with contract filing, document management, and finance-related paperwork</li><li> 
UAE driving license is a plus</li><li> 
Experience in technology, IT, or system integration industries is advantageous</li></ul><h2 class="jobSectionHeader"> 
Compensation &amp; Benefits</h2><ul><li> 
Competitive salary (based on experience)</li><li> 
UAE-compliant benefits: visa, insurance, annual leave, public holidays</li><li> 
Professional, modern working environment</li><li> 
Career growth opportunities within an expanding organization</li></ul></div><div></div>

Executive Assistant to General Manager

NWM Consulting FMR LLC - Felix Rippl

<div>Du bist eine durchsetzungsstarke Pers&ouml;nlichkeit, die klare Strukturen, Effizienz und Verantwortung sch&auml;tzt? 
Dann bist du bei uns genau richtig.
Wir suchen eine gewissenhafte und strukturierte Fachkraft (m/w/d), die klare Zust&auml;ndigkeiten und feste Abl&auml;ufe sch&auml;tzt. In dieser Rolle stellst du sicher, dass interne Prozesse reibungslos, p&uuml;nktlich und zuverl&auml;ssig funktionieren. Wenn du gerne Verantwortung &uuml;bernimmst, mit System arbeitest und einen hohen Anspruch an Ordnung und Genauigkeit hast, dann passt du perfekt zu uns.<h4 class="jobSectionHeader">
Dein Aufgabenbereich</h4><ul><li>
Verwaltung &amp; Dokumentation: Bearbeitung von Auftr&auml;gen, Erstellung von Rechnungen, &Uuml;berwachung von Zahlungseing&auml;ngen sowie Verwaltung von Personalakten und Lagerbest&auml;nden, immer mit Blick auf Struktur, Genauigkeit und Vollst&auml;ndigkeit.</li><li>
Assistenzaufgaben: Unterst&uuml;tzung der Gesch&auml;ftsleitung im Tagesgesch&auml;ft, diskret, strukturiert und planungssicher.</li><li>
Kundenkontakt: Telefonische und schriftliche Abstimmungen mit Kunden, um klare Abl&auml;ufe und verbindliche Kommunikation sicherzustellen.</li><li>
Organisation von Terminen &amp; Reisen: Koordination von Gesch&auml;ftsreisen und Seminaren mit Fokus auf Fristen, Budgets und reibungsloses Timing.</li><li>
Prozesspflege: Erkennen von Optimierungspotenzial und systematische Verbesserung bestehender Abl&auml;ufe.</li></ul><h4 class="jobSectionHeader">
Wir bieten dir</h4><ul><li>
Sicherer Arbeitsplatz mit klarer Perspektive: Langfristige Zusammenarbeit mit Fokus auf Verl&auml;sslichkeit und Best&auml;ndigkeit.</li><li>
Strukturierter Arbeitsalltag: Klare Prozesse und Routinen geben dir Orientierung und Sicherheit im Tagesgesch&auml;ft.</li><li>
Angenehme Arbeitsumgebung: Modernes B&uuml;ro mit klimatisierten R&auml;umen und hochwertiger Ausstattung.</li><li>
Teamkultur mit System: Klare Zust&auml;ndigkeiten, gegenseitiger Respekt und ein Team, das sich aufeinander verlassen kann.</li></ul><ul><li>
Abgeschlossene kaufm&auml;nnische Ausbildung oder ein Studium im Bereich BWL.</li><li>
Du arbeitest organisiert, planvoll und verlierst auch bei vielen Aufgaben nicht den &Uuml;berblick.</li><li>
Disziplin, Eigenverantwortung und P&uuml;nktlichkeit geh&ouml;ren zu deinem Arbeitsverst&auml;ndnis.</li><li>
Du kommunizierst klar, sachlich und l&ouml;sungsorientiert, schriftlich wie m&uuml;ndlich.</li><li>
Du hast Freude daran, Prozesse einzuhalten und Abl&auml;ufe strukturiert zu verbessern.</li><li>
Kenntnisse in Coaching, Marketing oder Beratung sind ein Plus, aber keine Voraussetzung.</li></ul></div>

Kauffrau/-mann für Büromanagement - Vollzeit (German Speaking)

ALSHAQAF MEDICAL

<div>
 
 
 Job Title: Personal Assistant to the Chairman &ndash; Al Shaqaf Medical, Dubai Location: Dubai, UAE Job Type: Full-Time (1 day off per week, with flexibility for extra hours on weekdays as needed) About the Role: Al Shaqaf Medical, a leading medical research company, is seeking a highly professional Personal Assistant to support the Chairman in all aspects of his daily life and personal management. The ideal candidate will be discreet, proactive, bilingual (Arabic &amp; English), and fully flexible, with the ability to travel whenever required. This role requires a high level of trust, professionalism, and availability, as the Chairman often works late and may require support outside standard working hours. Key Responsibilities: Manage the Chairman&rsquo;s personal schedule, appointments, and daily routines. Arrange personal travel, accommodations, and logistics both locally and internationally. Handle personal errands, shopping, and lifestyle management tasks. Coordinate private events, meetings, and social engagements. Assist with household management, staff coordination, and daily organizational needs. Provide support for personal communication, including phone calls and messages, with full discretion. Ensure the Chairman&rsquo;s daily life runs smoothly and efficiently, anticipating needs proactively. Maintain flexibility to work extra hours during weekdays as required by the Chairman&rsquo;s schedule. Qualifications &amp; Requirements: Minimum 5 years of proven experience as a personal assistant for high-level executives. Excellent command of English (spoken and written). Highly organized, discreet, and trustworthy. Professional, polished, and presentable appearance at all times. Flexible and committed to extended hours when required. Ready to travel domestically and internationally on short notice. Based in Dubai with the legal right to work in the UAE. Preferably with no major personal commitments or dependents, and fully dedicated to the role. Personal Attributes: Highly professional and reliable. Proactive and solution-oriented with the ability to anticipate needs. Friendly, approachable, and adaptable to a fast-paced lifestyle. Benefits: Competitive salary (based on experience and qualifications). Full UAE employment visa and legal benefits. Accommodation or housing allowance may be provided. Opportunity to work closely with the Chairman of a leading medical research company. Exposure to a high-level, dynamic professional environment. How to Apply: Please submit your CV, and a brief cover letter highlighting your experience as a personal assistant, bilingual skills, availability, and readiness to travel. Send applications
 
 
 
 
 to:
 
 info@shaqaf-med.com
 
 
 
 #DubaiJobs #HiringInDubai #PersonalAssistant #ExecutiveAssistantJobs #DubaiCareers #UAEJobs #AlShaqafMedical #MedicalResearch #DubaiHiring #PAJobsDubai #ExecutiveSupport #CareerOpportunityDubai #UrgentHiringDubai
 
 
</div>

Personal Assistant

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