administrative assistant

admin assistant

assistant accountant

dental assistant

legal assistant

bilingual administrative assistant

Yingtian China Business Center DMCC

Role SummaryWe are hiring an Administrative &amp; Cashier to manage front-desk and day-to-day administrative operations, cashier duties and basic finance support for our Dubai office. The role includes coordination with immigration and JAFZA, payroll administration, housing rental admin, procurement of office supplies, meeting arrangements, and petty cash management. After successful onboarding, the role may expand to include simple contract data entry and follow-up to assist the Sales Manager.Key Responsibilities<ul><li>Serve as front-desk representative: welcome visitors, manage phone lines and incoming mail.</li><li>Coordinate visa/ID, immigration and JAFZA administrative processes and communications.</li><li>Handle payroll-related administrative tasks and support housing rental arrangements.</li><li>Perform cashier duties: petty cash handling, basic cash bookkeeping and daily cash reconciliations.</li><li>Procure office supplies and manage vendor interactions.</li><li>Arrange meetings, conference rooms and company events.</li><li>Maintain accurate filing and confidentiality of HR and financial documents.</li><li>After initial period, assist with basic contract entry and follow-up for Sales Manager as required.</li></ul>Requirements<ul><li>Education: Diploma, Bachelor&rsquo;s degree, or above.</li><li>Experience: one year similar role; administrative/front-desk or cashier experience is a plus.</li><li>Languages: Proficient in Mandarin/Chinese and English.</li><li>Skills: Professional front-desk presence, good communication, basic numeracy and organisational skills.</li><li>Other: Eligible to work in the UAE and meet JAFZA employment/visa requirements.</li></ul>Compensation &amp; Benefits<ul><li>Salary: AED 6,000 &ndash; AED 10,000 (salary may be increased if Sales Assistant duties are added).</li><li>Bonuses: Quarterly/annual bonus eligibility following probation and company performance reviews.</li><li>Benefits: Medical insurance and other benefits as per JAFZA regulations.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative &amp; Cashier : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Proficient in Mandarin/Chinese (Required)</li></ul>

Administrative & Cashier (Admin & Cashier) - Chinese Speaking

GULF ENVIRONMENT & WASTE FZE

We are looking for a Personal Assistant (Executive Secretary) to Chairman having experience in the UAE.Requirements:*Any European (except English) language speaking and writing (German, Spanish, French, Italian, Ukrainian, Polish, Belarusian, Serbian, Croatian, Hungarian or Estonian or else)*Relevant experience according to the duties mentioned below.Duties:*Follow up with the company staff in accordance with the instructions of the Chairman.*Calendar management: Scheduling meetings, appointments, and reminders.*Schedule and follow up on personal appointments (medical, etc.)*Meetings support and attendance.*Email, messengers&rsquo; correspondence, follow-up (company and private if required).*Prepare and distribute internal and external documents, including reports, memos, and individual letters, etc.*Prepare presentations.*Organizing and maintaining files and records.*Perform other duties of the Personal Assistant (Executive Secretary) as assigned by the Chairman.Office location: Deira, Dubai (near metro station).Salary: negotiable, based on experience.PLEASE PAY ATTENTION TO REPLY ALL APPLICATION QUESTIONS.Job Type: Full-timeApplication Question(s):<ul><li>1. What is your current visa type in the UAE? Visit, Employment, Family, Own, etc.?</li><li>2. What is your salary expectation, AED/month?</li><li>3. What is your current salary, AED/month?</li><li>4. When are you available to join (immediately or what is the notice period)?</li><li>5. Do you have the UAE driving license? Is it valid or no?</li><li>6. What is your experience using Excel? For what specific functions (large databases/ sorting/ math functions, flowcharts creation, etc.)? Please specify.</li><li>7. Have you worked with a CRM? What kind of? And what exactly did you do?</li><li>8. Have you used any AI? Which ones? What level (basic or paid subscriptions)?</li><li>9. Have you used any specialized AI (video content, programming, etc.)? Please specify which ones.</li><li>10. Are you able to organize files, to create filing system?</li><li>11. Are you willing to answer calls after working hours, during day off?</li></ul>

FRENCH, BULGARIAN, SERBIAN, HUNGARIAN, RUSSIAN OR ESTONIAN SPEAKING PERSONAL ASSISTANT

We are looking for a Personal Assistant (Executive Secretary) to General Manager (Chairman) having experience in the UAE.Requirements:*Any European (except English) language speaking and writing!*Relevant experience according to the duties mentioned below.Duties:*Follow up with the company staff in accordance with the instructions of the General Manager (Chairman).*Calendar management: Scheduling meetings, appointments, and reminders.*Schedule and follow up on personal appointments (medical, etc.)*Meetings support and attendance.*Email, messengers&rsquo; correspondence, follow-up (company and private if required).*Prepare and distribute internal and external documents, including reports, memos, and individual letters, etc.*Prepare presentations.*Organizing and maintaining files and records.*Perform other duties of the Personal Assistant (Executive Secretary) as assigned by the General Manager (Chairman).Office location: Deira, Dubai (near metro station).Salary: negotiable, based on experience.PLEASE PAY ATTENTION TO REPLY ALL APPLICATION QUESTIONS.Job Type: Full-timeApplication Question(s):<ul><li>1. What is your current visa type in the UAE? Visit, Employment, Family, Own, etc.?</li><li>2. What is your salary expectation, AED/month?</li><li>3. What is your current salary, AED/month?</li><li>4. When are you available to join (immediately or what is the notice period)?</li><li>5. Do you have the UAE driving license? Is it valid or no?</li><li>6. What is your experience using Excel? For what specific functions (large databases/ sorting/ math functions, flowcharts creation, etc.)? Please specify.</li><li>7. Have you worked with a CRM? What kind of? And what exactly did you do?</li><li>8. Have you used any AI? Which ones? What level (basic or paid subscriptions)?</li><li>9. Have you used any specialized AI (video content, programming, etc.)? Please specify which ones.</li><li>10. Are you able to organize files, to create filing system?</li><li>11. Are you willing to answer calls after working hours, during day off?</li></ul>

POLISH, CROATIAN, ROMANIAN, UKRAINIAN, ITALIAN, GERMAN, SPANISH EU SPEAKING PERSONAL ASSISTANT

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
 <li>
 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
 </li>
 <li>
 Proofread and disseminate correspondences to the related internal and external parties;
 </li>
 <li>
 Provide administrative and clerical support to department&rsquo;s team members;
 </li>
 <li>
 Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
 </li>
 <li>
 Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management:
 
 
 <ul>
 <li>
 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
 </li>
 <li>
 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
 </li>
 <li>
 Alert line managers about cancelations or new meetings and maintain calendar up to date.
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events:
 
 
 <ul>
 <li>
 Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
 </li>
 <li>
 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
 </li>
 </ul>
 
 
 
 
 
 Records Management:
 
 
 <ul>
 <li>
 Setting up and manage both electronic and paper filing systems;
 </li>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 
 
 General Tasks:
 
 
 <ul>
 <li>
 Maintain office supplies of stationery and equipment suffice;
 </li>
 <li>
 Perform any other job-related duties and responsibilities as designated by the line manager.
 </li>
 </ul>
 
 
</div>

Executive Assistant - Arabic Speaker

Amber and Waseem General Trading L.L.C

We are seeking an experienced Payroll Administrator to join our team in Dubai. The ideal candidate will be efficient, proactive, and capable of independently managing end-to-end payroll operations for a large workforce in a fast-paced manufacturing environment. The role requires strong attention to detail, confidentiality, and in-depth knowledge of UAE Labour Law.Key Responsibilities:Payroll Processing:&middot; Accurately process monthly payroll for approximately 500 employees, including salaries, allowances, overtime, bonuses, new hires, and final settlements.&middot; Ensure timely and accurate employee payments in compliance with company policies and UAE regulations.Data Management:&middot; Collect, verify, and update payroll data such as timesheets, attendance, leave records, deductions, and bank details.&middot; Maintain and update employee records using HRMS software (e.g., Olive).Compliance:&middot; Ensure full compliance with UAE Labour Law, including WPS, end-of-service gratuity, statutory deductions, and benefits.&middot; Stay updated on payroll-related legal and regulatory changes.Reporting &amp; Reconciliation:&middot; Prepare payslips, payroll summaries, reconciliation statements, and management reports.&middot; Coordinate with Finance for payroll accounting and reconciliations.Employee Support &amp; Coordination:&middot; Act as the primary contact for employee payroll queries and resolve issues efficiently.&middot; Liaise closely with HR, Finance, and Employees regarding payroll-related matters.Record Keeping &amp; Audits:&middot; Maintain secure, accurate, and confidential payroll and employee records.&middot; Support internal and external audits by providing required payroll documentation.Additional HR Support:Handle HR administration duties along with payroll management, including maintaining employee records, supporting onboarding and exit formalities, managing HR documentation, and assisting with day-to-day HR operations.&middot; Hands-on experience in recruitment through free job portals in the UAE.&middot; Assist with basic HR operations as required.&middot; Carry out all other works assigned by the HR ManagerKey Requirements:&middot; Minimum 5 years of payroll administration experience in the UAE (mandatory)&middot; Ability to prepare payroll data independently and accurately&middot; Strong hands-on knowledge of MS Excel and MS Office&middot; Good typing speed with high accuracy&middot; Proficient in HRMS / payroll software (Olive preferred)&middot; Strong understanding of UAE Labour Law and payroll best practices&middot; Fluent in English and Hindi (mandatory)&middot; Experience in a manufacturing company preferred (consultancy experience is less preferred)&middot; Ability to handle heavy workloads, work under pressure, and meet deadlines&middot; Comfortable working in a fast-paced environmentEducation:&middot; Bachelor&rsquo;s degree in Accounting, HR, Finance, Business Administration, or related field is an advantage.Essential Skills &amp; Traits:&middot; High accuracy and timeliness&middot; Strong sense of confidentiality and integrity&middot; Excellent organizational and problem-solving skills&middot; Good communication and teamwork&middot; Adaptability and ability to thrive in a fast-paced work environmentLocation: Dubai, UAE Industry: Manufacturing Experience Required: Minimum 5 years of UAE payroll experienceSalary &amp; Benefits: AED 5,000 &ndash; 7,000 + Transportation + Employment Visa + Medical Insurance + Lunch Weekly Off: 2 days (Saturday &amp; Sunday) Joining: Immediate joiners preferredJob Types: Full-time, PermanentPay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>How many years of UAE experience do you have as a Payroll Administrator?</li><li>Within how many days you can join?</li></ul>

Payroll Administrator (Must speak English & Hindi)

Magic

Magic Global Village, Dubai, United Arab Emirates Overview Join or sign in to find your next jobRole: Bilingual Customer Support Specialist - Freelance, RemoteMagic Global Village, Dubai, United Arab EmiratesJoin to apply for the Bilingual Customer Support Specialist - Freelance, Remote role at MagicLocation: Global+Compensation: $7.00 / hour Description About the Client: Our client is a fast-growing education services company based in California, dedicated to providing personalized academic support to K-12 students. They specialize in college counseling, test preparation, and enrichment programs that help students achieve admission into top universities worldwide. With a strong record of success and a commitment to student excellence, they offer both online and in-person services to families across diverse backgrounds.Why does this role exist? This role exists to ensure seamless communication and support for students and parents while maintaining smooth operations behind the scenes. The client needs a proactive professional who can manage daily communications, coordinate class schedules, and provide timely updates to both families and instructors. By hiring for this position, the client's goal is to deliver a high-quality customer experience that reduces stress for families and allows instructors to focus on teaching. The Impact you'll make Customer Support & Communication<ul><li>Respond promptly to emails and live chats from students and parents.</li><li>Conduct light follow-up calls when necessary to confirm attendance or resolve concerns.</li><li>Use WeChat for external communications and GChat for internal team updates.</li></ul>Scheduling & Calendar Management<ul><li>Coordinate class schedules and ensure accurate updates to the shared calendar.</li><li>Add new classes and sessions to the calendar.</li><li>Remind and follow up with students and parents about scheduled sessions.</li></ul>Student & Instructor Coordination<ul><li>Review and update student profiles with accurate information.</li><li>Share important updates with instructor groups to ensure smooth class delivery.</li><li>Act as a liaison between students, parents, and instructors for scheduling and class attendance.</li></ul>Administrative Organization<ul><li>Maintain clear records of student interactions and class schedules.</li><li>Support the client's platforms and websites with accurate inputs.</li><li>Assist in coordinating events or special sessions when needed.</li></ul> Skills, Knowledge and Expertise Required:<ul><li>Minimum 1-2 years of customer service experience (email, chat, and/or phone).</li><li>Proven experience supporting a service-based business or education-related services.</li><li>Strong bilingual skills: English and Mandarin (written and spoken).</li><li>Demonstrated ability to manage calendars and schedules.</li><li>Strong organizational skills with high attention to detail.</li><li>WFH Set-Up: Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.</li><li>Internet speed of at least 40MBPS</li><li>Headset with an extended mic that has noise cancellation and a webcam</li><li>Back-up computer and internet connection</li><li>Quiet, dedicated workspace at home</li></ul>Your Superpowers:<ul><li>Excellent written and verbal communication skills in English and Mandarin.</li><li>Tech-savvy with strong working knowledge of Google Workspace (Gmail, GDocs, GSheets, GMeet, Calendar).</li><li>Adaptability to quickly learn client platforms and tools</li><li>Strong interpersonal skills-empathetic, patient, and proactive.</li><li>Detail-oriented with the ability to manage multiple tasks simultaneously.</li></ul>You should apply if <ul><li>You enjoy helping students and parents feel supported and well-informed.</li><li>You are proactive, adaptable, and thrive in fast-paced environments.</li><li>You believe in the importance of education and are motivated by making a difference in students' academic journeys.</li><li>You value accuracy, clear communication, and take pride in being detail-oriented.</li><li>You're comfortable working independently while being a reliable team player.</li></ul> What to expect Work Setup:<ul><li>Remote position</li><li>Must have a reliable internet connection and a quiet workspace</li><li>Required to provide own computer with Intel Core i5 or equivalent or higher</li></ul>Working Hours:<ul><li>32 hours per week</li><li>10 AM-7 PM Pacific Time, with 1 hour unpaid break</li><li>Thursday to Sunday, Pacific Time</li></ul>Compensation:<ul><li>$7 per hour</li><li>No benefits package included</li></ul> Benefits <ul><li>Seniority level</li><li>Executive</li></ul> Employment type <ul><li>Part-time</li></ul> Job function <ul><li>Other</li><li>Industries: Software Development</li></ul>Referrals increase your chances of interviewing at Magic by 2xGet notified about new Customer Support Specialist jobs in Global Village, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 3 hours agoAccounts Receivable Specialist - Freelance, RemoteGlobal Village, Dubai, United Arab Emirates 2 days agoATM Technician Customer Support (UAE Nationals only)Bilingual Executive Assistant - Freelance, RemoteGlobal Village, Dubai, United Arab Emirates 1 month agoGlobal Village, Dubai, United Arab Emirates 23 hours agoWe're unlocking community knowledge in a new way. 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Bilingual Customer Support Specialist - Freelance, Remote

dcc trading

Job Title: Admin Assistant / HR Assistant Location: UAE Employment Type: Full-time Nationality: UAE Nationals onlyJob Description: We are seeking a motivated and detail-oriented Admin Assistant / HR Assistant to support daily administrative and human resources operations. This role is ideal for UAE Nationals looking to grow their career in administration and HR.Key Responsibilities:<ul><li>Provide administrative support including filing, data entry, and document control</li><li>Assist with HR activities such as employee records, onboarding, and coordination of interviews</li><li>Prepare letters, reports, and internal communications</li><li>Maintain confidential employee information and HR databases</li><li>Coordinate with different departments for day-to-day operations</li><li>Handle office correspondence and scheduling</li></ul>Requirements:<ul><li>UAE National (with valid family book)</li><li>Basic knowledge of HR and administrative procedures</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Organized, professional, and willing to learn</li></ul>Job Types: Full-time, Permanent, Contract, Fresher

Admin Assistant/ hr assistant (UAE LOCALS ONLY)

Explore 823+ Bilingual administrative assistant in Dubai this January. Find roles across top companies and apply now to boost your career.