executive assistant

administrative assistant

admin assistant

office assistant

office administrator

bilingual administrative assistant

COMMUNICATION LEGAL TRANSLATION EST

Communication Legal Translation Est. is the leading legal translation office in the UAE. We are seeking to hire a full time female bilingual secretary (Arabic/English) for our office in Dubai.Terms:<ul><li>Native speaker of Arabic. Non-Arabic native speakers need not apply</li><li>Excellent customer relations and proper telephone manners in both Arabic and English</li><li>Must be absolutely fluent in English</li><li>Good in handling Microsoft Office especially &ldquo; Word&rdquo; &amp; fast typing skills</li><li>Priority is given to applicants with experience at a translation office</li><li>Must be able to chat online and answer customers&rsquo; inquiries in both Arabic and English.</li><li>Must be able to perform routine administrative work: Answer calls, check email message and respond to them, handle general correspondence.</li><li>Salary: 5,000&ndash;6,000 UAE Dirhams per month as per qualifications and experience</li><li>Other terms as per the UAE Ministry of Labor contract</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Receptionist: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Wanted: Arabic <> English Bilingual Secretary

The Expert Advice

The Expert Advice is a professional consultancy firm based in Dubai, specializing in services. We focus on delivering trusted guidance, excellent client service, and transparent processing for every case.HR Assistant:Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.Onboard new employees, conduct orientations, and ensure a smooth integration into the company.Maintain employee records and ensure compliance with HR policies and procedures.Support employee relations initiatives and assist in resolving HR-related issues.Only Fluent Hindi SpeakerAccounts Assistant:Assist in processing invoices, expense reports, and other financial transactions.Reconcile bank statements and assist in month-end financial closing activities.Prepare and maintain financial reports, including budget vs. actual analysis.Assist in managing payroll processes and ensuring accurate and timely payments.Only Fluent Hindi Speaker Qualifications: Bachelor's degree in Human Resources, Accounting, Finance, or a related field.Previous experience in HR or accounting roles is preferred.Strong organizational skills with attention to detail.Excellent communication and interpersonal skills.Proficient in Microsoft Office Suite and familiarity with HR and accounting software.Ability to maintain confidentiality and handle sensitive information.Only Fluent Hindi SpeakerMonday to Sat :- 9.30 am to 6.30 pm Sunday ClosedJob Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthLanguage:<ul><li>Hindi Only (Preferred)</li></ul>

Accounts / HR - Admin Assistant ( Female Hindi Speaker Only )

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
 <li>
 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
 </li>
 <li>
 Proofread and disseminate correspondences to the related internal and external parties;
 </li>
 <li>
 Provide administrative and clerical support to department&rsquo;s team members;
 </li>
 <li>
 Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
 </li>
 <li>
 Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management:
 
 
 <ul>
 <li>
 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
 </li>
 <li>
 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
 </li>
 <li>
 Alert line managers about cancelations or new meetings and maintain calendar up to date.
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events:
 
 
 <ul>
 <li>
 Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
 </li>
 <li>
 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
 </li>
 </ul>
 
 
 
 
 
 Records Management:
 
 
 <ul>
 <li>
 Setting up and manage both electronic and paper filing systems;
 </li>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 
 
 General Tasks:
 
 
 <ul>
 <li>
 Maintain office supplies of stationery and equipment suffice;
 </li>
 <li>
 Perform any other job-related duties and responsibilities as designated by the line manager.
 </li>
 </ul>
 
 
</div>

Executive Assistant - Arabic Speaker

About Us: We are a growing MEP technical services company handling mechanical, electrical, and plumbing projects across the UAE. We&rsquo;re looking for an experienced and proactive Office Administrator / Technical Office Assistant to support our daily office and site coordination.Key Responsibilities:<ul><li>Manage project documentation, daily reports, time sheets, and records.</li><li>Coordinate with site teams, engineers, and management for smooth operations.</li><li>Handle data entry, petty cash, invoices, and payment follow-ups.</li><li>Maintain organized digital and physical filing systems.</li><li>Prepare Excel reports, payment summaries, and project updates.</li><li>Assist in salary preparation and attendance tracking.</li><li>Draft and manage emails, calls, and schedules professionally.</li></ul>Requirements:<ul><li>1&ndash;2 years&rsquo; experience in MEP, construction, or technical services office work.</li><li>Strong knowledge of Microsoft Excel and Word; experience with QuickBooks or ERP is a plus.</li><li>Good English communication skills (Arabic preferred but not required).</li><li>Organized, detail-oriented, and able to work independently.</li><li>Must be currently residing in the UAE and available to work from the office.</li></ul>Notes:<ul><li>This is not a receptionist role.</li><li>Preference for female candidates with technical office experience.</li></ul>If you meet the above criteria and are looking to join a professional, fast-paced environment, please send your CV with the subject line: &ldquo;Application &ndash; MEP Office Administrator&rdquo;Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

MEP Office Administrator / Technical Coordinator (Female Preferred)

Affordable Plus

Job SummaryAffordable Group of Companies is seeking a highly motivated, detail-oriented, and bilingual Admin Assistant to provide administrative and legal support to the senior legal executive team. This is an excellent opportunity for a fresher to gain experience in a fast-paced corporate environment. The ideal candidate will possess exceptional organizational skills, be capable of managing confidential legal and business information with the utmost discretion, and demonstrate a proactive approach to supporting the legal and administrative functions of the company.Key Responsibilities<ul><li>Provide high-level administrative support to senior executives and the Legal Department.</li><li>Assist the legal team with document management, including the organization and filing of contracts, corporate resolutions, and legal correspondence as per UAE LAW.</li><li>Draft, proofread, and prepare legal and business documents, presentations, memos, and reports in both English and Arabic.</li><li>Manage complex calendars, schedule meetings (including legal consultations), and coordinate travel arrangements for executives.</li><li>Coordinate the signing, distribution, and archival of legal agreements and official company documents.</li><li>Handle incoming communication (calls and emails) in both languages, ensuring effective screening and professional routing to the appropriate party, particularly on sensitive legal and compliance matters.</li><li>Liaise with internal departments (e.g., HR, Finance, Operations) and external stakeholders, including government entities and external legal counsel.</li><li>Maintain and organize company files, documents, and records (physical and digital) with a focus on compliance and security standards.</li><li>Support the overall operational flow of the office, ensuring resources are adequately maintained.</li></ul>Qualifications and Requirements<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or a related field.</li><li>0-2 years of experience in an administrative or executive assistant role. Fresh graduates are strongly encouraged to apply.</li><li>Mandatory fluency in both written and spoken English and Arabic is essential for document preparation and dealing with local authorities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.</li><li>Exceptional organizational skills, a meticulous attention to detail, and a proven ability to multitask effectively in a high-pressure environment.</li><li>High level of professionalism, integrity, and the ability to maintain strict confidentiality regarding sensitive legal and business information.</li><li>Ability to work independently, manage time effectively, and take initiative.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>A dynamic, challenging, and collaborative work environment.</li><li>Opportunities for professional growth and specialized development within the corporate legal and administration sector.</li><li>Valuable exposure to multiple business sectors under the Affordable Group umbrella in the UAE.</li></ul>Job Types: Full-time, Permanent, Fresher

Admin Assistant - Legal

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Shades Interiors

Key Responsibilities:
<ul>
<li>Offer comprehensive administrative and executive-level support to the Managing Director / CEO.</li>
<li>Manage and prioritize the CEO s inbox, responding to correspondence and delegating tasks when appropriate.</li>
<li>Coordinate complex calendars, appointments, meetings, and travel logistics.</li>
<li>Draft, edit, and prepare correspondence, presentations, and reports in both Arabic and English.</li>
<li>Serve as the main liaison between the CEO and internal or external stakeholders, ensuring timely communication and follow-ups.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Support the execution of strategic initiatives, projects, and key business objectives.</li>
<li>Organize board meetings, prepare detailed minutes, and track the completion of follow-up actions.</li>
<li>Conduct research and compile reports to assist in data-driven decision-making.</li>
<li>Assist the CEO with personal and investment-related matters such as scheduling, coordination, and correspondence.</li>
<li>Oversee general office administration and ensure smooth daily operations.</li>
</ul>
Requirements:
<ul>
<li>Bachelor s Degree in Business Administration, Management, or a related discipline.</li>
<li>Minimum of 5 years of experience as an Executive Assistant in a senior executive support role.</li>
<li>Bilingual proficiency in Arabic and English (both written and verbal).</li>
<li>Outstanding organizational, multitasking, and time management abilities.</li>
<li>Strong communication and interpersonal skills with a proactive, solution-driven approach.</li>
<li>High degree of integrity, professionalism, and confidentiality.</li>
<li>Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li>
<li>Experience managing complex schedules and correspondence systems.</li>
<li>Background in interior design, architecture, or investment sectors is advantageous.</li>
</ul>

Executive Assistant to Managing Director / CEO

Explore 1817+ Bilingual administrative assistant in Dubai this November. Find roles across top companies and apply now to boost your career.