executive assistant

administrative assistant

office administrator

office assistant

accounts assistant

bilingual administrative assistant

Baloch Royals Group

Administrative Assistant (Full-Time)A highly organised and professional Administrative Assistant to join our growing team.Requirements:<ul><li>Native Arabic speaker (mandatory)</li><li>Excellent verbal and written communication skills in Arabic and English</li><li>Additional languages are a strong advantage</li><li>Strong organisational and administrative skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications</li><li>Professional phone etiquette and customer service skills</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Must hold a valid UAE residence visa (Own Visa)</li></ul>Employment Type:<ul><li>Full-Time</li></ul>What You'll Do:<ul><li>Manage day-to-day administrative operations</li><li>Handle calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and maintain calendars</li><li>Prepare documents, reports, and presentations</li><li>Coordinate with clients, suppliers, and internal teams</li><li>Maintain office records and provide general administrative support</li></ul>Pay: AED3,500.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Bilingual: Arabic & English)

Whitespace Global

Job Description: HR &amp; Admin Assistant (Arabic Speaking Preferred)Job TitleHR &amp; Admin Assistant (Arabic Speaking Preferred)Job SummaryWe are seeking a proactive and organised HR &amp; Admin Assistant to support the day-to-day operations of the Human Resources and Administration department. The successful candidate will assist with HR administration, employee relations, recruitment coordination, office administration, and general operational support. Arabic language skills are preferred to facilitate communication with Arabic-speaking employees, clients, and government entities.Key ResponsibilitiesHuman Resources<ul><li>Assist with recruitment activities, including scheduling interviews and coordinating candidate communications.</li><li>Prepare employment contracts, offer letters, and other HR documentation.</li><li>Maintain accurate employee records and HR databases.</li><li>Support onboarding and offboarding processes.</li><li>Coordinate employee attendance, leave records, and timesheets.</li><li>Assist with payroll preparation by providing accurate HR data.</li><li>Support employee engagement activities and company events.</li><li>Ensure compliance with company policies and local labour regulations.</li><li>Respond to employee HR-related enquiries.</li></ul>Administration<ul><li>Manage office supplies and coordinate procurement when required.</li><li>Handle incoming calls, emails, and correspondence.</li><li>Maintain filing systems and confidential records.</li><li>Coordinate meetings, travel arrangements, and accommodation bookings.</li><li>Liaise with vendors, service providers, and building management.</li><li>Support general office operations and administrative tasks.</li><li>Assist with preparing reports, presentations, and internal communications.</li></ul>Qualifications<ul><li>Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and administrative support.</li><li>Experience in the UAE or GCC is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Arabic speaking preferred; English proficiency is essential.</li><li>Strong organisational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle confidential information with discretion.</li><li>Good interpersonal and customer service skills.</li><li>Ability to multitask and work independently in a fast-paced environment.</li><li>Knowledge of UAE Labour Law is an advantage.</li></ul>Preferred Attributes<ul><li>Positive attitude and professional appearance.</li><li>Strong attention to detail.</li><li>Team player with a willingness to learn.</li><li>Flexible and able to manage changing priorities.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Employment visa and medical insurance.</li><li>Annual leave and air ticket as per company policy.</li><li>Opportunities for professional development and career growth.</li></ul>Pay: AED6,000.00 - AED9,000.00 per monthWork Location: In person

HR & Admin Assistant - Arabic Professional

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

Beauty Bridge Event

Position Overview:We are seeking a dedicated and detail-oriented Administrative Assistant / Coordinator to join our team. This role is crucial in ensuring smooth coordination between our office team, clients, and supervisors, while maintaining efficient administrative and operational processes.Key ResponsibilitiesSales &amp; Performance Coordination<ul><li>Prepare sales reports and coordinate with sales staff for all projects.</li><li>Prepare and analyze business reviews for clients to monitor sales team performance.</li><li>Advise the sales team on targets, achievements, and performance metrics.</li></ul>Staff, Client Coordination &amp; Administrative Support<ul><li>Coordinate with sales staff, office team, clients, and travel retail officers to ensure compliance with required documentation and procedures.</li><li>Maintain and monitor staff records, ensuring all documents remain valid and up to date.</li><li>Oversee attendance tracking, assign work schedules or shifts, and communicate updates to staff.</li><li>Coordinate interviews and assessments between clients and candidates.</li><li>Assist with job postings, recruitment, and applicant screening.</li><li>Handle client inquiries and maintain strong professional relationships.</li><li>Generate reports related to staff scheduling, attendance, and operations.</li><li>Provide general administrative and operational support to the team.</li></ul>Compliance &amp; Documentation<ul><li>Ensure compliance with all applicable rules, regulations, and documentation requirements set by relevant authorities, minimizing delays and avoiding penalties.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Ability to work both independently and collaboratively in a team environment.</li><li>High level of attention to detail and accuracy.</li><li>Previous experience in an administrative, coordination, recruitment, or operations role is an advantage but not required.</li></ul>Important Employment Requirement<ul><li>All shortlisted candidates will be required to complete a mandatory trial and training period of at least two (2) weeks before visa processing can commence.</li><li>The trial/training period is part of our evaluation process to assess performance, suitability for the role, and overall fit within the team.</li></ul>Job Types: Full-time, Permanent, ContractPay: AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your expected salary?</li><li>Are you open to work night shift/graveyard shift?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Language:<ul><li>Chinese/Arabic/Russian (Preferred)</li></ul>

Administrative Assistant / Coordinator – (Amenable for Changing Shifts)

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Secretary

Noorka

<div>Noorka Logistics is seeking a proactive and organized HR Assistant to join our Human Resources team in Dubai. This role is ideal for an individual with excellent administrative and communication skills who is passionate about supporting recruitment, employee relations, and HR operations. The successful candidate will assist in creating an efficient and positive workplace while ensuring smooth day-to-day HR activities.
Key Responsibilities:
<ul><li>Assist with recruitment activities, including posting job vacancies, screening applications, and scheduling interviews.</li>
<li>Maintain accurate employee records, personnel files, and HR databases.</li>
<li>Support the onboarding and orientation process for new employees.</li>
<li>Prepare employment contracts, offer letters, and other HR-related documentation.</li>
<li>Monitor employee attendance, leave records, and maintain HR reports.</li>
<li>Assist with payroll preparation by collecting attendance and employee information.</li>
<li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li>
<li>Coordinate employee training sessions, meetings, and engagement activities.</li>
<li>Ensure compliance with company policies and UAE labor regulations.</li>
<li>Provide general administrative support to the HR department as required.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li>
<li>1&ndash;3 years of experience in Human Resources or administrative support.</li>
<li>Knowledge of recruitment processes, employee record management, and HR administration.</li>
<li>Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.</li>
<li>Strong organizational, multitasking, and communication skills.</li>
<li>Ability to maintain confidentiality and handle sensitive information professionally.</li>
<li>A positive attitude with the ability to work effectively in a fast-paced environment.</li>
</ul>Skills &amp; Competencies:
<ul><li>Human Resources administration expertise</li>
<li>Strong communication and interpersonal skills</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Attention to detail and record management</li>
<li>Time management and problem-solving skills</li>
<li>Professionalism, teamwork, and confidentiality</li>
</ul>Why Join Noorka Logistics?
At Noorka Logistics, our employees are the driving force behind our success. This HR Assistant position in Dubai offers an excellent opportunity to build a rewarding career in Human Resources, gain valuable industry experience, and become part of a dynamic, supportive, and rapidly growing logistics organization.</div>

HR Assistant

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