executive assistant

office administrator

administrative assistant

personal assistant

sales assistant

bilingual administrative assistant

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
 <li>
 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
 <li>
 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
 <li>
 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
 <li>
 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
 <li>
 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Arabic Speaker)

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 4000 to AED 6500 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED4,000.00 - AED6,500.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

KWS MIDDLE EAST

Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including correspondence, filing, and data management.</li><li>Prepare, translate, and review documents in Persian and English.</li><li>Coordinate with internal departments and external partners to support business operations.</li><li>Manage scheduling, meetings, and travel arrangements when required.</li><li>Assist in processing company documentation (letters, forms, contracts, etc.).</li><li>Maintain accurate records of company files and confidential information.</li><li>Support HR and PRO activities as needed (visa processing, employee documentation, etc.).</li><li>Provide translation and communication support for Persian-speaking clients or government entities.</li><li>Ensure office supplies and administrative requirements are efficiently managed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Fluent in Persian and English (written and spoken).</li><li>Minimum 1&ndash;2 years of experience in an administrative or office support role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, Outlook) and general office software.</li><li>Ability to work independently and handle confidential information with discretion.</li></ul>Preferred:<ul><li>Experience in UAE-based companies or document clearing/business setup services.</li><li>Knowledge of Arabic is an added advantage.</li></ul>Salary:Based on experience and qualifications.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant Persian Speaker

Aims Healthcare LLC

We are seeking a reliable and detail-oriented Administrative Executive to provide day-to-day administrative and operational support to our management team in Dubai. This role is best suited for a male candidate who is fluent in Hindi, has strong organizational skills, and can effectively manage both routine administrative tasks and coordination responsibilities.The ideal candidate will have prior experience in office administration, executive assistance, or coordination roles, and be comfortable working in a fast-paced business environment, closely supporting senior leadership and the Business Development team.Key ResponsibilitiesGeneral Administration<ul><li>Oversee daily office operations, including vendor coordination and office supply management</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;for company records and documentation</li><li>Draft and format internal communications, memos, reports, and letters</li><li>Assist with internal communication and coordinate between departments</li></ul>Business Support<ul><li>Track client leads, follow up on proposals, and manage meeting schedules</li><li>Prepare business documents, proposals, and presentations for client-facing activities</li><li>Update and manage CRM entries to ensure accurate client data</li><li>Organize logistics for meetings, events, and travel arrangements for the team</li></ul>Executive Assistance<ul><li>Manage calendars, appointments, and travel plans for senior executives</li><li>Prepare meeting agendas, take minutes, and follow up on action points</li><li>Act as a point of contact on behalf of executives for internal and external communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>Candidate Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field</li><li>1&ndash;3 years of experience in administrative, coordination, or executive support roles</li><li>Male candidates only (as per internal role-specific requirement)</li><li>Fluent in Hindi (spoken and written); English fluency is also essential</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Familiarity with CRM tools is an advantage</li><li>Candidates from North India preferred due to team alignment</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>Are you fluent in Hindi (spoken and written)?</li><li>Are you originally from North India? (If yes, please specify the state/city)</li><li>Do you have 1&ndash;3 years of experience in a secretarial or executive support role?</li><li>Are you available to join immediately?</li><li>Do you have at least 1 year of experience as a secretary or in a similar coordination role?</li></ul>

Administrative Executive (Male Candidates Only)- Hindi Speaker

NWM Consulting FMR LLC - Felix Rippl

<div>Du bist eine durchsetzungsstarke Pers&ouml;nlichkeit, die klare Strukturen, Effizienz und Verantwortung sch&auml;tzt? 
Dann bist du bei uns genau richtig.
Wir suchen eine gewissenhafte und strukturierte Fachkraft (m/w/d), die klare Zust&auml;ndigkeiten und feste Abl&auml;ufe sch&auml;tzt. In dieser Rolle stellst du sicher, dass interne Prozesse reibungslos, p&uuml;nktlich und zuverl&auml;ssig funktionieren. Wenn du gerne Verantwortung &uuml;bernimmst, mit System arbeitest und einen hohen Anspruch an Ordnung und Genauigkeit hast, dann passt du perfekt zu uns.<h4 class="jobSectionHeader">
Dein Aufgabenbereich</h4><ul><li>
Verwaltung &amp; Dokumentation: Bearbeitung von Auftr&auml;gen, Erstellung von Rechnungen, &Uuml;berwachung von Zahlungseing&auml;ngen sowie Verwaltung von Personalakten und Lagerbest&auml;nden, immer mit Blick auf Struktur, Genauigkeit und Vollst&auml;ndigkeit.</li><li>
Assistenzaufgaben: Unterst&uuml;tzung der Gesch&auml;ftsleitung im Tagesgesch&auml;ft, diskret, strukturiert und planungssicher.</li><li>
Kundenkontakt: Telefonische und schriftliche Abstimmungen mit Kunden, um klare Abl&auml;ufe und verbindliche Kommunikation sicherzustellen.</li><li>
Organisation von Terminen &amp; Reisen: Koordination von Gesch&auml;ftsreisen und Seminaren mit Fokus auf Fristen, Budgets und reibungsloses Timing.</li><li>
Prozesspflege: Erkennen von Optimierungspotenzial und systematische Verbesserung bestehender Abl&auml;ufe.</li></ul><h4 class="jobSectionHeader">
Wir bieten dir</h4><ul><li>
Sicherer Arbeitsplatz mit klarer Perspektive: Langfristige Zusammenarbeit mit Fokus auf Verl&auml;sslichkeit und Best&auml;ndigkeit.</li><li>
Strukturierter Arbeitsalltag: Klare Prozesse und Routinen geben dir Orientierung und Sicherheit im Tagesgesch&auml;ft.</li><li>
Angenehme Arbeitsumgebung: Modernes B&uuml;ro mit klimatisierten R&auml;umen und hochwertiger Ausstattung.</li><li>
Teamkultur mit System: Klare Zust&auml;ndigkeiten, gegenseitiger Respekt und ein Team, das sich aufeinander verlassen kann.</li></ul><ul><li>
Abgeschlossene kaufm&auml;nnische Ausbildung oder ein Studium im Bereich BWL.</li><li>
Du arbeitest organisiert, planvoll und verlierst auch bei vielen Aufgaben nicht den &Uuml;berblick.</li><li>
Disziplin, Eigenverantwortung und P&uuml;nktlichkeit geh&ouml;ren zu deinem Arbeitsverst&auml;ndnis.</li><li>
Du kommunizierst klar, sachlich und l&ouml;sungsorientiert, schriftlich wie m&uuml;ndlich.</li><li>
Du hast Freude daran, Prozesse einzuhalten und Abl&auml;ufe strukturiert zu verbessern.</li><li>
Kenntnisse in Coaching, Marketing oder Beratung sind ein Plus, aber keine Voraussetzung.</li></ul></div>

Kauffrau/-mann für Büromanagement - Vollzeit (German Speaking)

GSL Consulting Middle East

About UsGSL is a fast-growing company rendering tax, law, audit and consulting services in Europe, USA, Asia and Russia. Staff We are a team of about 200 very young, simply young and forever young people working in 8 offices: 4 offices in Europe (UK, Cyprus, Hungary, Romania), an office in the British Virgin Islands, an office in SAR Hong Kong, an office in the Seychelles, an office in the UAE, and the head office in Moscow, Russia.Due to company expansion, we invite Russian&amp;English-Speaking Administrator to join our UAE team.Are you proud of your work achievements and you have something to say about it?If yes, then you&rsquo;re the one we&rsquo;re looking for!Job description.Department: BackOfficeRequirements:<ul><li>Completed higher-education;</li><li>English &ndash; upper-intermediate /advanced;</li><li>Knowledge of the Russian language;</li><li>Confident PC knowledge;</li><li>Neatness and attentiveness;</li><li>Responsibility;</li><li>Good communication skills;</li><li>Work experience in a similar industry is an advantage.</li></ul>Job Role:<ul><li>Preparation of documents in English according to templates;</li><li>Maintenance of electronic document management of English-language documents;</li><li>Correspondence with foreign partners;</li><li>Correspondence with agents in a foreign language on current issues;</li><li>Maintenance of electronic document management of correspondence;</li><li>Assisting with the residence visa obtaining procedure (collecting and submitting documents; visiting medical examination and biometric center with a client);</li><li>Assisting with the company registration procedure (collecting, preparing, and submitting documents);</li><li>Assisting with the documents' legalization procedure (collecting and submitting documents to consulates and embassies);</li><li>Assisting with the free-zones and DED portals;</li><li>Effecting of bank payments (UAE banks): making payment orders and keeping track of the transactions.</li></ul>Benefits:<ul><li>visa</li><li>insurance</li></ul>Working hours: Monday to Friday from 10 am to 6 pm.Our office is located in Dubai Marina.Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Russian (Required)</li></ul>

Russian&English-Speaking Administrator

Abdalla Alowais Advocates & Legal consultants

Job Summary:We are seeking a highly organized and proactive Legal Secretary/Paralegal to support and manage our legal team. The ideal candidate must be bilingual in Arabic and English, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Law (LLB)</li><li>Bilingual: Proficiency in both Arabic and English (written and spoken).</li><li>Experience: Minimum 3 years of UAE experience in a legal secretary/paralegal role within a law firm or legal department.</li><li>Skills: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li>Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li>Professionalism: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Secretary: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Legal Secretary/Paralegal

Explore 1165+ Bilingual administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.