office administrator

administrative assistant

executive assistant

admin assistant

front office supervisor

bilingual administrative assistant

Abdalla Alowais Advocates & Legal consultants

Job description:Job Title: Bilingual Legal Secretary Languages Required: Bilingual (Arabic &amp; English)Job Summary:We are seeking a highly organized and proactive Legal Secretary to support and manage our legal team. The ideal candidate must be bilingual in Arabic and English, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the legal consultant and Legal team.</li><li>Follow up with team members and legal consultant on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal consultant and legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Law (LLB)</li><li>Bilingual: Proficiency in both Arabic and English (written and spoken).</li><li>Experience: Minimum 3 years of UAE experience in a legal secretary role within a law firm or legal department.</li><li>Skills: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li>Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li>Professionalism: Ability to handle sensitive legal matters with confidentiality and discretion.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>kindly provide your expected salary for this position.</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Secretary : 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Bilingual Legal Secretary (Arabic & English)

La Riviera Real Estate

<div>
 
 
 Administrative Assistant &ndash; Real Estate
 
 
 
 
 Location: Al Wasl, Dubai
 
 
 
 
 Company: La Riviera Real Estate
 
 
 
 
 
 
 La Riviera Real Estate is a dynamic real estate agency based in Dubai. We are seeking an
 
 experienced Administrative Assistant in the real estate sector
 
 to support our growing team.
 
 
 
 
 
 🔹
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist clients at the office.
 </li>
 <li>
 Coordinate with real estate agents regarding forms, contracts, and administrative documents (Contracts A, B, F).
 </li>
 <li>
 Manage and update property listings on real estate portals (Bayut, Property Finder, etc.).
 </li>
 <li>
 Generate and track
 
 permit numbers
 
 for properties.
 </li>
 <li>
 Handle emails and correspondence with clients and partners.
 </li>
 <li>
 Provide general administrative support related to real estate.
 </li>
 <li>
 Prepare and maintain reports and basic documents (Word, Excel).
 </li>
 <li>
 Use
 
 Zoho
 
 to create and manage client invoices.
 </li>
 <li>
 Handle administrative tasks with government departments, collect cheques, and complete other administrative formalities during working hours,
 
 accompanied by a private driver for all required travel
 
 .
 </li>
 <li>
 Perform other real estate administrative tasks as needed.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Requirements
 
 
 <ul>
 <li>
 Previous experience as an administrative assistant in the real estate sector in Dubai.
 </li>
 <li>
 Good knowledge of local real estate procedures and portals.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel) and Zoho.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Fluent in English (written and spoken).
 </li>
 </ul>
 
 
 
 
 🔹
 
 Additional Information
 
 
 <ul>
 <li>
 
 Working hours:
 
 Monday to Saturday.
 </li>
 <li>
 Based in
 
 Al Wasl, Dubai
 
 .
 </li>
 <li>
 Professional and dynamic work environment.
 </li>
 <li>
 Opportunity for growth within the agency.
 </li>
 </ul>
 
 
</div>

Adjoint administratif/Adjointe administratif

SMSO General Trading LLC

Key Responsibilities:<ul><li>Administrative &amp; Office Support</li><li>Manage the CEO&rsquo;s calendar, appointments, and daily schedules.</li><li>Prepare and circulate meeting agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents and information with discretion.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact between the CEO and internal/external stakeholders.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Screen phone calls, emails, and requests, ensuring timely responses.</li><li>Travel &amp; Logistics</li><li>Arrange travel bookings, hotel reservations, visas, and transportation.</li><li>Prepare detailed itineraries and ensure smooth execution of travel plans.</li><li>Meetings &amp; Events</li><li>Organize board meetings, management meetings, and company events.</li><li>Ensure proper setup, documentation, and logistics for all executive engagements.</li><li>Task &amp; Project Follow-Up</li><li>Track important deadlines and remind the CEO of pending tasks.</li><li>Support in preparation of reports, presentations, and proposals.</li><li>Assist in managing special projects as assigned by the CEO.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in an Executive Assistant/Personal Assistant role.</li><li>Excellent command of English (Arabic is an advantage).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Discretion and ability to handle confidential information.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthLanguage:<ul><li>Russian (Required)</li></ul>

Administrative Assistant (Female Russian Speaking )

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 4000 to AED 6000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

THE PIANO GALLERY

Job Purpose:The Admin Assistant- Tagalog speaker is responsible for ensuring a smooth, professional, and efficient onboarding experience for new employees. This role manages offer issuance, documentation, government processes, and employee support while liaising with multiple internal and external stakeholders to guarantee compliance and a positive new hire journey.Key Responsibilities:Offer &amp; Documentation<ul><li>Prepare and issue employment offer letters in line with company policies.</li><li>Coordinate with the Public Relations Officer (PRO) for visa processing, Emirates ID registration, medical tests, and other government documentation.</li><li>Review and verify onboarding documents to ensure accuracy and timely submission.</li><li>Maintain and update confidential HR data records for new joiners.</li></ul>Onboarding &amp; Induction<ul><li>Organize and conduct onboarding orientations and HR inductions for new employees.</li><li>Communicate company policies, benefits, and expectations to new employees effectively.</li><li>Collaborate with Finance, IT, and Administration teams to ensure all pre-joining and day-one arrangements are in place.</li></ul>Employee Support &amp; Logistics<ul><li>Liaise with Finance to arrange flight bookings and airport pickup for international hires.</li><li>Coordinate accommodation or company housing for new employees and address housing-related concerns with the maintenance team.</li><li>Schedule HR driver services for onboarding-related logistics.</li><li>Provide guidance on local transportation, housing, and relocation queries.</li></ul>General HR Support<ul><li>Ensure onboarding processes are aligned with company standards and UAE labor regulations.</li><li>Deliver excellent customer service while working in a fast-paced, multicultural environment.</li><li>Suggest improvements to enhance the onboarding journey and employee experience.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>2&ndash;4 years of HR coordination/onboarding experience in the UAE (preferred).</li><li>Native tagalog speaker</li><li>Strong knowledge of UAE labor laws, visa processes, and government portals.</li><li>Excellent communication and interpersonal skills.</li><li>High attention to detail with ability to handle confidential information.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office and HRIS systems.</li></ul>Job Type: Full-timePay: Up to AED4,000.00 per month

Admin Assistant-Tagalog

The School of Research Science

We are seeking a female, friendly, professional, and organized Receptionist to be the first point of contact at our school. The successful candidate will play a vital role in ensuring smooth daily operations and providing excellent service to students, parents, staff, and visitors.Key Responsibilities<ul><li>Welcome and assist visitors, parents, and students in a courteous manner.</li><li>Manage incoming calls, emails, and correspondence.</li><li>Handle student attendance records and update databases.</li><li>Provide administrative support to teachers and school leadership.</li><li>Maintain a tidy and welcoming reception area.</li><li>Assist in organizing school events, meetings, and appointments.</li></ul>Requirements<ul><li>Previous experience in a receptionist or administrative role (preferably in an educational setting).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional appearance and a positive attitude.</li><li>Ability to handle sensitive information with discretion.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthExperience:<ul><li>school receptionist: 2 years (Preferred)</li></ul>Language:<ul><li>Native Arabic (Required)</li></ul>

Bilingual School Receptionist (AR - EN)

Virtual Homes Real Estate Brokers

About usWe are professional, agile and our goal is to Virtual Homes Real Estate Brokers is established in the year 2022 and is growing becoming a go-to Property Management, Supervision Company for varied types of property searches. Within the short period, we are diversifying our portfolio to deliver some of the best Dubai property options for the home buyers and renters in Dubai, looking for the best property advice, rental deals and irresistible offers on property purchases..Our work environment includes:<ul><li>Growth opportunities</li></ul>We are looking for a responsible Admin to organize our company&rsquo;s day-to-day operations. Your job will be to provide clerical and admin support to our managers, clients and employees and coordinate all daily administrative activities. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.Responsibilities<ul><li>Book meetings with Clients</li><li>Maintain internal databases</li><li>Maintain a filing system for data on customers and external Clients</li><li>Manage incoming and outgoing mails</li><li>Prepare regular reports and presentations regarding clients</li><li>Answer and redirect phone calls</li><li>Follow-up to new clients through calls.</li><li>Handle queries from old customers and new clients</li></ul>Requirements<ul><li>Candidate must know English fluently.</li><li>Should be experienced as an Admin or relevant role</li><li>Maintain internal databases</li><li>Familiarity with office equipment, including printers and fax machines</li><li>Knowledge of office policies and procedures</li><li>Experience with office management tools (MS Office software, in particular)</li><li>Excellent organizational and time-management skills</li><li>Strong written and oral communication skills</li><li>Problem-solving attitude with an eye for detail</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Administrative Assistant / Admin / (Female Only) English

Explore 1114+ Bilingual administrative assistant in Dubai this September. Find roles across top companies and apply now to boost your career.