account manager

business analyst

customer service representative Jobs in Dubai

customer service representative

assistant accountant

finance assistant

billing specialist

SimplySolved

We are seeking a highly organized and detail-oriented Administrator &amp; Accounts Receivable Specialist to support daily business operations and manage the company&rsquo;s receivables function.This role combines administrative coordination with financial discipline, ensuring smooth office operations, accurate invoicing, timely collections, and strong client communication.Key Responsibilities1. Accounts Receivable &amp; Finance Support<ul><li>Raise and issue client invoices in line with contracts and engagement terms</li><li>Monitor accounts receivable aging and follow up on overdue balances</li><li>Manage collections process, including client reminders and payment tracking</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Record receipts and allocate payments accurately in the accounting system (e.g., Zoho Books)</li><li>Prepare AR reports, aging summaries, and weekly collection dashboards</li><li>Support finance team with:</li><li>Bank reconciliations</li><li>VAT-related documentation (where applicable)</li><li>Audit support and document retrieval</li></ul>2. Administrative &amp; Office Management<ul><li>Manage day-to-day office operations and administrative tasks</li><li>Coordinate document filing, records management, and compliance documentation</li><li>Handle client onboarding documentation and maintain organized records</li><li>Support contract administration and engagement documentation</li><li>Manage correspondence (emails, letters, courier handling)</li><li>Assist with meeting scheduling, calendar coordination, and internal communications</li><li>Liaise with vendors and service providers for office requirements</li></ul>3. Client Coordination &amp; Support<ul><li>Act as a point of contact for billing-related queries</li><li>Maintain professional communication with clients regarding invoices and payments</li><li>Assist with client data management in CRM systems</li><li>Ensure high levels of client service and responsiveness</li></ul>4. Process &amp; Compliance<ul><li>Maintain proper financial documentation and audit trail</li><li>Ensure compliance with internal controls and company policies</li><li>Support implementation of process improvements in billing and admin workflows</li><li>Assist in maintaining AML/KYC documentation records (if applicable)</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>2&ndash;4 years of experience in:</li><li>Accounts receivable / billing</li><li>Administrative or office coordination roles</li><li>Experience with accounting software (preferably Zoho Books, QuickBooks, or similar)</li><li>Familiarity with UAE business environment and VAT basics is an advantage</li></ul>Skills &amp; Competencies<ul><li>Strong numerical and reconciliation skills</li><li>Excellent organization and time management</li><li>High attention to detail and accuracy</li><li>Professional communication and client handling skills</li><li>Ability to follow up assertively yet professionally on collections</li><li>Proficiency in Microsoft Excel and Office tools</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>Key Performance Indicators (KPIs)<ul><li>Reduction in accounts receivable aging (DSO)</li><li>% of on-time collections</li><li>Accuracy of invoicing and reconciliations</li><li>Timeliness of reporting and documentation</li><li>Administrative efficiency and responsiveness</li></ul>What We Offer<ul><li>Opportunity to work in a growing professional services firm</li><li>Exposure to finance, operations, and client management</li><li>Career progression into finance, operations, or accounting roles</li><li>Collaborative and professional work environment</li></ul>Job Type: Full-timeWork Location: In person

Administrator & Accounts Receivable Specialist

Anta

<div>
 
 
 About us
 
 :
 
 
 &ldquo;Keep Moving&rdquo; 永不止步
 
 
 
 
 ANTA was established in 1991, while ANTA Sports Products Limited, a widely recognized global sportswear company, was listed on the Main Board of HKEx in 2007 (Stock Codes: 2020 (HKD counter) and 82020 (RMB counter)). The mission of the company is to integrate the sports spirit of &ldquo;Going Beyond Oneself&rdquo; into everyone&rsquo;s daily life. ANTA Sports principally engages in design, R&amp;D, manufacturing, marketing and sales of professional sports products including footwear, apparel and accessories. Over the years, the company formed three brand groups: Performance Sports Brands, Fashion Sports Brands and Outdoor Sports Brands, empowering everyone who loves sports. By embracing an all-round brand portfolio including ANTA, FILA, DESCENTE, KOLON SPORT and MAIA ACTIVE, etc., ANTA Sports aims to unlock the potential of both the mass and high-end sportswear markets. ANTA Sports is also the largest shareholder of Amer Sports, Inc., a global group of iconic sports and outdoor brands, including Arc'teryx, Salomon, Wilson, Peak Performance, and Atomic, whose shares are listed on the New York Stock Exchange (NYSE: AS).
 
 
 
 
 
 
 
 
 
 Position Overview
 
 
 
 The AR/AP Specialist is responsible for managing daily receivable and payable activities, ensuring accurate billing, timely collection, compliant documentation, and proper reconciliation for both retail and e-commerce channels. This role provides strong cross-functional support to sales, operations, logistics, and finance, while maintaining high standards of accuracy and compliance in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 
 1. Invoicing &amp; Documentation
 
 
 <ul>
 <li>
 Prepare and issue sales invoices, credit notes, proforma invoices, and bank-related documents (e.g., Letters of Credit).
 </li>
 <li>
 Ensure all invoices comply with VAT regulations, statutory requirements, and internal company policies.
 </li>
 <li>
 Verify accuracy of billing information including pricing, discounts, promotions, and tax treatments.
 </li>
 </ul>
 
 
 2. Accounts Receivable Management
 
 
 <ul>
 <li>
 Prepare monthly AR reports, including aging analysis, collection status, and overdue monitoring.
 </li>
 <li>
 Maintain timely communication with sales teams and store managers regarding customer balances, payment issues, and credit limits.
 </li>
 <li>
 Resolve customer billing disputes, short payments, returns, price discrepancies, and claims.
 </li>
 </ul>
 
 
 3. Reconciliation
 
 
 <ul>
 <li>
 Perform daily/weekly reconciliation of store cash and POS payments.
 </li>
 <li>
 Participate in periodic stock-takes and verify finance-related stock adjustments.
 </li>
 <li>
 Conduct end-to-end reconciliation for e-commerce marketplaces (e.g., Amazon, Noon, Shopline), including:
 </li>
 <li>
 Sales and returns
 </li>
 <li>
 Promotion and commission fees
 </li>
 <li>
 Logistic and operational charges
 </li>
 <li>
 Payment settlements
 </li>
 <li>
 Allocate collections, credit notes, and financial adjustments accurately in SAP system.
 </li>
 <li>
 Reconcile front-end e-commerce marketplaces, POS systems, and SAP
 </li>
 </ul>
 
 
 4. Accounts Payable Support
 
 
 <ul>
 <li>
 Approve payments application and verify supplier invoices, POs, GRNs, and supporting documents according to the group internal control matrix.
 </li>
 <li>
 Ensure accurate booking of expenses and assist in timely vendor payments.
 </li>
 <li>
 Assist in maintaining vendor master data
 </li>
 </ul>
 
 
 5. Internal Coordination
 
 
 <ul>
 <li>
 Collaborate with sales, operations, logistics, and customer service teams to resolve billing discrepancies and payment issues.
 </li>
 <li>
 Coordinate with the finance team to support bank reconciliations, cash flow planning, and month-end closing.
 </li>
 <li>
 Support internal and external audits by preparing required schedules, documents, and explanations.
 </li>
 </ul>
 
 
 6.
 
 Fixed assets management
 
 <ul>
 <li>
 Keep record and monitor the fixed assets for all stores and HQ office.
 </li>
 </ul>
 
 
 7.
 
 Indirect Tax Compliance 、Corporate Income Tax (CIT)、Tax Planning (GCC area)、TRN Registration &amp; New Entity / New Country Setup、Daily Tax Advisory &amp; Support
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field.
 </li>
 <li>
 10 years of experience in Finance, preferably within retail environment.
 </li>
 <li>
 Strong understanding of VAT rules, invoicing requirements, and basic accounting principles.
 </li>
 <li>
 Proficiency in Excel and accounting/ERP systems.
 </li>
 <li>
 Strong communication skills, attention to detail, and analytical ability.
 </li>
 <li>
 Able to work independently in a fast-paced, multi-task environment.
 </li>
 </ul>
 
 
</div>

Finance Bp

Mainlink Middle East Energy Services LLC

Fu Job Overview:We are looking for a detail-oriented Billing Executive to manage billing operations within an energy efficiency company. The role involves handling invoicing related to energy projects, monitoring consumption-based billing, and ensuring financial accuracy in line with contracts and regulatory standards.Key Responsibilities:<ul><li>Prepare and issue accurate invoices based on energy consumption, contracts, and project milestones</li><li>Reconcile billing data with project reports and financial records</li><li>Ensure compliance with UAE VAT regulations and financial policies</li><li>Coordinate with engineering and project teams to validate billing inputs</li><li>Manage accounts receivable, follow up on outstanding payments, and resolve discrepancies</li><li>Maintain billing records and documentation for audits</li><li>Support month-end and year-end closing processes</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Accounting, Finance, or related field</li><li>1-2 years of experience in billing/accounting (experience in energy/utilities sector preferred)</li><li>Knowledge of UAE VAT laws and financial regulations</li><li>Proficiency in accounting software ( NetSuite Preferred )</li><li>Strong Excel and data analysis skills</li><li>High attention to detail and accuracy</li><li>Good communication and organizational skills</li></ul>Preferred Skills:<ul><li>Experience with energy performance contracts (EPC) or ESCO billing models</li><li>Understanding of energy consumption metrics (kWh, BTU, etc.)</li><li>Familiarity with sustainability and energy efficiency projects</li><li>Ability to work with large datasets and technical reports</li><li>Ability to speak both Arabic and English is mandatory</li></ul>Employment Type:<ul><li>Full-time</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In person

Billing Executive

Lucky Engineering Services

Job Summary: We are looking for a Quantity Surveyor with experience in post-contract activities. The candidate will be responsible for cost control, billing, and commercial management of projects, ensuring proper documentation and timely payments.Key Responsibilities:<ul><li>Prepare and verify interim payment applications (IPC) and invoices</li><li>Measure work done and prepare quantity take-offs as per drawings</li><li>Track project costs and monitor budget vs actual expenses</li><li>Assist in cost control and financial reporting</li><li>Prepare variations, claims, and change order documentation</li><li>Evaluate and process subcontractor payments</li><li>Ensure all supporting documents such as drawings, WIR, MIR, Dpr and delivery notes are properly maintained for billing</li><li>Coordinate with site team, planning engineer, and project manager for progress verification</li><li>Maintain records of BOQ, contracts, and project documents</li><li>Support in final account preparation and project close-out</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering or related field</li><li>2&ndash;5+ years of experience as Quantity Surveyor</li><li>Experience in construction / steel fabrication projects</li><li>UAE experience preferred</li></ul>Technical Skills:<ul><li>Strong knowledge of quantity take-off and BOQ</li><li>Experience in billing, IPC, and cost control</li><li>Familiarity with contract terms and variations</li><li>Ability to read and interpret drawings</li><li>Knowledge of Excel and QS-related software</li></ul>Core Competencies:<ul><li>Strong analytical and numerical skills</li><li>Attention to detail</li><li>Good communication and coordination</li><li>Ability to meet deadlines</li></ul>Key Skills:Quantity Surveying, BOQ, Cost Control, Billing, IPC, Variations, Claims, Measurement, Contracts, DocumentationJob Type: Full-timeWork Location: In person

Quantity Surveyor

Ev parts

<ul><li>Manage the end-to-end Accounts Receivable process, including invoicing, payment follow-ups, reconciliation, and reporting.</li><li>Maintain accurate financial records and ensure timely collection of outstanding dues.</li><li>Work closely with internal teams to ensure correct billing and resolve AR discrepancies.</li><li>Support the implementation and integration of ERP systems; contribute to improving financial workflows and data integrity.</li><li>Prepare periodic financial and operational reports using advanced Excel functions (e.g., Pivot Tables, VLOOKUP, data visualization).</li><li>Handle cash transactions and petty cash, ensuring proper documentation and reconciliation.</li><li>Analyze financial data to provide insights for cost control and business performance improvement in the logistics context.</li><li>Collaborate with operations and management to align financial strategies with business goals.</li><li>Ensure compliance with company policies, tax regulations, and audit requirements.</li></ul>Job Type: Full-timeWork Location: In person

Accountant

PrivatPort

<div>
 
 
 Title: Operations Officer OCC
 
 
 
 
 Location: Dubai, On-site, Shift Pattern
 
 
 
 
 Reporting to: Operations Specialist &amp; Duty Manager OCC (Functional Report)
 
 
 
 
 
 
 Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 
 
 
 
 
 Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 The
 
 Operations Officer OCC
 
 is an entry-to-mid-level operational role within PrivatPort&rsquo;s Operations Control Centre, responsible for executing defined operational tasks under the guidance of the Operations Specialist and Duty Manager.
 
 
 The role focuses on the accurate processing of trip support arrangements, ground handling orders, billing data entry, and real-time system updates in the OCC control systems and FBO1.
 
 
 The Operations Officer plays a vital support function in ensuring each trip file is executed to the required standard and that all operational data remains accurate, complete, and up to date throughout the shift.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 1. Trip Support
 
 
 
 
 
 <ul>
 <li>
 Process assigned trip files accurately and in a timely manner, following the instructions of the Operations Specialist and Duty Manager to ensure all operational elements are in place ahead of each departure.
 </li>
 <li>
 Apply for overflight and landing permits on designated routes using approved permit portals and service providers, tracking submission status and following up to obtain approvals within the required lead times.
 </li>
 <li>
 Coordinate and confirm fuel uplifts, catering orders, crew HOTAC, and crew transport for assigned flights, verifying all arrangements are secured and documented in the trip file.
 </li>
 <li>
 Record client standing instructions, aircraft-specific requirements, and special requests accurately within each trip file, ensuring this information is communicated to the relevant handlers and stations.
 </li>
 <li>
 Process schedule changes, slot revisions, routing amendments, and permit updates promptly, notifying all affected parties and updating the trip file and operational systems accordingly.
 </li>
 <li>
 Flag any permit delays, refusals, or operational complications to the Operations Specialist or Duty Manager immediately for guidance and escalation.
 </li>
 <li>
 Ensure all trip file documentation is complete, accurate, and maintained in accordance with PrivatPort&rsquo;s SOPs and filing standards throughout the trip lifecycle.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 2. Ground Handling Coordination
 
 
 
 
 
 <ul>
 <li>
 Issue Ground Handling Orders (GHOs) for all assigned flight movements, ensuring the correct aircraft type, required services, fuel specification, parking bay, and client preferences are accurately reflected.
 </li>
 <li>
 Confirm ground handling arrangements with PrivatPort FBOs, Swissport commercial stations, and third-party handlers at all departure and destination airports prior to each movement.
 </li>
 <li>
 Monitor turnaround progress during the shift by maintaining regular contact with station teams, and promptly report any delays, service gaps, or quality concerns to the Operations Specialist.
 </li>
 <li>
 Coordinate any special ground service requirements such as VIP reception, customs and immigration facilitation, ramp access, and security arrangements where applicable.
 </li>
 <li>
 Capture and log all post-flight ground handling confirmations and any service discrepancies in the operational system, ensuring records are complete and accurate for quality assurance and billing reference.
 </li>
 </ul>
 
 
 
 
 
 3. Billing Support
 
 
 
 
 
 <ul>
 <li>
 Record all trip-related costs, services, and fees in the OCC control system promptly upon confirmation, ensuring every billable item is captured accurately and completely within the trip file.
 </li>
 <li>
 Cross-check inbound invoices received from stations and ground handlers against the confirmed services recorded in the trip file, identifying any discrepancies and raising them with the Operations Specialist for resolution.
 </li>
 <li>
 Assist in compiling consolidated trip cost summaries by accurately aggregating handling charges, trip support fees, fuel uplift costs, and any applicable surcharges to support OCC Dubai&rsquo;s client invoice preparation.
 </li>
 <li>
 Update cost records within the operational system whenever changes occur to services, fees, or surcharges during the trip lifecycle, ensuring the billing data remains current and accurate at all times.
 </li>
 <li>
 Ensure no billable service or surcharge is omitted from the trip record and seek clarification from the Operations Specialist or Duty Manager where cost data is unclear or incomplete.
 </li>
 </ul>
 
 
 
 
 
 4. System Updates &amp; Data Integrity
 
 
 
 
 
 <ul>
 <li>
 Maintain real-time accuracy of all trips and flight data within the OCC operational control system and FBO1 throughout the shift, updating flight statuses, service confirmations, permit approvals, cost entries, and operational notes as events occur.
 </li>
 <li>
 Log all operational activities, key communications, and trip milestones in the system to ensure a complete, chronological, and auditable record is maintained for each assigned flight movement.
 </li>
 <li>
 Ensure all amendments to trip files &mdash; including schedule changes, service cancellations, routing revisions, and cost updates &mdash; are reflected promptly and accurately across all relevant system records.
 </li>
 <li>
 Perform routine data quality checks on assigned trip files during the shift to identify and correct any inaccuracies, missing entries, or outdated information.
 </li>
 <li>
 Alert the Operations Specialist to any system inconsistencies, data gaps, or technical issues that may affect the accuracy or completeness of operational records. C. Knowledge, Experience &amp; Competencies
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications and Experience
 
 
 
 
 
 
 
 Mandatory
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years&rsquo; experience in an aviation operation. Candidates with relevant experience in an OCC, FBO, or ground handling environment are given priority.
 </li>
 <li>
 Basic understanding of aviation operations including trip support, overflight/landing permits, and ground handling processes.
 </li>
 <li>
 Competent user of operational software and data entry systems; ability to learn FBO1, Leon, or equivalent OCC platforms quickly.
 </li>
 <li>
 Good written and verbal communication skills with a professional and service-oriented approach to all interactions.
 </li>
 <li>
 Strong attention to detail with a disciplined and methodical approach to data entry, record-keeping, and task completion.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 
 
 
 <ul>
 <li>
 Exposure to a 24/7 shift-based operational environment, ideally within an OCC, FBO, airline operations, or ground handling context.
 </li>
 <li>
 Basic familiarity with ICAO flight plan formats, ATC procedures, permit categories, and AIS documentation is an advantage, not mandatory.
 </li>
 <li>
 Working knowledge Trip scheduling software (e.g., Leon or similar) is an advantage.
 </li>
 <li>
 Understanding of business aviation trip logistics including handling, permits, fuel, and crew accommodation.
 </li>
 <li>
 General awareness of international aviation regulations (GCAA, ICAO) applicable to executive charter operations.
 </li>
 <li>
 Experience with data entry, cost logging, or basic billing support in an operational or administrative role.
 </li>
 <li>
 Ability to work effectively as part of a team, follow instructions accurately, and manage multiple tasks simultaneously within a fast-paced operational environment.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 
 
 
 
 Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 
 
 
</div>

Operations Officer OCC

Venco Imtiaz Contracting Co

Job Summary:Responsible for estimating, planning, controlling, and optimizing the use of formwork and scaffolding across multiple construction projects. The role will coordinate closely with Project Managers, site teams, and inventory control to ensure accurate rental ordering, timely returns, and zero cost leakage from unused materials. The position will also function as an inventory specialist for other project materials, ensuring proper tracking, utilization, and cost control.Key Responsibilities:<ul><li>Estimate formwork and scaffolding requirements for each project based on drawings, BOQs, method statements, and construction schedules</li><li>Coordinate with Project Managers and site engineers to finalize quantities, phasing, and duration of formwork and scaffolding usage</li><li>Prepare and place rental orders for formwork and scaffolding in line with approved requirements and project timelines</li><li>Monitor actual usage on site versus planned quantities and identify excess, shortages, or idle materials</li><li>Plan and coordinate the timely return of unused or no-longer-required formwork and scaffolding to avoid unnecessary rental charges</li><li>Maintain full ownership of rented formwork and scaffolding from delivery to return, ensuring accountability at all times</li><li>Track rental periods, delivery notes, return notes, and supplier invoices to ensure charges are accurate and aligned with actual site usage</li><li>Liaise with suppliers to resolve discrepancies related to quantities, rental duration, damages, or incorrect billing</li><li>Conduct periodic site inspections to verify physical presence and utilization of formwork and scaffolding</li><li>Coordinate with project inventory and project management teams to maintain accurate material movement records</li><li>Maintain updated logs for formwork and scaffolding movements, usage status, and availability across projects</li><li>Act as inventory specialist for other construction materials, supporting tracking, issuance, reconciliation, and reporting</li><li>Identify opportunities to optimize material usage and reduce rental and inventory holding costs</li><li>Ensure compliance with company procedures, safety standards, and project documentation requirements related to formwork and scaffolding</li></ul>Qualifications and Experience:<ul><li>Diploma or Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or a related technical field</li><li>Minimum 3-5 years of experience in construction projects with direct involvement in formwork, scaffolding, or construction material control</li><li>Strong understanding of formwork and scaffolding systems, quantities, usage cycles, and site operations</li><li>Proficient in inventory management software (ERP systems preferred, e.g., Oracle, SAP, or specialized construction inventory modules).</li></ul>Apply NowSend your CV to: uwazir@vicc.coJob Type: Full-timeWork Location: In person

Scaffolding & Formwork Controller

Explore 253+ Billing specialist in Dubai this April. Find roles across top companies and apply now to boost your career.