administrative assistant

business office manager

chief accountant (confidential role) Jobs in Doha

chief accountant (confidential role)

chief executive officer

chief' secretary

chief secretary

Confidential Careers

<div>
 <p>
  Job-Specific Responsibilities Schedule Administration
 </p>
 <p>
  &squf;Coordinate and schedule meetings organized by the Chief Officer, ensuring effective prioritization and consideration for the availability of all participants and proactively addressing arising scheduling conflicts.
 </p>
 <p>
  &squf;Prepare accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items for distribution to relevant parties. Communication Administration
 </p>
 <p>
  &squf;Manage incoming and outgoing communication (incl. correspondence), ensuring timely responses, appropriate prioritization.
 </p>
 <p>
  &squf;Draft various communications, including emails, memos, and letters, maintaining professional tone and accuracy.
 </p>
 <p>
  &squf;Administrate confidential communications and correspondence with discretion and confidentiality, ensuring sensitive information is handled securely and appropriately. Administration of Reporting to the Chief Officer
 </p>
 <p>
  &squf;Coordinate the submission of monthly and ad-hoc reports within the Group to ensure prompt and exhaustive submission in alignment with company and departmental standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Document Administration
 </p>
 <p>
  &squf;Maintain an organized and efficient filing system for the documentation prepared, received or forwarded by the Chief Officer.
 </p>
 <p>
  Act as the
  <strong>
   primary administrative head
  </strong>
  of the department, ensuring smooth day-to-day operations
 </p>
 <p>
  Oversee preparation and review of
  <strong>
   official reports, policy documents, and government correspondence
  </strong>
 </p>
 <p>
  Coordinate between
  <strong>
   various departments, ministries, and external agencies
  </strong>
 </p>
 <p>
  Ensure
  <strong>
   timely implementation of decisions, policies, and directives
  </strong>
 </p>
 <p>
  Monitor compliance with
  <strong>
   financial regulations, taxation laws, and governance standards
  </strong>
 </p>
 <p>
  Facilitate
  <strong>
   meetings, briefings, and high-level communications
  </strong>
 </p>
 <p>
  Maintain proper
  <strong>
   documentation, records, and confidential files
  </strong>
 </p>
 <p>
  Supervise administrative staff and ensure efficient workflow within the department
 </p>
 <p>
  &squf;Ensure that all administrative and support activities comply with company policies, industry standards, and regulatory requirements.
 </p>
 <p>
  KEY RESULT AREAS
 </p>
 <p>
  &squf;Optimized Chief Officer calendar with potential scheduling conflicts proactively resolved.
 </p>
 <p>
  &squf;Accurate and succinct minutes of meeting for the key meetings attended by the Chief Officer.
 </p>
 <p>
  &squf;Timely communication and correspondence administration.
 </p>
 <p>
  &squf;Strict confidentiality of Chief Officer&rsquo;s correspondence and other communications, ensuring the integrity of information flow.
 </p>
 <p>
  &squf;Timely reporting within the Group.
 </p>
 <p>
  &squf;Efficient filing of all incoming and outgoing documentation.
 </p>
 <p>
  &squf;Satisfaction regarding working relationships between the Chief Officer, internal stakeholders and third parties.
 </p>
 <p>
  <br/>
 </p>
 <p>
  JOB REQUIREMENTS
 </p>
 <p>
  Minimum Qualifications:
 </p>
 <p>
  &squf;Diploma in Administration, Financial, Secretarial &amp; Personal Assistance or equivalent.
 </p>
 <p>
  Minimum Experience:
 </p>
 <p>
  &squf;Minimum of 5 years of experience in Financial and administrative support.
 </p>
</div>


Chief' Secretary

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Perform a wide range of administrative and office support activities for the division/department to facilitate the efficient operation of the division/department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b></p>
<p><b>Administrative Support:</b><br>
1. Provide administrative and secretarial support services to the division/department as required. This includes, coordinating and making meeting arrangements, travel arrangements, and correspondences.<br>
2. Manage, screen and evaluate the reception, distribution, storage and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow up and monitoring of documents.<br>
3. Support the development, control and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).<br>
4. Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.<br>
5. Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,<br>
6. Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.<br>
7. Prepare for the division/department related meetings, through preparing meetings&rsquo; agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings&rsquo; minutest, and following up on items/tasks ...etc.<br>
8. Act as a focal point for the division/department with the matters related to HR, IT, GS, supply&hellip;etc.<br>
9. Participate in the Implementation of the division/department related projects, and assist in meeting projects&rsquo; deadlines.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div><div><p><b>
Graphis Design:</b></p>
<p><b>10.Brand Guidelines:</b></p>
<ul><li>Assist in developing the company;s corporate brand guidlines.</li>
<li>Assist in standardizing the branding for all in-house and external publications and stationary.</li>
<li>Participate in creating guidlines for the look and feel of the company's intranet/ShrePoint.</li>
</ul>
<p><b>11. Website Design:</b></p>
<ul><li>Assist in redesigning the current website and develop materials for web pages when needed.</li>
<li>Consult with relevant internal and external parties to determine objectives and requirements of the different events.</li>
<li>Stay abreast of latest developments in graphic design tools and software, to improve quality of design and images utilized for Nakilat's branding and promotional efforts.</li>
</ul>
<p><b>12.Publication Management:</b></p>
<ul><li>Oversee the production of regular publications, e.g. corporate brochure, annual report, carrer brochure, sustainability report, newsletter.</li>
<li>Produce final layout of publications and company collaterals.</li>
</ul>
<p><b>13. Promotional Designs:</b></p>
<ul><li>Assist in developing and desihning the layouts for ad-hoc requiremnts to support company events and communications e.g. advertisements, invitation cards, greeting cards, flyers, etc.</li>
<li>Assist in developing 3D simulations/VR videos in order to assist the Commercial efforts of the Company.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Safety, Health, Environment, &amp; Quality (SHEQ):</b><br>
10. Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
11. Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.<br>
12. Establish and maintain office administrative policies and procedures.</p>
<p><b>Others:</b><br>
13. Carry out any other duties as directed by the immediate supervisor.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Areas</b></h2>
</div><div><ul><li>Provide secretarial and administrative support, involving activities like making travel and meeting arrangements.</li><li>Proper maintenance and control of the division/department documentation.
</li><li>Organize and maintain the division/department calendar and activities.</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Interactions and Working Relations</b></h2>
</div><div><div><b>
Internal:</b><br>
Frequent interactions with:<br>
<ul><li>Finance &ndash; for travel expenses/ payment approvals.</li><li>Supply &ndash; for purchasing and tendering activities,</li><li>IT &ndash; for Services Desk - all IT related matters</li><li>HR &ndash; for related issues - leaves &amp; time in lieu; training</li><li>GS &ndash; for all administration related tasks like request for stationary, maintenance, parking etc.
</li></ul></div><div><b>External:</b><br>
<ul><li>Interact with external parties as per the division/department requirements.</li></ul></div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><p><b>
Qualifications:</b></p>
<ul><li>Diploma in Secretarial Studies/ Business Administration or any other related filed.</li>
<li>Degree/certificate in Graphic Design, Visual Communication, Arts &amp; Design is preferred.</li></ul><p><br>
</p><p><br>
<b>Experience:</b></p>
<ul> <li>A minimum of 3 years of experience in Administrative or secretarial role in a large sized organization.</li>
<li>Graphic design experience will be an advantage.</li></ul><br>
<p><br>
<b>Job Specific Skills:</b></p>
<ul><li>Knowledge of administrative procedures.</li>
<li>Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)</li>
<li>Advanced report writing skills as well as ability to compile data from different sources.</li>
<li>Knowledge in Brand Identities (mainly 2D design)</li>
<li>Kowledge in Adobe Programs - Illustrators, Photoshop, InDesign.</li>
Knowledge of methods and technicques of graphic design and layout.<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><h1 class="jobSectionHeader"><b>PR Administrative Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Public Relations
</div></div></div></div><div><div><div><div>City: 1101<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Administrative Assistant, Drafting, Administrative, Technology, Quality, Engineering
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

PR Administrative Assistant

NEXA NETWORK SOLUTIONS

<p><b>Job Summary:</b> We are seeking a reliable, detail-oriented Office Secretary to manage our daily administrative operations and provide basic accounting support. The ideal candidate will be the first point of contact for our office while ensuring our financial records remain organized.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Administrative:</b> Greeting clients, answering phones, managing mail, and maintaining filing systems.</li><li><b>Scheduling:</b> Coordinating meetings and managing the office calendar.</li><li><b>Basic Accounts:</b> Processing invoices, tracking expenses, and assisting with basic data entry in accounting software (e.g., QuickBooks, Xero, or Excel).</li><li><b>Documentation:</b> Preparing reports, memos, and financial statements as needed.</li></ul><p><b>Required Skills &amp; Qualifications:</b></p><ul><li>Proven experience as an Office Secretary or Administrative Assistant.</li><li><b>Basic knowledge of bookkeeping</b> or accounting principles (Accounts Payable/Receivable).</li><li>Proficiency in MS Office (especially Excel and Word).</li><li>Excellent organizational and time-management skills.</li><li>High school diploma; a certificate in Business Administration or Accounting is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR1,800.00 - QAR2,500.00 per month</p><p>Work Location: In person</p>

Office Secretary & Junior Accounts Assistant (or Office Secretary with Basic Accounting)

Al Jazeera Media Network

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <em>
  Position at Al Jazeera Media Network
  <br/>
  <br/>
 </em>
 <strong>
  Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.
  <br/>
  <br/>
 </strong>
 <strong>
  The Ideal Candidate Should Meet The Below Criteria
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Valid QID/ Residency permit
  </li>
  <li>
   Bilingual: Arabic and English
  </li>
  <li>
   Experience: 3 years in Administration Field
  </li>
  <li>
   Education: Bachelor Degree in Business Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversees all Operational matters (including IT, HR and Premises)
  </li>
  <li>
   Supports the editorial team in relation to field operations and other activities as required.
  </li>
  <li>
   Provide operational administrative and logistics support for News team
  </li>
  <li>
   Handle the administration and maintenance of the Bureau's infrastructure
  </li>
  <li>
   Responsible for identifying governance issues e.g. in Accounting Standards, Health &amp; Safety.
  </li>
  <li>
   Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
  </li>
  <li>
   Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
  </li>
  <li>
   Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
  </li>
  <li>
   Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
  </li>
  <li>
   Responsible for Risk Management and Contingency Planning / Disaster Recovery.
  </li>
  <li>
   Coordinate the shipping of all bureau equipment &amp; secure required documentation
  </li>
  <li>
   Sustain proper and accurate filing and tracking records for Administrative subjects
  </li>
  <li>
   Assist employees and refer them to the concerned person or department for any inquiries
  </li>
  <li>
   Arrange business travel arrangements for team members and visitors
  </li>
  <li>
   Prepare reports as required by International Services manager or Regional Director
  </li>
  <li>
   Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
  </li>
  <li>
   Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
  </li>
  <li>
   Handle the collection and delivery of mail - if there is no bureau secretary
  </li>
  <li>
   Assist in the planning and preparation of meetings, conferences and conference telephone calls.
  </li>
  <li>
   Responsible for the financial &amp; management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 3 years in a related field.
  </li>
  <li>
   Education: Bachelor Degree in Business Administration
  </li>
 </ul>
</div>


Officer – MEA Bureaus Administration IGS

QNB Group

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 <br/>
 <br/>
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
  </li>
  <li>
   Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
  </li>
  <li>
   Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
  </li>
  <li>
   Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
  </li>
  <li>
   Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor Degree
  </li>
  <li>
   5+ years of experience out of which a minimum of 2 years at a similar executive level
  </li>
  <li>
   Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
  </li>
  <li>
   Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   Copy of Passport or QID
  </li>
  <li>
   Copy of Education Certificate
  </li>
 </ul>
</div>


QNB3397 - Secretary

MBHH Group

<p>&middot; Outpatient claims, check scan claims and code through Electronic Health Record (EHR).</p><p>&middot; Read and analyze the chief complaints and diagnosis written by the provider pertaining to the patient.</p><p>&middot; Clarify inconsistent, doubtful, unclear handwritten diagnosis by consulting with the responsible medical practitioner or return to claims department for any corrections.</p><p>&middot; Assign standard codes on medical diagnosis using ICD 10 AM-International Classification of Diseases and the Australian Classification of Health Interventions, for electronic submission of claims to the insurance company (except for Alico insurance ICD 9 cm).</p><p>&middot; After coding for each insurance company, inform the accounts department for extracting the e-claims.</p><p>&middot; Rechecking the extracted excel from the accounts department for any missing diagnosis, signs and symptoms and approval reference number. When it&rsquo;s done, the accounts department will upload the e-claims to the insurance companies&rsquo; portal.</p><p>&middot; Maintains strict confidentiality related to medical records and other data.</p><p>&middot; Performs other related functions as assigned or required by the department head.</p><p>&middot; Reviewing of patient medical file upon discharged.</p><p>&middot; Ensures correct demographic information of the patient, treating doctors, dates of service corresponding with the number of days package approved.</p><p>&middot; Reviews correct procedure codes billed and documented in operative report, any discrepancy will be clarified with responsible medical practitioner.</p><p>&middot; For insurance patients, ensuring all surgical procedures, laboratories and some other services has been approved.</p><p>&middot; Read and analyze the chief complaints and diagnosis written by the provider pertaining to the patient.</p><p>&middot; Clarify inconsistent, doubtful, unclear handwritten diagnosis by consulting with the responsible medical practitioner for any corrections.</p><p>&middot; Assign standard codes on medical diagnosis using ICD 10 AM-International Classification of Diseases and the Australian Classification of Health Interventions.</p><p>&middot; Completion of the coversheet.</p><p>&middot; Sending files to Auditor for any correction.</p><p>Rechecking the extracted excel from the accounts department for any missing diagnosis, signs and symptoms and approval reference number. When it&rsquo;s done, the accounts department will &middot; upload the e-claims to the insurance companies&rsquo; portal.</p><p>&middot; Maintains strict confidentiality related to medical records and other data.</p><p>&middot; Performs other related functions as assigned or required by the department head.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you available in Qatar with transferable visa?</li></ul><p>Experience:</p><ul><li>medical coder GCC: 2 years (Required)</li></ul>

Medical Coder

Beverly Hills Maintenance

<p><b>Job Summary</b></p><p>We are seeking a highly organized, proactive, and detail-oriented <b>Executive Secretary</b> to provide comprehensive administrative and coordination support to the Finance and Administration departments. The ideal candidate will be efficient, discreet, and capable of managing multiple responsibilities while maintaining a high level of professionalism.</p><p><b>Key Responsibilities -Executive &amp; Administrative Support</b></p><ul><li>Provide high-level secretarial support to senior management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with utmost discretion</li></ul><p><b>Finance Coordination</b></p><ul><li>Assist in preparing financial documents, reports, and spreadsheets</li><li>Coordinate with the finance team for invoice tracking, payments, and documentation</li><li>Maintain records of expenses, petty cash, and basic financial data</li><li>Follow up on approvals, submissions, and financial deadlines</li><li>Liaise with banks for various transactions and documentation, including account-related matters, cheque processing, fund transfers, and timely follow-ups; manage and coordinate online banking activities such as CIB workflow approvals, submissions, and tracking of transactions to ensure accuracy and compliance</li></ul><p><b>Administration Support</b></p><ul><li>Coordinate office operations and ensure smooth daily functioning</li><li>Liaise with internal departments and external stakeholders</li><li>Support procurement processes, vendor communication, and documentation</li><li>Monitor office supplies and handle administrative requests</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Screen calls, emails, and correspondence on behalf of management</li><li>Act as a point of contact between management and staff</li><li>Ensure timely follow-ups on tasks, approvals, and pending matters</li></ul><p><b>Key Requirements</b></p><ul><li>Female candidate preferred</li><li><b>Bachelor&rsquo;s degree in Business Administration, Finance, or a related field is mandatory</b></li><li>Minimum <b>2&ndash;5 years of experience</b> in a similar role</li><li>Strong understanding of <b>administrative and basic finance functions</b></li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li></ul><p><b>Key Competencies</b></p><ul><li>Highly proactive and self-motivated</li><li>Strong attention to detail and accuracy</li><li>Ability to handle pressure and meet deadlines</li><li>Professional, presentable, and well-organized</li><li>High level of integrity and confidentiality</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Secretary (Female) – Finance & Administration Support

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