executive assistant

administrative assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Dubai

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childcare assistant

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Innovative Engineering Industries LLC

Job Vacancy: Assistant Storekeeper cum Purchase AssistantWe are looking for an Assistant Storekeeper cum Purchase Coordinator for our branch located in Ajman &ndash; Al Jurf 1 and Sajja Industrial Area (near Sharlu / Cattle Market), Sharjah.Eligibility:<ul><li>Candidates must be on Visit Visa or Cancelled Visa (contract completed)</li><li>2&ndash;3 years of experience in a reputed engineering or trading company</li><li>Tally experience preferred</li><li>Good knowledge of store handling and purchase coordination</li></ul>Location: Ajman &ndash; Al Jurf 1 / Sajja Industrial Area SharjahHow to Apply: Interested candidates can send their CV via WhatsApp or Email:WhatsApp: 0526997121 / 0504628276 Email: innovativeengindustries@gmail.comJob Type: Full-timePay: AED1,000.00 - AED1,800.00 per month

Assistant Store Keeper

PGA Management Consultancies

Job Title: Administrative Assistant Department: Administration Reports To: DirectorJob SummaryAn Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves managing communications, organizing files, scheduling meetings, handling office tasks, and supporting managers and employees with day-to-day administrative duties.Key Responsibilities<ul><li>Manage and organize office files, records, and documents.</li><li>Answer phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and spreadsheets.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Assist in organizing meetings, events, and travel arrangements.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Maintain confidential information and documents.</li><li>Support management and staff with administrative tasks.</li><li>Update databases and maintain accurate records.</li></ul>Required Skills and Qualifications<ul><li>Bachelor&rsquo;s degree preferred</li><li>Proven experience as an administrative assistant, office assistant, or similar role.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Attention to detail and problem-solving skills.</li></ul>Preferred Skills<ul><li>Experience with office management software or ERP systems.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Customer service experience.</li><li>Own Visa preferred</li></ul>Work Environment<ul><li>Office-based position.</li><li>Standard working hours (may vary depending on company needs).</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Administrative Assistant - Own Vsa

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
 </li>
 <li>
 Invoicing: Prepare invoices and track payments.
 </li>
 <li>
 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
 <li>
 Document Control: Manage filing systems, maintain secure and organised records.
 </li>
 <li>
 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
 <li>
 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Fluent English and Arabic &ndash; written and spoken.
 </li>
 <li>
 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
 </li>
 <li>
 Strong communication and customer service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Presentable and confident demeanour
 </li>
 <li>
 Detail-oriented and proactive problem solver
 </li>
 <li>
 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

Saleh Omer Bin Haider Group

Position: Admin Assistant Days Off: Friday and Saturday Working Hours: 7:30 AM to 5:00 PM Location: To be determined by managementJob Description: We are seeking a highly organized and efficient Admin Assistant to join our team. The ideal candidate will handle various administrative and clerical tasks, ensuring smooth operations within the organization. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the management team and other departments.</li><li>Prepare, manage, and file correspondence, reports, and documents.</li><li>Coordinate meetings, appointments, and schedules.</li><li>Handle incoming and outgoing communications, including emails and phone calls.</li><li>Maintain organized records and ensure confidentiality of sensitive information.</li><li>Assist with the preparation of presentations and other office materials.</li><li>Manage office supplies and coordinate procurement as needed.</li><li>Perform other administrative tasks as assigned by the management.</li></ul>Requirements:<ul><li>UAE Nationals with Family Book (mandatory).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Previous administrative experience is a plus but not required.</li></ul>Location: The exact workplace location will be decided by the management.If you meet the above qualifications and are interested in this opportunity, we encourage you to apply.Job Types: Full-time, PermanentPay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>UAE Citizen with Family Book?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant - UAE National Only

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