executive assistant to chief executive officer

administrative assistant

executive secretary

office administrator

personal assistant to ceo

executive assistant to chief executive officer Jobs in Dubai

officer corporate administrative support services ceo

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Hunch

<div>
 
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 
 Email Management:
 
 Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 
 Event Management:
 
 Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 
 Salary Approvals:
 
 Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 
 Bookkeeping Coordination:
 
 Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 
 Team Coordination
 
 : Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 
 Project Coordination &amp; Follow-ups:
 
 Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 
 Finance Coordination:
 
 Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 
 Office Management:
 
 Dubai office management
 </li>
 </ul>
 
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
 
 <ul>
 <li>
 
 Medical &amp; Insurance Coordination:
 
 Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 
 Travel Arrangements:
 
 Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 
 Vendor Management:
 
 Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 
 House Management:
 
 Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 
 Banking &amp; Financial Coordination:
 
 Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 
 Payments &amp; Financial Tracking:
 
 Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 
 Property &amp; Maintenance Oversight:
 
 Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 
 Documentation &amp; Administrative Work:
 
 Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 
 Insurance Management:
 
 Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 
 Personal Assistance:
 
 Managing personal errands and ad hoc requests as required.
 </li>
 </ul>
 
 
 
 
 
 Soft Skills Required for this Role
 
 
 
 
 
 <ul>
 <li>
 
 Note-Taking Expertise:
 
 You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 
 High Availability, Flexible Location:
 
 The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 
 Facetime with CEO:
 
 The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 
 Strong Communication Skills:
 
 Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must.
 
 Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 
 Internet Fluency:
 
 You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 </li>
 </ul>
 
 
 
 
 
 Attitude Required
 
 
 
 
 
 <ul>
 <li>
 
 Positive and Composed:
 
 The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 
 Ownership Mindset:
 
 Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 
 Work-Driven Ethic:
 
 The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 
 Extreme Attention to Detail:
 
 Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 
 Fast Learner, Action-Oriented:
 
 Adapt quickly and resolve challenges with a solution-focused mindset.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 </li>
 </ul>
 
 
 
 
 
 Key Deliverables
 
 
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 </li>
 </ul>
 
 
 
 
 
 What we offer
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
 
 
</div>

Personal Assistant to Chief Executive Officer

Index

<div>
 
 Role Summary
 
 
 We are seeking a highly professional and dynamic Executive Secretary to the CEO &amp; Office Manager to serve as a trusted partner in driving executive effectiveness and ensuring seamless office operations. This role will primarily support the CEO, while also providing high-level coordination support to the leadership team and overseeing the day-to-day administration of the office. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Executive Support to CEO
 
 
 &bull; Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar, priorities, and engagements&bull; Manage complex scheduling, including internal meetings, external stakeholders, and international travel arrangements
 
 &bull; Prepare reports, presentations, briefing materials, and professional correspondence on behalf of CEO.
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and timely follow-up
 
 &bull; Track strategic initiatives, action items, and deliverables, ensuring alignment and closure
 
 &bull; Handle confidential and sensitive information with the highest level of professionalism and discretion
 
 
 
 Executive &amp; Leadership Coordination
 
 
 &bull; Provide structured administrative support to the leadership team as required
 
 &bull; Coordinate leadership meetings, including agenda preparation, logistics, and minutes of meetings
 
 &bull; Support the development of presentations, dashboards, and business reports
 
 &bull; Ensure proper follow-up and alignment across departments on key decisions and initiatives
 
 &bull; Coordinate Business travels for all C-level and teams
 
 
 
 Office Management &amp; Administration (Dubai)
 
 
 &bull; Oversee day-to-day administrative operations of the Dubai office
 
 &bull; Manage relationships with vendors, facility management, and service providers&bull; Ensure smooth office operations, including infrastructure, supplies, and workplace readiness
 
 &bull; Support onboarding and administrative requirements for Dubai-based employees
 
 &bull; Strong knowledge of procuring laptops and IT setups with a focus on cost optimization and efficiency
 
 &bull; Ensure compliance with local regulations and administrative standards
 
 
 
 HR Coordination (Dubai Scope)
 
 
 &bull; Support HR-related activities in coordination with regional HR teams
 
 &bull; Maintain basic knowledge of UAE Labor Law to ensure compliance in administrative HR matters
 
 &bull; Assist in employee documentation, onboarding coordination, and HR communications
 
 &bull; Act as a coordination point between Dubai employees and HR teams across other countries
 
 
 
 
 Requirements
 
 
 
 Requirements Education
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field Experience:
 
 &bull; 3&ndash;5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C-level executives
 
 
 
 Skills &amp; Competencies
 
 
 &bull; Exceptional communication skills in English (written and verbal)
 
 &bull; Strong organizational and multitasking abilities
 
 &bull; High level of professionalism, discretion, and confidentiality
 
 &bull; Strong emotional intelligence and stakeholder management skills
 
 &bull; Ability to work under pressure and manage competing priorities
 
 &bull; Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 
 
 
 Additional Requirements
 
 
 &bull; Based in Dubai with valid residency (preferred: spouse/family visa)
 
 
 
</div>

Executive Secertary to CEO & Office Manager

<div>
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 Key Responsibilities
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Salary Approvals: Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 Office Management: Dubai office management
 
 
 </li>
 </ul>
 
 Personal &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 Personal Assistance: Managing personal errands and ad hoc requests as required.
 
 
 </li>
 </ul>
 
 Soft Skills Required For This Role
 
 
 
 <ul>
 <li>
 Note-Taking Expertise: You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 High Availability, Flexible Location: The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 Facetime with CEO: The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 Strong Communication Skills: Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 Internet Fluency: You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 
 
 </li>
 </ul>
 
 Attitude Required
 
 
 
 <ul>
 <li>
 Positive and Composed: The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 Ownership Mindset: Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 Work-Driven Ethic: The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 Extreme Attention to Detail: Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 Fast Learner, Action-Oriented: Adapt quickly and resolve challenges with a solution-focused mindset.
 
 
 </li>
 </ul>
 
 Experience Requirements
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 
 
 </li>
 </ul>
 
 Key Deliverables
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
</div>

Personal Assistant to CEO

<div>
 Role Summary:
 
 We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 Key Responsibilities:
 
 Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
 
 &bull; Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
 
 &bull; Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
 
 &bull; Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
 
 &bull; Track strategic priorities, action items, and deliverables, ensuring timely closure
 
 &bull; Maintain strict confidentiality and handle sensitive information with utmost professionalism
 
 
 Executive Assistant &ndash; Executive Committee (G5):
 
 &bull; Provide structured administrative and coordination support to members of the Executive Committee
 
 &bull; Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
 
 &bull; Support in the preparation of business presentations, dashboards, and reports
 
 &bull; Ensure alignment and follow-ups across functions on key initiatives and decisions
 
 
 Dubai Office Administration:
 
 &bull; Oversee and manage day-to-day administrative operations of the Dubai office
 
 &bull; Coordinate with external vendors, facility management teams, and service providers
 
 &bull; Ensure smooth functioning of office infrastructure, supplies, and administrative processes
 
 &bull; Support onboarding and administrative requirements for employees based in Dubai
 
 &bull; Ensure adherence to local compliance and administrative standards
 
 
 
 Requirements
 
 
 Key Competencies:
 
 &bull; Strong executive presence with excellent interpersonal and communication skills
 
 &bull; Exceptional planning, prioritization, and time management abilities
 
 &bull; High level of integrity, discretion, and confidentiality
 
 &bull; Detail-oriented with strong execution and follow-through capabilities
 
 &bull; Ability to manage multiple stakeholders and work under tight timelines
 
 &bull; Advanced proficiency in MS Office and presentation tools
 
 
 Qualifications &amp; Experience:
 
 &bull; Bachelor&rsquo;s degree in business administration or a related discipline
 
 &bull; 8+ years of experience in executive support roles, preferably supporting CXO-level leadership
 
 &bull; Prior exposure to multinational or cross-cultural environments will be an advantage
 
 
 Personal Attributes:
 
 &bull; Highly proactive and solution-oriented
 
 &bull; Professional, composed, and adaptable
 
 &bull; Strong ownership mindset with a high degree of accountability
 
 
 
 CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED
 
 
 
</div>

Executive Secretary

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

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782 officer corporate administrative support services ceo jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Personal Assistant to Chief Executive Officer

Executive Secertary to CEO & Office Manager

Personal Assistant to CEO

Executive Secretary

EXECUTIVE ASSISTANT - DUBAI