administrative assistant

hr executive

office assistant

office administrator

executive assistant to ceo

officer corporate administrative support services ceo

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
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 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
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 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
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 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
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 Operations
 
 
 
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 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
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 Prepare and process correspondences, memos, and internal communication for review and approval.
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 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
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 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
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 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
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 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
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 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
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 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
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 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
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 </ul>
 
 Product / Process Improvement
 
 
 
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 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
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 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
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 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
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 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 High School/ Diploma in relevant field
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 2+ Years in case of Diploma (5+ Years in case of High School)
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 Strong executive communication and professional correspondence skills
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 Knowledge of general administrative practices and procedures
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 Ability to manage intranet content and ensure governance standards
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 Skilled in presentation design and executive-level reporting
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 Understanding of the organization&rsquo;s business context and operational environment
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 Proficiency in technical and analytical reporting
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 Experience in committee and team governance
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 Competence in knowledge and innovation management initiatives
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 Skilled in policy implementation and compliance monitoring
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 Familiarity with quality, health, and safety compliance standards
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 Ability to manage stakeholder engagement and follow organizational protocols
 
 
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 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

AKX INVESTMENTSLLC SOC

A.K.X Investments LLC SOC is looking for a highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant to join our team in Dubai.The ideal candidate should have around 5 years of UAE experience with strong knowledge of government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation, and the ability to provide direct administrative and operational support to the CEO.Candidates with previous experience in an Investment Company, Holding Company, or Group of Companies will be given preference.Key Responsibilities:As PRO:<ul><li>Handle all visa applications, renewals, cancellations, and labour/immigration procedures</li><li>Manage trade license renewals, company registrations, amendments, and approvals</li><li>Coordinate with MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</li><li>Process employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</li><li>Maintain all company legal documents and ensure timely renewals</li><li>Handle attestation, notarization, and official government submissions</li><li>Ensure company compliance with UAE legal and regulatory requirements</li></ul>As CEO Assistant:<ul><li>Provide direct administrative and operational support to the CEO</li><li>Manage the CEO&rsquo;s meetings, appointments, schedules, and follow-ups</li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize documents, reports, official letters, and correspondence</li><li>Attend meetings when required and assist in recording action points and follow-ups</li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul>Requirements:<ul><li>Minimum 5 years of UAE experience in PRO / Government Relations</li><li>Strong knowledge of UAE labour law, immigration, visa processing, and licensing procedures</li><li>Experience in executive support / CEO assistance / office coordination</li><li>Candidates with Investment Company / Holding Company / Group Company experience will be preferred</li><li>Excellent communication, coordination, and follow-up skills</li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li>Valid UAE driving license is an advantage</li><li>Must be currently available in the UAE</li></ul>Preferred Candidate:<ul><li>Experience working in an Investment Company or Group of Companies</li><li>Strong knowledge of corporate documentation, trade licenses, and legal formalities</li><li>Professional attitude with the ability to handle confidential matters</li><li>Arabic language is an advantage</li></ul>Salary:To be discussed based on experienceJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Public Relations Officer (PRO) / CEO Assistant

AP Technical

<div>
 
 We are currently supporting an international investment company in the search for an experienced Executive Personal Assistant to support the Chief Executive Officer.
 
 
 The successful candidate will manage the CEO's calendar across multiple time zones, coordinate meetings, prepare documentation and handle professional correspondence. The role also involves arranging international travel, managing confidential information and acting as a key point of contact between the CEO and internal and external stakeholders.
 
 
 In addition, the Executive Personal Assistant will support the establishment of the Dubai entity by liaising with local authorities, assisting with regulatory documentation and ensuring compliance with UAE employment regulations. The role will also involve coordinating office setup, managing vendors and supporting administrative and HR-related processes including employee onboarding and visa documentation.
 
 
 Candidate requirements:
 
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 Minimum 5 years of experience supporting senior executives in a fast-paced corporate environment
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 Currently based in Dubai
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 Strong understanding of UAE employment regulations and business practices
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 Excellent written and spoken English
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 Mandarin would be considered an advantage
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 Highly organised with strong attention to detail
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 Professional, discreet and able to manage confidential information
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 Strong multitasking and time management skills
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 This role offers the opportunity to join a growing international organisation and play a key role in supporting senior leadership during an important phase of expansion.
 
 
 If you are interested in this opportunity, please send your CV to arina.romanko@ap-technical.com
 
 
 
 
 
 
 AP Group is acting as an introductory service in relation to this vacancy. By submitting your CV for consideration, you are consenting to its retention for the purpose of securing you work. Any information you provide to AP Group and its subsidiaries will be subject to the protection of Data Protection Laws, our policy for which can be found at https://www.apgroupglobal.com/privacy-notice/
 
</div>

Executive Personal Assistant, Wealth Management - Dubai

InZone

<div>
 
 
 Job Description:
 
 
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 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
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 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
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 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
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 </ul>
 
 
 
 
 
 Responsibilities:
 
 
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 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
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 Organize and manage podcast schedules, speaking engagements, and executive appearances.
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 Prepare meeting agendas, presentations, briefing notes, and track action items.
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 Screen and prioritize communications on behalf of the CEO.
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 Communicate professionally with external stakeholders, partners, and service providers.
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 Act as the primary liaison between the CEO and internal departments.
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 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
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 Plan, organize, and execute corporate events, executive meetings, and external engagements.
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 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
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 Monitor deadlines and proactively ensure the timely completion of tasks.
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 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
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 Minimum 4+ years of experience in a similar Executive Assistant.
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 Strong understanding of UAE business practices and vendor coordination.
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 Proven experience managing events end-to-end.
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 Excellent written and verbal communication skills.
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 Strong stakeholder and relationship management abilities.
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 High level of integrity, professionalism, and discretion.
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 Advanced organizational and time-management skills.
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 Proficiency in Microsoft Office and scheduling tools.
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 </ul>
</div>

Executive Assistant to the CEO

AlphaX

<div>
 
 
 About the Role
 
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO of a fast-growing tech company. This role requires exceptional attention to detail, the ability to manage competing priorities in a high-speed environment, and an unwavering commitment to confidentiality. The ideal candidate will act as a strategic gatekeeper, manage complex logistics, and anticipate the CEO&rsquo;s professional and personal needs.
 
 
 
 
 
 ﻿
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support:
 
 
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 Calendar Management: Proactively manage a dynamic and complex calendar, balancing internal and external commitments with meticulous attention to detail.
 
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 Travel Logistics: Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and the creation of detailed itineraries.
 
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 Liaison &amp; Communication: Act as the primary point of contact between the CEO and internal teams, board members, and external stakeholders.
 
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 Documentation: Prepare, proofread, and format high-level documents, presentations, and reports, ensuring they are board-ready and professionally presented.
 
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 Financial Administration: Process expense reports, invoices, and purchase orders with accuracy and strict adherence to company policy.
 
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 Inbox Management: Monitor and prioritize incoming communications; draft responses and delegate tasks to ensure timely follow-up.
 
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 </ul>
 
 
 Operational &amp; Project Support:
 
 
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 Event Coordination: Organize large-scale meetings, team offsites, and corporate events, including agenda development and logistics.
 
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 Project Tracking: Monitor key milestones and deliverables, providing proactive reminders to the CEO and relevant leadership members.
 
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 Confidentiality: Handle sensitive business and personnel matters with the utmost discretion and professionalism.
 
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 Personal Support: Assist with light personal tasks as required to maximize the CEO&rsquo;s professional focus and efficiency.
 
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 </ul>
 
 
 Qualifications
 
 
 
 
 Required:
 
 
 <ul>
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 Experience: 5+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, preferably in the tech sector.
 
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 Technical Proficiency: Expert-level skills in Google Workspace (Gmail, Calendar, Docs, Sheets) and communication tools like Slack and Zoom.
 
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 Communication: Outstanding written and verbal communication skills with a refined, professional tone.
 
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 Logistical Expertise: Demonstrated ability to coordinate complex, multi-leg international travel and manage high-pressure calendar shifts.
 
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 Resilience: Strong organizational skills with the ability to remain calm and effective under tight deadlines.
 
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 </ul>
 
 
 Preferred:
 
 
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 Bachelor&rsquo;s degree or equivalent professional qualification.
 
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 Experience in a global or tech-centric corporate environment.
 
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 Familiarity with project management tools
 
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 </ul>
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</div>

Executive Assistant to Chief Executive Officer

Geekay Group

Role: EA to CEOLocation: Dubai, UAE (with frequent travel across the Middle East) Compensation: AED 8000 &ndash; AED 10,000 per monthKey Responsibilities:1. Executive &amp; Calendar Management&middot; Manage and coordinate a complex calendar, including internal and external meetings, VIP engagements, partner appointments, and high-level discussions.&middot; Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, partners, clients, suppliers, and VIPs.&middot; Ensure smooth communication flow and timely follow-ups on all action items.2. Travel &amp; Logistics Management&middot; Handle comprehensive business and personal travel arrangements including visa applications, flight bookings, hotel reservations, ground transfers, and preparation of detailed travel itineraries.&middot; Assist with travel arrangements for household staff when required.&middot; Oversee logistics coordination for both corporate and personal requirements, including procurement, order processing, and delivery management.3. Financial &amp; Banking Coordination&middot; Manage authorized banking transactions including cash and cheque deposits, fund transfers, mutual fund withdrawals/updates, and other financial activities as directed.&middot; Maintain organized financial documentation and records.4. Asset &amp; Property Management&middot; Maintain accurate records of corporate and personal assets including real estate properties and motor vehicles.&middot; Liaise with property developers, real estate owners, and agents on property-related matters.&middot; Coordinate property title transfers and oversee associated documentation and compliance requirements.5. Documentation &amp; Legal Coordination&middot; Act as the central control point for all documents requiring CEO review, approval, and signature.&middot; Facilitate legal documentation processes including contract reviews and amendments, new applications, coordination with PROs, draft agreement reviews, and arranging notary appointments.&middot; Track validity and renewals of essential documents for the CEO and family, including passports, multiple-entry visas, and insurance policies (health, travel, and motor).6. Healthcare &amp; Personal Coordination&middot; Monitor and coordinate the CEO&rsquo;s medical check-ups and appointments&middot; Maintain updated records of healthcare providers and medical contacts.7. Corporate Relations &amp; Events&middot; Arrange and coordinate VIP corporate gifts for selected partners and VIPs.&middot; Organize executive events and celebrations (e.g., CEO and COO birthdays) as required.Key Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration or related field.&middot; Proven experience as an Executive Assistant supporting senior leadership, preferably at CEO level.&middot; Strong understanding of banking procedures and documentation handling.&middot; Exceptional organizational and multitasking skills.&middot; High level of discretion and confidentiality.&middot; Strong communication skills (verbal and written).&middot; Proficiency in MS Office and administrative systems.&middot; Ability to manage both corporate and personal responsibilities efficiently&middot;Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your Current salary ?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul>Experience:<ul><li>Executive or Personal Assitant : 2 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant to CEO

Explore 2879+ Officer corporate administrative support services ceo in Dubai this March. Find roles across top companies and apply now to boost your career.

2879 officer corporate administrative support services ceo jobs In Dubai

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO

Public Relations Officer (PRO) / CEO Assistant

Executive Personal Assistant, Wealth Management - Dubai

Executive Assistant to the CEO

Executive Assistant to Chief Executive Officer

Executive Assistant to CEO