clerical assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
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 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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 Process and monitor invoices, expenses, and other financial documentation
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 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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 Prepare correspondence, reports, and presentations as needed
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 Assist in planning and organizing visits of visitors
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 Liaise with HQ, partners and local agencies on various topics including Training arrangements
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 Liaise with vendors, service providers, and clients as necessary for specific orders and services
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 Provide ad-hoc projects support to the office team
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 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
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 </ul>
 
 Candidate Profile
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration or related field.
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 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
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 Proven experience as an administrative assistant, office assistant, or in a similar role.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
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 Effective communication and written skills
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 Very organized, attention to details
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 Ability to work independently and collaboratively in a team environment.
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 Fluent in English (additional language skills such as Italian or Arabic are a plus)
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 </ul>
</div>

Administrative Assistant

Akamai Technologies

<div>
 
 Job Description
 
 
 
 
 Do you enjoy being in the front line and first point of contact for visitors?
 
 
 
 
 Do you enjoy being in a customer service-oriented role?
 
 
 
 
 Work in a modern office environment.
 
 
 
 As the Office Manager for our Dubai office, you'll be responsible for a variety of office duties. Sitting in reception, you'll be the front line and first point of contact for our visitors. You'll also provide administrative support services to site leads and Senior managers. This will include travel requests, expense submission and calendar management.
 
 
 
 Work For a Leading Technology Company
 
 
 
 You must be customer service-oriented, resourceful, enthusiastic, and capable of multi-tasking. The primary objective of this position is proactively seeking means of improving the environment for all employees.
 
 
 
 As An Office Manager, You Will Be Responsible For
 
 
 
 <ul>
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 Establishing procedures for office maintenance, working with the landlord and contractors on facilities related issues.
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 Managing office vendor relationships, negotiate, closing and support ongoing relationships.
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 Providing administrative assistant to managers, HR and Finance departments.
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 Working closely with the site lead and support with various initiatives.
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 Planning and executing internal events including team specifics.
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 Supporting in-office customer and partner meetings, including logistics, planning and catering.
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 Maintaining a safe and secure working environment, acting as Safety Officer for the office.
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 Managing post and courier service delivery and monitoring office supplies and food inventory.
 
 
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 </ul>
 
 Do What You Love
 
 
 
 To be successful in this role you will:
 
 
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 Have relevant experience managing a busy front reception including associated administrative tasks.
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 Have knowledge of clerical practices and procedures.
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 Have knowledge of business and management principles.
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 Have computer skills (Microsoft Office) and knowledge of other office software packages.
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 Have fluency in Arabic and English.
 
 
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 </ul>
 
 About Us
 
 
 
 At Akamai, we make life better for billions of people, trillions of times a day.
 
 
 Whether you're streaming live events, scrolling social media, watching your favorite series, or managing your savings, we're the engine behind the scenes. We provide the world's most distributed platform from Cloud to Edge to help the giants of the digital world work faster and stay more secure, making the internet a better experience for everyone.
 
 
 
 Our Focus Is Simple
 
 
 
 
 Cloud and Edge:
 
 Running apps closer to users for instant performance.
 
 
 
 Security
 
 : Neutralizing threats before they ever reach your data.
 
 
 
 Content Delivery
 
 : Scaling the world's biggest moments without a glitch.
 
 
 
 AI
 
 : Enabling our customers to build, secure, and scale AI apps on the world's most distributed cloud platform.
 
 
 At Akamai, we don't just support the internet; we power and protect it, because behind every great digital experience is a massive hidden challenge. And we're the ones who solve it. When millions of people hit play or pay, Akamai ensures it just works.
 
 
 
 Benefits at Akamai:
 
 We support your health, well-being, finances, and life beyond work. See our benefits.
 
 
 
 FlexBase adapts to your job's needs
 
 
 
 Akamai's FlexBase program is yet another way we show our commitment to providing employees with an exceptional workplace experience. It's not about telling employees where to work; it's about supporting employees to do their best work.
 
 
 We trust our incredible employees to work in ways that suit them best: at home, in an office, or a combination of both.
 
 
 Connect with us on social and see what life at Akamai is like!
</div>

Office Manager - Part time (UAE Nationals Only)

INDEX Integrated Platform Company

Job Purpose:Receive all visitors and phone calls and act as the first point of contact for individuals contacting or entering the premises in such a way that positively affects the customer&rsquo;s called or visit experience. Provide general clerical backup in line with INDEX Holding&rsquo;s strategic plan, vision, mission, values, goals and objectives.Key Responsibilities:<ul><li>Answer a multi-line switchboard quickly (ideally within 3 ring cycles).</li><li>Screen, assess and refer individual inquiries to their destination.</li><li>Take down and deliver messages accurately and in a timely fashion.</li><li>Greet customers and visitors to the premises, answering questions, announcing calls or providing directions.</li><li>Able to respond to queries in a positive, pleasant, helpful and open manner.</li><li>Organize and prioritize work, work independently, and multi task.</li><li>Receive, sort and distribute incoming mail.</li><li>Liaise with various dispatchers to ensure the timely delivery of documents and invitations.</li><li>Ensure the prompt delivery of certificates to conference attendants.</li><li>Keep up to date information regarding the various events and happening at INDEX Holding.</li><li>Perform general backup clerical support whenever needed.</li><li>Perform other related duties as required.</li><li>Maintains cleanliness and appearance of reception area.</li><li>Able to work as a team player in a changing and growing environment</li><li>Adhere to the company&rsquo;s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor degree in any field.</li><li>Minimum 3-5 years of experience in Customer Service/Receptionist.</li><li>2 years of experience on a similar multi-line phone system in a high-volume organization.</li><li>Must be proficient with the keyboard and IT applications.</li><li>Expert level in the use of Outlook.</li><li>Expert level in the use of Word, Excel and PowerPoint.</li><li>Excellent organizational skills, ability to multi-task and organize others.</li><li>Excellent organization and planning skills, discrete, solid self-esteem, possess and take ownership and accountability for actions.</li><li>Effective organizational, communication, and interpersonal skills.</li><li>Excellent communication (verbal and listening) on phone and in person.</li><li>Pleasant phone voice with proper grammar spoken.</li><li>Ability to work with a variety of individuals, including clients, employees, and applicants.</li><li>Ability to work effectively in a fast-paced office environment is essential.</li><li>Work with frequent interruptions.</li><li>Patience and endurance to sit behind a desk for all day.</li><li>Arabic Language is Must</li></ul>Application Question(s):<ul><li>What is your salary expectation in AED?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>front office receptionist: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Receptionist cum Secretary

Prestige One Developments

Job Title: ReceptionistJob Summary: We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors and clients. The ideal candidate will manage front-desk operations, handle inquiries, and provide administrative support to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage meeting room bookings and visitor logs.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative and clerical tasks as required.</li><li>Coordinate with internal departments to support office operations.</li><li>Manage office supplies and maintain inventory records.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent.</li><li>Proven experience in a receptionist, front desk, or customer service role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Professional appearance and positive attitude.</li><li>Strong organizational and multitasking abilities.</li></ul>Pay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Front Desk Receptionist

Obras Contracting LLC

Job Description:We are seeking a dedicated and detail-oriented Receptionist cum Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. UAE nationality is preferred.Responsibilities:<ul><li>Greet and welcome visitors courteously and professionally.</li><li>Assist visitors in directing them to the appropriate person or department.</li><li>Answer, screen, and transfer incoming calls to the relevant individuals or departments.</li><li>Provide basic and accurate information in person, over the phone, or via email.</li><li>Sort and distribute incoming mail to the appropriate parties.</li><li>Oversee all documents received from the site and distribute them to the relevant departments.</li><li>Update contact details of employees, clients, etc.</li><li>Monitor office and kitchen supply levels and place orders as needed.</li><li>Assist all departments with documentation and provide support as required.</li><li>Perform general clerical duties, including filing, photocopying, and data entry.</li><li>Coordinate meeting appointments for top management.</li><li>Manage the driver's schedule, specifically for cheque deposits, document submissions to consultants, clients, etc.</li><li>Prepare and distribute correspondence, memos, letters, and reports on behalf of the management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

INNOVATION WORLDWIDE DMCC

INNOVATION WORLDWIDE DMCC is a well-established international trading house in Dubai, UAE with the vision of serving steel mills worldwide.We deal with supplies of Ore, Ferrous Alloys, Carbon Products, Cored Wire, and base metalsDuties and Responsibilities<ul><li>Monitoring the use of equipment and supplies within the office.</li><li>Dealing with queries or requests from the visitors and employees</li><li>Coordinating the maintenance and repair of office equipment.</li><li>Assisting other administrative staff in a wide range of office duties</li><li>Collecting and distributing couriers or parcels among employees and opening and sorting emails</li><li>Helping the receptionist, secretaries, or other administrative assistants in performing their duties.</li><li>Cooperating with office staff to maintain proper interaction and a friendly environment within the office</li><li>Make sure the office premises are clean.</li></ul>Skills and Specifications<ul><li>Should be honest, respectful, and trustworthy.</li></ul>Education and Qualifications<ul><li>High school graduate with basic office skills.</li></ul>Experience in clerical activities is an added advantage.WhatsApp your CV: +971 58 103 6927Job Types: Full-time, ContractPay: Up to AED2,000.00 per monthExperience:<ul><li>Office Boy: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Office Assistant / Office Boy

Media Group FZ LLC

We are seeking a friendly, professional, and organized Receptionist to be the first point of contact for our company. The ideal candidate will greet guests, handle incoming calls, manage front desk operations, and provide administrative support across the organization. A positive attitude, strong communication skills, and the ability to multitask effectively are essential for success in this role.Key Responsibilities:Greet and welcome visitors in a warm and professional mannerAnswer, screen, and forward incoming phone callsMaintain the reception area, keeping it clean and organizedReceive, sort, and distribute daily mail and deliveriesAssist with scheduling appointments and managing meeting roomsProvide basic information to clients and visitors about the companyMaintain office security by following safety procedures and controlling access (e.g., visitor logs)Perform basic administrative and clerical duties such as data entry, filing, and scanningSupport other administrative staff as neededRequirements:High school diploma or equivalent (Associate degree or higher is a plus)Proven work experience as a receptionist, front desk representative, or similar roleProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorCustomer service attitudePreferred Qualifications:Experience with office equipmentFamiliarity with appointment scheduling software or CRM systemsBilingual abilities are a plusPay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Executive Secretary

Explore 55+ Clerical assistant in Dubai this July. Find roles across top companies and apply now to boost your career.

55 clerical assistant jobs In Dubai

Administrative Assistant

Office Manager - Part time (UAE Nationals Only)

Receptionist cum Secretary

Front Desk Receptionist

Receptionist cum Secretary

Office Assistant / Office Boy

Executive Secretary