administrative assistant

office administrator

it support engineer

office assistant

admin assistant

clerical support

Arab Center for Engineering Studies

We are looking a fresher Female Secretary that provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Education and Related Work Experience:Bachelor or Diploma Degree in Business Administration, or any related field 2-4 years of Experience in the field of Secretarial work.Interested applicants can also apply through the link below:https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100059Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Secretary

1847 Men Salon

&middot; Handling telephone calls from clients and sites and within as required.&middot; Following up of update on quotations SDO&rsquo;s and then updates&middot; Allocating reference number for memos and letters according to procedure&middot; Giving outgoing letter/memo/quotation reference numbers&middot; Following up with serve u site office on quotations /letters/enquiry forms which are not sent for our master file&middot; Once a month sending the quotations updates to sites to updates all job numbers opened/cancelled or lost&middot; Communication with all relevant persons as required and directed by the Department Head and Engineers.&middot; Typing of all correspondence as might be required.&middot; Direct Employees/ Visitors coming to office and directing them to the concerned Departments&middot; Entering all incoming faxes / taking photocopies and distributing to the concerned Departments /site offices /Managers.&middot; Distribution of documents/ letters to the concerned departments sent from sites/ Camp/ Post office.&middot; Distribution of cheques to the clients.&middot; Make international call as directed by HR department.&middot; Receiving courier documents&middot; Taking massages for the staff /managers in case they were not in the Head Office&middot; Sometimes arranging transport for documents to be collected and even to send employees back to camp.&middot; Filing IncomingPay: Up to AED2,022.00 per monthWork Location: In person

Concierge - Female

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

Al Qithara Foodstuff Trading LLC

Location: DUBAISalary: 3,000 to 4,000Role SummaryThe Customer Service Executive / Host is responsible for delivering an exceptional guest experience, managing front of house operations, and supporting the restaurant&rsquo;s administrative and basic accounting tasks. This role requires strong communication skills, a welcoming personality, and the ability to handle operational and clerical responsibilities efficiently.Key Responsibilities<ul><li>Handle customer inquiries, complaints, and special requests promptly.</li><li>Greet guests warmly and manage seating, reservations, and waiting lists.</li><li>Maintain a professional, friendly, and courteous atmosphere at all times.</li><li>Coordinate with waitstaff and kitchen team to ensure smooth service flow.</li><li>Manage the reception desk and guest entry experience.</li><li>Maintain reservation logs, guest records, and daily seating plans.</li><li>Communicate guest preferences or special occasions to the service team.</li><li>Ensure proper queue management during peak hours.</li><li>Support in organizing events, group bookings, and VIP guests.</li></ul>Administrative Responsibilities<ul><li>Maintain daily operational reports (sales, attendance, reservations).</li><li>Prepare and update staff schedules in coordination with the manager.</li><li>Handle documentation, filing, and record keeping for restaurant operations.</li><li>Coordinate with suppliers for basic administrative follow ups.</li><li>Assist in inventory tracking and stock updates when required.</li><li>Support HR tasks such as onboarding documents, staff communication, and notice circulation.</li></ul>Accounting Assistance<ul><li>Support daily cash reconciliation and POS closing reports.</li><li>Assist in verifying invoices, purchase orders, and delivery notes.</li><li>Maintain petty cash records and expense logs.</li><li>Coordinate with the accountant for monthly statements and audit requirements.</li><li>Ensure accuracy in billings, discounts, and payment methods.</li></ul>Skills &amp; Qualifications<ul><li>Previous experience in customer service, hospitality, or restaurant operations.</li><li>Strong communication and interpersonal skills.</li><li>Basic knowledge of accounting or administrative procedures.</li><li>Proficiency in POS systems and MS Office (Excel, Word).</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Fluency in English; additional languages are an advantage.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Restaurant Customer Service Executive / Host

Piaget

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
 <li>
 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
 </li>
 <li>
 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
 </li>
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 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
 </li>
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 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
 </li>
 <li>
 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
 </li>
 <li>
 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
 </li>
 <li>
 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
 </li>
 <li>
 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
 </li>
 <li>
 Implement innovative processes to improve existing operations and ensure continuous improvement.
 </li>
 <li>
 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
 </li>
 <li>
 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
 </li>
 <li>
 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
 </li>
 <li>
 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
 </li>
 <li>
 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
 </li>
 <li>
 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

CS & Operations Coordinator (UAE National)

Sheraton Grand Hotel, Dubai

<div>
 
 https://www.twobirds-onestone.ae/
 
 
 
 
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 To assist and enable employees under your control to consistently achieve product and service delivery standard and ensure a high degree of guest care. To comply with restaurant policies and procedures, ensuring that all services provided achieve the established standards within the agreed budgetary controls.
 
 
 As Outlet Supervisor- TBOS you are responsible to supervise and head the service operation within the restaurant during specific shifts, aiming for the highest possible customer satisfaction, cost efficiency and profitability.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 <ul>
 <li>
 Organize and conduct pre-shift and departmental communication meetings for share with the associates all relevant information such as occupancy, menu changes, daily schedule and work assignments
 </li>
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 Ensure the tidy and good appearance of him/herself and his/her subordinates
 </li>
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 Work closely with the team / Guest Relations / Front Office and other key service departments
 </li>
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 Monitor duty schedules for the respective team
 </li>
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 Work within the team to prepare all mise-en-place according to 24 hours&rsquo; service requirements
 </li>
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 Report any damage or maintenance defects report cleanliness and maintenance issues to the immediate Manager
 </li>
 <li>
 Payroll attendance
 </li>
 <li>
 Personally communicate all complaints/issues to the Outlet Manager and F&amp;B Operations Manager.
 </li>
 <li>
 Excellent knowledge of the menu in order to answer guests&rsquo; queries
 </li>
 <li>
 Attend regular training sessions according to Training plan
 </li>
 <li>
 Responsible for all the keys/access cards
 </li>
 <li>
 Performs any other duties as requested by the Management
 </li>
 <li>
 Support in generation of new ideas for service and products that will maintain a competitive and leading edge over competitive set
 </li>
 <li>
 Assist Assistant Manager in training new team members
 </li>
 </ul>
 
 
 
 
 In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel such as provide direct service to guests as needed, including, but not limited to, delivering orders, bussing, general clerical/cashier duties and service support to other dining venues when requested.
 
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 
 The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.
 
 <ul>
 <li>
 Must be able to speak, read, write and understand the primary language(s) used in the workplace;
 </li>
 <li>
 Must be able to read and write to facilitate the communication process;
 </li>
 <li>
 Requires good communication skills, both verbal and written;
 </li>
 <li>
 Ability to supervise subordinate staff, including, but not limited to, assignment of duties, evaluating service, and taking disciplinary action when necessary;
 </li>
 <li>
 Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer;
 </li>
 <li>
 Ability to dialogue informally and effectively with all co-workers, in one-on-one or small group settings, through clear articulation of ideas and active listening;
 </li>
 <li>
 Awareness of the importance on non-verbal communications in interaction with others;
 </li>
 <li>
 Knowledge of hotel food and beverage operations;
 </li>
 <li>
 Knowledge of food and alcoholic beverages;
 </li>
 <li>
 Must possess basic computational ability;
 </li>
 <li>
 Must possess basic computer skills;
 </li>
 <li>
 Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Have the ability to effectively communicate with other departments;
 </li>
 <li>
 Embrace and value operational guidelines and brand standards;
 </li>
 <li>
 Have the ability to plan and prioritize in order to achieve deadlines;
 </li>
 <li>
 Are adaptable to the ideas of different cultures, settings and situations;
 </li>
 <li>
 Enjoy working in a team setting;
 </li>
 <li>
 Do build lasting relationships with internal and external customers;
 </li>
 <li>
 Have immaculate personal presentation e.g. grooming and conversational ability;
 </li>
 <li>
 Demonstrate effective problem solving skills and analysis of issues and trends, in order to develop and apply appropriate strategies;
 </li>
 <li>
 Have knowledge of hotel computer systems and other IT related applications;
 </li>
 <li>
 Uphold ethical business practices.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION AND EXPERIENCE
 
 
 
 Bachelor degree required in addition to a minimum of three years food and beverage service background.
 
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
 <li>
 This job often requires standing or walking for extended periods of time;
 </li>
 <li>
 This job often requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity;
 </li>
 <li>
 This job often requires to:
 </li>
 <li>
 Be able to lift up to 5.5kg on a regular and continuing basis;
 </li>
 <li>
 Be able to lift trays of food or food items weighing up to 11kg frequently;
 </li>
 <li>
 Be able to push and pull carts and equipment weighing up to 90kg occasionally.
 </li>
 <li>
 Be able to exert well-paced ability in limited space and to reach other locations of the hotel on a timely basis.
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
 <li>
 This job may require you to work on holidays and/ or weekends;
 </li>
 <li>
 This job may require you to work a shift other than a day shift, including first, second, and split or overnight shift;
 </li>
 <li>
 This job often requires extended hours beyond a typical work week;
 </li>
 <li>
 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 <li>
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment, and requires that you follow our anti-discrimination and anti-harassment policies.
 </li>
 <li>
 This job requires a well-paced ability to maneuver between functions occurring simultaneously.
 </li>
 </ul>
</div>

Supervisor - Two Birds One Stone Restaurant

Wadan Real Estate Development LLC

The ERP (oracle Fusion) Analyst is responsible for providing functional and administrative support for Oracle Fusion SCM, Finance, and Projects modules.The role serves as the primary point of contact for end-user support, user administration, process improvements, system enhancements, training, and coordination with implementation and support partners. The position requires strong business process understanding, effective communication skills, and the ability to bridge business requirements with ERP capabilities while supporting the organization's digital transformation initiativesKEY RESPONSIBILITIESOracle Fusion Administration &amp; Support&middot; Provide day-to-day support to business users across Oracle Fusion SCM, Finance, and Projects modules.&middot; Create, manage, and maintain user accounts, roles, responsibilities, and security permissions.&middot; Assist users with system access, navigation, transaction processing, and issue resolution.&middot; Monitor and track application issues, service requests, and enhancement requests.Functional Coordination&middot; Work closely with the Oracle support and implementation partner (Shahgaron) to resolve system issues and support tickets.&middot; Coordinate testing, validation, and deployment of fixes and system enhancements.&middot; Follow up on open issues and ensure timely resolution and communication to stakeholders.Process Improvement &amp; Implementation&middot; Participate in the implementation of new Oracle Fusion features, reports, workflows, and modules.&middot; Gather business requirements from users and document process improvement opportunities.&middot; Support the design and implementation of new business process flows within Oracle Fusion.&middot; Assist in user acceptance testing (UAT) and system validation activities.Reporting &amp; Documentation&middot; Support the development and validation of operational and management reports.&middot; Maintain system documentation, user guides, and process documentation.&middot; Document business requirements, configurations, and enhancement requests.User Training &amp; Communication&middot; Conduct end-user training sessions and knowledge-sharing workshops.&middot; Prepare user manuals, quick-reference guides, and training materials.&middot; Act as a liaison between business users, management, and the Oracle support team.&middot; Communicate system changes, updates, and best practices to end users.Required Qualifications&middot; Bachelor's Degree in Information Technology, Computer Science, Information Systems, Business Information Systems, or a related field.&middot; 1&ndash;2 years of experience in ERP support, business applications, or Oracle Fusion administration.&middot; Basic knowledge of Oracle Fusion SCM, Finance, and Projects modules.&middot; Understanding of business processes related to procurement, inventory, finance, project management, or operations.&middot; Strong analytical and problem-solving skills.&middot; Good verbal and written communication skills.&middot; Ability to interact effectively with business users and technical teams.&middot; Proficiency in Microsoft Excel, Word, and PowerPoint.Preferred Qualifications&middot; Exposure to Oracle Fusion Cloud ERP implementations or support environments.&middot; Experience with user security, role management, and workflow configurations.&middot; Understanding of ERP reporting and data analysis concepts.&middot; Experience in coordinating with external ERP implementation/support partners.&middot; Knowledge of procurement, inventory, accounts payable, accounts receivable, general ledger, or project accounting processes..Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

ERP Analyst (Oracle Admin)

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