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Grant Thornton

<div><div><h4 class="jobSectionHeader"><b>Job Overview</b></h4>
<p></p><div><p>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.</p>
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As an Events Coordinator at Grant Thornton UAE, you&rsquo;ll support the planning and execution of high-quality client-facing events and select internal initiatives that enhance the firm&rsquo;s brand, client relationships, and employee engagement. Reporting to the event lead, you&rsquo;ll manage logistics, vendor coordination, and on-site delivery &ndash; from concept to post event reporting &ndash; ensuring every event reflects the firm&rsquo;s professionalism, creativity, and brand values. The role requires strong organizational skills, attention to detail, and effective collaboration across teams and with external partners, contributing to the broader marketing and communications strategy.</p>
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Discover your purple and join our Clients &amp; Markets team today!</p>
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Let us paint a picture for you
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Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.
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Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.
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Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.</p>
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As an Events Coordinator some of your responsibilities will include:</b></p>
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Event planning &amp; coordination</b></p>
<ul>
<li>Coordinating logistics including venue bookings, catering, equipment, branding, and event materials</li>
<li>Maintaining and updating the event calendar, tracking all planned activities</li>
<li>Preparing checklists, schedules, and production briefs to ensure operational excellence before, during, and after events</li>
<li>Supporting the development of event briefs, agendas, and run-of-show documents</li>
<li>Conducting site visits and pre-event inspections</li>
</ul>
<p><b>Vendor &amp; partner management</b></p>
<ul>
<li>Liaising with suppliers (venues, decorators, photographers, AV providers, etc.) to secure quotes, negotiate costs, and ensure timely delivery</li>
<li>Supporting the event lead in developing and maintaining relationships with event partners and service providers</li>
<li>Ensuring all vendor engagements comply with firm policies and brand standards</li>
<li>Maintaining an organized archive of vendor contacts and performance records</li>
</ul>
<p><b>Marketing &amp; communication support</b></p>
<ul>
<li>Coordinating with the communications, creative, and digital teams to develop invitations, event materials, and social media assets</li>
<li>Managing RSVP lists, guest communications, and registration processes</li>
<li>Assisting with pre-event promotion and post-event coverage through photos, recaps, and social media updates</li>
<li>Collaborating on internal communications to promote employee engagement events</li>
<li>Ensuring consistent brand messaging across all event-related materials</li>
</ul>
<p><b>On-site event delivery</b></p>
<ul>
<li>Providing hands-on coordination during events including managing booths at sponsored events, ensuring seamless guest experience and smooth execution</li>
<li>Supporting setup, registration, signage, and coordination of speakers, hosts, and catering</li>
<li>Acting as a point of contact for guests, partners, and vendors during live events</li>
<li>Assisting with venue preparations by ensuring branding materials, supplies, and technical setups are properly arranged and functioning as require</li>
</ul>
<p><b>Post-event reporting &amp; administration</b></p>
<ul>
<li>Gathering and organizing event feedback, photos, and materials for reporting and internal sharing</li>
<li>Tracking and reconciling event budgets, invoices, and payments</li>
<li>Maintaining a database of venues, suppliers, and event performance metrics</li>
<li>Preparing post-event evaluations, summary reports and lessons learned with the events lead and wider team</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Think you've got what it takes to be a Events Coordinator? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:</b></p>
<ul>
<li>2+ years&rsquo; experience in events management and coordination, preferably in a corporate or professional services environment</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to manage multiple priorities under pressure and tight deadlines</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with event registration tools, CRM systems and marketing automation tools</li>
<li>Strong English communication skills (both verbal and written), Arabic speaking is advantageous</li></ul></div><br>
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</div><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dubai, UAE</div>
</div><div><div>Job Role</div>
<div>Internal Client Services</div>
</div><div><div>Joining Date</div>
<div>Oct-2025</div>
</div><div><div>Preferred Contract Type</div>
<div>Permanent</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Associate</div></div></div></div></div>

Events Coordinator | Clients & Markets | Internal Client Services

BSI Lifestyle

<p><b>Join the Luxury Travel &amp; Lifestyle Industry with BSI Lifestyle</b></p><p><b>Location:</b> Dubai</p><p><b>Schedule:</b> Monday &ndash; Friday, standard office hours.</p><p><b>Compensation:</b> Competitive salary, discussed during interview.</p><p><b>About BSI Lifestyle</b></p><p><b>BSI Lifestyle</b> is an international luxury travel and concierge company headquartered in London. As proud members of <b>Virtuoso</b>, we create tailor-made travel experiences and provide personalized lifestyle management for elite clients worldwide. Our Dubai office plays a key role in ensuring flawless execution of our clients&rsquo; everyday needs.</p><p><b>Role Overview</b></p><p>We are seeking a <b>Lifestyle Administrative Coordinator</b> to join our Dubai office. In this role, you will support the front and back-office teams by <b>executing client lifestyle requests</b> within the UAE. You will be responsible for ensuring clients&rsquo; requests are carried out quickly, accurately, and with the highest level of discretion.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and arrange day-to-day client lifestyle tasks (e.g., booking doctors, handymen, dry-cleaning, restaurants, house services, etc.).</li><li>Build and maintain a &ldquo;little black book&rdquo; of trusted local suppliers, service providers, and contractors, ensuring competitive rates and reliable service.</li><li>Act as the main point of contact with these suppliers, developing strong professional relationships to ensure priority service and smooth coordination.</li><li>Ensure that requests are handled within set deadlines and update internal systems.</li><li>Monitor quality of services delivered and report back to the front office team.</li><li>Maintain accurate records of all completed requests and associated costs.</li><li>Support the back-office team with additional administrative or coordination tasks when required.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Fluency in <b>Russian (spoken and written) and Upper-Intermediate English</b> or higher.</li><li><b>Experience in Dubai:</b> Long-term resident, familiar with local services, suppliers, and everyday administrative functions.</li><li>Strong coordination and problem-solving skills &mdash; resourceful and quick-thinking.</li><li>Clear and professional communication (verbal and written).</li><li>Prior experience in <b>concierge, lifestyle management, hospitality, or admin roles</b> is a strong plus.</li><li>Mature, reliable, and discreet, with the ability to handle sensitive matters responsibly.</li><li>Comfortable managing multiple tasks at once and working independently.</li></ul><p><b>What We Offer:</b></p><ul><li>Visa &amp; Insurance coverage</li><li>Paid vacation and sick leave.</li><li>Dedicated onboarding mentor during the trial period.</li><li>Access to global luxury travel networks and supplier insights.</li><li>Performance-based incentives and a passionate, collaborative team culture.</li><li>Opportunity to work in a prestigious international company with exposure to luxury lifestyle management.</li></ul><p>Job Types: Full-time, Permanent</p>

Lifestyle Administrative Coordinator

maison d'art

<p>As a Customer Service Coordinator, you will play a key role in supporting clients and ensuring a seamless order process from inquiry to delivery. This role requires excellent communication, organizational skills, and attention to detail to manage client requests, provide accurate information, and coordinate with internal teams until orders are fully completed.</p><p><b>Skills</b></p><ul><li>Experience in customer service, sales coordination, or order management (showroom or trading environment is a plus).</li><li>Strong interpersonal and communication skills to effectively interact with clients and colleagues.</li><li>Solid understanding of pricing, shipping, and order fulfillment processes.</li><li>Highly organized with excellent multitasking and prioritization abilities.</li><li>Proficiency in MS Office and customer service/order management software.</li><li>Attention to detail and ability to maintain accurate records and documentation.</li><li>Strong follow-up skills and problem-solving abilities.</li><li>Positive, client-focused attitude with professionalism under pressure.</li><li>Ability to work independently as well as part of a team.</li><li>Fluency in English.</li></ul>

Customer Service Coordinator

KEITOKU MIDDLE EAST LLC

<p>Keitoku Middle East LLC is a leading provider of marine equipment and engineering services, specializing in the repair and maintenance of marine engines and machinery located in Al Quoz Industrial, Area 2, Dubai. The company offers comprehensive solutions to the maritime industry, including the supply of spare parts and technical support.</p><p>We are looking for an experienced <b>Service Coordinator </b>to join our skilled production team and help us meet our growing demand for high-quality services.</p><p><b>Requirements:</b></p><p>Must hold Bachelor&rsquo;s degree in any major.<br/>2 &ndash; 3 years of relevant experience in a similar role.<br/>Able to work with minimal supervision.<br/>Capable of dealing with high level confidentiality.<br/>Undertake initiatives.<br/>Must have strong organizational skills and an eye for details.<br/>Excellent customer services skills.<br/>A good understanding of Sales Process.<br/>Strong computer literacy.<br/>Ideally, we are looking for a <b>female</b>.</p><p><b>Job Description:</b></p><p>Responsible with tools inventory and machinery inside the workshop, keeping them in good order.</p><p>Responsible with consumables inventory and preparation of required form for replenishment if required.</p><p>Responsible in keeping documents of the Department in order, making sure that correct work flow is being followed.</p><p>Responsible for preparation of estimation and cost review.</p><p>Responsible for preparation of invoice.</p><p>Responsible in generating Purchase Request of materials needed for the job prepared by the engineers.</p><p>Responsible in writing Minutes of Meeting.</p><p>Updating and submitting manpower movement every week.</p><p>Monitor and control tools (log-out and log-in of tools). To make sure that engineers/technicians return all tools after each job. Report to accounts in case of damage and loss.</p><p>Responsible in updating and monitoring the expiration of equipment calibration.</p><p>Responsible in preparing KAIZEN sheet every month</p><p>Responsible in forecasting annual visitation schedule according to the assigned market.</p><p>Responsible in getting an appointment to meet customers, arrangement of air-ticket, hotel, transportation, etc. to execute the visitation plan.</p><p>Responsible in understanding customer&rsquo;s requirement and recommending spare parts, repair scope or machinery and report to the management for generation of proposals.</p><p>Visit customer, generate and submit visitation reports, update customer profiles and vessel list details, follow up inquiry and record status in the register.</p><p>Generate sales quotations using the PASO application.</p><p>Issue order acknowledgements through PASO application.</p><p>Update inquiry register and visitation plan on a weekly basis.</p><p>Perform related duties as assigned from time to time.</p><p>Job Type: Full-time</p><p>Pay: AED4,500.00 - AED5,500.00 per month</p><p>License/Certification:</p><ul><li>UAE License (Preferred)</li></ul>

Service Coordinator

Venture Search - Valdere Group

The Role
<br><b>Receptionist –Investment Firm | Dubai, DIFC Location:</b> Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role We are seeking a polished, professional, and proactive Receptionist to be the face of an investment management firm based in the DIFC. This is a key front-of-house position within a dynamic and fast-paced financial environment, requiring exceptional communication skills, attention to detail, and a high level of discretion. The ideal candidate will have prior experience in a corporate or financial services setting, with a service-oriented mindset and the ability to provide seamless support to both clients and internal teams. Key Responsibilities •Serve as the first point of contact for all visitors, clients, and partners, ensuring a professional and welcoming reception experience. •Manage all incoming calls, emails, and correspondence with efficiency and discretion. •Oversee meeting room scheduling, set-up, and refreshments for client and internal meetings. •Coordinate courier services, deliveries, and office supplies to ensure smooth daily operations. •Support administrative and operational tasks for the office management and executive teams as needed. •Maintain a tidy and organised reception and meeting area, representing the firm’s high standards at all times. •Liaise with building management and vendors to assist with facilities or maintenance requirements. •Assist with travel bookings, visitor logistics, and expense coordination where required.
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Requirements
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<li>Minimum of 2–4 years’ experience in a receptionist or front-office role within financial services, legal, or corporate environments. •Excellent verbal and written communication skills in English. •Immaculate presentation and a confident, client-facing manner. •Strong organisational skills with the ability to multitask and prioritise. •Proficient in Microsoft Office (Outlook, Word, Excel) and comfortable with digital scheduling systems. •Discreet, reliable, and professional — with a calm demeanour and positive attitude. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
<br>Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Receptionist

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED1,800.00 per month</p>

Admin Assistant / secretary (female only) preffered with own visa

Maharat Learning Center

About Us: <p>At Maharat Learning Center we support children and young adults with Specific Learning Difficulties including Dyslexia, Dyscalculia, Attention Deficit Hyperactivity Disorder (ADHD) and Autism Spectrum Disorders (ASD), as well as other cognitive disorders, developmental delays and learning difficulties that may be affecting their academic performance, and promote their inclusion in to the broader community. Our programs are individualized and our teaching style utilizes Assistive Technology, Augmentative Alternative Communication, ABA teaching techniques, online resources, virtual reality, robotics and other innovative technology to teach children and young adults the academic, social and life skills they need to succeed in school, college and life.</p> Key Reponsibilities: <ul> <li>Communicate professionally and liaise face to face, via telephone, and in writing with clients, consultants, visitors, service providers, inquirers, and company employees</li> <li>Conduct initial communication with potential new clients, providing all relevant information about company services.</li> <li>Explain all paperwork, policies, and procedures and schedule the initial consultation appointments, assessment appointments, intake appointments, etc.</li> <li>Obtain customer feedback, assist with client satisfaction surveys, and provide regular updates to the Management of any concerns/matters that may arise.</li> <li>Act as Enrollment Records Custodian for the Center, including daily retrieval and return of Enrollment Records for clinicians.</li> <li>Responsible for Health, Safety and Environment which includes infection control, emergency preparedness, fire safety and waste management.</li> <li>Answer a high volume of calls and maintain a rapid response and follow-up rate according to the agreed standards.</li> <li>Answer a high volume of calls and maintain a rapid response and follow-up rate according to the agreed standards.</li> </ul> Qualifications &amp; Experience: <ul> <li>Bachelors or Masters (any field).</li> <li>Minimum 2-5 years of experience in Client Relation.</li> <li>Past experience preferably in the Healthcare and / or Education industry.</li> </ul> About You: <ul> <li>Excellent verbal and written communication in English and / or Arabic.</li> <li>Excellent interpersonal skills for building and developing relationships with clients.</li> <li>Ability to multitask and prioritize workload.</li> <li>Flexible approach to work with the ability to adapt to a fast-paced, ever-changing environment.</li> </ul> <div>
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Client Relations Coordinator

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