sales coordinator

account manager

sales consultant

fleet coordinator

project coordinator

client services coordinator

WMA Interiors L.L.C

Reception &amp; Client Experience CoordinatorCompany: The Barkley &ndash; Premium Pet HospitalityLocation: Dubai⸻About The BarkleyThe Barkley is a premium pet hospitality center offering structured short- and long-term stays for dogs and cats. We focus on operational excellence, hygiene, safety, and professional client communication.We are building a disciplined, high-standard environment &mdash; similar to a boutique hotel, but for pets.⸻Role OverviewWe are hiring a highly organized and professional Reception &amp; Client Experience Coordinator to manage front desk operations, booking control, payment processing, and daily client communication.This role is critical to maintaining premium standards and financial control.⸻Key ResponsibilitiesFront Desk &amp; Client Management<ul><li>Handle all incoming calls and WhatsApp inquiries</li><li>Manage bookings and occupancy scheduling</li><li>Conduct structured check-in and check-out procedures</li><li>Ensure all required forms are completed and signed</li><li>Collect full payment before pet release (strict policy enforcement)</li></ul>Financial &amp; Administrative Control<ul><li>Issue invoices and track payments</li><li>Maintain accurate daily revenue reports</li><li>Prevent revenue leakage by enforcing payment discipline</li><li>Log incidents, complaints, and client feedback</li><li>Maintain organized digital and physical records</li></ul>Client Experience<ul><li>Send structured daily updates (photos/videos) for long stays</li><li>Communicate professionally and confidently with pet owners</li><li>Handle complaints calmly and document them properly</li><li>Maintain a clean, organized, and welcoming reception area</li></ul>Operational Coordination<ul><li>Coordinate with floor staff regarding arrivals/departures</li><li>Monitor occupancy levels and report weekly</li><li>Support inventory tracking (food, supplies)</li></ul>⸻Required Profile<ul><li>Minimum 2 years experience in hospitality, hotel front desk, clinic reception, or similar structured environment</li><li>Strong English communication skills (Arabic is a plus)</li><li>Confident personality with ability to enforce policies politely</li><li>Highly organized and detail-oriented</li><li>Comfortable handling payments and cash control</li><li>Able to work in a structured, rule-based environment</li><li>Calm under pressure</li><li>Not emotionally reactive</li></ul>⸻What We Are NOT Looking For<ul><li>Casual pet lovers without admin discipline</li><li>Individuals uncomfortable enforcing payment policies</li><li>Disorganized or reactive personalities</li><li>People who avoid documentation</li></ul>⸻What We Offer<ul><li>Stable and structured work environment</li><li>Clear authority and operational systems</li><li>Opportunity to grow within a premium brand</li><li>Competitive salary (based on experience)</li></ul>⸻ImportantThis is not a casual role.This position is the control center of our operation.We value discipline, structure, and professionalism.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Receptionist and Client Coordinator

Xclusive Boat Charter llc

Job descriptionWe are looking for a highly proactive Front Office Coordinator for our team.Responsibilities:<ul><li>Greet and assist clients, and visitors in person</li><li>Manage front desk operations, including scheduling appointments, handling inquiries</li><li>Maintain a professional and welcoming reception area.</li><li>Support charter, sales, and yacht management teams</li><li>Update CRM systems and maintain accurate records of client interactions</li><li>Coordinate with marina staff and service providers as needed.</li></ul>Qualifications:<ul><li>Previous front office, receptionist, or administrative experience (yacht or hospitality industry preferred).</li><li>Excellent interpersonal and communication skills.</li><li>Fluent in English; additional languages (e.g., Russian) are a plus.</li><li>Proficient in Microsoft Office Suite; experience with industry-specific CRM or booking systems is an advantage.</li><li>Well-organized, detail-oriented, and able to multitask in a fast-paced environment.</li><li>Professional appearance and customer-focused attitude.</li><li>Discretion and confidentiality when handling sensitive information.</li></ul>Job Types: Full-time, PermanentPay: AED4,500.00 - AED5,000.00 per month

Front Office Coordinator

Pinsent Masons

<div>
 
 Job Description
 
 
 
 
 Job Title:
 
 Client Services Assistant
 
 
 
 Location:
 
 Dubai
 
 
 
 Type:
 
 Full-time office based
 
 
 
 Duration:
 
 10 month FTC, with possibility of the role becoming permanent
 
 
 
 About the Business:
 
 
 
 Here at Pinsent Masons we bring together the best people to get the job done. We&rsquo;re naturally curious, constantly learning, listening, and growing. We&rsquo;ll truly value your ideas. You&rsquo;ll be joining an award-winning, hardworking and commercially minded team, where you&rsquo;ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You&rsquo;ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
 
 
 
 Purpose of the role:
 
 
 
 The Client Services Assistant plays a key role in delivering a seamless, professional and welcoming experience for clients, visitors and colleagues within the office. This highly visible, hands‑on role combines front‑of‑house hospitality with back‑of‑house workplace and facilities support, ensuring meeting rooms, client areas and office services operate efficiently and to a consistently high standard. Working closely with the Workplace team, the role supports day‑to‑day office operations, facilities, health and safety and supplier coordination, while maintaining a client‑focused, discreet and service‑oriented approach at all times.
 
 
 
 Main Duties And Responsibilities
 
 
 
 
 Clients, Visitors and Staffs services
 
 
 
 <ul>
 <li>
 Greet clients, visitors, and staff in a professional manner.
 </li>
 <li>
 Direct visitors and clients to the appropriate room and coordinate their arrival with hosts.
 </li>
 <li>
 Serve refreshments as required for meetings.
 </li>
 <li>
 Assist visitors with tasks such as printing and scanning.
 </li>
 <li>
 Management and control of security access cards.
 </li>
 <li>
 Management of workstation and hot desks for visiting lawyers and new joiners.
 </li>
 <li>
 Coordination of taxi and car bookings for clients and staff as required.
 </li>
 <li>
 Collect packages and deliveries promptly from Reception.
 </li>
 <li>
 Arrange courier deliveries and maintain appropriate records.
 </li>
 <li>
 Monitor housekeeping standards and ensure client areas are tidy and presentable.
 </li>
 <li>
 Coordinate photoshoots and manage raw and final photos for uploading.
 </li>
 <li>
 Prepare starter packs for new joiners.
 </li>
 <li>
 Arrange business cards as required.
 </li>
 <li>
 Assist/coordinate with BD team for organizing events
 
 
 
 </li>
 </ul>
 
 Meeting Room Booking and Management
 
 
 
 <ul>
 <li>
 Coordinate all meeting room bookings using Eptura Engage.
 </li>
 <li>
 Inspect meeting rooms daily at 08:00 and 18:00 against the agreed checklist.
 </li>
 <li>
 Ensure rooms are cleared, food removed, and equipment are switched off at the end of each day.
 </li>
 <li>
 Confirm all booking changes by email; handle last-minute changes verbally.
 </li>
 <li>
 Enter catering and equipment details into the booking system.
 </li>
 <li>
 Provide IT assistance for internal events, presentations, and ad hoc technical needs.
 </li>
 <li>
 Reconfigure meeting rooms as required and restore them after meetings.
 </li>
 <li>
 Ensure cabling is tidy and floor box lids are closed.
 </li>
 <li>
 Order catering supplies and maintain stock levels.
 
 
 
 </li>
 </ul>
 
 Switchboard
 
 
 
 <ul>
 <li>
 Promptly answer telephone calls and redirect as appropriate, recording and relaying accurate messages as required
 </li>
 <li>
 Answer all calls, both internal and external, and direct them to the appropriate person. All calls should be answered within 3 rings where possible.
 </li>
 <li>
 Check switchboard voicemail for messages and pass to their intended recipient or arrange callback.
 </li>
 <li>
 Ensure calls are redirected appropriately as required
 
 
 
 </li>
 </ul>
 
 Post, Courier, Stationery
 
 
 
 <ul>
 <li>
 Deliver and dispatch mail, courier items, and incoming packages.
 </li>
 <li>
 Visit the post office weekly for registered and regular mail collections.
 </li>
 <li>
 Prepare and pack boxes for archiving, shred confidential documents.
 </li>
 <li>
 Manage collection and delivery of mails including post office runs.
 </li>
 <li>
 Maintain logs for incoming courier, post and documents.
 </li>
 <li>
 Manual handling tasks as required.
 </li>
 <li>
 Manage stationery inventory and order supplies when needed.
 </li>
 <li>
 Print, copy, bind, and scan documents accurately.
 </li>
 <li>
 Replace toner and perform first-line maintenance on reprographics equipment.
 </li>
 <li>
 Report issues to suppliers for maintenance and repair.
 </li>
 <li>
 Load dirty dishes into the dishwasher and clear kitchen areas.
 </li>
 <li>
 Assist in setting up for internal events.
 </li>
 <li>
 Procure kitchen and office supplies.
 </li>
 <li>
 Conduct daily floor walks to check common areas and report any safety and maintenance issues
 </li>
 <li>
 Coordinate with contractors for painting, fixtures, and furniture maintenance.
 </li>
 <li>
 Adjust AC temperatures when required and liaise with contractors for issues.
 </li>
 <li>
 Liaison with vendors and suppliers
 </li>
 <li>
 Management of invoices
 </li>
 <li>
 Procurement of goods and services
 </li>
 <li>
 Management of emergency grab bag and first aid kits
 </li>
 <li>
 Ensure safe and healthy office environment
 </li>
 <li>
 Take part in fire drills, emergency procedures and trainings
 </li>
 <li>
 Conducting risk assessments when necessary
 </li>
 <li>
 Be conversant with the firms Health &amp; Safety, Evacuation and Business Continuity Plan policies.
 </li>
 <li>
 Any other reasonable request for tasks to meet business requirements
 </li>
 <li>
 Adhere to all firm wide policies and procedures.
 
 
 
 </li>
 </ul>
 
 Post, Courier, Stationery
 
 
 
 <ul>
 <li>
 Deliver and dispatch mail, courier items, and incoming packages.
 </li>
 <li>
 Visit the post office weekly for registered and regular mail collections.
 </li>
 <li>
 Prepare and pack boxes for archiving, shred confidential documents.
 </li>
 <li>
 Manage collection and delivery of mails including post office runs.
 </li>
 <li>
 Maintain logs for incoming courier, post and documents.
 </li>
 <li>
 Manual handling tasks as required.
 </li>
 <li>
 Manage stationery inventory and order supplies when needed.
 </li>
 <li>
 Print, copy, bind, and scan documents accurately.
 </li>
 <li>
 Replace toner and perform first-line maintenance on reprographics equipment.
 </li>
 <li>
 Report issues to suppliers for maintenance and repair.
 </li>
 <li>
 Load dirty dishes into the dishwasher and clear kitchen areas.
 </li>
 <li>
 Assist in setting up for internal events.
 </li>
 <li>
 Procure kitchen and office supplies.
 
 
 
 </li>
 </ul>
 
 Kitchen (Staffs and client pantry)
 
 
 
 <ul>
 <li>
 Load dirty dishes into the dishwasher and clear kitchen areas.
 </li>
 <li>
 Assist in setting up for internal events.
 </li>
 <li>
 Procure kitchen and office supplies.
 
 
 
 </li>
 </ul>
 
 Office Maintenance
 
 
 
 <ul>
 <li>
 Conduct daily floor walks to check common areas and report any safety and maintenance issues
 </li>
 <li>
 Coordinate with contractors for painting, fixtures, and furniture maintenance.
 </li>
 <li>
 Adjust AC temperatures when required and liaise with contractors for issues.
 
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Liaison with vendors and suppliers
 </li>
 <li>
 Management of invoices
 </li>
 <li>
 Procurement of goods and services
 
 
 
 </li>
 </ul>
 
 Heath and Safety
 
 
 
 <ul>
 <li>
 Management of emergency grab bag and first aid kits
 </li>
 <li>
 Ensure safe and healthy office environment
 </li>
 <li>
 Take part in fire drills, emergency procedures and trainings
 </li>
 <li>
 Conducting risk assessments when necessary
 </li>
 <li>
 Be conversant with the firms Health &amp; Safety, Evacuation and Business Continuity Plan policies.
 
 
 
 </li>
 </ul>
 
 General
 
 
 
 <ul>
 <li>
 Any other reasonable request for tasks to meet business requirements
 </li>
 <li>
 Adhere to all firm wide policies and procedures.
 
 
 
 </li>
 </ul>
 
 Candidate Overview:
 
 
 
 We are looking for candidates who ideally hold the following skills and experience:
 
 
 
 Relevant Experience
 
 
 
 <ul>
 <li>
 Relevant experience of working in a facilities department within a similar professional services environment
 </li>
 <li>
 Experienced in a customer service and collaborative environment; highly customer-focused
 </li>
 <li>
 Experience working in a similar customer service role would be desirable.
 
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 <ul>
 <li>
 Good communication skills
 </li>
 <li>
 Good level of English language is essential.
 </li>
 <li>
 Capable of establishing immediate rapport.
 </li>
 <li>
 Ability to handle conflicting demands and/or challenging pressures for resources.
 </li>
 <li>
 Capable of working autonomously but also operating within a team environment.
 </li>
 <li>
 Proven organisational skills.
 </li>
 <li>
 Computer literate.
 </li>
 <li>
 Commitment to delivering a high level of customer service.
 
 
 
 </li>
 </ul>
 
 What happens next?
 
 
 
 Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
 
 
 We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
 
 
 
 Our strength lies in our differences.
 
 
 
 We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It&rsquo;s with different perspectives that we&rsquo;ll find solutions to our clients&rsquo; most complex challenges. It&rsquo;s how we&rsquo;ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
 
 
</div>

Client Services Assistant

Desert Chill Ice Cream Manufacturing LLC

Job Summary:We are seeking a proactive and detail-oriented Office Admin to coordinate daily operations between drivers and clients, ensure timely deliveries, prepare quotations and invoices, and support marketing and order management activities. The ideal candidate should have strong communication skills, excellent organizational ability, and experience handling logistics coordination and client interactions.Key Responsibilities1. Delivery &amp; Driver Coordination*Coordinate with drivers to schedule and ensure on-time deliveries*Communicate delivery timelines with clients and resolve scheduling issuesMonitor delivery status and update clients accordingly*Maintain records of dispatch, delivery confirmations, and delays2. Client Communication*Act as the primary point of contact for clients regarding orders and delivery schedules*Handle inquiries, complaints, and follow-ups professionally*Maintain strong client relationships to ensure repeat business3. Quotations &amp; Invoicing*Prepare and send quotations based on client requirements*Generate invoices and ensure timely billing*Track payments and follow up on outstanding dues*Maintain proper documentation of all financial transactions4. Order &amp; Marketing Support*Attend marketing calls and assist in client follow-ups*Process customer orders accurately and efficiently*Maintain updated client database and sales recordsJob Type: Full-timePay: From AED3,000.00 per month

Office Admin

Learners Point Academy, Dubai

We are seeking a dedicated and detail-oriented Customer Service Specialist to join our team at Learners Point Academy. The ideal candidate will serve as the key point of contact between our clients and the organization, ensuring a seamless training experience. You will be responsible for managing client communications, coordinating training logistics, and ensuring that all client requirements are met to achieve successful and efficient onsite training delivery.Key Responsibilities:1. Act as the primary point of contact between clients and the organization for all training-related matters.2. Collaborate with internal teams (Sales, Academics, and Delivery) to ensure that training needs and requirements are fully understood and met.3. Oversee the seamless delivery of onsite training sessions, ensuring all client specifications and expectations are adhered to.4. Communicate with clients regarding training schedules, logistics, and specific requirements before and during training sessions.5. Coordinate with trainers and other stakeholders to ensure training materials, venue arrangements, and technical setups are prepared in advance.6. Address and resolve client concerns or issues related to training delivery promptly and professionally.7. Ensure that post-training evaluations, feedback, and reports are collected, analyzed, and shared with clients.8. Maintain detailed records of training sessions, client communications, and follow-up actions.9. Proactively manage client relationships to ensure satisfaction and foster long-term partnerships.Qualifications:1. Bachelor&rsquo;s degree or equivalent experience in a relevant field.2. Proven experience in customer service, client relationship management, or event coordination, ideally in an educational or corporate training environment.3. Strong organizational skills and attention to detail.4. Excellent communication skills (written and verbal) with the ability to manage multiple stakeholders.5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM systems.6. Ability to remain calm under pressure and handle stressful situations professionally.Skills &amp; Attributes:<ul><li>Strong problem-solving skills.</li></ul><ul><li>Client-focused with a proactive and Customer first-approach.</li></ul><ul><li>Excellent time management and multitasking abilities.</li></ul><ul><li>Positive, energetic attitude and a desire to contribute to the success of the team.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Customer Service Specialist (Male)

AMPSY CONSULTANCY LLC

<div>
 
 Sales Coordinator
 
 
 
 
 
 Ampsy Consultancy LLC is a growing business services firm committed to delivering high-quality solutions across business setup, and corporate support. We are currently expanding our team and are looking for a&nbsp;Sales Coordinator to support our business development and client service activities.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate daily sales activities and follow-ups with clients.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support the sales team with documentation, proposals, and client communication.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare quotations, sales reports, and CRM updates.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle customer inquiries via email, phone, and WhatsApp professionally and promptly.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Schedule meetings and manage calendars for the sales team.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure smooth communication flow between clients and internal departments.
 
 
 
 
 
 Requirements:
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum 2 years of experience&nbsp;in a sales coordination or support role.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong&nbsp;computer proficiency, including MS Office (Excel, Word, Outlook) and CRM tools.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and spoken communication skills&nbsp;in English. (Additional language proficiency is a plus.)
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Well-organized, detail-oriented, and proactive.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Able to work in a fast-paced, client-focused environment.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Presentable and professional communication style.
 
 
 
 
 
 To apply for the Sales Coordinator position, please contact us at connect@ampsyconsultancy.ae.
 
 
 &nbsp;
 
</div>

Sales Coordinator

Augustus Media

<div>
 
 
 Role Description
 
 
 
 This is a full-time, on-site Transportation Coordinator
 
 (driver)
 
 role based in Dubai.
 
 The role of Transport Coordinator (driver),
 
 will be responsible for Augustus Media is to work with the operations team, combining traditional roles such as PRO, driver, receivables, transport management of vehicles looking after employees transport requirement for client meetings and supporting branding activity at commercial events. We are looking for a disciplined and motivated individual.
 
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 
 PRO duties liaising with government agencies for attestations, visa applications, and other company documents
 
 </li>
 <li>
 
 Managing collections and receivables such as supplies, post, cheques etc
 
 </li>
 <li>
 
 Looking after the company vehicles such as services, etc
 
 </li>
 <li>
 
 Taking team members to and from client meetings
 
 </li>
 <li>
 
 Looking after brand assets delivery, set up and collection at media partnership events
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Based in Dubai
 </li>
 <li>
 
 Administration skills including typing, Microsoft office and Google Drive
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in English
 
 </li>
 </ul>
 
 
 
</div>

Transportation Coordinator

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