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procurement coordinator Jobs in Abu Dhabi

procurement coordinator

contracts procurement specialist

Nabat

<div>
 
 Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale!
 
 We operate at the intersection of ecological &amp; environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss. Our comprehensive solution - consisting of ecosystem management software, precision aerial seeding drones, AI &amp; ecological models, and restoration services - is already being used to plant millions of mangroves in the UAE. But we&rsquo;re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.
 
 
 If this mission resonates with you, let&rsquo;s talk!
 
 
 The Contracts &amp; Procurement Specialist will support contract preparation, procurement administration, and invoicing operations across Nabat. This role ensures timely execution of PR/PO processes, accurate documentation, proper contract coordination with internal stakeholders and suppliers, and structured tracking/reporting across all commercial and operational activities.
 
 
 The position requires strong organizational skills, attention to detail, and the ability to collaborate closely with finance, legal, project teams, and external vendors. This is a key enabling role to ensure smooth operational workflows, compliance, and high-quality documentation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Contract, Agreement &amp; Coordination
 </li>
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 Prepare, review, and coordinate contracts, agreements, and NDAs for clients, suppliers, and service providers based on internal templates.
 </li>
 <li>
 Ensure contract completeness (scope, terms, signatures, supporting documents) and alignment with company standards and policies.
 </li>
 <li>
 Liaise with the Legal department for T&amp;Cs review and alignment (covering both client and supplier agreements, as well as internal requirements).
 </li>
 <li>
 Track contract status, renewals, and required amendments; follow up with stakeholders to ensure timely execution.
 </li>
 <li>
 Maintain organized and up-to-date records of all contracts, SOWs, NDAs, agreements, and related documentation.
 </li>
 <li>
 Procurement Administration (PR/PO Execution)
 </li>
 <li>
 Create and process Purchase Requisitions (PRs) and coordinate timely issuance of Purchase Orders (POs).
 </li>
 <li>
 Manage all quotation requirements from various suppliers and maintain documentation accordingly.
 </li>
 <li>
 Lead the supplier registration process in the SAP system.
 </li>
 <li>
 Liaise with vendors to confirm order status, delivery timelines, and document requirements.
 </li>
 <li>
 Support the projects and finance teams in ensuring procurement activities follow internal approval workflows.
 </li>
 <li>
 Maintain accurate procurement files including quotations, memos, and purchase documentation.
 </li>
 <li>
 Invoicing &amp; Payment Coordination
 </li>
 <li>
 Manage incoming invoices, verify accuracy, and coordinate approvals with project and finance teams.
 </li>
 <li>
 Prepare GRNs (Goods Receipt Notes) and ensure alignment of documentation for timely payment processing.
 </li>
 <li>
 Manage invoice issuance and submission in the ERP system for all Government contracts.
 </li>
 <li>
 Support Accounts Receivable by providing necessary documentation for client invoicing.
 </li>
 <li>
 Track invoice status, aging, and payment follow-ups with internal teams and external parties.
 </li>
 <li>
 Tracking, Reporting &amp; Compliance
 </li>
 <li>
 Maintain reporting dashboards for contracts, PR/PO status, invoicing cycles, and financial commitments.
 </li>
 <li>
 Support periodic internal audits by providing required documentation and ensuring compliance&mdash;not only for procurement and finance but also across internal operational processes.
 </li>
 <li>
 Ensure adherence to procurement, finance, and contractual policies.
 </li>
 <li>
 Support ISO certification requirements and ensure compliance with relevant standards.
 </li>
 <li>
 Highlight delays, risks, or discrepancies to the finance and operations teams.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, Supply Chain, or a related field.
 </li>
 <li>
 At least 5 years of experience in contracts administration, procurement operations, or finance administration.
 </li>
 <li>
 Experience handling contracts, agreements, NDAs, and procurement documentation.
 </li>
 <li>
 Familiarity with PR/PO cycles, invoicing workflows, and ERP systems.
 </li>
 <li>
 Experience with SAP S4/HANA and ISO certification requirements.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to manage multiple tasks and deadlines simultaneously.
 </li>
 <li>
 Strong communication and stakeholder coordination skills.
 </li>
 <li>
 Proficiency in Microsoft Excel, Word, and PowerPoint.
 
 
 </li>
 </ul>
 
 Why join Nabat?
 
 
 
 
 A Once-in-a-lifetime Opportunity To
 
 
 
 <ul>
 <li>
 Join a well-funded early-stage tech startup at the intersection of some of the most exciting, disruptive and innovative technologies in the world - geospatial AI, remote sensing, drone robotics, ecology &amp; agricultural science.
 </li>
 <li>
 Design, build and shape a product from the ground up using your unique skills and expertise.
 </li>
 <li>
 Work with a truly international and world-class R&amp;D team both within Nabat and in collaboration with 1200+ researchers, scientists and technologists in the larger Advanced Technology Research Council (https://www.atrc.gov.ae/), Technology Innovation Institute (https://www.tii.ae/), and VentureOne (https://www.ventureone.ae/) ecosystem.
 </li>
 <li>
 Relocate to Abu Dhabi &ndash; one of the safest, most livable, expat-friendly cities in the world - with an &ldquo;all inclusive&rdquo; relocation package for you and your family, that includes work &amp; residence visa sponsorship, business class flights, orientation tour, school and house search, and luxury hotel stay until you find your new home.
 </li>
 <li>
 Make a real and direct impact to solving the most critical challenges of our time &ndash; climate change and ecosystem loss!
 
 
 </li>
 </ul>
 Apply with your CV and tell us what makes you &amp; your experience a great fit for Nabat.
 
 
 
 How To Apply
 
 
 
 Are you ready to embark on an exciting journey with Nabat? To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.
 
 
 At Nabat, we&rsquo;re not just building technology &mdash; we&rsquo;re shaping the future of sustainable agriculture through innovation and collaboration. If you&rsquo;re passionate about making a real-world impact and working alongside a diverse team of curious minds, we&rsquo;d love to hear from you. Join us in transforming data into solutions that matter.
</div>

Contracts & Procurement Specialist

Resource Industries

Job Title: Legal and Contract Verification SpecialistLocation: Abu Dhabi, UAE Employment Type: Full-timeJob PurposeThe Legal and Contract Verification Specialist is responsible for ensuring the company&rsquo;s contracts, agreements, and related legal documents comply with UAE laws, internal policies, and industry regulations. The role supports risk mitigation by conducting detailed contract reviews, safeguarding the company&rsquo;s legal interests, and supporting cross-functional teams with legal compliance in the manufacturing environment.Key Responsibilities1. Contract Review &amp; Verification<ul><li>Review, draft, and verify contracts, MoUs, NDAs, purchase agreements, service contracts, and supplier agreements.</li><li>Ensure all contractual terms comply with UAE Federal Laws, Abu Dhabi local regulations, and relevant industrial standards.</li><li>Identify risks, inconsistencies, and ambiguities in contract clauses and propose revisions or safeguards.</li><li>Verify vendor, supplier, and customer documentation required for contract execution.</li></ul>2. Legal Compliance<ul><li>Maintain up-to-date knowledge of UAE commercial, labor, environmental, and manufacturing-related laws.</li><li>Ensure company policies and operational procedures align with applicable legal requirements.</li><li>Support regulatory compliance relating to manufacturing licenses, permits, certifications, and industrial safety standards.</li></ul>3. Coordination &amp; Stakeholder Support<ul><li>Work closely with procurement, operations, finance, and HR teams to ensure contracts meet operational and commercial needs.</li><li>Liaise with external legal counsel when needed and coordinate legal submissions or follow-ups.</li><li>Support internal teams in understanding legal obligations and contract terms.</li></ul>4. Documentation &amp; Record Management<ul><li>Maintain accurate and organized records of contracts, amendments, and legal correspondence.</li><li>Develop and update contract templates, checklists, and standard legal documents.</li><li>Ensure secure storage of sensitive legal documents in compliance with company data policies.</li></ul>5. Risk Management &amp; Legal Advisory<ul><li>Conduct risk assessments for new contracts, vendors, and business transactions.</li><li>Advise management regarding potential legal or compliance issues.</li><li>Support dispute resolution, contract claims, and termination procedures when necessary.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in law (LLB) or related legal discipline; Master&rsquo;s degree is an advantage.</li><li>3&ndash;7 years of experience in contract review or legal advisory, preferably in the manufacturing or industrial sector.</li><li>Strong understanding of UAE Civil Code, Commercial Law, Labor Law, and relevant manufacturing regulations.</li><li>Experience working with procurement and supply chain contracts is highly preferred.</li><li>Proficiency in English; Arabic language skills are an advantage.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Legal and Contract Verification: 3 years (Required)</li></ul>

Legal and Contract Verification Specialist

THE STABLES STORAGE LLC

Job Title: Senior Parts Procurement &ndash; AutomotiveLocation: UAE Industry: Automotive / Vehicle Parts Procurement Employment Type: Full-Time1. Parts Procurement SpecialistSalary Range: AED 5000 - AED 7000 Experience Required: 8+ years in automotive parts procurementKey Responsibilities:<ul><li>Lead and manage the procurement of OEM, aftermarket, and performance automotive parts from local and international markets.</li><li>Build and maintain strong vendor networks globally (dealers, OEMs, manufacturers, wholesalers).</li><li>Negotiate pricing, credit terms, and delivery timelines to optimize cost savings.</li><li>Develop and implement procurement strategies aligned with company goals.</li><li>Review and approve purchase orders, contracts, and supplier agreements.</li><li>Analyze market trends, pricing fluctuations, and supply chain risks.</li><li>Mentor and guide junior and mid-level procurement staff.</li><li>Collaborate with workshop, service, and logistics teams to ensure timely availability of parts.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Supply Chain, Automotive Engineering, or related field.</li><li>10+ years of experience in automotive procurement.</li><li>Excellent knowledge of global sourcing (US, Europe, GCC, Japan).</li><li>Strong negotiation, vendor management, and leadership skills.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED5,000.00 - AED7,000.00 per month

Senior Parts Procurement – Automotive

Khalifa University

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 The contract specialist is responsible for performing contract assignments in support of local or centralized procurement activity. Work involves developing and evaluating purchase orders and contracts in line with the contract process, and providing reporting and special project coordination.
 
 
 
 
 
 
 Key Roles &amp; Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the implementation of contractual strategies, policies and procedures, to enhance the quality, reliability and cost effectiveness of supplies/goods provided by suppliers/contractors.
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 Ensure that all contracting services are fully compliant with the established contracting policies and procedures.
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 Assist in designing and developing contracts&rsquo; standards, including the creation, maintenance, and approval of clauses, variables, deliverables, and contract templates.
 </li>
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 Assist in preparing and issuing tender invitation packages in close coordination with end-users, and act as a focal point for requests for clarifications and external communication with bidders.
 </li>
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 Assist in developing and reviewing agreements&rsquo; documentation in coordination with the Legal Department with regards to contractual matters, particularly those related to terms and conditions, contractual claims and counter claims, as appropriate.
 </li>
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 Coordinate the technical evaluation process, and participate in the commercial evaluation on the technically acceptable bids, and prepare award recommendations.
 </li>
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 Participate in negotiating contracts and agreements.
 </li>
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 Assist in analyzing business risks associated with specific contracts and contract provisions, and communicate risks to the management to facilitate the decision making process.
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 Draft procurement contracts, agreements and formal correspondences
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 Maintain various contractors and contracts records, covering contractors&rsquo; performance and contract documentation which include bank guarantees, performance bonds, insurance policies, etc.
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 Maintain an updated database on active contracts, reports on status and expenditure, and advise end users on any required actions.
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 Assist in managing the signing and distribution of contracts, and ensure their timely renewal/replacement.
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 Advise end-users on the suitable contract and award strategy, and assist them with the post-contract administration activities.
 </li>
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 Periodically evaluate procurement contracts, agreements, and suppliers objectively, in terms of performance, commitment and adherence to the set terms and conditions, etc, and accordingly decide whether to renew contracts and agreements or search for new sources and suppliers.
 </li>
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 Develop reports and statistics regarding contract related aspects.
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 Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
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 Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
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 Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
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 Perform any other tasks assigned by the Line Manager
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field.
 
 
 A minimum of 5 years of relevant experience
 
</div>

Contracts Specialist

ATHGADLANG

Job Summary: The Procurement Specialist is responsible for sourcing, negotiating, and purchasing goods and services for the organization while ensuring cost efficiency, quality, and timely delivery. This role requires strong analytical, negotiation, and relationship management skills to support organizational goals and maintain compliance with procurement policies.Key Responsibilities:<ul><li>Develop and implement procurement strategies aligned with organizational objectives.</li><li>Identify potential suppliers, evaluate bids, and negotiate contracts to secure favorable terms.</li><li>Maintain relationships with suppliers, monitor performance, and resolve issues as needed.</li><li>Analyze market trends and supplier performance to optimize purchasing decisions.</li><li>Process purchase orders, track shipments, and ensure timely delivery of goods and services.</li><li>Ensure compliance with company policies, legal regulations, and ethical standards in all procurement activities.</li><li>Collaborate with internal stakeholders to understand requirements and provide procurement solutions.</li><li>Maintain accurate procurement records, reports, and documentation.</li><li>Assist in budgeting, cost analysis, and inventory management.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, Supply Chain Management, Finance, or related field.</li><li>years of experience in procurement, sourcing, or supply chain management.</li><li>Strong negotiation, communication, and interpersonal skills.</li><li>Proficiency in procurement software and Microsoft Office Suite.</li><li>Knowledge of relevant laws, regulations, and best practices in procurement.</li><li>Analytical mindset with strong problem-solving abilities.</li></ul>Preferred Skills:<ul><li>Certification such as CPSM (Certified Professional in Supply Management) or equivalent.</li><li>Experience with strategic sourcing and vendor management.</li><li>Ability to manage multiple projects and deadlines efficiently.</li></ul>Working ConditionJob Types: Full-time, Contract

Procurement Specialist- Oil & Gas Sector

Zaad Development

<div>
 
 The Contract Manager will manage the contract administration and the technical aspects of Preparing and the negotiation of the company's RFP, RFQ&rsquo;s and contracts including contracts with Clients and contracts related to projects, operations, supporting services etc.
 
 
 Will be in charge of the pre- and post-contract management activities in addition to coordination with the group legal department.
 
 
 
 
 
 
 Pre-construction Phase Responsibilities:
 
 
 <ul>
 <li>
 Manage pre-contract activities internally and externally, coordinating with the legal and procurement teams.
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 Review, prepare, and validate RFPs, tender documents, contracts, and contract management plans.
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 Develop and implement contract management procedures aligned with project value and company standards.
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 Support tender management by providing contractual advice, handling clarifications, attending negotiation meetings, and mitigating contractual risks.
 </li>
 <li>
 Coordinate contract execution with procurement to ensure favorable terms.
 </li>
 </ul>
 
 
 
 
 
 Construction Phase Responsibilities:
 
 
 <ul>
 <li>
 Prepare and execute contract documents upon award, ensuring compliance and favorable terms.
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 <li>
 Manage all contract correspondence, notices, letters, bonds, insurances, and certificates with the Project Manager and legal team.
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 Oversee change control, variations, claims, and disputes, assessing contractual implications.
 </li>
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 Support Project Managers in identifying and mitigating contractual risks.
 </li>
 <li>
 Provide ongoing contractual and commercial guidance, maintaining company policies and procedures.
 </li>
 <li>
 Prepare monthly reports on contractual performance, trends, risks, and deviations.
 </li>
 <li>
 Perform additional duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills required
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in Civil Engineering; RICS or AACE certification; law degree preferred.
 </li>
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 Minimum 15 years&rsquo; experience, including 7 years as Contract Manager; experience with PMC, developers, and large, complex UAE projects preferred.
 </li>
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 Strong knowledge of FIDIC and UAE contract forms, with experience in pre- and post-contract management, drafting, change management, disputes, and alternative dispute resolution.
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 Skilled in contract negotiation, implementing new contract suites, and managing high-value projects.
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 Proficient in MS Office; strong analytical, negotiation, and communication skills in English.
 </li>
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 Experience with specialist Quantity Surveying.
 </li>
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 Able to work independently and as part of a team; capable of coaching and building small teams.
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 Professional, disciplined, ambitious, customer-focused, flexible, and able to perform under pressure.
 </li>
 </ul>
 
 
 
 
 **
 
 Please note only shortlisted candidates will be contacted for the role.
 
 
</div>

Contract Manager

First Abu Dhabi Bank (FAB)

<div>
 
 Company Description
 
 
 
 Join the UAE&rsquo;s largest bank and one of the world&rsquo;s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting &amp; dynamic industry.
 
 
 
 Job Description
 
 
 
 
 JOB PURPOSE:
 
 
 
 The Specialist Sourcing is responsible for executing strategy for aligning the demand/supply (i.e. procurement) of goods and services for specific sourcing category area of responsibility.
 
 
 The Specialist Sourcing will deliver measurable and demonstrable value to the Organization by using strategic sourcing, commercial and legal negotiations, contract enablement, and life-cycle management for specific sourcing category areas of responsibilities.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 The Specialist Sourcing is responsible to ensure suppliers and contracts are delivering value for money, minimizing risk, and improving service and social objectives for the categories of responsibility
 </li>
 <li>
 Provides leadership and accountability, ensuring process compliance and delivering optimal sourcing benefits from category management.
 </li>
 <li>
 Ensures best commercial value is negotiated and obtained for purchases. Specifically prepare requests for quotations, negotiate, select and identify most appropriate supplier (price, quality, conditions&hellip;) in collaboration with requesting department. Also negotiate contracts with legal department.
 </li>
 <li>
 Works with the Category Manager and Head of Sourcing to defined FAB Category strategy, setting performance objectives and monitoring progress. Also actively engaging with and securing support from key local stakeholders (Finance, HRG,&hellip;)
 </li>
 <li>
 Collaborates with stakeholders to create, manage, and execute category plans e.g.:
 </li>
 <li>
 Develops annual category sourcing plans through detailed analysis of contracts, spend analysis, usage patterns, future demands, and benchmark data ensuring full alignment between FAB requirements and SVM targets.
 </li>
 <li>
 Lead transformational change through category strategies to include demand management, specification review, and &ldquo;grouping&rdquo; of similar goods and/or services using catalogue management techniques.
 </li>
 <li>
 Ensure that SVM Sourcing Management is aligned with FAB corporate Strategies, in cooperation with business planning and strategy and delivers results to the bottom line.
 </li>
 <li>
 Ensures that market intelligence is updated regularly and - ensures that any changes are updated in the category strategy and the appropriate steps are taken accordingly to mitigate any potential impact that this information may have to the organization
 </li>
 <li>
 Champion best practices in category management across the organization through publishing case studies, working with stakeholders, conducting peer training workshops, and sharing good experiences
 </li>
 <li>
 Represent sourcing in cross-functional teams for large initiatives to provide input on supplier engagement strategy and value creation.
 </li>
 <li>
 Create a strategic plan for the sourcing function tied to the bank's overall corporate strategy with clear objectives, initiatives, and targets.
 </li>
 <li>
 Act as the single point of contact for the stakeholders (both internal and external) to identify collaborative opportunities and align sourcing to the banks wider strategy
 </li>
 <li>
 Monitors and reports all strategic savings on a monthly basis to the Head of Sourcing.
 </li>
 <li>
 Continuously reviews category management information to identify &ldquo;new opportunities&rdquo; to minimize any potential savings gap.
 </li>
 <li>
 Provide expertise, leadership and support to FAB organizations to drive overall productivity program, promoting best practice sharing, benchmarking, market intelligence, etc.
 </li>
 <li>
 Actively participate and contribute to the development of SVM as a value adding function within the FAB organization through empowered and experienced stakeholder management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0 -1 year demonstrable sourcing category management experience, including writing and executing sourcing category strategies
 </li>
 <li>
 Strong communication and interpersonal skills to work with senior level stakeholders to build trusted relationships
 </li>
 <li>
 Ability to align with business strategy and engage Senior Management to reinforce the value of SVM
 </li>
 <li>
 Can operate in a multi matrix, performance driven structure, able to lead cross-functional projects
 </li>
 <li>
 Excellent Communicator (verbal and written) and strong negotiator who can effectively manage relationships that are widely dispersed both functionally and geographically.
 </li>
 </ul>
</div>

Specialist- Sourcing - Technology Category (Emiratised Role)

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