administrative assistant

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customer service assistant

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

Baloch Royals Group

Administrative Assistant (Full-Time)A highly organised and professional Administrative Assistant to join our growing team.Requirements:<ul><li>Native Arabic speaker (mandatory)</li><li>Excellent verbal and written communication skills in Arabic and English</li><li>Additional languages are a strong advantage</li><li>Strong organisational and administrative skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications</li><li>Professional phone etiquette and customer service skills</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Must hold a valid UAE residence visa (Own Visa)</li></ul>Employment Type:<ul><li>Full-Time</li></ul>What You'll Do:<ul><li>Manage day-to-day administrative operations</li><li>Handle calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and maintain calendars</li><li>Prepare documents, reports, and presentations</li><li>Coordinate with clients, suppliers, and internal teams</li><li>Maintain office records and provide general administrative support</li></ul>Pay: AED3,500.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Bilingual: Arabic & English)

Whitespace Global

Job Description: HR &amp; Admin Assistant (Arabic Speaking Preferred)Job TitleHR &amp; Admin Assistant (Arabic Speaking Preferred)Job SummaryWe are seeking a proactive and organised HR &amp; Admin Assistant to support the day-to-day operations of the Human Resources and Administration department. The successful candidate will assist with HR administration, employee relations, recruitment coordination, office administration, and general operational support. Arabic language skills are preferred to facilitate communication with Arabic-speaking employees, clients, and government entities.Key ResponsibilitiesHuman Resources<ul><li>Assist with recruitment activities, including scheduling interviews and coordinating candidate communications.</li><li>Prepare employment contracts, offer letters, and other HR documentation.</li><li>Maintain accurate employee records and HR databases.</li><li>Support onboarding and offboarding processes.</li><li>Coordinate employee attendance, leave records, and timesheets.</li><li>Assist with payroll preparation by providing accurate HR data.</li><li>Support employee engagement activities and company events.</li><li>Ensure compliance with company policies and local labour regulations.</li><li>Respond to employee HR-related enquiries.</li></ul>Administration<ul><li>Manage office supplies and coordinate procurement when required.</li><li>Handle incoming calls, emails, and correspondence.</li><li>Maintain filing systems and confidential records.</li><li>Coordinate meetings, travel arrangements, and accommodation bookings.</li><li>Liaise with vendors, service providers, and building management.</li><li>Support general office operations and administrative tasks.</li><li>Assist with preparing reports, presentations, and internal communications.</li></ul>Qualifications<ul><li>Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and administrative support.</li><li>Experience in the UAE or GCC is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Arabic speaking preferred; English proficiency is essential.</li><li>Strong organisational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle confidential information with discretion.</li><li>Good interpersonal and customer service skills.</li><li>Ability to multitask and work independently in a fast-paced environment.</li><li>Knowledge of UAE Labour Law is an advantage.</li></ul>Preferred Attributes<ul><li>Positive attitude and professional appearance.</li><li>Strong attention to detail.</li><li>Team player with a willingness to learn.</li><li>Flexible and able to manage changing priorities.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Employment visa and medical insurance.</li><li>Annual leave and air ticket as per company policy.</li><li>Opportunities for professional development and career growth.</li></ul>Pay: AED6,000.00 - AED9,000.00 per monthWork Location: In person

HR & Admin Assistant - Arabic Professional

Hue dental lab

We are looking for a professional and friendly Arabic-speaking Receptionist to join our dental laboratory team.Responsibilities:<ul><li>Greet and assist clients and visitors.</li><li>Answer phone calls and respond to WhatsApp and email inquiries.</li><li>Communicate with dental clinics regarding cases and appointments.</li><li>Receive, organize, and track dental cases.</li><li>Prepare invoices and maintain accurate records.</li><li>Coordinate with technicians and drivers for case delivery and collection.</li><li>Perform general administrative and office support duties.</li></ul>Requirements:<ul><li>Fluent in Arabic (spoken and written); English is an advantage.</li><li>Previous experience as a receptionist or administrative assistant is preferred.</li><li>Good communication and customer service skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Well-organized, punctual, and able to multitask.</li><li>Professional appearance and positive attitude.</li></ul>Location: world trade center, dubai uaeEmployment Type: Full-timeIf you are organized, customer-focused, and enjoy working in a healthcare environment, we would love to hear from you.Work Location: In person

Front Desk Receptionist

Genius HRTech Limited

<div>
 
 Job Summary
 
 
 
 
 
 Our client, a leading luxury retail group, is looking for an Assistant Manager &ndash; Training to support the development and delivery of impactful learning initiatives across its retail operations. This role is ideal for a training professional with a passion for developing talent, enhancing customer experience, and driving operational excellence through effective learning programs.
 
 
 
 
 
 Key Responsibilities
 
 
 Design and deliver onboarding, induction, and retail training programs.
 
 
 Facilitate product knowledge, sales, customer service, and operational training.
 
 
 Identify training needs and develop learning solutions to address performance gaps.
 
 
 Coordinate training calendars and collaborate with store and business leaders.
 
 
 Evaluate training effectiveness and implement continuous improvement initiatives.
 
 
 Support leadership development and succession planning programs.
 
 
 Maintain training records, reports, and learning compliance.
 
 
 Requirements
 
 
 Bachelor's degree in Human Resources, Business Administration, Learning &amp; Development, or a related field.
 
 
 3&ndash;6 years of experience in Learning &amp; Development, Retail Training, or Talent Development.
 
 
 Experience within luxury retail, fashion, lifestyle, hospitality, or consumer goods is highly preferred.
 
 
 Strong facilitation, presentation, and stakeholder management skills.
 
 
 Excellent communication skills in English; Arabic is an advantage.
 
 
 Proficiency in Microsoft Office; experience with Learning Management Systems (LMS) is a plus.
 
</div>

Assistant Manager Training - Retail

Bismi Group

Key Responsibilities:1. Cashier Responsibilities<ul><li>Handle cash, card, and other payment transactions accurately.</li><li>Issue invoices and receipts to customers.</li><li>Ensure proper cash handling and maintain cash drawer balance.</li><li>Perform daily cash reconciliation and submit reports to Accounts.</li><li>Maintain POS system accuracy and report discrepancies immediately.</li><li>Ensure proper filing of sales invoices and transaction records.</li><li>Provide excellent customer service at the billing counter.</li></ul>2. Accounts Assistant Responsibilities<ul><li>Assist in daily accounting entries and voucher preparation.</li><li>Maintain petty cash records and reconciliation.</li><li>Support accounts payable and receivable processes.</li><li>Prepare daily sales reports and submit to Finance.</li><li>Assist in bank deposits and bank reconciliation.</li><li>Maintain proper filing of financial documents.</li><li>Support month-end closing activities.</li><li>Prepare periodic financial reports as required.</li></ul>3. Administrative Support<ul><li>Coordinate with branch managers regarding daily collections.</li><li>Assist in payroll data submission if required.</li><li>Maintain records of credit customers and follow up on outstanding payments.</li></ul>Job Type: Full-timeWork Location: In personPay: AED1,800.00 - AED2,000.00 per monthWork Location: In person

Accounts Intern

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