executive assistant

administrative assistant

office assistant

accounts assistant

admin assistant

data entry assistant

MTLL LLC

Full Job DescriptionJob SummaryThe HR Assistant provides administrative support to the HR department and assists with the implementation of various HR programs and procedures. They play a key role in maintaining personnel records, coordinating HR processes, and ensuring compliance with company policies and legal requirements.Responsibilities1. Administrative Support-Assist in the preparation of HR documents, reports, and correspondence.- Maintain and update employee records and databases.- Handle HR-related inquiries from employees and external parties.2. Recruitment and Onboarding- Assist in the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.- Coordinate new hire orientation and onboarding activities.- Prepare and distribute employment contracts and related documentation.3. Employee Relations-Support employee relations activities, including handling employee grievances and maintaining confidentiality.- Assist in organizing employee events and initiatives to foster a positive work environment.4. Benefits Administration- Support benefits enrollment processes and assist employees with benefits-related inquiries.- Collaborate with HR team to administer employee wellness programs.5. Compliance and Policy Implementation-Ensure compliance with HR policies and procedures.- Assist in the implementation of HR initiatives and programs.7. Payroll- Assist with payroll processing tasks, including timekeeping and data entry.- Collaborate with finance and payroll departments to resolve payroll-related issues.Qualifications- Bachelor&rsquo;s degree in human resources, Business Administration, or a related field (or equivalent work experience).- Minimum 2 Years of UAE Experience required.- Strong organizational and time-management skills.- Excellent communication and interpersonal skills.- Proficient in MS Office (Word, Excel, PowerPoint) and HRIS (Human Resources Information System) software.- knowledge of employment laws and regulations.- Ability to maintain confidentiality and handle sensitive information.Job Type: Full-time:Salary : Negotiable.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

HR Assistant - Tagalog Speaking

Atraco Industries

We are looking for a Female Data Entry Clerk to join our merchandising department based in Jebel Ali, Dubai. We would prefer a candidate who can join immediately. The ideal candidate should possess a pleasant personality and strong communication skills.Preferred qualifications include:<ul><li>Proven work experience as a Data Entry Operator or Office Clerk.</li><li>Proficiency in general data entry using ERP systems, Microsoft Excel, and Word.</li><li>Strong skills in analyzing figures, coordination, invoicing, and report preparation.</li><li>Excellent organizational skills with the ability to stay focused on assigned tasks.</li><li>Adherence to data integrity and security policies.</li><li>Experience in the apparel manufacturing or garment industry is a plus.</li><li>Minimum academic qualification should be Diploma / Bachelor's Degree.</li></ul>Interested applicants are requested to forward their CVs along with a recent photo.Note: Only candidates who meets the criteria will be contacted.Job Types: Full-time, PermanentPay: Up to AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Work Location: In person

Data Entry Clerk

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
Recruitment &amp; Onboarding<ul><li>
Compensation &amp; Salary Survey Benchmarking: Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li>
Job Description Maintenance &amp; Updates: Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li>
Manning Requisitions &amp; Budgetary Tracking: Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li>
Strategic Job Posting Management: Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li>
Rigorous Sourcing &amp; Full-Lifecycle Screening: Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li>
Candidate Assessment Follow-Up: Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li>
Offer Letter Generation &amp; Issuance: Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li>
Rigorous Collection of Proper Documents: Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li>
Comprehensive Reference Checking: Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li>
New Hire Sign-In &amp; Structured Onboarding: Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li>
Proactive Visa Coordination: Visa Processing Support &amp; Compliance: Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li>
Onboarding Logistics: Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li></ul>
Payroll Administration &amp; Leave Tracking<ul><li>
Data Entry: Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li>
Action Form Verification: Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li>
Leave Management: Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li>
Policy Compliance: Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li></ul>
Medical Insurance &amp; Wellness<ul><li>
Enrollment &amp; Deletions: Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li>
Claims Assistance: Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li>
Health &amp; Safety: Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li></ul>
Travel Logistics &amp; Flight Ticket Booking<ul><li>
Flight Bookings: Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li>
Refund Processing: Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li></ul>
Employee Engagement &amp; Communications<ul><li>
Activity Planning: Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li>
Lifestyle Classes: Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li>
Community Initiatives: Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li>
Confidential Document Management: File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.
Recruitment &amp; Onboarding</li><li>
Compensation &amp; Salary Survey Benchmarking: Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li>
Job Description Maintenance &amp; Updates: Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li>
Manning Requisitions &amp; Budgetary Tracking: Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li>
Strategic Job Posting Management: Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li>
Rigorous Sourcing &amp; Full-Lifecycle Screening: Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li>
Candidate Assessment Follow-Up: Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li>
Offer Letter Generation &amp; Issuance: Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li>
Rigorous Collection of Proper Documents: Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li>
Comprehensive Reference Checking: Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li>
New Hire Sign-In &amp; Structured Onboarding: Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li>
Proactive Visa Coordination: Visa Processing Support &amp; Compliance: Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li>
Onboarding Logistics: Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li><li>
Payroll Administration &amp; Leave Tracking</li><li>
Data Entry: Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li>
Action Form Verification: Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li>
Leave Management: Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li>
Policy Compliance: Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li><li>
Medical Insurance &amp; Wellness</li><li>
Enrollment &amp; Deletions: Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li>
Claims Assistance: Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li>
Health &amp; Safety: Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li><li>
Travel Logistics &amp; Flight Ticket Booking</li><li>
Flight Bookings: Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li>
Refund Processing: Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li><li>
Employee Engagement &amp; Communications</li><li>
Activity Planning: Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li>
Lifestyle Classes: Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li>
Community Initiatives: Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li>
Confidential Document Management: File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.</li></ul> 

Qualifications 
**Required Qualifications:**<ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Minimum one (1) year of professional experience in a People &amp; Culture, Human Resources, or Recruitment Executive role</li><li>
Demonstrated expertise in recruitment lifecycle management, including sourcing, screening, and candidate assessment</li><li>
Strong organizational and management capabilities with the ability to manage high-volume, concurrent recruitment initiatives</li><li>
Excellent written and verbal communication skills in English; additional language proficiency is advantageous</li><li>
Proven ability to maintain strict confidentiality and handle sensitive personnel information with discretion</li></ul>
**Preferred Qualifications:**<ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Prior experience with Smart Recruiter / Accor systems</li><li>
Background in hospitality, hotel, or luxury service industry recruitment</li><li>
Experience with payroll administration and leave management systems</li><li>
Demonstrated success in employee engagement and wellness program coordination</li></ul> 

Additional Information 
Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes&rsquo; drive to DIFC, World Trade Centre and just 15 minutes&rsquo; drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city&rsquo;s favoured destinations for business or leisure.</div>

People & Culture Executive

TALENT SPARK HR

We are looking for a Female Receptionist phillpines with a minimum of 2 years of relevant experience.Key Responsibilities<ul><li>Act as the first point of contact for visitors, clients, and callers.</li><li>Manage the front desk, incoming calls, and customer enquiries professionally.</li><li>Welcome visitors and notify the concerned employees upon arrival.</li><li>Manage the office telephone and communication system.</li><li>Perform general clerical and administrative tasks as required.</li><li>Maintain office filing, documentation, printing, and data-entry records.</li><li>Track and maintain records of all incoming and outgoing mails and courier items.</li><li>Respond to emails and urgent enquiries in a timely and professional manner.</li><li>Prepare invoices and send confirmation messages to customers on time.</li><li>Manage calendar bookings and notify the Operations Manager of appointments and schedules.</li><li>Guide customers and visitors to the appropriate office/location.</li><li>Maintain proper communication and coordination with internal departments.</li><li>Maintain records and tracking of company vehicle usage, including daily kilometer readings and vehicle-related information.</li><li>Assist with general office administration and other duties assigned by management.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years of experience as a Receptionist, Front Desk Executive, or similar role.</li><li>Excellent telephone, verbal communication, and listening skills.</li><li>Pleasant, calm, and professional personality.</li><li>Good customer service and interpersonal skills.</li><li>Administrative or clerical experience preferred.</li><li>Proficiency in MS Office (Word and Excel).</li><li>Good organizational and multitasking skills.</li><li>Bachelor's degree is preferred.</li></ul>Job Type: Full-timeWork Location: In person

Receptionist

Transguard Workforce Solutions

<div>
 
 Transguard Workforce Solutions continues to lead the UAE market as a trusted partner for innovative and fully integrated HR services. With more than a decade of experience and a highly skilled team, we are proud to support organizations across the region with tailored workforce solutions.
 
 
 We are currently hiring a
 
 Assistant Manager Learning Platforms
 
 on behalf of a prestigious client, based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 <ul>
 <li>
 The Assistant Manager &ndash; Learning Platforms is responsible for driving the ongoing enhancement, automation, and technical governance of company's learning management systems and digital learning platforms. The role owns the platform roadmap from a functional perspective &mdash; ensuring learning technology is stable, scalable, and continuously improved to support the company's learning and development agenda. The incumbent works closely with the Talent &amp; Development team to translate learning strategy into platform capability, while partnering with IT and vendors to deliver system changes, integrations, and automations.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 Platform Management &amp; Enhancement
 
 
 <ul>
 <li>
 Own the day-to-day administration, configuration, and performance of the Bank's learning platform(s) and tools.
 </li>
 <li>
 Identify, prioritize, and implement platform enhancements, upgrades, and new feature rollouts in line with business and user needs.
 </li>
 <li>
 Maintain a structured change and enhancement roadmap for learning systems, in coordination with the Head of HR Platforms &amp; Operations.
 </li>
 <li>
 Conduct regular platform audits to identify gaps, inefficiencies, or opportunities for improvement.
 </li>
 <li>
 Maintain learning curricula, certification workflows, and system configurations required to support mandatory, regulatory, risk, AML, sanctions, conduct, information security, and other compliance training requirements.
 </li>
 <li>
 Ensure learning platform functionality aligns with evolving regulatory obligations, internal policies, and audit recommendations.
 </li>
 </ul>
 
 
 
 
 
 Automation &amp; Process Improvement
 
 
 <ul>
 <li>
 Drive automation of manual learning administration processes (enrolments, certifications, compliance tracking, reporting, notifications.
 </li>
 <li>
 Design and implement workflow automations that reduce turnaround time and manual effort across the learning lifecycle.
 </li>
 <li>
 Explore and pilot new technologies (AI-enabled learning tools, integrations, self-service capabilities) to modernize the learning experience.
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Collaboration
 
 
 <ul>
 <li>
 Partner closely with the Head of Talent &amp; Development to understand learning priorities and translate them into platform requirements.
 </li>
 <li>
 Act as the key liaison between HR, IT, and external vendors on all platform-related changes, system integrations, and technical issues.
 </li>
 <li>
 Support Talent &amp; Development in the digital delivery of learning initiatives, including talent &amp; leadership development, competency framework enablement, career pathing, and mandatory/compliance training.
 </li>
 </ul>
 
 
 
 
 
 System Integrity, Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Ensure data integrity, security, and accuracy across the learning platform(s).
 </li>
 <li>
 Develop and maintain dashboards and reports on learning platform usage, learning metrics, and system performance for HR and business stakeholders.
 </li>
 <li>
 Ensure learning platforms comply with internal governance, regulatory, and audit requirements.
 </li>
 <li>
 Establish and maintain controls to ensure learning data integrity, accuracy, auditability, and regulatory compliance.
 </li>
 <li>
 Monitor mandatory training compliance rates and implement proactive interventions to improve completion performance across the Bank.
 </li>
 <li>
 Ensure system controls, workflows, and user access management comply with internal risk, governance, and information security standards.
 </li>
 </ul>
 
 
 
 
 
 Compliance Learning Governance
 
 
 <ul>
 <li>
 Act as the system owner for all mandatory and compliance-related learning within the learning platform.
 </li>
 <li>
 Ensure accurate assignment, tracking, completion monitoring, certification management, and escalation of mandatory training requirements across the Bank.
 </li>
 <li>
 Partner with Compliance, Risk, Information Security, Internal Audit, and HR stakeholders to implement new regulatory learning requirements and maintain associated learning records.
 </li>
 <li>
 Produce regulatory, audit, and management information reports relating to mandatory training completion, overdue training, attestation requirements, and compliance learning effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Information Systems, Business Administration, or related field.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum 5 years of experience in HR systems/platforms, with specific exposure to Learning Management Systems (LMS) or Learning Experience Platforms (LXP).
 </li>
 <li>
 Strong understanding of learning and development methodologies and trends. Having worked as part of a Learning &amp; Development function is preferred.
 </li>
 <li>
 Prior experience within banking or financial services is preferred.
 </li>
 <li>
 Demonstrated experience in system enhancement, automation, or digital transformation projects.
 </li>
 <li>
 Strong functional knowledge of LMS/LXP platforms (e.g., Disprz, Oracle, Cornerstone, SuccessFactors Learning, Do Cebo, or similar).
 </li>
 <li>
 Working knowledge of automation tools, system integrations, and reporting/analytics.
 </li>
 <li>
 Strong stakeholder management and cross-functional collaboration skills.
 </li>
 <li>
 Analytical mindset with attention to detail and process orientation.
 </li>
 <li>
 Project management skills, with ability to manage multiple initiatives concurrently.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 </ul>
</div>

Assistant Manager Learning Platforms

<div>Key Accountabilities:
<ul><li>Demand Intake &amp; Governance
<ul><li>Own and manage the end-to-end demand lifecycle from intake to closure across BAU, projects, and strategic initiatives.
</li><li>Ensure all demands meet entry criteria (business case, scope clarity, dependencies, and priority alignment).
</li><li>Enforce standardized demand artefacts (BRDs, epics, CRs) in collaboration with Product, Architecture, and Delivery teams.
</li><li>Act as the single point of orchestration for Business demands impacting IT systems.
</li><li>Cultivate strong relationships and communication channels with Business [Commercial &amp; Customer and Channels], IT [design, delivery and development. etc], Technology [Architecture, Service Operation, Network, TSRM], and Support Functions [Finance, HR, Procurement, etc].
</li><li>Key contributor for Product simplification and rationalization, MVP focus, embedding digital first components as applicable for fastest TTM and highest value.
</li></ul></li><li>Portfolio Prioritization &amp; Planning
<ul><li>Drive portfolio prioritization aligned to business strategy, regulatory needs, and IT roadmap.
</li><li>Balance short-term BAU, revenue-generating initiatives, and long-term strategic investments.
</li><li>Facilitate prioritization forums with senior Business and IT stakeholders.
</li><li>Maintain a single version of truth for the demand and project portfolio.
</li></ul></li><li>Capacity &amp; Financial Alignment
<ul><li>Partner with Capacity &amp; Planning teams to align demand forecasts with available capacity (internal teams and strategic vendors).
</li><li>Ensure demand plans are feasible within budget, MD capacity, and delivery constraints.
</li><li>Highlight capacity bottlenecks, funding gaps, and trade-off options to leadership.
</li><li>Support budget planning, forecast accuracy, and portfolio-level financial transparency.
</li></ul></li><li>Agile &amp; Waterfall Portfolio Oversight
<ul><li>Manage demand flow across Agile squads and Waterfall delivery streams, ensuring clarity on execution model.
</li><li>Ensure Agile backlogs are sufficiently refined and aligned with PI/quarterly planning.
</li><li>Track execution progress, dependencies, and risks across both models.
</li></ul></li><li>Stakeholder Management &amp; Communication
<ul><li>Act as a trusted advisor to senior Business stakeholders on demand feasibility and sequencing.
</li><li>Provide clear, data-driven portfolio insights to IT leadership (status, risks, trade-offs, value).
</li><li>Resolve cross-functional conflicts related to priority, capacity, and delivery ownership.
</li></ul></li><li>Reporting, Metrics &amp; Continuous Improvement
<ul><li>Define and track portfolio KPIs (e.g., demand throughput, execution predictability, scope stability, time-to-market).
</li><li>Provide executive-level dashboards and insights for decision-making.
</li>Continuously improve demand management processes, tools, and governance frameworks. 
<li>
</li></ul></li></ul>Qualifications:
<ul><li>Minimum Bachelor in Information Technology/ Information Services/ Computer Science
</li><li>Certifications such as Project Management, Agile Methodologies is a Must
</li>Master&rsquo;s degree is a plus 
<li>
</li></ul>Experience:
<ul><li>10&ndash;15 years of experience in IT demand, portfolio, program, or delivery management
</li><li>Experience in telecom IT environments (BSS/OSS preferred)
</li><li>Prior experience working with large transformation programs and BAU portfolios
</li><li>Exposure to multi-vendor delivery environments
</li>Must have exposure to the Netcarcker stack 
<li>
</li></ul>Skills:
<ul><li>Strong portfolio and demand management expertise in large IT environments
</li><li>Excellent stakeholder management and executive communication skills
</li><li>Ability to make trade-off decisions balancing value, cost, risk, and capacity
</li><li>Structured, data-driven, and outcome-oriented mindset
</li><li>Strong understanding of Agile, SAFe, and Waterfall delivery models
</li><li>Solid grasp of capacity planning, MD-based delivery models, and vendor governance
</li>Proficiency with Jira, Confluence, and portfolio reporting tools 
<li>
</li></ul>Success Measures:
<ul><li>Improved demand predictability and on-time delivery
</li><li>Reduced unplanned work and scope volatility
</li><li>Higher portfolio throughput and business satisfaction
</li><li>Clear alignment between strategy, funding, capacity, and execution</li></ul></div>

Manager – Demand & Portfolio Management

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

Explore 204+ Data entry assistant in Dubai this August. Find roles across top companies and apply now to boost your career.