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administrative assistant Jobs in Abu Dhabi

administrative assistant

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department secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Secretary

arts island contracting

Job Title: Secretary / Client Registration &amp; Administrative CoordinatorCompany Overview:We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.Key Responsibilities:<ul><li>Handle registration processes with new potential clients, consultants, and government portals.</li><li>Prepare and submit prequalification documents, vendor registration forms, and required company information.</li><li>Maintain a database of completed registrations and follow up on pending applications.</li><li>Draft, format, and proofread official letters, emails, and proposals.</li><li>Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.</li><li>Keep all company profiles, trade licenses, certificates, and registrations up to date.</li><li>Schedule and organize meetings, appointments, and client communications.</li><li>Manage filing systems and ensure proper document control.</li><li>Assist the management team with other administrative and clerical tasks as needed.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and handle multiple tasks efficiently.</li></ul>Preferred Skills:<ul><li>Experience in vendor registration with major developers, government entities, or consultants.</li><li>Familiarity with tendering portals and prequalification requirements.</li><li>Strong follow-up and coordination skills.</li><li>Professional and presentable appearance with strong interpersonal skills.</li></ul>Job Type: Full-time

Executive Secretary

Sundus

<div>
 
 JPC - 5447
 
 
 
 ⚖️
 
 Now Hiring: Insurance Dispute Resolution (IDR) Committee Secretary
 
 
 
 📍
 
 Location:
 
 Abu Dhabi, UAE
 
 
 🏛️
 
 Entity Type:
 
 Government / Judicial Committee
 
 
 🧑&zwj;💼
 
 Nationality:
 
 UAE Nationals Only
 
 
 We are seeking a
 
 highly organized and detail-oriented Committee Secretary
 
 to join the
 
 Insurance Dispute Resolution (IDR) Committee
 
 . This role plays a vital part in ensuring the smooth operation of judicial committee activities through effective coordination, communication, and administrative support.
 
 
 
 Key Responsibilities
 
 
 
 🔹 Prepare and organize the committee&rsquo;s court roll, ensuring all cases are scheduled accurately.
 
 
 🔹 Coordinate and facilitate communication between dispute parties and the committee while maintaining confidentiality.
 
 
 🔹 Record and draft precise meeting minutes and document committee decisions and correspondence.
 
 
 🔹 Implement and follow up on the committee&rsquo;s decisions by arranging the appearance of parties and experts as per the schedule.
 
 
 🔹 Notify all parties of decisions through official channels or remote communication technologies.
 
 
 🔹 Manage the documentation and signature process for finalized decisions.
 
 
 🔹 Compile and maintain periodic reports and statistics on cases and committee outcomes.
 
 
 🔹 Support ongoing case file escalations and ensure timely resolution and reporting.
 
 
 🔹 Perform additional tasks as assigned by the committee.
 
 
 
 Qualifications &amp; Experience
 
 
 
 🎓
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (preferred).
 </li>
 <li>
 Proficiency in Arabic is required; English proficiency is an advantage.
 
 
 </li>
 </ul>
 
 💼 Experience
 
 
 
 <ul>
 <li>
 4&ndash;6 years of administrative or secretarial experience, preferably in a legal or court environment.
 </li>
 <li>
 Strong organizational, communication, and time management skills.
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 </li>
 <li>
 Familiarity with legal procedures and terminology.
 </li>
 <li>
 Proficiency in using remote communication technologies.
 </li>
 <li>
 Experience in insurance companies or knowledge of financial products and regulations is an advantage.
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 ✅ Be part of a respected federal judicial framework.
 
 
 ✅ Contribute to fair and transparent dispute resolution in the insurance sector.
 
 
 ✅ Work in a dynamic, professional, and impactful environment.
</div>

Committee Secretary - IDR

Wood PLC

<div><div><div><div>Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center in Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div>Remarkable people, trusted by clients to design and advance the world.
The Role
</div></div>This role provides administrative project support to the day-to-day operations of the assigned project.
 
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What We can offer:
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award : Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy : Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul></div></div></div></div></div>Objectives
To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.</div>
 <div>Project Administration
<ul><li>Provide secretarial and administrative support to the Project Manager and project team.
</li><li>Prepare, format, and manage project correspondence, memos, minutes, and reports.
</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
</li><li>Ensure proper filing and archiving of project documents (hard copy and electronic).
</li><li>Assist in preparing and tracking project deliverables, schedules, and progress reports.
</li></ul>Document Control &amp; Records Management
<ul><li>Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
</li><li>Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
</li><li>Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
</li><li>Support the project Document Controller in ensuring documentation completeness and timely submissions.
</li></ul>Communication &amp; Coordination
<ul><li>Serve as the first point of contact for project-related administrative matters.
</li><li>Liaise with contractors, vendors, and consultants to obtain or relay project information.
</li><li>Support coordination between engineering, procurement, and construction teams for administrative tasks.
</li><li>Assist in organizing internal/external project meetings, workshops, and reviews.
</li></ul>Reporting &amp; Documentation
<ul><li>Prepare meeting agendas, take minutes, and follow up on action items.
</li><li>Assist in compiling weekly and monthly project progress reports.
</li><li>Support preparation of project handover documentation and close-out reports.
</li></ul>Compliance &amp; Quality
<ul><li>Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
</li><li>Maintain confidentiality and data integrity of all project information.
</li><li>Support audits by providing accurate and complete documentation when required.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Minimum 5 years&rsquo; experience as a Project Secretary or Administrative Assistant in an EPCM or oil &amp; gas project environment.
</li><li>Familiar with engineering documentation, project workflows, and document control systems.
</li><li>Experience working with multi-disciplinary teams and large-scale projects preferred.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
</li><li>Attention to detail and ability to handle confidential information.
</li>Ability to work independently and under pressure to meet deadlines. 
<li>
</li></ul>Key Competencies:
<ul><li>Teamwork and collaboration
</li><li>Initiative and problem-solving
</li><li>Accuracy and attention to detail
</li><li>Adaptability in a fast-paced EPCM environment
</li><li>Professionalism and discretion</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Head of Legal & Board Secretary Sundus Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates Job Code: 5498 Job Title: Head of Legal and Board Secretary Role Job Location: Abu Dhabi Seniority level: Mid Senior level Employment type: Full time Job function: Legal Industries: Insurance Responsibilities <ul> <li>Provide strategic legal counsel to the CEO, Board, and Executive Team on all corporate, commercial, and regulatory matters.</li> <li>Lead the Legal Department, managing lawyers, advisors, and external counsel with clear KPIs and accountability.</li> <li>Interpret and implement insurance specific laws (UAE Insurance Authority, Central Bank, SCA, etc.).</li> <li>Draft, review and negotiate high risk contracts: reinsurance treaties, bancassurance agreements, third party administration (TPA), distribution, and IT vendor contracts.</li> <li>Manage all litigation, arbitration and dispute resolution (claims, underwriting, HR, compliance, shareholder disputes).</li> <li>Ensure legal risk assessments are conducted for all major corporate initiatives (new products, system integrations, cross border operations).</li> <li>Oversee compliance with local and international laws (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS where applicable).</li> <li>Liaise directly with regulators (Central Bank, SCA, Ministry of Economy) on audits, inspections and license renewals.</li> <li>Maintain a strong legal framework to support ongoing digital transformation, AI use, and cyber risk mitigation.</li> <li>Act as Secretary to the Board of Directors, ensuring best practice in governance, disclosure and documentation.</li> <li>Organise and document all Board, NRC, Audit, Risk & Compliance, Investment and Executive Committee meetings.</li> <li>Prepare and maintain Board agendas, resolutions, minutes and secure confidential records.</li> <li>Ensure timely delivery of board packs, regulatory reports and corporate governance disclosures.</li> <li>Guide directors on fiduciary duties, board evaluations and code of conduct adherence.</li> <li>Partner with Risk & Compliance to manage legal and reputational risks across the organisation.</li> <li>Establish and update internal policies, charters and frameworks (Whistle blower, Conflict of Interest, Code of Ethics).</li> <li>Conduct legal training for staff on key compliance areas (AML/CFT, competition law, data privacy).</li> <li>Champion an ethical and compliant culture throughout the organisation.</li> <li>Lead legal due diligence and structuring of M&A, joint ventures and shareholding changes.</li> <li>Draft shareholder agreements, resolutions, capital increases and special regulatory approvals.</li> <li>Support group restructuring initiatives, free zone expansions and strategic partnerships.</li> </ul> Qualifications <ul> <li>Extensive experience in the insurance sector with deep knowledge of UAE insurance regulation.</li> <li>Proven track record in leading a legal department and managing external counsel.</li> <li>Strong contract drafting and negotiation skills for high risk commercial agreements.</li> <li>Experience with litigation, arbitration and dispute resolution in insurance and commercial contexts.</li> <li>Knowledge of local and international regulatory frameworks (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS).</li> <li>Demonstrated ability to oversee board governance and corporate compliance.</li> <li>Excellent communication, stakeholder management and leadership skills.</li> <li>Ability to work in a dynamic, fast paced environment and manage multiple priorities.</li> </ul>

Head of Legal & Board Secretary

<div>
 
 Job Code: 5498
 
 
 
 
 Job Title: Head of Legal and Board Secretary Role
 
 
 
 
 Job Location: Abu Dhabi
 
 
 
 
 I. Legal Leadership &amp; Advisory (Insurance Sector Focus)
 
 
 
 <ul>
 <li>
 Provide strategic legal counsel to the CEO, Board, and Executive Team on all corporate, commercial, and regulatory matters.
 </li>
 <li>
 Lead the Legal Department, managing lawyers, advisors, and external counsel with clear KPIs and accountability.
 </li>
 <li>
 Interpret and implement insurance-specific laws (UAE Insurance Authority, Central Bank, SCA, etc.).
 </li>
 <li>
 Draft, review, and negotiate high-risk contracts: reinsurance treaties, bancassurance agreements, third-party administration (TPA), distribution, and IT vendor contracts.
 </li>
 <li>
 Manage all litigation, arbitration, and dispute resolution (claims, underwriting, HR, compliance, shareholder disputes).
 </li>
 <li>
 Ensure legal risk assessments are conducted for all major corporate initiatives (new products, system integrations, cross-border operations).
 
 
 </li>
 </ul>
 
 II. Regulatory Compliance &amp; Licensing
 
 
 
 <ul>
 <li>
 Oversee compliance with local and international laws (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS where applicable).
 </li>
 <li>
 Liaise directly with regulators (Central Bank, SCA, Ministry of Economy) on audits, flings, inspections, and license renewals.
 </li>
 <li>
 Ensure legal compliance of marketing, sales, and insurance product documentation.
 </li>
 <li>
 Maintain a strong legal framework to support ongoing digital transformation, AI use, and cyber risk mitigation.
 
 
 </li>
 </ul>
 
 III. Board Secretary &amp; Corporate Governance
 
 
 
 <ul>
 <li>
 Act as Secretary to the Board of Directors, ensuring best practice in governance, disclosure, and documentation.
 </li>
 <li>
 Organize and document all Board, NRC, Audit, Risk &amp; Compliance,
 
 
 </li>
 </ul>
 Investment, and Executive Committee meetings.
 
 
 <ul>
 <li>
 Prepare and maintain Board agendas, resolutions, minutes, and secure confidential records.
 </li>
 <li>
 Ensure timely delivery of board packs, regulatory reports, and corporate governance disclosures (including CBUAE/SCA formats).
 </li>
 <li>
 Guide directors on fiduciary duties, board evaluations, and code of conduct adherence.
 
 
 </li>
 </ul>
 
 IV. Risk, Ethics &amp; Corporate Policy
 
 
 
 <ul>
 <li>
 Partner with Risk &amp; Compliance in managing legal and reputational risks across the organization.
 </li>
 <li>
 Establish and update internal policies, charters, and frameworks (Whistleblower, Con&fllig;ict of Interest, Code of Ethics).
 </li>
 <li>
 Conduct legal training for sta&fflig; on key compliance areas (AML/CFT, competition law, data privacy).
 </li>
 <li>
 Champion an ethical and compliant culture throughout the organization.
 
 
 </li>
 </ul>
 
 V. M&amp;A, Restructuring &amp; Shareholder A&fflig;airs
 
 
 
 <ul>
 <li>
 Lead legal due diligence and structuring of M&amp;A, joint ventures, and shareholding changes.
 </li>
 <li>
 Draft shareholder agreements, resolutions, capital increases, and special regulatory approvals.
 </li>
 <li>
 Support group restructuring initiatives, free zone expansions, or strategic partnerships
 </li>
 </ul>
</div>

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Explore 400+ Department secretary in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

400 department secretary jobs IN Abu Dhabi

Secretary

Executive Secretary

Committee Secretary - IDR

Secretary

Head of Legal & Board Secretary

Head of Legal & Board Secretary

Executive Secretary/Receptionist