executive assistant

administrative assistant Jobs in Abu Dhabi

administrative assistant

hr officer

secretary

admin assistant

department secretary

Saipem

<div>
 Saipem is a global leader in engineering services for the design, construction, and operation of complex infrastructures and plants in the energy sector, both offshore and onshore.
 
 
 The vision that inspires us is &ldquo;Engineering for a sustainable future&rdquo;. This is why we are engaged in the new low-carbon energy and industrial ecosystem. We are at the forefront of the transition to Net Zero alongside our clients, with increasingly digitalized tools, technologies, and processes, designed from the outset with environmental sustainability and safety in mind.
 
 
 With our five business lines - Asset Based Services, Energy Carriers, Offshore Wind, Sustainable Infrastructur
 
 
 
 Job Summary
 
 
 
 Provides administrative and clerical support to ensure the efficient operation of the department.
 
 
 Responsibilities include managing schedules, handling correspondence, organizing meetings, maintaining records, and assisting with departmental tasks as required.
 
 
 Acts as a key point of contact for internal and external communications.
</div>

Department Secretary - graduated in Business Administration (UAE National)

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Secretary - Emirati Nationals
Fahid Island, UAE
Ready to put your assistant and clerical skills to work with departments and teams that change the fabric of our community? Would you enjoy assisting top level department managers helping to keep projects running on task? Parsons is now hiring an Administrative Assistant for our rapidly expanding team. Parsons extensive experience, combined with your attention to detail and willingness to work hard, will propel your career forward. 
 
Responsibilities: 
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style. 
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor. 
Originates correspondence and reports not requiring the personal attention of immediate supervisor. 
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail. 
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service. 
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate. 
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate. 
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor. 
Performs other responsibilities associated with this position as may be appropriate. 
 
Qualifications: 
High School Diploma 2+ years of relevant experience
fresh graduate are welcome to Apply 
Good written and oral communication, organizational, and interpersonal skills are required. 
Good business Arabic &amp; English and general office practice skills are required. 
Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Secretary (UAE National)

Green Bird Trading LLC

Core Responsibilities1. Calendar &amp; Schedule Management<ul><li>Gatekeeping: Acting as the primary point of contact between the MD and internal staff and suppliers/ brands.</li><li>Scheduling: Managing calendar, prioritizing meetings and appointments, and resolving scheduling conflicts autonomously.</li><li>Reminders: Ensuring the MD is briefed and prepared for all appointments with necessary documents or background information.</li></ul>2. Communication &amp; Correspondence<ul><li>Inbox Management: Screening emails, drafting responses, and flagging items that require immediate attention.</li><li>Drafting Documents: Preparing formal letters, reports, presentations, and internal memos on behalf of the MD.</li><li>Phone Screening: Handling incoming calls and taking detailed messages or directing inquiries to the appropriate department.</li><li>Documentation: Attending meetings to take accurate minutes, tracking action, and following up with the staff to ensure the instructions are met.</li></ul>3. Travel &amp; Expense Management<ul><li>Itinerary Planning: Booking complex international and domestic travel, including flights, accommodation, visas, and ground transportation.</li><li>Expensing: Prepare MD&rsquo;s budget for her trips, reconciling credit card statements, and filling the invoices and receipts then transmit to accounts.</li></ul>5. Operations Support<ul><li>Confidentiality: Handling sensitive information regarding company strategy, personnel, or finances with absolute discretion.</li><li>Staff Scheduling: Prepare and arrange schedule for the sales staff, tailors, driver, as per company needs.</li><li>Liaison: Serving as a bridge between the MD and the rest of the staff to foster smooth communication.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>secretarial: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Princesscars Showroom New and Used Cars LLC

Provides both clerical and administrative support involved with the coordination and implementation of office procedures and have responsibility for specific projects and tasks. Most work involved both written and oral communication, word processing and typing, organizational and presentation skills, as well as ability to multi-task and work well under pressure.JOB SUMMARY:&middot; Word processing, letter writing, dealing with telephone and email inquiries.&middot; Creating and maintaining filings system.&middot; Keeping diaries and arranging appointments.&middot; Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint and Excel etc. to produce correspondence and documents to maintain presentations, records, spread sheets and database.&middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.&middot; Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications.&middot; Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.&middot; Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.&middot; Maintains customer confidence and protects operations by keeping information confidential.&middot; Prepares reports by collecting information.&middot; Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.&middot; Other duties may be assigned.Job Types: Full-time, Part-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Secretary cum Real State Coordinator (Arabic)

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

Explore 173+ Department secretary in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

173 department secretary jobs In Abu Dhabi

Department Secretary - graduated in Business Administration (UAE National)

Secretary

Secretary (UAE National)

Secretary

Secretary cum Real State Coordinator (Arabic)

Executive Assistant to the CEO

Secretary to General Manager