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MORE INTERNATIONAL ENGINEERING CONSULTING

More International Engineering Consulting LLCJob Title: Administrative Secretary - Arabic nationality preferredLocation: Abu DhabiJob Summary:Providing administrative support within an engineering consultancy office in Abu Dhabi, including reception and appointment scheduling, document management, following up on company registration with official bodies and banks, and preparing and tracking payments through the FAB (FBMS) system, to ensure smooth operation. Working with high efficiency.Key responsibilities:<ul><li>Managing reception duties, calls, and scheduling meetings and appointments.</li><li>Following up on company registration procedures with government agencies, banks, and procurement systems.</li><li>Setting up and maintaining the FAB (FBMS) system for national loans and payments to consultants and contractors.</li><li>Maintaining and organizing electronic and paper files and managing project and administrative documents.</li><li>Preparing, drafting, and printing correspondence, reports, and administrative memos.</li><li>Following up on documents required for approvals from government agencies.</li><li>Monitoring the office's administrative needs to ensure business continuity.</li><li>Managing insurance renewals, trade licenses, and government permits.</li></ul>Required qualifications:<ul><li>Minimum of 3 years of experience in an engineering consultancy office within the Emirate of Abu Dhabi (essential requirement).</li><li>Extensive experience working with FAB Bank and the FBMS payment management system for consultants and contractors (essential requirement).</li><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Proficient in MS Office, SAP, and Google Workspace.</li><li>Good knowledge of the procedures and requirements of official entities in Abu Dhabi.</li><li>Excellent command of English and Arabic.</li></ul>Additional skills:<ul><li>Accuracy in completing tasks and attention to detail</li><li>Excellent follow-up and coordination skills</li><li>Commitment to confidentiality and information security</li><li>Effective communication with colleagues and clients, and teamwork skills</li><li>Time management and prioritization skills</li></ul>Interested candidates are invited to send their CV to: hr@more-intl.aeOr contact us to WhatsApp: 026 333 400Job Type: Full-time

Administration Secretary

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
What You&rsquo;ll Drive<ul><li>
Provide comprehensive secretarial and administrative support to the Project Management and Technical Office.</li><li>
Receive, register, log, and properly distribute all incoming and outgoing documents.</li><li>
Prepare and maintain daily reports, technical submittals, and drawing records in the CSD system.</li><li>
Type and format letters, faxes, emails, and memos; receive and manage mail/email correspondence.</li><li>
Maintain and regularly update correspondence log registers and records in the CSD system.</li><li>
Attend and manage telephone calls and act as the front office point of contact.</li><li>
Prepare minutes of meetings, payment certificates, and monthly progress reports for consultants.</li><li>
Establish, organize, and maintain an effective filing and document control system.</li><li>
Coordinate with subcontractors and consultants regarding documentation and administrative matters.</li><li>
Liaise with Head Office (HO) on administrative and coordination tasks.</li><li>
Prepare weekly and monthly manpower and plant/equipment reports.</li><li>
Manage stationery inventory and office supplies.</li></ul> 

Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>
Diploma or Bachelor&rsquo;s degree in Secretarial Studies, Business Administration, or a related field.</li><li>
Minimum 5 years of experience as a Secretary or Administrative Assistant, preferably in a construction, engineering, or project management environment.</li></ul><ul><li>
Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>
Experience using document control systems (CSD or similar systems).</li><li>
Strong typing and formatting skills for reports, letters, minutes of meetings, and technical documents.</li></ul><ul><li>
Strong document control and filing system management skills.</li><li>
Ability to prepare daily, weekly, and monthly reports (manpower, plant, progress reports).</li></ul><ul><li>
Excellent verbal and written communication skills.</li><li>
Ability to coordinate effectively with subcontractors, consultants, and Head Office.</li><li>
Professional telephone etiquette and front-office handling skills.</li></ul><ul><li>
Well-organized, detail-oriented, and able to manage multiple tasks.</li><li>
Strong time management and prioritization skills.</li><li>
Ability to work independently and as part of a team.</li></ul>
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Exciting Projects</li><li>
Career Growth</li><li>
Diverse Team</li><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li></ul> 

Additional Information 
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.</div>

Secretary

SABIS Network

<div><div><div><div>Job Number</div>
UAE00454
<div>Job Type</div>
Non-Teaching
<div>School / Entity Name</div>
SABIS&reg; International School, Al Bateen, Abu Dhabi
</div><div><div>Department</div>
Administration
</div></div>About SABIS&reg;
SABIS&reg; is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS&reg; schools implement the proven, proprietary SABIS&reg; Educational System, which has been developed and refined for over 135 years.
All students in the SABIS&reg; Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.
For more information about the SABIS&reg; Network, visit: www.sabis.net.
Job Purpose
The Activities Coordinator is responsible the planning, organization, and implementation of the student activities at the school.
Key Responsibilities:
<ul><li>Schedule all trips, events and activities on the school calendar and approved by the School Director in collaboration with the Student Life Coordinator (SLC) and Activities Department prefects, while taking into consideration any scheduling conflicts with other happenings including academic ones</li><li>
Organize school events in coordination with the Student Life Coordinator (SLC) and Activities Department prefects</li><li>
Coordinate the implementation of trips, events and activities with all those involved, including the prefects, with the support and guidance of the SLC</li><li>
Plan the Extracurricular Activities (ECAs) (paid and/or unpaid) after school and/or on weekends according to the students' and parents&rsquo; interests</li><li>
Communicate all the information about trips, clubs, events, activities and their schedule to staff, students, and parents if applicable</li><li>
Assign deadlines and responsibilities to all parties involved in the planning and implementation of every activity</li><li>
Research and contact travel agencies, vendors and/or contractors for trips, events, activities, and ECAs. Seek competitive quotations while negotiating prices and terms. Share recommendations with the SLC, and seek approval from the Director</li><li>
Vet external facilitators for ECAs and other events/activities requiring non-school staff, whether held within or outside the school</li><li>
Encourage school staff to lead clubs based on their interests and expertise</li><li>
Ensure that all paperwork, waivers, and permission forms for school trips, events and activities are updated, distributed, and collected along with any dues</li><li>
Enter all the Events, Activities, and clubs on the SLO AMPS along with the enrollment data through the Student Life Organization Management Department. Generate and distribute all attendance lists and ensure attendance records are entered timely on the SLO AMPS</li><li>
Print weekly class participation lists for clubs to be posted in the classrooms</li><li>
Follow up with students who are absent from activities</li><li>
Review regularly all activities (clubs, events, etc.) to ensure they are relevant to the students' needs and interests</li><li>
Clarify rules and expectations for all activities to staff and club leaders alike</li><li>
Promote clubs and events to students to ensure maximum participation</li><li>
Observe clubs during the student life period and other ECA activities to ensure they are running smoothly and efficiently</li><li>
Compile feedback to evaluate every activity and/or club for improvement</li><li>
Coordinate with the SLC regarding all activities, clubs, and events before execution</li><li>
Follow up with SLO News Management Prefects to ensure that every event/activity is submitted to the SLO Corporate entity to be published on the SLO News website</li><li>
Support other SLO departments if the need arises</li><li>
Perform other related tasks as they arise and as delegated by the School Management</li></ul>
Ideal Requirements:
<ul><li>Bachelor&rsquo;s degree in a relevant field or relevant experience</li><li>
English Proficient; local language is a must</li><li>
A minimum of 1 year of experience in a related field
</li><li>Experience in the SABIS&reg; Network is preferable</li><li>
Professional behavior and ethical conduct</li><li>
Delivering results</li><li>
Continuous learning and improvement</li><li>
Accountability and taking ownership</li><li>
Interpersonal and communication skills</li></ul>
Employment Requirements:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.
Additional details about this position will only be provided to short-listed candidates.
SABIS&reg; is an equal opportunity employer. We are dedicated to a policy of non &ndash; discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.</div>

SULTAN NATIONAL GENERAL SERVICES ESTABIUSHMENT

Job Summary - Office Secretary (Female)The Office Secretary is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves handling correspondence, scheduling, record-keeping, and supporting staff with day-to-day administrative tasks.<ul><li>Furnishes workers with clerical supplies.</li><li>Handle incoming calls, emails, and other communications.</li><li>Prepare, format, and distribute documents, reports, and presentations</li><li>Collects and distributes paperwork, such as records or timecards, from one department to another.</li><li>Greet visitors and assist them as needed</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Order and manage office supplies</li><li>Assist in basic bookkeeping tasks such as data entry and invoice tracking.</li><li>Marks, tabulates, and files articles and records.</li><li>Operates office equipment such as envelope-sealing machine, letter opener, record shaver, stamping machine, transcribing machine, photocopying machine, and typewriter.</li><li>Delivers items to other business establishments.</li><li>Perform other administrative duties as assigned</li><li>Maintain confidentiality of office and company information</li><li>Support management and staff with administrative tasks as required</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE : 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Office Secretary - Female

Ferticlinic Fertilization Centre - Ras Al Khaimah

Job Title: Medical Secretary (Female)Location: Abu Dhabi, UAEEmployment Type: Full-timeJob Summary:FertiClinic Fertilization Centre - Abu Dhabi is looking for a female Medical Secretary with a minimum experience of 3 years. The ideal candidate will be a vital part of the healthcare team, providing administrative support to medical professionals and ensuring the smooth operations of the medical office and clinic.Key Responsibilities:<ul><li>Manage patient file using medical record (EMR) systems</li><li>Prepare, organize, and maintain medical records, reports, and other essential documents.</li><li>Assist physicians and nurses in various tasks as needed (clinic settings, preparing examination rooms, and assisting during patient assessments, treatments, and outpatient procedures)</li><li>Obtain patient consent for medical procedures- explaining the purpose and implications of the consent in a clear and compassionate manner ensuring patient understanding.</li><li>Schedule and manage medical procedures for patients, coordinating with the relevant departments and healthcare providers to ensure smooth arrangements.</li><li>Maintain orderliness and cleanliness in the clinical area, ensuring a safe and hygienic environment.</li><li>Maintain clear and effective communication and confidentiality with all the patients and healthcare professionals involved in the care or treatment</li><li>Collaborate with colleagues to ensure seamless patient care and a supportive healthcare environment.</li><li>Follow the facility policies and procedures to ensure compliance with Department of Health (DOH) regulations</li><li>Implement strict infection control protocols to prevent, manage, and control healthcare-related infection and spread of infection that may occur within patients&rsquo; areas</li><li>Perform other job-related duties as required by the Head of Nursing department and the Management</li></ul>Qualifications:⦁ Minimum of 3 years experience with healthcare background.⦁ Excellent communication, problem-solving, and organizational skills.⦁ Ability to work independently and handle confidential information.⦁ Can Join Immediately⦁ Can speak English and TagalogJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to join immediately?</li></ul>Experience:<ul><li>related: 3 years (Preferred)</li></ul>Language:<ul><li>English &amp; Tagalog (Preferred)</li></ul>

Medical Secretary

ENEC Commercial

<div>
 
 To perform duties for ENEC Commercial Company&rsquo;s legal department, such as conducting a variety of research and analytical assignments, drafting legal and administrative documents, conducting reviews of relevant legislation, preparing reports and taking meeting notes to support the smooth running of the department and assigned committees.
 
 
 
 
 
 Transactional and Operational Support
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Responsible for conducting legal and factual research and ensuring proper electronic and hard copy document management.
 
 
 &bull; Coordinating management of legal document review processes with external parties and internal version control for document negotiation.
 
 
 &bull; Proofreading and editing draft legal agreements, including management of inter-department inputs into agreement terms and appendices.
 
 
 &bull; Responsible for drafting cover letters for submission to third party legal counsel and consultants.
 
 
 &bull; Engaging with administrative staff and junior attorneys internally and at third parties to provide required information on and explanation of ENEC Commercial corporate information, policies and procedures to facilitate due diligence and process requirements.
 
 
 &bull; Assisting in setting up project plans and monitoring and updating plans for the purpose of due diligence tasks, including reviewing materials and documents.
 
 
 &bull; Accountable for setting up and managing legal checklists for major projects including negotiation of complex project agreements involving multiple parties.
 
 
 &bull; Carrying out legal searches and obtaining laws using databases such as Westlaw, collating regulatory filings, submissions and reviewing results of searches to ensure that the legal database and research is up to date.
 
 
 &bull; Attending meetings and preparing minutes of meeting/actions and following up on all relevant points of discussion.
 
 
 &bull; Supporting legal counsel in collating comments received from external counterparties, assisting in carrying out amendments through into documents, and proof reading for quality assurance purposes.
 
 
 &bull; Providing legal support at signings/closings and carrying out post-completion tasks and updating transaction briefing documents by summarizing transactions for effective follow up of legal procedures.
 
 
 &bull; Responsible for coordinating with seconded consultants who support the project, by managing meetings, as well as preparing and drafting internal and external correspondence to support the smooth running of the department
 
 
 &bull; Assisting in the preparation of legal contracts, deeds, leases, opinions and other legal papers of a routine nature for dealing with external legal agencies
 
 
 Board of Directors
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Assisting in the preparation, assembly and distribution of Board materials prior to Board meetings.
 
 
 &bull; Assist the Board Secretary in recording and preparing the Minutes of Meeting at Board meetings and capturing and following up with action items from Board meetings.
 
 
 Claims Management
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Carrying out searches and collation of documents for claims management, and tagging of documents for relevance, issues and legal privilege.
 
 
 &bull; Assisting legal Counsel in preparing case files and memoranda for briefing external legal consultants.
 
 
 &bull; Management of litigation support databases and Claims ERoom.
 
 
 &bull; Assisting legal counsel with management of external lawyers, claims consultants and experts.
 
 
 Corporate Governance
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Acting as a key focal point for coordinating assigned committees meetings and supporting the secretary and members of those committees in preparing the agenda, meeting materials and minutes of meeting, including following up on actions items and liaising with the committee secretaries.
 
 
 Activity:
 
 
 Policies and Procedures
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Assisting in drafting the legal department's policies and procedures to ensure that they are in line with ENEC Commercial guidelines.
 
 
 &bull; Supporting the implementation of the legal department's policies and procedures and such other tasks as may be required to support achievement of department objectives.
 
 
 &bull; Assisting in continuous development of standard templates and formats for legal documents.
 
 
 Stakeholder Engagement
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Facilitating communication both internally and externally in order to build and nurture mutually beneficial working relationships.
 
 
 
 
 
 
 
 
 Education &amp; Experience -
 
 
 
 
 
 &bull; Bachelor&rsquo;s Degree in a relevant field.
 
 
 &bull; 3 years relevant experience.
 
 
 
 
 
 Preferred -
 
 
 
 
 
 &bull; Bachelor's degree in law.
 
 
 &bull; More than 5 years&rsquo; experience.
 
</div>

Senior Paralegal

GOLDENSHINE FACILITIES MANAGEMENT

1. Administrative &amp; Office Management<ul><li>Managing daily office operations and ensuring smooth workflow.</li><li>Preparing letters, memos, quotations, reports, and correspondence.</li><li>Maintaining filing systems (physical &amp; digital) for easy document retrieval.</li><li>Handling incoming/outgoing emails, calls, and communication.</li></ul>2. Project &amp; Site Coordination<ul><li>Coordinating with project managers, site engineers, subcontractors, and suppliers.</li><li>Preparing and updating project documents such as daily reports, work schedules, site instructions, and progress updates.</li><li>Assisting with material requests (MR), purchase orders (PO), and delivery coordination.</li></ul>3. Documentation &amp; Compliance<ul><li>Managing company documents like trade licenses, insurance, contracts, agreements, and renewals.</li><li>Handling submissions to authorities (DCD, ADM, DM, Civil Defense, etc.).</li><li>Maintaining HR and employee records, visa tracking, and renewals.</li></ul>4. Meetings &amp; Communication<ul><li>Scheduling and organizing meetings, preparing agendas, and taking minutes.</li><li>Communicating construction updates to stakeholders and management.</li><li>Following up on pending tasks with departments.</li></ul>5. Finance &amp; Accounts Support<ul><li>Assisting the accounts team with invoice preparation, payment follow-ups, quotations, and LPOs.</li><li>Maintaining petty cash and ensuring proper receipts.</li><li>Coordinating with suppliers for billing, payments, and statements.</li></ul>6. Procurement Support<ul><li>Contacting suppliers for quotations and preparing comparison sheets.</li><li>Assisting with material approvals, orders, and tracking deliveries to the site.</li><li>Ensuring all procurement documents are properly filed.</li></ul>7. HR &amp; Employee Support<ul><li>Coordinating visa applications, renewals, medical, and Emirates ID appointments.</li><li>Managing employee attendance, leave records, and company policies.</li><li>Assisting with new employee onboarding and documentation.</li></ul>8. CEO/Manager Assistance<ul><li>Managing calendars, travel arrangements, and appointments for management.</li><li>Preparing presentations, reports, and confidential documents.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Explore 372+ Department secretary in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

372 department secretary jobs IN Abu Dhabi

Administration Secretary

Secretary

Secretary

Office Secretary - Female

Medical Secretary

Senior Paralegal

Secretary