office administrator

executive assistant

office assistant

admin assistant

administrative assistant

department secretary

Maxell International LLC

Hiring: Contract Secretary &ndash; Oil &amp; Gas Drilling Industry We are seeking an experienced and highly organized Contract Secretary to join our team in the Oil &amp; Gas Drilling sector. Key Requirements: Proven experience in Tendering and Contracts framing within the Onshore or Offshore Oil &amp; Gas Drilling Industry Strong command of English communication Advanced proficiency in MS Office applications Ability to manage documentation, correspondence, and multiple priorities efficiently Excellent organizational and coordination skills, especially in high-pressure and deadline-driven environments Preferred Profile: Candidates with strong practical industry experience will be considered even without extensive formal educational qualifications Ability to work independently and support contract and tendering processes effectively Detail-oriented with strong administrative and follow-up capabilitiesPay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Contracts Secretary

Al Tamimi & Company

<div>
 
 
 Role:
 
 Secretary (Legal)
 
 
 
 
 
 
 Reporting Line:
 
 Team Leader
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English and Arabic
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Secretary

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

Vins Technical solutions

<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Administration Secretary

ROZ Real Estate Development L.L.C

Executive SecretaryJob Title: Executive Secretary Location: Dubai, UAEJob Description: We are seeking a highly organized Arabic Executive Secretary with real estate developement experience to support senior management.Key Responsibilities:<ul><li>Manage schedules, meetings, and correspondence</li><li>Handle administrative and coordination tasks</li><li>Support executive-level operations</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary in real estate and with developpers</li><li>Strong communication and organizational skills</li></ul>Pay: From AED10,000.00 per monthExperience:<ul><li>real estate: 3 years (Preferred)</li></ul>Language:<ul><li>arabic (Preferred)</li></ul>Work Location: In person

Executive Secretary to CEO

windmills group

Job Responsibilities:<ul><li>Manage the Chairman&rsquo;s calendar, including scheduling meetings and appointments.</li><li>Prepare meeting agendas, minutes, and follow-up correspondence.</li><li>Handle incoming and outgoing communications, including emails, calls, and correspondence.</li><li>Serve as a liaison between the Chairman and internal/external stakeholders.</li><li>Coordinate with other departments to ensure timely delivery of information and reports.</li><li>Maintain strong relationships with key contacts, partners, and clients.</li><li>Arrange and coordinate the Chairman&rsquo;s travel plans, including flights and accommodations.</li><li>Plan and organize events, meetings, and conferences as required.</li><li>Assist in the preparation of presentations and materials for strategic initiatives.</li><li>Conduct research and gather data to support decision-making processes.</li><li>Provide input on workflow improvement and office management practices.</li><li>Draft, proofread, and edit reports, presentations, and other documents.</li><li>Organize and maintain an efficient filing system for records and documents.</li><li>Manage sensitive and confidential information with utmost discretion.</li><li>Address urgent or unexpected issues with flexibility and efficiency.</li><li>Undertake special projects and assignments as delegated by the Chairman.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in business administration or communications.</li><li>Minimum of 3-5 years of experience in a similar executive-level support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) specially in booking and managing calendar for chairman.</li><li>Strong organizational skills with keen attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Kindly mention the nationality as per passport</li></ul>Work Location: In person

Medellin Auto Services

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents and maintaining databases. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Greet and welcome visitors in a courteous and professional manner.</li><li>Answer and direct phone calls.</li><li>Manage the calendar including scheduling appointments for customer to drop off and pick up their cars in accordance to the team.</li><li>Prepare and distribute correspondence, memos, letters, and reports.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain a clean and organized office space.</li><li>Perform general clerical duties, such as filing, photocopying, and data entry.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Maintain daily updated records.</li><li>Maintain and create database (soft and hard copies).</li></ul>Requirements (Qualifications/Experience/Competencies)<ul><li>Graduate in any discipline.</li><li>Proven experience as a secretary, administrative assistant, or secretary of minimum 1 year.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Ability to prioritize tasks and work efficiently under pressure.</li><li>Professional demeanor and appearance.</li></ul>Job Type: Full-timeExperience:<ul><li>receptionist/secretary: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Secretary cum Receptionist

Explore 183+ Department secretary in Dubai this May. Find roles across top companies and apply now to boost your career.

183 department secretary jobs In Dubai

Contracts Secretary

Secretary

Executive Secretary

Administration Secretary

Executive Secretary to CEO

Executive Secretary

Secretary cum Receptionist