executive assistant

administrative assistant

office administrator

office assistant

secretary

department secretary

OBAIDALLA TECHNICAL ENGINEERING

Location: UAE Salary: AED 2,500 &ndash; 3,000We are currently looking for a dedicated and experienced Secretary with 2&ndash;3 years of UAE experience to join our growing team.Requirements:<ul><li>2&ndash;3 years of UAE experience as a Secretary</li><li>Background in Real Estate and Maintenance companies is mandatory</li><li>Strong knowledge of Microsoft Excel and MS Office applications</li><li>Fluent in English with excellent communication skills</li><li>Well-organized, professional, and able to handle administrative tasks efficiently</li></ul>If you meet the above qualifications and are ready to join immediately, please send your CV to:info@obaidalare.aeOnly shortlisted candidates will be contacted.Job Type: Full-time

Secretary

Arab Center for Engineering Studies

Provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Well-established Soil, Material &amp; Geotechnical Testing Company is seeking a Secretary. Interested candidates may apply through the link below.https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100026Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>secretary: 1 year (Required)</li></ul>Work Location: In person

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

ALBADDAD Group

<div>
 
 
 Executive Secretary
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the Group CEO&rsquo;s calendar, appointments, travel arrangements, and meeting schedules
 </li>
 <li>
 Screen, prioritize, and handle correspondence (emails, calls, letters) on behalf of the CEO
 </li>
 <li>
 Prepare, review, and format reports, presentations, briefing notes, and executive documents
 </li>
 <li>
 Ensure timely follow-up on action items arising from meetings and executive decisions
 </li>
 </ul>
 
 
 Meeting &amp; Board Support
 
 
 <ul>
 <li>
 Organize executive meetings, board meetings, and committee sessions
 </li>
 <li>
 Prepare agendas, meeting packs, and presentations
 </li>
 <li>
 Take accurate minutes and track resolutions and action points
 </li>
 <li>
 Coordinate communication between the CEO, Board of Directors, and senior management
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Act as a central point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage confidential and sensitive information with absolute discretion
 </li>
 <li>
 Draft professional correspondence and communications on behalf of the CEO
 </li>
 <li>
 Coordinate with group companies, subsidiaries, and functional heads
 </li>
 </ul>
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Assist the CEO in monitoring key strategic initiatives and deadlines
 </li>
 <li>
 Support special projects, research, and analysis as assigned
 </li>
 <li>
 Track performance reports and executive dashboards when required
 </li>
 <li>
 Help ensure alignment of CEO priorities across the Group
 </li>
 </ul>
 
 
 Office &amp; Process Management
 
 
 <ul>
 <li>
 Maintain organized electronic and physical filing systems
 </li>
 <li>
 Improve administrative processes for efficiency and accuracy
 </li>
 <li>
 Ensure compliance with company policies and governance requirements
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 Minimum
 
 5&ndash;10 years
 
 of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior executives
 </li>
 <li>
 Experience supporting a Group CEO, Managing Director, or Board-level executive is highly preferred
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of confidentiality, integrity, and professionalism
 </li>
 <li>
 Ability to multitask and work under pressure with minimal supervision
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
 </li>
 </ul>
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Proactive, reliable, and highly discreet
 </li>
 <li>
 Calm, confident, and diplomatic
 </li>
 <li>
 Strong interpersonal skills and executive presence
 </li>
 <li>
 Flexible and adaptable to changing priorities
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Full-time position
 </li>
 <li>
 May require extended hours to support executive schedules
 </li>
 <li>
 Occasional local or international travel may be required
 </li>
 </ul>
 
 
 Arabic &amp; English Language required
 
 
 
 &nbsp;
 
</div>

Executive Secretary

Dome Engineering Consultancy

We are seeking a highly organized and personable Secretary to join our team. In this role, you will be the first point of contact for our clients and visitors while providing essential administrative support to our staff.Key Responsibilities:<ul><li>Greet and assist visitors and clients in a professional manner.</li><li>Answer and direct incoming calls, take messages, and provide information as needed.</li><li>Handle incoming and outgoing mail.</li><li>Manage scheduling and appointments for executives.</li><li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li><li>Prepare and distribute correspondence, memos, and documents.</li><li>Maintain an organized filing system for both electronic and paper documents.</li><li>Provide administrative support to team members and assist with various projects as needed.</li><li>Ensure confidentiality of sensitive information.</li></ul>Qualifications:<ul><li>Previous experience in a receptionist or administrative role preferred.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational skills with attention to detail.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Global Construction Solutions

Who You Are:Comfortable in high-energy, male-dominated environmentsDresses with style and elegance &mdash; knows how to leave a lasting impressionHighly organized and sharp &mdash; knows how to handle both people and pressureOpen-minded, proactive, and thrives in dynamic surroundingsWhat You'll Do:Manage schedules, calls, meetings, and daily prioritiesJoin executives on-site and occasionally at off-site meetings/eventsHandle document prep, light coordination, and communication follow-upsBring energy and elegance to business interactions &mdash; you&rsquo;ll represent the brand&rsquo;s vibeBonus Points If You:Have prior experience in construction, contracting, or eventsSpeak English and ArabicHave a sense of humor, sass, and smart intuitionنوع الوظيفة: دوام كاملالراتب المدفوع: AED٣٬٠٠٠٫٠٠&nbsp;لكل شهرالخبرة:<ul><li>do u have experience in construction: سنتان (مطلوب)</li></ul>اللغة:<ul><li>Arabic or Russian (مطلوب)</li></ul>

Desco Printing

Job Title: Personnel Secretary Job SummaryWe are seeking a highly organized and professional Personal Secretary to provide high-level administrative and personal support to senior management. The role involves managing schedules, handling communications, coordinating meetings, and dealing with confidential matters with the utmost discretion.The ideal candidate must demonstrate excellent organizational skills, strong attention to detail, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and maintain the calendar, appointments, and meeting schedules</li><li>Handle all emails, calls, and official letters</li><li>Maintain confidential files, records, and sensitive information</li><li>Arrange travel, accommodation, and visa for international trips</li><li>Draft minutes of meetings and follow up on action points</li><li>Screen and prioritize incoming requests and communications</li></ul>Qualifications &amp; Skill Requirements<ul><li>Minimum Bachelor&rsquo;s degree preferred.</li><li>Time management and prioritization</li><li>Attention to detail</li><li>Professional etiquette and presentation</li><li>Problem-solving and decision-making support</li><li>Minimum 2 years&rsquo; experience as an Executive Secretary / Personal Assistant to senior management</li><li>Excellent command of English (spoken and written)</li><li>Proficiency in MS Office and office management tools</li><li>High level of discretion and confidentiality</li><li>Strong organizational and multitasking abilities</li><li>Flexible to work for extended hours if required.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personnel Secretary : 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>

Personal Secretary

Explore 431+ Department secretary in Dubai this March. Find roles across top companies and apply now to boost your career.

431 department secretary jobs In Dubai

Secretary

Secretary

Secretary

Executive Secretary

Secretary

Secretary

Personal Secretary