administrative assistant

executive assistant

hr officer

office administrator

office manager

department secretary

BH.NS Engineering Consultants

<p><b>Technical &amp; Tender Department Secretary (Head Office)</b></p><p>Bachelor's degree &amp; other qualifications, 8-10 years&rsquo; experience preferably UAE / Gulf with Engineering Consultant / Contracting companies.</p><ul><li>Responsible for handling Tender work, <b>LOA, CSA for Clients i.e. EMAAR, DAMAC </b>etc and Sub-consultants.</li><li>Responsible for the timely, accurate and efficient preparation and management of documents, control, prepare and distribute correspondence, memos and forms, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments</li><li>Attending calls, taking messages and handling correspondence professionally, maintaining diaries and arranging appointments, organizing and serving meetings (producing agendas and taking minutes) typing, preparing and collating reports, managing databases filing.</li><li>Having knowledge of handling minor issues of IT will be an advantage.</li><li>Direct contact person for coordination from Sites RE, DC Engineers &amp; IT Support team.</li><li>Undertake general receptionist duties, advanced user of Microsoft Office etc. Competency to detail &amp; accuracy, ability to handle multitasks and work under pressure, prioritizing work schedules, Fluent in English with excellent communication skills both (Written &amp; Verbal) - <b>Salary AED 4,000 &ndash; 6,000 (all inclusive</b>).</li></ul><p>Note: &quot; Preferred Immediate joining&quot; The above job description for the above positions is intended to outline the general responsibilities and qualifications. Actual responsibilities may vary based on the specific requirements of the company and projects.</p><p>If you find your profile fits the above-mentioned criteria, please forward your resume to: careers@bh-ns.com, only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: AED 4,000.00 &ndash; AED 6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p>

Technical & Tender Department Secretary (Head Office)

Grand Global FZE

<p>We are seeking a highly organized and professional <b>Secretary to the CEO</b> to provide comprehensive administrative and executive support. The ideal candidate must be fluent in <b>Arabic and French</b> and capable of handling confidential information with the highest level of professionalism.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a primary point of contact between the CEO and internal/external stakeholders</li><li>Prepare, translate, <b>draft official documents</b>, and proofread correspondence, reports, and presentations</li><li>Handle confidential documents and sensitive information with discretion</li><li>Organize and attend meetings, take minutes, and follow up on action items</li><li>Manage phone calls, emails, and official communications on behalf of the CEO</li><li>Coordinate with departments to ensure smooth daily operations</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist with special projects and ad-hoc administrative tasks as required</li></ul><p><b>Required Qualifications</b></p><ul><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role</li><li><b>Fluency in Arabic and French is mandatory</b></li><li>Good command of English is highly preferred</li><li>Strong organizational, time-management, and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>High level of professionalism, confidentiality, and attention to detail</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>French (Required)</li><li>English (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

Maples Group - Legal Services

<div><div><p>OVERVIEW</p></div><p></p><p>
The Maples Group is a standard bearer in financial and legal services, trusted by many of the world&rsquo;s largest hedge fund managers, private equity firms and international corporations.
</p><p></p><p>Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
</p><p></p><p>The Maples Group looks to add a Dubai based Secretary to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
</p><p></p><p>Who We Seek</p><p>
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
</p><p></p><p>About the Role</p><p>
The Secretary reports to the Partners and supports the firm's Dubai office. Primary responsibilities include:
</p><p></p><ul><li>Typing and amending documents</li><li>
Arranging meetings and updating diary for lawyers</li><li>
Arranging overseas trips and meetings and preparing itineraries</li><li>
General billing work</li><li>
Communicating with clients on their requests for Cayman Islands and BVI registered office / corporate services</li><li>
Liaising with our Cayman Islands, BVI and / or London offices in relation to the legalisation of corporate documents</li><li>
Drafting simple and general correspondence</li><li>
E-filing</li><li>
General admin work</li></ul><p></p><p>
EXPERIENCE</p><p></p><p>
What You Bring</p><p>
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
</p><p></p><ul><li>A tertiary education</li><li>
Extensive legal secretarial training and experience</li><li>
Fluent spoken and written English</li><li>
Good interpersonal and communication skills</li><li>
Flexibility and willingness to learn</li></ul><p></p><p>
BENEFITS &amp; REWARDS</p><p></p><p>
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
</p><p></p><ul><li>Comprehensive health coverage (medical, dental and optical)</li><li>
Competitive vacation packages</li><li>
Educational assistance and professional development programmes</li><li>
Savings or pension plan</li><li>
Life insurance</li><li>
Travel insurance</li><li>
Global mental wellness programme
</li><li>Sports clubs and social events</li></ul><p></p><p>
ABOUT MAPLES GROUP</p><p></p><p>
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.</p><p></p><p>
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.</p><p></p><p>
Maples&rsquo; standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.</p><p></p><p>
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.</p></div>

Secretary

Woodlem Park School

<p>Job Location</p>
 
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 <p> <span>2 to 5 years</span> </p>
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 <p> <span>Graduate</span> </p>
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 <p>Job Function</p>
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 <p> <span>Secretary / Front Office<br> </span> </p>
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 <p>Skillset</p>
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 <p> <span>MS Office proficient</span> </p>
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 <p>Preferred Jobseekers</p>
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 <p>Jobseekers from any country</p> 
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

Alph Plus Drug Store

<p>*</p><ul><li><b>Managing Communications</b>: Secretaries serve as the primary point of contact for internal and external communications. They handle phone calls, emails, and correspondence, ensuring timely responses and appropriate routing of information. <b>2</b></li><li><b>Scheduling and Coordination</b>: They manage calendars for executives and teams, scheduling meetings, coordinating appointments, and ensuring that all necessary arrangements are made, including booking conference rooms and preparing agendas. <b>2</b></li><li><b>Record Keeping</b>: Secretaries maintain both physical and digital filing systems, ensuring that documents are organized and easily retrievable. This includes managing databases and ensuring compliance with record retention policies. <b>2</b></li><li><b>Document Preparation</b>: They are responsible for drafting and formatting documents, reports, and presentations. This may involve proofreading and compiling data for various communications. <b>2</b></li><li><b>Office Management</b>: Secretaries track office supplies, manage inventory, and order supplies as needed to keep the office running smoothly. They may also assist with vendor relationships. <b>2</b></li><li><b>Customer Service</b>: Acting as the first point of contact, secretaries greet visitors and clients, addressing inquiries and directing them to the appropriate personnel.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Real Meal - Healthy Kitchen

<p><b>About the Role</b></p><p>We are seeking a highly organized and proactive Executive Secretary to support the leadership team within the Facilities Management Department (MEP). The ideal candidate will manage executive schedules, coordinate departmental communication, handle confidential information, and provide administrative support to ensure smooth operations across mechanical, electrical, and plumbing functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive administrative support to the Facilities Management leadership team</li><li>Manage calendars, schedule meetings, and coordinate internal and external appointments</li><li>Prepare high-quality reports, presentations, meeting minutes, and correspondence</li><li>Follow up on department action items and support workflow progress</li><li>Coordinate communication between internal departments, vendors, and contractors</li><li>Maintain well-organized records, files, and documentation in line with FM standards</li><li>Assist in the preparation of contracts, tenders, purchase orders, and documentation for MEP activities</li><li>Handle confidential information with discretion and professionalism</li><li>Support project coordination, data tracking, and operational reporting</li><li>Perform other duties as assigned to support department efficiency</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum 3&ndash;5 years of experience in an administrative or executive assistant role (preferred within Facilities Management or MEP)</li><li>Strong knowledge of administrative processes, documentation, and office management</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Excellent communication skills in English; Arabic is an added advantage</li><li>Strong organizational, time management, and multitasking abilities</li><li>High level of professionalism and attention to detail</li></ul><p><b>Key Competencies</b></p><ul><li>Strong interpersonal and communication skills</li><li>Ability to work under pressure and manage multiple priorities</li><li>Confidentiality and ethical conduct</li><li>Problem-solving attitude</li><li>Proactive, reliable, and resourceful</li></ul><p>Job Type: Full-time</p>

Executive Secretary – Facilities Management (MEP)

NMC Health plc

<div><div><ul><li><p><b>DUTIES AND RESPONSIBILITIES<br>
</b></p></li></ul></div><p></p><div><ul><li><p>Translates orally or in writing all documents presented by patients, staff and other individuals.
</p><div><ul><li><p>Provide interpreting / transliterating services for patients, employees and other individuals for meetings, interviews, telephone calls, etc. including one to one and group settings.
</p></li></ul><ul><li><p>Prepare written translations of instructional and educational materials, correspondence, and forms from Arabic to English when appropriate for use bt eh patients, staff, and other individuals.
</p></li></ul><ul><li><p>Check original texts or confer with authors to ensure that translations retain the content, meaning, and feeling of the original material.
</p></li></ul><ul><li><p>Check translations of technical terms and terminology to ensure that they are accurate and remain consistent throughout translation revisions.
</p></li></ul><ul><li><p>Compile terminology and information to be used in translations, including technical terms such as those for legal or medical material.
</p></li></ul><ul><li><p>Proofread, edit, and revise translated materials.
</p></li></ul><ul><li><p>Refer to reference materials such as dictionaries, lexicons, encyclopedias, and computerized terminology banks as needed to ensure translation accuracy.
</p></li></ul><ul><li><p>Follow ethical codes that protect the confidentiality of information.
</p></li></ul><ul><li><p>Identify and resolve conflicts related to the meanings of words, concepts, practices, or behaviors.
</p></li></ul><ul><li><p>Answer inquiries from patients, community agencies, and individuals and interprets and explain words and phrases for meaning and appropriateness.
</p></li></ul><ul><li><p>Handle appointment queries from the customer.
</p></li></ul></div></li></ul></div><p>Performs other duties and responsibilities as assigned by the HOD</p></div>
<br><div><div><ul><li><p><b>DUTIES AND RESPONSIBILITIES<br>
</b></p></li></ul></div><p></p><ul><li><p>Translates orally or in writing all documents presented by patients, staff and other individuals.
</p></li><li><p>Provide interpreting / transliterating services for patients, employees and other individuals for meetings, interviews, telephone calls, etc. including one to one and group settings.
</p></li><li><p>Prepare written translations of instructional and educational materials, correspondence, and forms from Arabic to English when appropriate for use bt eh patients, staff, and other individuals.
</p></li><li><p>Check original texts or confer with authors to ensure that translations retain the content, meaning, and feeling of the original material.
</p></li><li><p>Check translations of technical terms and terminology to ensure that they are accurate and remain consistent throughout translation revisions.
</p></li><li><p>Compile terminology and information to be used in translations, including technical terms such as those for legal or medical material.
</p></li><li><p>Proofread, edit, and revise translated materials.
</p></li><li><p>Refer to reference materials such as dictionaries, lexicons, encyclopedias, and computerized terminology banks as needed to ensure translation accuracy.
</p></li><li><p>Follow ethical codes that protect the confidentiality of information.
</p></li><li><p>Identify and resolve conflicts related to the meanings of words, concepts, practices, or behaviors.
</p></li><li><p>Answer inquiries from patients, community agencies, and individuals and interprets and explain words and phrases for meaning and appropriateness.
</p></li><li><p>Handle appointment queries from the customer.
</p></li></ul><p>Performs other duties and responsibilities as assigned by the HOD</p></div>
<br><div><div><ul><li><p><b>QUALIFICATION, EDUCATION, EXPERIENCE, SPECIAL SKILLS<br>
</b></p></li></ul></div><p></p><ul><li><p>At least a high school graduate or its equivalent.
</p></li><li><p>Speaks fluent English &amp; Arabic.
</p></li><li><p>Basic knowledge of grammar, spelling, and punctuation both in English and Arabic.
</p></li><li><p>Minimum 1-year experience as a translator in a patient focused environment.
</p></li><li><p>Proficient technology application skills; Basic MS Office (Word, Excel, &amp; Power point) MS Outlook &amp; Internet explorer skills in English &amp; Arabic.
</p></li><li><p>Knowledge of the principles and techniques of effective verbal and written communication in the English and Arabic Language.
</p></li><li><p>Must have an exceptional interpersonal skills, maturity, good judgment and be capable of communicating in a professional manner with diverse range of individuals.
</p></li><li><p>Patient focused; service oriented; patient &amp; understanding.
</p></li><li><p>Reliable, punctual, dependable, and responsive.</p></li></ul></div><p></p>

Explore 1007+ Department secretary in Dubai this December. Find roles across top companies and apply now to boost your career.

1007 department secretary jobs IN Dubai

Technical & Tender Department Secretary (Head Office)

Executive Secretary

Secretary

Office Secretary

Executive Secretary

Executive Secretary – Facilities Management (MEP)

Secretary