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department secretary

Arab Contractors (Dubai) LLC

<p>The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.</p><p>Here is a detailed Job Description (JD) for a <strong>Secretary</strong> at Arab Contractors (Dubai) LLC:</p><h2>Secretary Job Description</h2><h3>Company:</h3><p><strong>Arab Contractors (Dubai) LLC</strong></p><h3>Department:</h3><p>Varies (e.g., Administration, Technical Office, Project Management)</p><h3>Job Summary:</h3><p>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.</p><h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li><strong>Correspondence:</strong> Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li><strong>Filing and Documentation:</strong> Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li><strong>Office Supplies:</strong> Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li><strong>Visitor Management:</strong> Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li><strong>Calendar Management:</strong> Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li><strong>Meeting Preparation:</strong> Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li><strong>Travel Arrangements:</strong> Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li><strong>Document Preparation:</strong> Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li><strong>Confidentiality:</strong> Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li><strong>Reports:</strong> Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li><strong>Liaison:</strong> Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li><strong>Subcontractor/Supplier Coordination:</strong> Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li><strong>Special Projects:</strong> Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

Rawmatco

<p><b>Secretary</b></p><p>We are seeking a professional and well-organized Secretary to provide administrative and clerical support to our office. The successful candidate will be responsible for managing correspondence, scheduling meetings, preparing documents, maintaining records, and ensuring efficient day-to-day operations.</p><p><b>Requirements:</b></p><ul><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office and office equipment</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and a high level of professionalism</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,800.00 - AED3,000.00 per month</p>

Client of Progressive Recruitment

<p>Looking for an experienced Secretary to work in a very small office team, who can handle everything from A-Z at the office.</p>
<p>For example, receiving inquiries and preparing the quotation for the customers, the order confirmations, invoices and finally organising the shipment of the goods.</p>
<p>Handling all the office tasks, including answering the phone, ordering stationary etc.</p>

AW Connect

<div>
 <p>
  📍
  <strong>
   Location:
  </strong>
  Dubai, UAE
 </p>
 <p>
  💰
  <strong>
   Salary:
  </strong>
  AED 12,000 - 18,000 / month
 </p>
 <p>
  🧳
  <strong>
   Experience:
  </strong>
  2&ndash;4 years (UAE-based)
 </p>
 <p>
  🕒
  <strong>
   Availability:
  </strong>
  Immediate joiners preferred
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We&rsquo;re hiring a polished, proactive Executive Secretary
  </strong>
  to support our client's Chairman and COO at One Za&rsquo;abeel. This high-impact role requires strong communication skills, attention to detail, and the confidence to represent executive leadership in a fast-paced corporate environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage daily calendars, priorities, and executive-level meetings
  </li>
  <li>
   Handle full travel coordination (visas, bookings, adjustments)
  </li>
  <li>
   Host VIP guests with discretion and cultural awareness
  </li>
  <li>
   Prepare agendas, minutes, and follow-ups on action items
  </li>
  <li>
   Support PR, personal branding, and visibility initiatives
  </li>
  <li>
   Liaise with internal and external stakeholders professionally
  </li>
  <li>
   Organize events, off-sites, and high-level gatherings
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You Bring:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;4 years of
   <strong>
    UAE experience
   </strong>
   supporting
   <strong>
    C-level executives
   </strong>
  </li>
  <li>
   Excellent communication &amp; organizational skills
  </li>
  <li>
   Outgoing personality with executive presence
  </li>
  <li>
   Strong multitasking ability and discretion under pressure
  </li>
  <li>
   Fluent in English (Arabic is a plus)
  </li>
 </ul>
</div>


Executive Secretary

DAMAC Group

<div>
 <p>
  <strong>
   Key Responsibilities and Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
  </li>
  <li>
   Take minutes of meeting and maintain records for the team
  </li>
  <li>
   Develop and maintain document control processes for efficient management
  </li>
  <li>
   Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
  </li>
  <li>
   Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
  </li>
  <li>
   Perform data-entry, recording, printing and filing duties
  </li>
  <li>
   Undertake any ad-hoc admin projects/duties as required
  </li>
  <li>
   Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
  </li>
  <li>
   Prepare and raise purchases requisition for department related purchases
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Organized and Detail Oriented
  </li>
  <li>
   Flexible and analytical with a keen eye for details.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Solid organizational skills including attention to detail and multitasking skills
  </li>
  <li>
   Self-motivated
  </li>
  <li>
   Team player
  </li>
  <li>
   Ability to deliver under pressure
  </li>
  <li>
   Reliable and honest
  </li>
  <li>
   Excellent Time Management skills
  </li>
  <li>
   Professionalism &amp; business awareness
  </li>
  <li>
   5-7 years of experience in a related field, preferably in the Gulf Region
  </li>
 </ul>
</div>


Emirates Development Bank (EDB)

<div>
 <p>
  <strong>
   JOB PURPOSE
  </strong>
 </p>
 <p>
  Manage the Legal function of EDB proactively to prevent the bank from being exposed to risks and financial
 </p>
 <p>
  losses due to non-compliance with applicable laws, regulations, codes of conduct, and standards of good
 </p>
 <p>
  practice relevant to EDB&rsquo;s activities. Assist the Head of Legal and Board Secretary in providing legal
 </p>
 <p>
  consultation and advice to company management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   KEY ROLES &amp; RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <strong>
   Functional Role:
  </strong>
 </p>
 <p>
  A. Strategic and Budgetary Management:
 </p>
 <p>
  &bull; Assist the Head of Legal &amp; Board Secretary in developing the department&rsquo;s strategic and
 </p>
 <p>
  operational budgets; monitor expenditures against the budget to ensure minimum variances.
 </p>
 <p>
  &bull; Assist the Head of Legal &amp; Board Secretary in developing the department&rsquo;s policies and
 </p>
 <p>
  procedures to ensure they promote leading practices and comply with laws and regulations.
 </p>
 <p>
  B. Operational Management:
 </p>
 <p>
  &bull; Plan, organize, direct, and monitor the implementation of the approved legal yearly plans,
 </p>
 <p>
  including associated reviews and consulting services.
 </p>
 <p>
  &bull; Draft and develop EDB&rsquo;s standard contract templates from a legal perspective to ensure that the
 </p>
 <p>
  Bank&rsquo;s interests are well protected.
 </p>
 <p>
  C. Legal Consultation and Advice:
 </p>
 <p>
  &bull; Coordinate with legal consultants or liaising agencies for legal cases and dispute resolutions.
 </p>
 <p>
  &bull; Provide legal advice and assistance to the Chief Executive Officer, Executive Management on legal
 </p>
 <p>
  compliance issues concerning business matters and any other required legal assistance.
 </p>
 <p>
  &bull; Support the Head of Legal and Board Secretary in overseeing legal processes, including court
 </p>
 <p>
  actions where necessary.
 </p>
 <p>
  D. Regulatory Compliance and Reporting:
 </p>
 <p>
  &bull; Prepare monthly and quarterly reports for the department and executive management as part of
 </p>
 <p>
  regulatory compliance.
 </p>
 <p>
  &bull; Continuously monitor compliance with legal obligations and advise management accordingly.
 </p>
 <p>
  E. Risk Management:
 </p>
 <p>
  &bull; Oversee the legal affairs of EDB to ensure that the bank is protected from various legal risks,
 </p>
 <p>
  including contractual and litigation risks, arising from EDB&rsquo;s business ventures.
 </p>
 <p>
  &bull; Assess and approve the affiliation of external lawyers, notaries, court clerks, or other legal
 </p>
 <p>
  associates.
 </p>
 <p>
  &bull; Coordinate with management for consultation and strategic direction concerning contractual,
 </p>
 <p>
  legal, and regulatory obligations.
 </p>
 <p>
  F. Contract Review and Management:
 </p>
 <p>
  &bull; Ensure required information/documents are provided to external lawyers to defend court cases.
 </p>
 <p>
  &bull; Review written correspondence and contracts between EDB and relevant parties to avoid
 </p>
 <p>
  potential legal implications and ensure compliance with legal requirements.
 </p>
 <p>
  &bull; Review and draft contracts, legal agreements, documents, and forms for transactions to ensure
 </p>
 <p>
  they are compliant with relevant laws and regulations.
 </p>
 <p>
  <strong>
   QUALIFICATIONS &amp; EXPERIENCE
  </strong>
 </p>
 <p>
  <strong>
   Required Qualifications:
  </strong>
 </p>
 <p>
  &bull; Minimum: Bachelor&rsquo;s Degree in Relevant Field
 </p>
 <p>
  &bull; Preferred: Field-related certifications or licenses
 </p>
 <p>
  <strong>
   Required Experience:
  </strong>
 </p>
 <p>
  &bull; Minimum: 7 years of work experience
 </p>
</div>


Manager, Legal

Woodlem Park School

<p>Job Location</p>
 
 <div>
 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
 </div>
 
 <div>
 <div>
 <p>Experience</p>
 </div>
 <div>
 <p> <span>2 to 5 years</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Qualification Level</p>
 </div>
 <div>
 <p> <span>Graduate</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Job Function</p>
 </div>
 <div>
 <p> <span>Secretary / Front Office<br> </span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Skillset</p>
 </div>
 <div>
 <p> <span>MS Office proficient</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Preferred Jobseekers</p>
 </div>
 <div>
 <p>Jobseekers from any country</p> 
 <div>
</div>
 <div>
<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
 </div>
 </div>
 <div>
 <div>
</div>
 </div>
 <div>
 <div>
</div></div></div>

Office Secretary

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