administrative assistant

hr manager

hr executive

executive assistant

general manager

department secretary

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities<ul><li><ul><li>
Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li>Creates executive meeting presentations 
<li>
</li></ul></li></ul> 
 
Requirements 
<ul><li><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

Artelia

<div>
 
 
 1 Mission
 
 
 
 The Operations Secretary enables the reliable functioning of Artelia Airports activities. Ensure the efficiency of the overall department by supporting project operations, preparing submissions, organizing meeting and communicating correct information. Prepares deliverables in line with the quality standards and manages document filing.
 
 
 
 
 
 
 2 Line and Staff Relations
 
 
 
 This role will report directly to the Director, Production and Operations. He/she has a hierarchical link with the Heads of practices. He/She has relation with:
 
 <ul>
 <li>
 All the local staff
 </li>
 <li>
 All the external entities necessary to his/her job execution
 </li>
 </ul>
 
 
 
 
 
 3 Key Responsibilities
 
 
 
 
 
 Office Support &amp; Administration
 
 
 
 <ul>
 <li>
 Be the focal point within the team to assist with all administrative requirements as and when requested
 </li>
 <li>
 Set up all paper-based Project folders and maintain records
 </li>
 <li>
 Prepare and manage project correspondence, reports and documents.
 </li>
 <li>
 Organize meetings, confirm the meeting to all attendees, Prepare MOM.
 </li>
 <li>
 Format documents
 </li>
 <li>
 Manage all documentation issued for the project at the office/site and as required.
 </li>
 <li>
 Manage &amp; support the printing of all drawings &amp; documents, ensuring the most recent drawings are available and being worked from.
 </li>
 <li>
 File and register all letters, engineer instructions, engineer instruction requests and non-conformity reports from/to contractors, from/to the client, from/to DAEP, DEWA&hellip;
 </li>
 <li>
 Ensure that documents are internally and externally distributed according to the procedure.
 </li>
 <li>
 Ensure that all incoming and outgoing correspondence have been properly registered, copied and distributed as noted by the Managing Director, or the Operations and Production Director
 </li>
 <li>
 Track all documents issued for Approval; RFI&rsquo;s, Technical Submissions, RAMs, Samples etc
 </li>
 <li>
 Track all Deliveries &amp; liaise with the Suppliers &amp; Administration to resolve any discrepancies.
 </li>
 <li>
 Ensure all relevant project information is filed and archived both electronically and hard copies where necessary.
 </li>
 <li>
 Coordinate with administration and follow-up of the client delegations visits (transport, hotels, receptions, airport and visas requests)
 </li>
 <li>
 Assist in ISO Quality Audits related to Correspondence and Document Control.
 </li>
 <li>
 Efficient document controlling.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 4 Profile Specifications &ndash; Minimum Requirements
 
 
 <ul>
 <li>
 Min. 5 years&rsquo; experience as Secretary in the field of Architecture / Engineering
 </li>
 <li>
 Education: Bachelor&rsquo;s Degree or equivalent
 </li>
 <li>
 Well versed in MS office Application (Word, Excel, Outlook, PowerPoint and basic MS Project), Video editing and Adobe PDF
 </li>
 <li>
 Well versed in using Aconex- Document control and database operations, incoming and outgoing correspondence and file transfers for various Projects.
 </li>
 <li>
 Knowledge in using Project management tools : PM Web, Project Wise, RMS
 </li>
 </ul>
 
 
 
</div>

Operations Secretary

Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Executive Secretary

Arec Engineering Consultant

We are hiring an HR Secretary with 2&ndash;5 years of experience to support daily HR and administrative operations.Responsibilities:<ul><li>Handle HR and administrative tasks</li><li>Prepare documents and reports</li><li>Organize meetings and scheduling</li><li>Support daily HR operations</li></ul>Requirements:<ul><li>2&ndash;5 years of relevant experience</li><li>Experience in well-established/large companies (mandatory)</li><li>Strong communication and organizational skills</li><li>Excellent Microsoft Office skills</li><li>Preferred: Philippines</li></ul>Job Type: Full-time

HR Secretary

Zolo Real Estate LLC

We are seeking a highly seasoned Executive Secretary to the CEO / Chairman to provide strategic, confidential, and high-level administrative support at the executive leadership level. The role requires extensive experience within the GCC construction industry, exceptional discretion, and the ability to manage complex executive affairs across multiple regions, including East Africa.Key Responsibilities<ul><li>Provide full-spectrum executive support to the CEO / Chairman, acting as a trusted right hand</li><li>Manage highly complex calendars, board schedules, executive travel, and confidential communications</li><li>Prepare, review, and coordinate board papers, executive reports, presentations, and official correspondence</li><li>Draft and manage communications on behalf of the CEO / Chairman with internal and external stakeholders</li><li>Coordinate Board of Directors and Executive Committee meetings, including agendas, minutes, and follow-ups</li><li>Maintain governance records, approvals, resolutions, and sensitive documentation</li><li>Act as a liaison with government authorities, partners, consultants, and senior stakeholders</li><li>Track strategic initiatives, action items, and deadlines to ensure timely execution</li><li>Support the CEO / Chairman during international travel, site visits, and business engagements, including assignments in East African countries</li></ul>Qualifications &amp; Experience<ul><li>5&ndash;10 years of experience supporting CEO / Chairman / Board-level executives, preferably in the construction or engineering sector</li><li>Mandatory GCC experience with strong understanding of regional business practices</li><li>Excellent command of written and spoken English (Arabic is a strong advantage)</li><li>Advanced proficiency in MS Office and executive-level reporting tools</li><li>Demonstrated ability to handle highly confidential and sensitive matters with discretion</li><li>Willingness and flexibility to travel to East African countries as required</li></ul>Core Competencies<ul><li>Executive presence and strong judgment</li><li>Exceptional organizational and multitasking skills</li><li>High level of professionalism, discretion, and reliability</li><li>Ability to work independently under pressure and manage competing priorities</li></ul>Job Type: Full-time

ETRA Talent

<div>
 
 We&rsquo;re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
 
 
 
 
 
 This role reports to the Group Company Secretary and provides support across the Director&rsquo;s Office, Group Company Secretary&rsquo;s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Support drafting and review of board/committee meeting agendas.
 </li>
 <li>
 Collate and distribute company reports and board/committee materials via Diligent Board Books.
 </li>
 <li>
 Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
 </li>
 <li>
 Assist with statutory filings and preparation/custody of board and shareholder resolutions.
 </li>
 <li>
 Support migration and maintenance of corporate and director information on Diligent Entities.
 </li>
 <li>
 Maintain company stamp, letterhead framework, and records.
 </li>
 <li>
 Support issuance and maintenance of powers of attorney.
 </li>
 <li>
 Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
 </li>
 <li>
 Assist with governance process improvements and ad hoc corporate projects.
 </li>
 </ul>
 
 
 
 
 Key Internal Relationships
 
 <ul>
 <li>
 Director&rsquo;s Office, Office Services Executive
 </li>
 <li>
 Various Head Office Corporate Functions &amp; Executive Assistants
 </li>
 </ul>
 
 
 
 
 Key External Relationships
 
 <ul>
 <li>
 Local and regional government/regulatory bodies
 </li>
 <li>
 Board members (Non-Executive Directors)
 </li>
 <li>
 Diligent (Board Books and Entities)
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree: Chartered Governance Institute Associate preferred
 </li>
 <li>
 Minimum 5+ years&rsquo; experience as a Company Secretary Assistant
 </li>
 <li>
 Excellent organisational, analytical, and written communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to maintain confidentiality
 </li>
 <li>
 Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
 </li>
 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
 <ul>
 <li>
 Competitive package and benefits
 </li>
 <li>
 Relocation support for those moving to Dubai
 </li>
 <li>
 Exposure to group-level governance in a structured, high-quality environment
 </li>
 </ul>
 
 
 
 
 If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
 
</div>

Company Secretary Assistant

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745 department secretary jobs In Dubai

Digital Technology Department Office Secretary

Operations Secretary

Secretary

Executive Secretary

HR Secretary

Executive Secretary

Company Secretary Assistant