department secretary

Venus Star Construction

A well reputed construction company based in Dubai is looking for a highly organized and detail-oriented Secretary to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will possess excellent communication, organizational and multitasking skills while maintaining a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Provide administrative support to senior management and executives.</li><li>Manage calendars, appointments and travel arrangement.</li><li>Prepare correspondence, reports, presentations and meeting agendas.</li><li>Maintain confidential files, records, and company documents.</li><li>Assist with preparing contracts, quotations and other business documents</li><li>Perform other administrative duties as assigned by the management.</li></ul>Qualifications<ul><li>Bachelor's degree or Diploma in Business Administration or any related field</li><li>Ability to handle confidential information with integrity</li><li>Experience supporting Directors, CEOs, or General Manager</li><li>Experience in construction, engineering or corporate offices is an advantage</li><li>Advanced proficiency in Microsoft office ( Word, Excel, Outlook and PowerPoint)</li></ul>Work Location: In person

Secretary

AMA HOLDING LLC

We are seeking a highly organized and professional Secretary/Receptionist to be the welcoming face of our dynamic real estate development company in Dubai. You will manage front-office operations and provide vital administrative support to our management, sales, and leasing teams.Key Responsibilities:<ul><li>Manage and organize the General Manager&rsquo;s assigned task.</li><li>Act as a liaison between the GM, department heads, and external partners.</li><li>Assist in processing and preparing real estate documentation, including Sales and Purchase Agreements (SPAs), contracts, and DLD/RERA forms.</li><li>Maintain comprehensive property, client, and project records (both physical and digital).</li><li>Coordinate with the accounts department for invoice tracking and general expense reporting for the GM&rsquo;s office.</li><li>Monitor office supplies, manage couriers, and maintain reception area at all times.</li><li>Maintain accurate client records, update property inventory.</li></ul>Requirements<ul><li>Experience: Minimum 2-4 years of proven experience as a Receptionist, Secretary within the UAE real estate or property development sector will be preferred.</li><li>Language Skills: verbal and written communication in English.</li></ul>How to ApplyPlease send your CV: careers.amaholding@gmail.com Or WhatsApp +923232 999889Pay: From AED3,000.00 per monthWork Location: In person

We’re Hiring Secretary / Receptionist Female (Real Estate Developer)

MAF FIRE MIDDLE EAST LLC

Job Title: Secretary cum Sales CoordinatorLocation: Dubai, UAEJob Type: Full-timeWe're Hiring!Job DescriptionWe are seeking a motivated and organized Secretary cum Sales Coordinator to join our team in Dubai. Preference will be given to candidates with experience in the Fire &amp; Safety industry.Requirements:Bachelor's Degree (Graduate)Minimum 2 years of Dubai/UAE experienceFire &amp; Safety industry experience is preferredStrong communication and interpersonal skillsGood knowledge of Microsoft Office (Word, Excel &amp; Outlook)Well-organized, responsible, and able to multitaskKey Responsibilities:Handle office administration and secretarial dutiesPrepare quotations and sales documentsCoordinate with customers and the sales teamFollow up on inquiries and ordersMaintain records and support daily office operationsWhy Join Us?Competitive salaryCareer growth opportunitiesFriendly and professional work environmentBenefits as per UAE Labour LawApply now if you meet the above requirements and are ready to join immediately or at short notice.Job Type: Full-timeExperience:<ul><li>Secretary: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Work Location: In person

Secretary cum Sales Coordinator

Totalmaximpetroleum

We are seeking a professional and organized Executive Secretary to join our team.Requirements:<ul><li>Female candidate</li><li>Fluent in Arabic and English (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul>Responsibilities:<ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul>Work Location: In person

Executive Secretary (Arabic & English Speaking)

Concept Design Engineering Consultant

Job SummaryWe are seeking an experienced and professional Secretary/Receptionist to join our team. The ideal candidate must have prior administrative or receptionist experience and be comfortable managing a busy office environment while providing excellent customer service.This position requires strong organizational skills, attention to detail, and the ability to multitask effectively.Responsibilities<ul><li>Greet clients and visitors in a professional and friendly manner</li><li>Answer, screen, and direct phone calls</li><li>Manage calendars, appointments, and scheduling</li><li>Maintain organized filing systems (electronic and paper)</li><li>Prepare correspondence, reports, and documents</li><li>Handle incoming/outgoing mail and deliveries</li><li>Maintain office supplies and inventory</li><li>Provide administrative support to management</li></ul>Required Qualifications<ul><li>Minimum 1&ndash;2 years of experience as a secretary, receptionist, or administrative assistant</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Professional appearance and demeanor</li><li>Ability to handle confidential information responsibly</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary? </li></ul>Work Location: In person

Secretary/Receptionist

MBS AMER CENTER

We are looking for a Female smart, presentable, and professional Arabic-speaking Secretary to the CEO.Requirements:Arabic Speaking (Mandatory) MBA Qualification Preferred Minimum 2&ndash;4 years of UAE experience as a Secretary, Executive Assistant, or Administrative Coordinator Excellent communication and interpersonal skills Strong knowledge of MS Office (Excel, Word, Outlook, PowerPoint) Well-organized with strong administrative and coordination skills Professional appearance and positive attitude Ability to handle confidential information with discretionKey Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar, appointments, and meetings</li><li>Handle emails, correspondence, and phone calls</li><li>Coordinate with clients, government departments, and internal teams</li><li>Prepare reports, presentations, and official documents</li><li>Follow up on tasks and ensure timely completion</li></ul>Salary: AED 4,000 per month Location: UAEInterested candidates may send their CV to WhatsApp: +971 55 995 7388Only shortlisted candidates with relevant UAE experience will be contacted.Pay: AED4,000.00 - AED4,001.00 per monthApplication Question(s):<ul><li>Marital status </li><li>Are you willing to work on the salary 4000 AED </li><li>what is your Nationality</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Customer relationship management: 1 year (Required)</li></ul>Work Location: In person

Executive Secretary

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
 
 
 Note: Secretary Level 2
 
 
 
 &nbsp;
 
 
 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures
 
 
 &nbsp;
 
 
 
 Correspondence and Documentation
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
 </li>
 <li>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Incoming Visitors and Calls
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Meetings
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Information Recording and Archiving
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Office Supplies
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Related Assignments
 
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Minimum Qualifications:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Educational level typically acquired through completion of high school.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 Minimum Experience:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1
 </li>
 
 
 </ul>
 Profile description:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility
 
 
 &nbsp;
 
</div>

Senior Administrator (Jebel Ali) - UAE Nationals only

Explore 98+ Department secretary in Dubai this July. Find roles across top companies and apply now to boost your career.