sales coordinator

executive assistant

hr executive

office administrator

general manager

department secretary

Alphard Group

Executive SecretaryJob Location &ndash; DubaiSalary &ndash; Based on the relevant experienceAvailability &ndash; ImmediateReporting to &ndash; Chairman&rsquo;s OfficeIndustry &ndash; Shipping &amp; MarinePosition Summary:A leading, globally diversified maritime company is looking to hire an Executive Secretary with signatory or Power of Attorney (POA) authority for the Managing Director (MD) who will hold a high-level, trusted position combining senior administrative support with significant legal and corporate governance responsibilities. This role goes beyond standard executive assistance to include legally binding actions on the company's behalf.Job Responsibilities:1)Administrative &amp; Operational duties- <ul><li>Manage calendars, schedule meetings, coordinate travel, and handle correspondence.</li><li>Act as liaison between the Chairman&rsquo;s office and internal departments, banks, clients, and partners.</li><li>Handle routine administrative work.</li></ul>*2)Documentation and corporate governance duties-<ul><li>Execute and sign documents reviewed by the internal departments, such as contracts, agreements, and specific financial transactions, as explicitly authorized by a board resolution or a Power of Attorney.</li><li>Managing bank accounts.</li><li>Attest and certify corporate documents and board resolutions.</li></ul>*Job Requirements:<ul><li>A Bachelor's degree in Finance, Law, or a related field is preferred, particularly for roles involving legal authority. Relevant professional certifications (e.g., Certified Administrative Professional, Corporate Secretaryship) are a plus.</li><li>3-4 years of proven experience as an Executive Assistant, Personal Assistant, or Corporate Secretary, with a strong track record of supporting senior management.</li><li>Experience in handling legal documentation, confidential information, and board-level communications.</li><li>Exceptional communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite, calendar management software, project management tools, communication platforms, and any industry-specific software used for executive support.</li><li>Familiarity with corporate protocols, executive-level etiquette, confidentiality requirements, and an understanding of business operations in the relevant industry.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately? Yes/ No</li><li>What type of Visa do you hold? Employment/Visit/Spouse/Freelance/Cancelled</li><li>If working what will be your notice period?</li><li>What is your current salary?</li><li>What is your UAE mobile number?</li></ul>Experience:<ul><li>Exec. Assist. Personal Assist., or Corporate Secretary: 5 years (Required)</li></ul>License/Certification:<ul><li>Certification of Administrative or Corporate Secretaryship (Preferred)</li></ul>

Executive Secretary

HYM Investment Group

We are seeking a highly organized and proactive Executive Secretary to provide dedicated administrative support to our CEO. This position requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle incoming correspondence, screen calls/emails, and ensure timely responses.</li><li>Prepare agendas, draft meeting minutes, and track follow-up actions.</li><li>Coordinate complex travel arrangements, including itineraries and logistics.</li><li>Draft and format reports, presentations, and internal communications.</li><li>Manage sensitive and confidential information with discretion.</li><li>Oversee administrative tasks and collaborate with internal teams.</li><li>Proactively prioritize tasks and anticipate the CEO&rsquo;s needs.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or similar role.</li><li>Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong organizational and multitasking abilities with attention to detail.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Drassa

Key Responsibilities:<ul><li>Provide administrative support to executives and department heads, including calendar management, meeting coordination, and correspondence drafting.</li><li>Organize and maintain filing systems, records, and official documentation in accordance with international sports governance standards.</li><li>Assist in preparing materials for board meetings, international delegations, and aquatic sport events.</li><li>Coordinate logistics for travel, conferences, and World Aquatics meetings or events.</li><li>Serve as a liaison between internal teams and external stakeholders including national federations, committees, and international partners.</li><li>Draft, proofread, and manage communication, including memos, meeting minutes, and reports.</li><li>Ensure compliance with policies and procedures established by World Aquatics and other relevant governing bodies.</li><li>Support planning and execution of aquatic events, including logistics and scheduling.</li></ul>Qualifications:<ul><li>Proven administrative or secretarial experience, preferably in international sport organizations.</li><li>Familiarity with FINA / World Aquatics governance, structure, and terminology strongly preferred.</li><li>Excellent written and verbal communication skills in English, Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to manage multiple priorities.</li><li>Proficiency in Microsoft Office Suite and virtual communication platforms (Zoom, Teams)</li><li>Experience working in a fast-paced, multicultural, and deadline-driven environment</li><li>Degree or diploma in Business Administration, Sports Management, or related field preferred.</li></ul>Preferred Experience:<ul><li>Prior work or volunteer experience with FINA, World Aquatics, a National Federation, or a major international sports event.</li><li>Understanding of aquatic disciplines: swimming, diving, water polo, artistic swimming, and open water swimming.</li><li>Event coordination or support experience at the international level.</li></ul>Job Type: Full-time

Secretary

Abdalla Alowais Advocates & Legal consultants

Job Summary:We are seeking a highly organized and proactive Legal Secretary/Paralegal to support and manage our legal team. The ideal candidate must be bilingual in Arabic and English, capable of following up on daily tasks, and effectively communicating with clients regarding case updates and statuses. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the legal team.</li><li>Follow up with team members on their daily tasks and ensure deadlines are met.</li><li>Manage and coordinate the workflow of the legal team.</li><li>Communicate regularly with clients to provide updates on case status and developments.</li><li>Maintain and organize legal files, records, and case documentation.</li><li>Coordinate meetings, appointments, and legal proceedings.</li><li>Handle confidential legal information with professionalism and discretion.</li><li>Conduct basic legal research as needed.</li><li>Liaise with external parties, including clients, government entities, and law firms.</li><li>Assist in preparing reports and presentations for legal cases.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s degree in Law (LLB)</li><li>Bilingual: Proficiency in both Arabic and English (written and spoken).</li><li>Experience: Minimum 3 years of UAE experience in a legal secretary/paralegal role within a law firm or legal department.</li><li>Skills: Strong organizational and communication skills, attention to detail, and ability to multitask.</li><li>Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.</li><li>Professionalism: Ability to handle sensitive legal matters with confidentiality and discretion</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>kindly provide your expected salary for this position?</li><li>Are you available to join immediately? If not, how many days of notice period would you require from today?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Legal Secretary: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Legal Secretary/Paralegal

Lendura Banking Consultant LLC

Personal Assistant / SecretaryLocation: Dubai, United Arab Emirates Job Type: Full-Time Experience: 1&ndash;3 years in Executive Assistant/Secretary/Admin roles (UAE experience preferred)About the Role We are seeking a highly organized Personal Assistant/Secretary to support senior management with day-to-day coordination, documentation, and stakeholder communication. The ideal candidate is discreet, detail-oriented, and able to manage multiple priorities with tight deadlines.Key Responsibilities<ul><li>Manage calendars: schedule meetings, appointments, and reminders; coordinate travel and logistics</li><li>Prepare, format, and proofread documents, letters, proposals, and meeting minutes</li><li>Maintain organized digital and physical filing systems; handle document control and versioning</li><li>Liaise with clients, partners, banks, and vendors; draft professional emails and follow-ups</li><li>Track tasks and deadlines; provide daily/weekly status updates to management</li><li>Coordinate internal meetings, prepare agendas, and compile action logs</li><li>Support HR/admin activities: onboarding checklists, attendance updates, basic record keeping</li><li>Handle confidential information with discretion and professionalism</li><li>Maintain office supplies, courier handling, petty cash logs, and basic expense documentation</li><li>Update simple trackers/CRM sheets for pipelines, inquiries, and submissions</li></ul>Requirements<ul><li>1&ndash;3 years of experience as a PA/EA/Secretary or Administrative Coordinator</li><li>Excellent written and verbal communication skills in English (Arabic/Hindi/Urdu is a plus)</li><li>Strong proficiency in MS Office/Google Workspace (Docs, Sheets, Slides), PDF editing, and e-filing</li><li>Fast and accurate typing; strong attention to detail and presentation</li><li>Proven ability to prioritize, follow through, and meet deadlines with minimal supervision</li><li>Professional etiquette, confidentiality, and stakeholder management skills</li><li>Bachelor&rsquo;s degree preferred; valid UAE driving license is an advantage</li></ul>Working Hours &amp; Benefits<ul><li>Hours: 10:00 AM &ndash; 7:00 PM</li><li>Weekly Off: Sunday</li><li>Public Holidays: As per UAE law</li><li>Compensation: Fixed salary + performance incentives (to be discussed during interview)</li></ul>How to ApplySend your CV to hr@lendurauae.com with the subject line: Personal Assistant/Secretary &ndash; Your Name. Please include your current location, visa status, notice period, and earliest joining date. Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED2,000.00 per monthApplication Question(s):<ul><li>visa status</li></ul>Experience:<ul><li>banking: 1 year (Preferred)</li></ul>Language:<ul><li>hindi english (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Personal Assistant/Secretary

Real Estate

About Us:We are a company with deep industry expertise, built on a foundation of trust, reliability, and a commitment to excellence. With a legacy of more than 37 years in the real estate, Our Company stands out for its consistency, reliability, and unwavering commitment to quality service. We pride us on our commitment to excellence and our dedication to providing exceptional service to our clients. We believe that the right talent is key to maintaining our reputation and achieving our goals.REAL ESTATE AGENTJob Description:We are seeking a motivated and results-driven Real Estate Agent to join our expanding team. As a Real Estate Agent, you will play a key role in helping clients buy, sell, and rent residential and commercial properties. You&rsquo;ll build relationships with clients, offer expert advice, and guide them through the real estate process from start to finish.Key Responsibilities:<ul><li>Assist clients in buying, selling, and renting properties.</li><li>Provide expert advice on pricing, market trends, and property values.</li><li>Conduct property showings and open houses.</li><li>Negotiate offers and manage the buying/selling process.</li><li>Maintain up-to-date knowledge of local market trends and property values.</li><li>Build and maintain strong relationships with clients, prospects, and business partners.</li><li>Collaborate with the marketing team to create property listings and promotional materials.</li><li>Ensure all transactions comply with legal requirements and company policies.</li><li>Attend training and professional development sessions to stay updated on industry changes.</li></ul>Qualifications:<ul><li>Minimum of 5 years of experience as a real estate agent in the Dubai market.</li><li>Must hold a valid UAE driving license.</li><li>Proven experience in real estate and a related field is a plus, but not required.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Self-motivated with a drive to succeed and a passion for real estate.</li><li>Ability to work independently and manage time effectively.</li><li>Knowledge of the local real estate market is a must</li><li>Ability to work flexible hours, including evenings and weekends.</li></ul>FRONT DESK RECEPTIONIST/SECRETARYJob Description:We are seeking a friendly, organized, and professional Front Desk Receptionist / Secretary to be the first point of contact for visitors and clients. In this role, you will manage front office operations, perform administrative tasks, and provide exceptional service to ensure the office runs smoothly. If you thrive in a busy, people-oriented environment and have strong communication and organizational skills, we encourage you to apply.Key Responsibilities:<ul><li>Greet and assist clients, visitors, and staff in a professional, courteous, and friendly manner.</li><li>Answer, screen, and direct incoming calls to the appropriate department or individual.</li><li>Schedule and coordinate appointments, meetings, and conference calls.</li><li>Maintain an organized, clean, and welcoming front desk and office area.</li><li>Handle incoming and outgoing mail and packages.</li><li>Prepare and file documents, correspondence, and other administrative paperwork.</li><li>Assist with office supplies inventory, ordering, and distribution.</li><li>Perform basic clerical duties such as data entry, typing, photocopying, and faxing.</li><li>Maintain office calendar, schedule conference rooms, and organize events or meetings.</li><li>Assist other departments or teams with administrative support as needed.</li><li>Ensure that all visitors and clients follow building policies and procedures.</li></ul>Qualifications:<ul><li>Must be fluent in both Arabic and English.</li><li>Minimum of 5 years of experience as a secretary in the real estate field.</li><li>Must hold a valid UAE driving license.</li><li>Previous front desk or administrative experience is a plus.</li><li>Strong verbal and written communication skills.</li><li>Proficient with MS Office Suite (Word, Excel, Outlook) and basic office equipment (phones, printers, fax).</li><li>Excellent organizational and multitasking abilities.</li><li>Professional demeanor with the ability to interact with individuals at all levels.</li><li>Strong attention to detail and the ability to prioritize tasks effectively.</li><li>Ability to maintain confidentiality and manage sensitive information.</li><li>Positive attitude, team player, and dependable.</li></ul>How to Apply:Interested candidates should submit their resume and a brief cover letter to careers.job.hrdept@gmail.com. We look forward to hearing from you!Job Type: Full-time

Real Estate Agent

Mercato Family Clinic

Job Opportunity: Medical Secretary &ndash; Dubai Medical CenterWe are currently seeking a female candidate to join our team as a Medical Secretary at a reputable medical center in Dubai.Eligibility Criteria:<ul><li>Background: Nurse (without DHA license) or candidate with accounting experience</li><li>Education: Bachelor's degree required (in any field)</li><li>Experience: Prior experience in accounting or administrative roles preferred</li><li>Gender: Female only</li><li>Location: Dubai, UAE</li></ul>Role Overview:<ul><li>Administrative and secretarial support within a clinical setting</li><li>Coordination of patient records, appointments, and internal documentation</li><li>Basic financial and accounting tasks as needed,microsoft xl at least</li><li>Communication with patients and staff in a professional and organized manner</li></ul>To Apply: Send your CV to SalahHaddad2013@gmail.comJob Type: Full-time

nurse without dha or account to work as secretary

Explore 756+ Department secretary in Dubai this October. Find roles across top companies and apply now to boost your career.

756 department secretary jobs IN Dubai

Executive Secretary

Executive Secretary

Secretary

Legal Secretary/Paralegal

Personal Assistant/Secretary

Real Estate Agent

nurse without dha or account to work as secretary