office manager

executive assistant

admin assistant

administrative assistant

secretary

department secretary

DAMAC Properties

<div>
 <p>
  Damac is looking for a highly skilled
  <strong>
   Secretary
  </strong>
  to support our in-house Design and Technical Team team in Dubai.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role is responsible for an overall administrative assistance to the HOD and a team support for the department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a fantastic opportunity to be part of a fast-paced, dynamic environment at one of the region&rsquo;s leading real estate developers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Role includes:
 </p>
 <ul>
  <li>
   Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
  </li>
  <li>
   Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
  </li>
  <li>
   Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
  </li>
  <li>
   Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
  </li>
  <li>
   Prepare and raise purchases requisition for department related purchases
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in a similar role
  </li>
  <li>
   Strong working knowledge of Microsoft Office and of project management tools
  </li>
  <li>
   Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure
  </li>
  <li>
   Excellent communication skills and discretion in handling confidential matters
  </li>
 </ul>
 <p>
 </p>
</div>


Secretary

Alpha Signs & Advertising Company

<p><b>Job Title: </b>Project Coordinator/ Secretary<br/><b>Company: </b>Joseph Advertisers<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Company:</b></p><p>Joseph Advertisers is one of the leading companies in the UAE specializing in signages and branding solutions. We deliver innovative, high-quality projects across multiple industries, driven by a commitment to excellence, teamwork and client satisfaction.</p><p><b>Job Summary:</b></p><p>The Project Coordinator / Secretary will provide administrative and operational support to the project management team. The role involves coordinating project activities, maintaining proper documentation, ensuring smooth communication across departments, and assisting in the execution and progress tracking of ongoing projects.</p><p><b>Key Responsibilities:</b></p><ul><li>Support the Department in daily coordination and communication related to ongoing projects.</li><li>Prepare, manage and maintain project documentation, reports and correspondence.</li><li>Assist in scheduling meetings, preparing minutes and following up on action items.</li><li>Coordinate with clients, suppliers, and internal departments to ensure timely flow of information and materials.</li><li>Monitor project timelines and progress, highlighting any delays or issues.</li><li>Maintain an organized filing and document control system for drawings, approvals, and communications.</li><li>Support procurement and material tracking by maintaining records of purchase requests and deliveries.</li><li>Handle administrative duties such as drafting letters, managing emails, travel arrangements and project filing.</li><li>Ensure project compliance with internal procedures and client requirements.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or related field.</li><li>Minimum 2 years of experience in a similar role within the advertising, signage, or construction industry (UAE experience preferred).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and general office management tools.</li><li>Strong organizational and time management skills with attention to detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to multitask and work effectively under pressure in a fast-paced environment.</li><li>A proactive and professional approach with a positive attitude.</li></ul><p><b>How to Apply:</b></p><p>Interested candidates may apply by using below mentioned google form link:</p><p>https://docs.google.com/forms/d/e/1FAIpQLSfDZFvw00oHu2BkLtLFsuQ9hlXr0nVCrnQItgsn9AKFLkGm6A/viewform?usp=header</p><p>Job Type: Full-time</p>

Naffco

<div><p><b>Job Summary:</b><br>
We are seeking a highly organised, adaptable, and proactive individual to join our office as a Secretary. If you are a solutions-oriented professional who enjoys facilitating the work of others and maintaining a well-structured workplace, we encourage you to apply.
</p><h2 class="jobSectionHeader"><b>
Key Responsibilities &ndash; Office Administration and Secretarial Support</b></h2><ul>
<li>Provide comprehensive administrative support to management and colleagues, including scheduling meetings, preparing agendas, and managing correspondence.</li>
<li>Coordinate calendars, organise appointments, and ensure all logistics for meetings and events are handled efficiently.</li>
<li>Develop and maintain office filing systems, ensuring confidentiality and professionalism at all times.</li>
<li>Draft, review, and issue communications, reports, and documentation as required by various teams.</li>
<li>Serve as a primary point of contact for incoming calls and visitors, delivering high levels of customer service to all stakeholders.</li>
</ul><h3 class="jobSectionHeader"><b>Required Skills &ndash; Organisation, Communication, and Problem Solving</b></h3><ul>
<li>Excellent verbal and written communication skills, with the ability to engage effectively across diverse teams and levels of seniority.</li>
<li>Strong organisational abilities, adept at managing multiple tasks and prioritising work within tight deadlines.</li>
<li>Attention to detail and accuracy when handling documents, schedules, and communications.</li>
<li>Discreet, ethical, and respectful of confidentiality requirements.</li>
<li>Proficiency in <b>MS Office Suite</b> (Word, Excel, Outlook, and PowerPoint) and general office software.</li>
</ul><h4 class="jobSectionHeader"><b>Qualifications &amp; Experience &ndash; Secretary and Office Administration</b></h4><ul>
<li>Minimum of 2 years of experience in a secretarial or administrative support role.</li>
<li>Experience in a fast-paced, professional office environment is highly desirable.</li></ul></div>

TNH Orient

<p>We are urgently looking for a Secretary that has experience in fit-out/interior company.</p><p>- Performed secretarial duties, data entry, received and screened office emails and calls.</p><p>- Responding to email correspondence from different suppliers and clients.</p><p>- Preparation and submission of quotation, invoices and LPO.</p><p>- Handling the process visa change and employment visa of employees.</p><p>- Maintains customer confidence and protects operations by keeping information confidential.</p><p>- Female applicant only</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Infinity MEPS

<p>Admin/ Secretary</p><p><b>About Infinity MEP+S</b></p><p>Infinity MEP+S Consultancy is a leader in delivering integrated mechanical, electrical, plumbing, structural, fire protection, FLS and acoustic solutions. Headquartered in the USA with a strong footprint in Dubai, we work on diverse, high-performance projects including commercial towers, industrial facilities, healthcare complexes, high-rise residential buildings, and mission-critical infrastructure.</p><p>Our commitment to <b>innovation</b>, <b>efficiency</b>, and <b>cutting-edge 3D design systems</b> ensures a seamless and collaborative construction process, from concept to completion.</p><p>Infinity is looking for a highly organized and professional <b>Admin/Receptionist</b> to join our team. The ideal candidate will be the first point of contact for our clients and visitors, while providing strong administrative support across the company.</p><p><b>Key Requirements:</b></p><ul><li><b>Minimum 5 years of experience</b> in an administrative or receptionist role</li><li><b>Excellent command of Microsoft Office</b> (Word, Excel, Outlook, PowerPoint)</li><li><b>InDesign experience required</b> (ability to edit and prepare basic layouts/documents)</li><li>Strong communication skills and a polished, professional demeanour</li><li>Ability to multitask, prioritize and manage time effectively</li><li>Highly organized with strong attention to detail</li><li>Comfortable working independently and taking initiative</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage front desk and greet visitors in a professional manner</li><li>Answer, screen, and route phone calls</li><li>Handle correspondence, emails, scheduling, and general office coordination</li><li>Prepare documents, presentations, and reports (including InDesign formatting)</li><li>Assist with filing, data entry, and maintaining office records</li><li>Support management and team members with day-to-day admin tasks</li></ul><p><b>What We Offer:</b></p><ul><li>A dynamic and friendly work environment</li><li>Opportunity to grow within a fast-paced, reputable company</li><li>Competitive salary package</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Microsoft Office : 5 years (Required)</li><li>Admin: 5 years (Required)</li></ul><p>License/Certification:</p><ul><li>UAE Visa and can get NOC (Required)</li></ul><p>Application Deadline: 15/06/2025<br/>Expected Start Date: 01/07/2025</p>

Admin Secretary Own Visas Only

DAMAC Group

<div>
 <p>
  <strong>
   Key Responsibilities and Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
  </li>
  <li>
   Take minutes of meeting and maintain records for the team
  </li>
  <li>
   Develop and maintain document control processes for efficient management
  </li>
  <li>
   Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
  </li>
  <li>
   Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
  </li>
  <li>
   Perform data-entry, recording, printing and filing duties
  </li>
  <li>
   Undertake any ad-hoc admin projects/duties as required
  </li>
  <li>
   Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
  </li>
  <li>
   Prepare and raise purchases requisition for department related purchases
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Organized and Detail Oriented
  </li>
  <li>
   Flexible and analytical with a keen eye for details.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Solid organizational skills including attention to detail and multitasking skills
  </li>
  <li>
   Self-motivated
  </li>
  <li>
   Team player
  </li>
  <li>
   Ability to deliver under pressure
  </li>
  <li>
   Reliable and honest
  </li>
  <li>
   Excellent Time Management skills
  </li>
  <li>
   Professionalism &amp; business awareness
  </li>
  <li>
   5-7 years of experience in a related field, preferably in the Gulf Region
  </li>
 </ul>
</div>


NMC Health plc

<div><p>Employees in this job provide office support services in order to ensure efficient and effective working environment. To perform duties such as office coordination, scheduling meetings, receiving and maintaining office records, reports, and correspondence pertaining to the management staff's area of responsibility with the instruction of the Medical Director and the Hospital Administrator</p></div>
<br><div><div><ul><li><p>Receive, direct and relay telephone messages and fax messages.<br>
</p></li></ul></div><p></p><div><ul><li><p>Assist in scheduling of meetings for doctors and management staff which include giving of notices and taking minutes.<br>
</p></li></ul></div><p></p><div><ul><li><p>Screen and direct visitors to the appropriate offices.<br>
 </p></li></ul></div><p></p><div><ul><li><p>Maintain the office files.<br>
</p></li></ul></div><p></p><div><ul><li><p>Type circulars and documents ordered by the Medical Director and Hospital administrator<br>
</p></li></ul></div><p></p><div><ul><li><p>Coordinate and distribute communications issued by the Medical Director to all departments as instructed.<br>
</p></li></ul></div><p></p><div><ul><li><p>Operate standard office equipment including a microcomputer, calculator, fax machine, copier, printer, scanner and other related peripheral equipments.<br>
</p></li></ul></div><p></p><div><ul><li><p>Type the doctors&rsquo; duty rosters drafted by each clinical department heads for the medical director&rsquo;s approval and to distribute accordingly to concerned departments.<br>
</p></li></ul></div><p></p><div><ul><li><p>Prepare indent for office supplies.<br>
</p></li></ul></div><p></p><div><ul><li><p>Assist in preparing staff memorandum from Human Resources department for the medical director&rsquo;s approval.<br>
</p></li></ul></div><p></p><div><ul><li><p>Assist in giving office communications by the Hospitall Administrator to all other departments.<br>
</p></li></ul></div><p></p><p>Perform other related duties as required.</p></div>
<br><div><div><ul><li><p>Graduate of a Secretarial Course or its equivalent<br>
</p></li></ul></div><p></p><div><ul><li><p>Six months or more in healthcare set up<br>
</p></li></ul></div><p></p><div><ul><li><p>Excellent command of oral and written English. Arabic language is desirable but not essential.<br>
</p></li></ul></div><p></p><div><ul><li><p>Responsibility for own continued professional growth beyond minimum preparation.<br>
</p></li></ul></div><p></p><div><ul><li><p>Must be well versed with Word and Excel.</p></li></ul></div></div>

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Secretary

Secretary

Secretary

Secretary

Admin Secretary Own Visas Only

Secretary

Secretary