administrative assistant

hr manager

executive assistant

executive secretary

mep supervisor

departmental secretary

saaed employment

About the RoleWe are seeking a highly organized and detail‑oriented Admin Secretary with experience in the construction industry and a solid understanding of basic accounting procedures. The ideal candidate will support daily administrative operations, assist with project documentation, and coordinate with site teams and management to ensure smooth workflow.Qualifications:<ul><li>	Diploma or Bachelor&rsquo;s degree in Business Administration, Accounting, or related field.</li></ul>&bull; 	**Minimum 4&ndash;5 years of experience in an administrative role, preferably in the construction sector.&bull; 	**Basic knowledge of accounting principles and documentation.&bull; 	**Proficiency in MS Office (Word, Excel, Outlook).&bull; 	**Strong communication and organizational skills.&bull; 	**Ability to multitask and work under pressure.&bull; 	**Attention to detail and a proactive approach to problem‑solving.English &amp; Tagalog Speaker Job Type: Full-time

Admin cum Secretary - Female

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities<ul><li><ul><li>
Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li>Creates executive meeting presentations 
<li>
</li></ul></li></ul> 
 
Requirements 
<ul><li><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

Ever Star Equipment Rentals LLC

Candidate shall be well versed with English.Shall be familiar with Data Entry, Filing, Document Controls, Retrieval.Disciplined with work and time.Be a Team Player.Good working knowledge with MS Office.Job Type: Full-timePay: AED2,000.00 - AED2,200.00 per month

Document Controller / Secretary

PLUTO ELECTRO-MECHANICAL CONT. COMPANY

We are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.Immediate Joining<ul><li>Establish and maintain an efficient document control system for all project-related materials, including drawings, correspondence, submittals, and reports</li><li>Manage document flow between internal teams, consultants, contractors, and local regulatory authorities</li><li>Ensure timely distribution and tracking of all incoming and outgoing project documents</li><li>Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats</li><li>Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements</li><li>Generate document control reports for project reviews and audits</li><li>Support project engineers and managers by retrieving, organising, and submitting necessary documentation</li><li>Ensure confidentiality and security of sensitive project data</li><li>Coordinate with IT and project teams to maintain document management systems</li><li>Conduct regular audits to ensure documentation processes are followed effectively</li><li>Collaborate with cross-functional teams to streamline document control processes and improve efficiency</li></ul>Qualifications<ul><li>Bachelor's degree in Administration or a related field</li><li>Minimum of 2 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a Consultancy role</li><li>Strong knowledge of document control systems and best practices</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat</li><li>Familiarity with documentation protocols and submission procedures</li><li>Excellent organisational and time management skills</li><li>Effective communication skills, both written and verbal</li><li>Ability to work under pressure and meet tight deadlines</li><li>Knowledge of construction industry documentation standards</li><li>Collaborative mindset with the ability to work effectively in a team environment</li><li>Fluency in English (written and spoken)</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Site Secretary / Document Controller

Future Towers Contracting

Role: DOCUMENT CONTROLLER (Construction Site)Availability: ImmediateResponsibilities:<ul><li>Register, file and track all incoming/outgoing documents</li><li>Typing and formatting letter and reports</li><li>Monitoring deadlines for document submissions and approvals</li><li>Coordinating with engineer, consultant and subcontractors</li><li>Training staff on document control systems.</li><li>Maintain version control of drawings, specifications and revisions</li></ul>Qualifications:<ul><li>2+ years experience in document control, preferably in UAE construction projects</li><li>Strong knowledge of UAE construction site</li><li>Proficent in MS Word and Excel</li><li>Excellent communication skills</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Document Controller (UAE): 1 year (Required)</li></ul>

Document Controller / Site Secretary

ETRA Talent

<div>
 
 We&rsquo;re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
 
 
 
 
 
 This role reports to the Group Company Secretary and provides support across the Director&rsquo;s Office, Group Company Secretary&rsquo;s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Support drafting and review of board/committee meeting agendas.
 </li>
 <li>
 Collate and distribute company reports and board/committee materials via Diligent Board Books.
 </li>
 <li>
 Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
 </li>
 <li>
 Assist with statutory filings and preparation/custody of board and shareholder resolutions.
 </li>
 <li>
 Support migration and maintenance of corporate and director information on Diligent Entities.
 </li>
 <li>
 Maintain company stamp, letterhead framework, and records.
 </li>
 <li>
 Support issuance and maintenance of powers of attorney.
 </li>
 <li>
 Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
 </li>
 <li>
 Assist with governance process improvements and ad hoc corporate projects.
 </li>
 </ul>
 
 
 
 
 Key Internal Relationships
 
 <ul>
 <li>
 Director&rsquo;s Office, Office Services Executive
 </li>
 <li>
 Various Head Office Corporate Functions &amp; Executive Assistants
 </li>
 </ul>
 
 
 
 
 Key External Relationships
 
 <ul>
 <li>
 Local and regional government/regulatory bodies
 </li>
 <li>
 Board members (Non-Executive Directors)
 </li>
 <li>
 Diligent (Board Books and Entities)
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree: Chartered Governance Institute Associate preferred
 </li>
 <li>
 Minimum 5+ years&rsquo; experience as a Company Secretary Assistant
 </li>
 <li>
 Excellent organisational, analytical, and written communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to maintain confidentiality
 </li>
 <li>
 Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
 </li>
 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
 <ul>
 <li>
 Competitive package and benefits
 </li>
 <li>
 Relocation support for those moving to Dubai
 </li>
 <li>
 Exposure to group-level governance in a structured, high-quality environment
 </li>
 </ul>
 
 
 
 
 If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
 
</div>

Company Secretary Assistant

mepcontracting2017@gmail.com

As a Project/Site Secretary, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>

Secretary cum Document Controller

Explore 176+ Departmental secretary in Dubai this March. Find roles across top companies and apply now to boost your career.