hr manager

office administrator

office manager

sales officer

front office supervisor

departmental secretary

Binsuloom Group

We are looking for a highly organized and proactive Female Secretary cum Administrative Officer with Real Estate/Construction/Maintenance Background to join our team in the UAE. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth functioning of daily operations. This role is ideal for someone who is detail-oriented, professional, and can handle multiple tasks efficiently in a dynamic environment.Key Responsibilities:<ul><li>Manage and organize office schedules, meetings, and appointments.</li><li>Overseeing office administration tasks and ensuring that daily office operations are performed in a seamless and efficient manner, including the management of document flow, coordination of schedules, liaising with various departments,.</li><li>Responsible for supporting high-level executives and management</li><li>Manage , execute and support the personal matters of the owners family.</li><li>Prepare and handle correspondence, reports, and official documents.</li><li>Verification of Noqodi &amp; Ejari monthly reports. Noqodi payments should tally as per the ejari registration.</li><li>Approval of CRM posting in the real estate software</li><li>Approval of pre-termination of contracts in real estate software</li><li>Plots - renewal of affection plan, valuation request. Request through Dubai Rest App and other government online application in Dubai, Sharjah and Dibba</li><li>Receiving original invoices from the contractors and verify before submitting to Accounts dept</li><li>Coordinating with Supervisors for the pending maintenance complaint in all buildings</li><li>Quotations for approvals and coordinating with contractors.</li><li>AMC Contracts renewals of all buildings</li><li>Maintain and organize filing systems (both digital and physical).</li><li>Service/maintenance booking of owener's personal and company vehicle(schedule, drop off, pick-up &amp; payment)</li><li>Handle incoming calls, emails, and visitors in a professional manner.</li><li>Coordinating all the family related works-travel, bank, hotel , property etc</li><li>Coordinate travel arrangements and hotel bookings when required.</li><li>Take meeting minutes and distribute to relevant parties.</li><li>Ensure the confidentiality of sensitive documents and information.</li><li>Liaise with other departments and provide administrative support as needed.</li></ul>Requirements:<ul><li>Proven experience as a Secretary, Administrative Assistant, or similar role (preferably in the UAE).</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English; Arabic is a plus.</li><li>Strong organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Discretion and professionalism in handling confidential information.</li><li>Education: Bachelor&rsquo;s Degree in Business Administration or related field.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you okay to work for salary range of AED 5000 to AED 6000?</li><li>What is your current visa status? How soon you can join?</li><li>Are you open to doing work assignments outside the office like visiting the government organization, bank etc?</li></ul>Experience:<ul><li>Administrative Officer: 4 years (Required)</li><li>Secretarial : 5 years (Required)</li></ul>

Female Secretary to the Chairman cum Administrative Offer -Real Estate/Construction/Maintenance

m&j gents saloon

Job Summary:The Secretary in a wooden factory provides administrative and clerical support to ensure smooth office operations. This role involves handling correspondence, maintaining records, assisting management with scheduling, and coordinating communication between departments to support the efficient functioning of the factory.Key Responsibilities:<ul><li>Manage daily office correspondence including emails, letters, and phone calls.</li><li>Prepare, format, and distribute reports, memos, quotations, and official documents.</li><li>Maintain filing systems (both electronic and paper) for contracts, purchase orders, invoices, and employee records.</li><li>Schedule and organize meetings, appointments, and travel arrangements for management.</li><li>Record meeting minutes and ensure timely follow-up on action items.</li><li>Assist HR and Admin departments with recruitment documents, attendance sheets, and leave records.</li><li>Support factory operations by coordinating with procurement, production, and logistics departments.</li><li>Handle confidential information with integrity and discretion.</li><li>Order and monitor office supplies, ensuring availability of necessary materials.</li><li>Provide general clerical support such as photocopying, scanning, and data entry.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).</li><li>Minimum 2&ndash;3 years of experience as a Secretary or Administrative Assistant (experience in a factory or industrial setting is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Professional demeanor, confidentiality, and attention to detail.</li></ul>Working Conditions:<ul><li>Based in the wooden factory office.</li><li>Standard working hours; occasional overtime may be required to meet deadlines.</li><li>Coordination with production, procurement, and management teams.</li></ul>Job Type: Full-timeExperience:<ul><li>Wooden Factory: 3 years (Preferred)</li></ul>

Wooden Factory Secretary

*Scheduling: Managing calendars, booking meetings, and arranging appointments for team members.*Correspondence: Handling incoming and outgoing mail, emails, and faxes.*Record Keeping: Maintaining accurate records, files, and databases.*Travel Arrangements: Booking flights, hotels, and car rentals for business trips.*Office Supplies: Ordering and managing office supplies inventory.COMMUNICATION*Phone Calls: Answering and directing phone calls, taking messages, and transferring calls.*Internal Communication: Relaying messages, distributing information, and coordinating with other departments.SUPPORT*Document Preparation: Typing, formatting, and printing documents, reports, and presentations.*Meeting Support: Preparing meeting agendas, taking minutes, and distributing meeting materials.*Event Planning: Assisting with organizing company events, conferences, and workshops.*Human Resources: Assisting with recruitment, onboarding, and offboarding processes.*Finance: Processing invoices, expense reports, and payroll.*Project Management: Supporting project managers by tracking deadlines, managing tasks, and coordinating team members.Experience:<ul><li>Secretary: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>English</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently living in Dubai or willing to relocate to Dubai before starting the job?</li><li>Are you a Bachelor's Degree holder?</li></ul>

Administrative Secretary

national laboratory for soil investigation & building material testing

We are Hiring Urgently!!Position Summary:We are seeking a detail-oriented and proactive Admin Secretary with a background or strong understanding of geotechnical engineering to support the successful planning, execution, and delivery of projects. The role involves coordinating field investigations, managing timelines, supporting reporting, and acting as a liaison between internal teams, clients, and subcontractors.________________________________________Key Responsibilities:Coordinate geotechnical site investigations, including scheduling field crews, drilling, lab testing, and equipment mobilization.Assist in preparing project proposals, budgets, and work plans.Monitor project progress and timelines; track milestones, deliverables, and deadlines.Maintain documentation and ensure compliance with project specifications and safety standards.Communicate project updates to clients, consultants, and internal stakeholders.Support the engineering team in compiling geotechnical reports, borehole logs, and data interpretation.Manage subcontractor and vendor relationships related to field activities.Assist in quality control and assurance processes related to field data and reporting. Organize and attend project meetings, prepare meeting minutes, and follow up on action items.Use project management software to maintain schedules and documentation.________________________________________Qualifications:Bachelor&rsquo;s degree in Geotechnical Engineering, Civil Engineering, Geoscience, or related field. 2+ years of experience in a administration or support role, ideally within geotechnical or civil engineering.Familiarity with geotechnical field and lab testing methods.Proficiency in project management tools (e.g., MS Project, Asana, Primavera, etc.). Strong organizational and multitasking skills.Excellent verbal and written communication abilities.Ability to read and interpret technical drawings and specifications.Valid driver&rsquo;s license is Must (for site visits, if required).________________________________________Preferred Qualifications:Experience coordinating geotechnical field programs.Working knowledge of geotechnical software (e.g.,LIMS, gINT, GeoStudio, PLAXIS).PMP or similar project management certification is an asset.What we offer:Salary on the interview based on the experience.Career &amp; training opportunities.Health, Life and accident insurance.30 Calendar Days annual leaves.Send CV at Hr@nldubai.aeJob Type: Full-time

Admin Secretary

Venco Imtiaz Contracting Co

Job Title: MEP Secretary/Document ControllerLocation: Dubai, UAEEmployment Type: Full-TimeKey Responsibilities:&middot; Receive, log, and register all incoming and outgoing MEP documentation including drawings, submittals, correspondence, and reports, ensuring accuracy and completeness.&middot; Maintain and update comprehensive document registers and trackers for shop drawings, submittals, RFIs, material approvals, and other MEP-related documents.&middot; Control the revision process by ensuring all issued documents are properly versioned and distributed in accordance with project procedures.&middot; Coordinate with the MEP engineers, project managers, and subcontractors to ensure timely submission and approval of technical documents.&middot; Upload and manage all MEP documents on the designated document management system (e.g., Aconex), ensuring accessibility and security.&middot; Prepare and distribute document transmittals and ensure proper communication flow between all stakeholders including consultants, clients, and subcontractors.&middot; Assist in compiling documentation for client and consultant inspections, audits, and project closeout packages.&middot; Monitor document submission deadlines and follow up on pending approvals to prevent project delays.&middot; Archive and file hard copies and electronic records of all MEP project documentation systematically for future reference.&middot; Support quality control teams by providing required documentation for inspections, NCR tracking, and corrective action follow-up.&middot; Maintain confidentiality and integrity of all project documents in line with company and client requirements.&middot; Provide training and support to MEP project teams on document control processes and software usage.Requirements:&middot; Diploma in Engineering or Bachelor&rsquo;s degree in any discipline.&middot; 5 or more years of experience preferably within MEP in the UAE.&middot; Proficiency in document management software (Aconex, SharePoint, Procore, or similar).Job Type: Full-time

MEP SECRETARY/DOCUMENT CONTROLLER

Giffin Graphics

Urgently Looking for Secretary cum Sales Coordinator Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary cum Sales Coordinator

Urgently Looking for Secretary Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-time

Secretary

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