executive assistant

office administrator

administrative assistant

admin assistant

hr assistant

departmental secretary

FAST FIXER BUILDING MAINTENANCE LLC

JOB RESPONSIBILITIES<ul><li>Track and follow up on project timelines, deliverables, and departmental requests</li><li>Ensure adherence to deadlines by coordinating with relevant stakeholders</li><li>Maintain an updated log of pending and completed tasks</li><li>Schedules and attends meetings, taking notes and recording minutes</li><li>Liaise with vendors and suppliers to ensure timely delivery of materials and services.</li><li>Address and resolve any issues related to delays or discrepancies.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Serve as a central point of contact for inter-departmental communications.</li><li>Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.</li><li>Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.</li><li>Maintain accurate records of communications, progress, and outcomes.</li><li>Prepare periodic reports on task statuses, vendor performance, and process efficiency.</li></ul>Minimum Educational Requirements and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li>Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.</li><li>Fluent in and English and Arabic is mandatory.</li><li>Competitive salary and benefits.</li><li>Collaborative and professional work environment.</li></ul>Interested candidates are invited to send their CV and a brief cover letter to: &quot;recruitment@fastfixer.ae&quot; Subject line: Follow-up Secretary &ndash; Shared ServicesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Secretary-Shared Services (Follow up)

MWT Global Consultancy

Job Title: Secretary (Female) - Tagalog SpeakerCompany: Security CompanyLocation: Dubai, UAE Salary: AED 2,500 &ndash; 3,000Job Type: Full-timeJob Description: We are looking for a Secretary to join in one the best Security Company. If you are organized, detail-oriented, and experienced in office administration, this is your chance to grow your career in a dynamic and professional work environment.Responsibilities:<ul><li>Manage calls, emails, and appointments efficiently</li><li>Perform general administrative and secretarial duties</li><li>Assist in organizing office operations and procedures</li><li>Support management with day-to-day tasks</li><li>Maintain professional appearance and demeanor</li></ul>Requirements:<ul><li>Previous experience in secretarial or administrative roles</li><li>Minimum 2 years experience</li><li>Excellent communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Comfortable working in a professional office environment</li></ul>Join our team and take the next step in your professional journey!Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you have previous experience as a secretary or in office administration?</li><li>Are you proficient in Microsoft Office (Word, Excel, Outlook)?</li><li>Can you manage phone calls, emails, and appointments efficiently?</li><li>How would you rate your organizational and multitasking skills?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Secretary - Tagalo Speaker

Specialist Equipment Trading

Specialist Equipment Trading LLC is hiring!Assist front office staff with administrative dutiesSchedule appointments for front office serviceEnsure front office supplies are well stocked and organizedPerform office duties and specialty tasks as neededPrepare quotation, delivery notes, invoicesCoordinate with delivery scheduleProcurement dutiesordinating within the departmentsshould have god typing speedPriority to kerala and tamil nadu and indiansJob Type: Part-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Preferred)</li></ul>

Admin Secretary

Al Jawal Contracting LLC

Job Description:We are currently seeking a qualified and experienced Office Secretary for our construction company based in Dubai. The ideal candidate will have a minimum of 3 years of experience in the construction field, with strong skills in document control and handling DDA submissions and other legal documentation.Key Responsibilities:<ul><li>Manage day-to-day administrative tasks in the office</li><li>Handle and organize project documentation and records</li><li>Prepare and submit documents to DDA and other legal authorities</li><li>Maintain confidentiality and ensure proper filing systems</li><li>Coordinate with project managers and other team members</li><li>Handle correspondence and communication effectively</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar role within the construction sector in Dubai</li><li>Strong knowledge of DDA submissions and other legal submittals</li><li>Excellent organizational and time management skills</li><li>Proficient in MS Office and document control systems</li><li>Strong communication skills in English (spoken and written)</li><li>Female candidates are preferred</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>construction: 3 years (Preferred)</li></ul>

Office Secretary

Like Home by Dar Al Zain

Job description:Position Overview:We are seeking a highly organized and proactive Admin cum Secretary to join our dynamic real estate team. The ideal candidate will have experience with Trakeeshi and property listing platforms, providing administrative and secretarial support to ensure smooth office operations and efficient property transactions.Key Responsibilities:<ul><li>Handle daily administrative tasks, including filing, scheduling, and document management.</li><li>Prepare, update, and manage property listings on Trakeeshi, MLS, and other real estate platforms.</li><li>Draft, review, and organize contracts, agreements, and real estate documents.</li><li>Coordinate and schedule meetings, appointments, property viewings, and open houses.</li><li>Answer phone calls, emails, and client inquiries promptly and professionally.</li><li>Maintain accurate records of client details, transactions, and property data.</li><li>Prepare reports, presentations, and marketing materials for property promotions.</li><li>Provide secretarial support to management, including calendar management and travel arrangements.</li><li>Follow up on deadlines for contracts, inspections, and other key real estate processes.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an administrative assistant or secretary, preferably in the real estate industry.</li><li>Familiarity with Trakeeshi software/platform and property listing tools (MLS, Zillow, etc.).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and handle confidential information with discretion.</li><li>Knowledge of real estate processes and terminology is a strong advantage.</li><li>Arabic speaker</li></ul>Preferred Skills:<ul><li>Experience with CRM systems or real estate management software.</li><li>Basic marketing or social media management skills for property promotions.</li><li>Attention to detail and problem-solving abilities.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Admin cum Secretary (with Trakeeshi & Listing Experience)

Ocean Stone Construction

Qualification:&middot; Bachelors Degree or any Equivalent&middot; Minimum of 2-3 years experience as HR/Administrative/Secretary at construction site&middot; Knowledge in excel and any other Web Based Project Management System is advantage. Knowledge in UAE Labor regulations, strong understanding of HR Practices. Ability to maintain confidentiality and manage multiple tasks efficiently with accuracy, flexibilityResponsibilities:. Assist in the end-to-end recruitment process, including job postings, screening candidates, and scheduling interviews.. Support the onboarding and orientation process for new hires.. Maintain and update employee records, ensuring data accuracy and confidentiality.. Coordinate visa processing, renewals, and other employee documentation with PROs and authorities.&middot; Report to Supervisor-in-charge or department head and General Manager&middot; Work under deadlines in fast-paced environment&middot; Managing mail, drafting memos, warning letters and correspondences; take Minutes of the Meetings and Distribute as needed.Assist in payroll preparation by collecting attendance and leave data; Coordinate with Accounts &amp; Timekeeper for any other documentations.Manage employee attendance, leave applications, and related reports..Support HR initiatives such as training programs, team activities, and performance reviews..Ensure compliance with company policies an procedures and UAE labor laws..Handle employee inquiries with professionalism and discretion.&middot;Works under general supervision.&middot; Ensure updating server cloud based and back up and logs on a daily basis; Proper filing and archiving soft and hardcopies of documents&middot; Participates with other team members to achieve common goals.&middot; Investigating and resolving complex or critical employee relations issues in a timely and effective manner.. Coordination with Company Insurance, Clinics and Hospital&middot; Provide support to the construction team such as preparation of reports, distribution or coordination&middot; Prepare ad-hoc reports and documents on projects as needed.Team Player have the initiative to do the task and assist without being instructed.Willing to focus and learn&middot; Must be able to communicate confidently in both written and spoken English&middot; Other duties as assigned and extend site duties as per site requirementsJob Type: Full-timePay: AED2,500.00 per month

Junior HR/ Secretary

NABC Building Contracting LLC

<ul><li>Maintain and manage all incoming and outgoing correspondence, drawings, submittals, transmittals, and project documents.</li><li>Ensure all documents are properly numbered, version-controlled, and filed (electronic and hard copies).</li><li>Implement and maintain document control procedures and systems.</li><li>Coordinate with consultants, clients, subcontractors, and suppliers regarding document submissions and approvals.</li><li>Track document status and ensure timely follow-up on pending approvals or revisions.</li><li>Prepare and issue document transmittals, submittal logs, and reports as required.</li><li>Maintain confidentiality and security of sensitive documents.</li><li>Provide administrative support to the project team and management.</li><li>Draft, format, and review official letters, memos, and emails.</li><li>Schedule meetings, prepare agendas, and record minutes.</li><li>Handle telephone calls, messages, and correspondence professionally.</li><li>Maintain office records, filing systems, and databases.</li><li>Arrange travel bookings, accommodation, and logistics when required.</li><li>Support in preparing reports, presentations, and other project documentation.</li></ul>Qualifications &amp; Requirements:<ul><li>Engineering Background</li><li>Minimum 1 years of experience in document control and secretarial roles, preferably in construction or engineering companies.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and time-management skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to handle confidential information with discretion.</li><li>Fluent in English (written and verbal)</li><li>FEMALE ONLY</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Document Controller / Secretary

Explore 237+ Departmental secretary in Dubai this October. Find roles across top companies and apply now to boost your career.