executive assistant

administrative assistant

office administrator

office assistant

secretary

departmental secretary

Prime Star Electrical and Mechanical Works

Site Secretary/Document Controller required with UAE experienceJob Type: Full-time

Secretary / Document Controller

Gulf Express Group

We're looking for Office Secretary cum Admin with knowledge in computer and good English communication. with 2 years experience at UAE. FEMALE Company Name: Gulf Express GroupIndustries: International Medical Tourism, Real Estate, Food and Beverage and General TradingWhatsApp: +971 50 755 5101Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Office Secretary

Kalandoor Building Contracting

Job Type: Full-TimeJob Summary: We are seeking a highly organized and detail-oriented Document Controller / Project Secretary who can join immediately. The ideal candidate must have prior experience working as a document controller in a construction company and be familiar with handling project documentation, coordination, and administrative support for site and office teams.Key Responsibilities:<ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a construction company (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Please submit your CV with the subject line: Document Controller / Project Secretary &ndash; Immediate Joiner Email Address: hr2@kalandoor.comJob Types: Full-time, PermanentPay: From AED1.00 per month

Document Controller/Project Secretary

Itqan

A Secretary/ Document controller is required for an Engineering ConsultancyIMMEDIATE JOINERS ONLY CAN APPLY.- Familiar with Engineering/Construction workflow.- Able to maintain a proper LOG in excel sheet including hyperlinks, etc&hellip;- Organize and archive documents, fulfil document retrieval request and Ensure that all format/templates used in the project are in conformance with the company standard and Assist the project team as the need arises.- Prepare, operate and update Document Control Procedures in line with the Company&rsquo;s Document Management System.- Able to control the document numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.- Work in strict co-operation with the Project team / group to ensure project progress integration.- Ensure all templates created by the department are used within the department &amp; with other companies working in the projects.Qualification:- Preferably, can join immediately.- Document Management and Documentation skills- Having a good Microsoft Office (Word, Excel etc.) knowledge is a must.- Ability to communicate both verbally and in writing- At least 2 years of similar work experience.- Must have experience in working in Engineering Consultancy or Development companiesJob Type: Full-timePay: AED5,000.00 - AED7,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have a previous experience in an Engineering Consultancy?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controlling: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Ever Star Equipment Rentals LLC

Candidate shall be well versed with English.Shall be familiar with Data Entry, Filing, Document Controls, Retrieval.Disciplined with work and time.Be a Team Player.Good working knowledge with MS Office.Job Type: Full-timePay: AED2,000.00 - AED2,200.00 per month

Document Controller / Secretary

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers &lsquo;Fly Better&rsquo;. Emirates Engineering is a cutting-edge aircraft maintenance facility, GCAA CAR V approved, supporting Emirates&rsquo; vast Airbus and Boeing fleet and thirty other airlines through third-party contracts. Our highly qualified team excels in maintenance, engineering, quality, planning, and logistics, setting industry standards with an unwavering commitment to safety and excellence.
 
 
 
 Senior Executive Secretary
 
 provides professional, high quality executive support and administrative services to senior business leaders and their teams.
 
 
 
 In This Role You Will
 
 
 
 <ul>
 <li>
 Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
 </li>
 <li>
 Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
 </li>
 <li>
 Oversee diary and logistics management.
 </li>
 <li>
 Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
 </li>
 <li>
 Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
 </li>
 <li>
 Ad hoc or additional administrative tasks as requested by the executive.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role you must meet the below Qualifications &amp; Experience:
 
 
 
 Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills
 
 
 
 Knowledge/skills
 
 
 
 <ul>
 <li>
 Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills.
 </li>
 <li>
 Secretarial qualification or diploma is preferred.
 </li>
 <li>
 Shorthand and/or speedwriting would be an advantage.
 </li>
 <li>
 Must be fully competent in MS Office applications.
 </li>
 <li>
 Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work.
 
 
 </li>
 </ul>
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers
</div>

Senior Executive Secretary (Engineering)

Desco Printing

Job Title: Personnel Secretary Job SummaryWe are seeking a highly organized and professional Personal Secretary to provide high-level administrative and personal support to senior management. The role involves managing schedules, handling communications, coordinating meetings, and dealing with confidential matters with the utmost discretion.The ideal candidate must demonstrate excellent organizational skills, strong attention to detail, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and maintain the calendar, appointments, and meeting schedules</li><li>Handle all emails, calls, and official letters</li><li>Maintain confidential files, records, and sensitive information</li><li>Arrange travel, accommodation, and visa for international trips</li><li>Draft minutes of meetings and follow up on action points</li><li>Screen and prioritize incoming requests and communications</li></ul>Qualifications &amp; Skill Requirements<ul><li>Minimum Bachelor&rsquo;s degree preferred.</li><li>Time management and prioritization</li><li>Attention to detail</li><li>Professional etiquette and presentation</li><li>Problem-solving and decision-making support</li><li>Minimum 2 years&rsquo; experience as an Executive Secretary / Personal Assistant to senior management</li><li>Excellent command of English (spoken and written)</li><li>Proficiency in MS Office and office management tools</li><li>High level of discretion and confidentiality</li><li>Strong organizational and multitasking abilities</li><li>Flexible to work for extended hours if required.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personnel Secretary : 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>

Personal Secretary

Explore 109+ Departmental secretary in Dubai this March. Find roles across top companies and apply now to boost your career.

109 departmental secretary jobs In Dubai

Secretary / Document Controller

Office Secretary

Document Controller/Project Secretary

Secretary / Document Controller

Document Controller / Secretary

Senior Executive Secretary (Engineering)

Personal Secretary