administrative assistant

front office supervisor

executive assistant

office manager

office administrator

departmental secretary

Woodlem Park School

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 2 to 5 years 
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 Qualification Level
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 Graduate 
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 Job Function
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 Secretary / Front Office 
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 Skillset
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 MS Office proficient 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

AL BATRA GLASS INDUSTRIES LLC

We are seeking a well-organized and professional Receptionist / Secretary to manage our front desk operations and provide administrative support to the team.<ul><li>Answer phone calls and redirect them when necessary</li><li>Develop and maintain a filing system</li><li>Prepare and disseminate correspondence, memos and forms distribute email, letters</li><li>Support management and other staff with various tasks as needed</li><li>Manage, organize, and maintain project documentation across all phases</li><li>Coordinate with site teams, consultants, and subcontractors to control the flow of documents</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>

Secretary / Document Controller

BH.NS Engineering Consultants

NOTE: &quot;CANDIDATE SHOULD BE AVAILABLE FOR IMMEDIATE JOINING&quot;We, BH-NS Engineering Consultants is urgently looking for a Document Controller / Secretary to be deployed at one of our project sites.The candidate should have the following qualifications:<ul><li>Registering outgoing &amp; incoming documents submittals (i.e shop drawings, RFI, requisitions, etc.)</li><li>Assisting on the submissions of documents required by the Client.</li><li>Monitoring the responses on document and site issues.</li><li>Answering e-mails, Preparing Minutes of meetings &amp; other related works</li><li>Preparing of letters, tender proposals, quotations, LOAs, etc.</li><li>Knowledgeable in using of Unifier, ACONEX, etc.</li></ul>&middot; Draft / compose / route correspondences and memos on behalf of the Managing Director and follow up with respective recipients for effective implementation.<ul><li>We require someone with experience of using Document Controlling Systems (PRIMAVERA - UNIFIER, ACONEX, etc.)</li><li>Various ad hoc tasks.</li></ul>Candidate who is willing to join on immediate basis and with 4-5 years of experience in the Construction Building Industry (Consultant or Contractor) particularly in UAE will only be preferred.Salary from AED 5000/- to AED 6000/-Job Type: Full-timeJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Document Controller / Secretary

Nasaem General Trading

Document Controller Cum Secretary.Preferred: Someone with previous Construction Experience. Job Responsibilities<ul><li>Serves visitors by greeting, welcoming, and directing them appropriately.</li><li>Notifies company personnel of visitor arrival.</li><li>Maintains security and telecommunications system.</li><li>Assist in preparing Material Submittal &amp; Quotations.</li><li>Assist in preparing estimations.</li><li>Assist in making purchase orders.</li><li>Informs visitors by answering or Referring inquiries &amp; Referring Emails.</li><li>Directs visitors by maintaining employee and department directories.</li><li>Maintains security by following procedures, monitoring logbook, and issuing visitor badges, maintaining diaries, and arranging appointments</li></ul>HR worker includes:<ul><li>Consult with employers to identify needs and preferred qualifications</li><li>Interview applicants about their experience, education, and skills</li><li>Contact references and perform background checks</li><li>Inform applicants about job details such as benefits and conditions</li><li>Hire or refer qualified candidates</li><li>Conduct new employee orientations</li><li>Process paperwork</li><li>Maintains Employee Database Soft &amp; Hard Copy</li><li>Maintains Visa, EID, Labour Records</li></ul>Job Types: Full-time, Temporary, ContractPay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Have you worked as a document controller in Dubai?</li><li>How would you rate your communication skills?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Dubai: 3 years (Required)</li></ul>Work Location: In person

Zarei General Traiding

Management Support, Business Support, Office Tasks, Business Emails Send & RecieverFile management,

SME Electromechancial

Company: SME ElectromechanicalLocation: Dubai, United States Emirates (UAE)Employment Type: Full-TimeWe are urgently seeking a highly meticulous and experienced Document Controller to join our team in Dubai. This role requires exceptional organizational skills, administrative expertise, and a proven ability to manage critical project documentation and communication flow.Key Responsibilities:<ul><li>Minutes of Meeting (MoM) Expert: Attend all essential meetings and accurately record, transcribe, and distribute professional Minutes of Meeting (MoM), ensuring clear tracking of decisions, action items, and follow-up responsibilities.</li><li>Documentation Management: Manage, control, and ensure the accuracy of all documentation (drawings, submittals, correspondence), maintaining robust electronic and hard copy filing systems.</li><li>Coordination and Submission: Act as the primary liaison for document coordination, managing timely submissions and communication flow between clients, consultants, and management.</li><li>Provide high-level secretarial and administrative support to the management team.</li></ul>Requirements &amp; Qualifications:<ul><li>Demonstrated high proficiency in taking clear, concise, and professional Minutes of Meetings is essential.</li><li>Proven experience as a Document Controller or in a similar administrative role.</li><li>Preference will be given to candidates with experience in site projects or the Construction/Electromechanical sector.</li><li>Must be well-versed in documentation management systems and standard secretarial practices.</li><li>Ability to join immediately is highly preferred.</li><li>Tagalog speaker preferred.</li><li>Exceptional organizational skills, attention to detail, and time management.</li><li>Excellent written and verbal communication skills in English.</li></ul>Salary &amp; Compensation:<ul><li>Salary Range: AED 4,000 &ndash; 6,000 (Based on experience and qualifications)</li></ul>How to Apply:Interested candidates are invited to submit their updated CV and a cover letter immediately to:Email: jp@smeuae.comPlease mention &quot;Urgent Hiring: Document Controller &amp; MoM Expert&quot; in the subject line.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Can join immediately? (YES/NO)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>document control and secretarial: 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Work Location: In person

Project Secretary / Document Controller

Emirates Flight Catering

<div>
 
 
 Executive Secretary to SVP &ndash; Human Resources
 
 
 
 
 
 
 
 Emirates Flight Catering | Dubai, UAE | On-site
 
 
 
 Are you an exceptionally organized and proactive professional looking to support senior leadership in a fast-paced, high-impact environment?
 
 Emirates Flight Catering (EKFC)
 
 is seeking an
 
 Executive Secretary
 
 to provide advanced administrative and executive support to our
 
 SVP &ndash; Human Resources
 
 .
 
 
 This is a key role for someone who thrives on managing complexity, maintaining confidentiality, and enabling effective decision-making at the highest levels of the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Efficiently manage the SVP&rsquo;s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
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 Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
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 Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP&rsquo;s time.
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 Serve as the primary point of contact for the SVP&rsquo;s office&mdash;handling calls, visitors, emails, and correspondence with professionalism and discretion.
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 Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
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 Support special projects through research, data gathering, and coordination across departments.
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 Compile departmental reports and assist with budget-related information.
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 Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
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 Why This Role Matters
 
 
 
 This position is pivotal to the daily operations of the Human Resources leadership office. As a trusted partner to the SVP, the Executive Secretary ensures smooth execution of critical administrative and executive functions. Operating in a fast-paced and dynamic environment, the role demands discretion, sound judgment, and the ability to prioritize multiple tasks, enabling the SVP and the HR leadership team to focus on strategic initiatives while maintaining strong engagement with internal and external stakeholders.
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Education:
 
 
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 Bachelor&rsquo;s degree in any discipline (preferred)
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 Experience:
 
 
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 At least 5 years supporting senior leaders, VVIP offices, or high-level executives
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 Experience in Aviation, Airlines, Travel, or FMCG is a plus
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 Skills &amp; Attributes:
 
 
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 Excellent communication skills, both written and verbal in English
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 Comfortable working with multiple stakeholders in a large, diverse organization
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 Highly proactive, resourceful, and able to anticipate what needs to be done
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 Strong planner and organizer with the ability to manage several priorities at once
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 Tech-savvy with good computer skills and an eye for detail
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 Able to solve problems, maintain discretion, and ensure smooth operations
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 Collaborative and adaptable, thriving in a dynamic, fast-paced environment
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 If you are passionate about making an impact, supporting leadership, and contributing to a
 
 
 high-performing HR team,
 
 
 we would love to hear from you!
 
 
 
 
 
 Apply now and become a key member of EKFC&rsquo;s journey of excellence and innovation.
 
</div>

Executive Secretary to SVP Human Resources

Explore 226+ Departmental secretary in Dubai this December. Find roles across top companies and apply now to boost your career.

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Executive Secretary to SVP Human Resources