executive assistant

administrative assistant

admin assistant

office assistant

office administrator

departmental secretary

Woodlem Park School

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 2 to 5 years 
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 Qualification Level
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 Graduate 
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 Job Function
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 Secretary / Front Office 
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 Skillset
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 MS Office proficient 
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 Preferred Jobseekers
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 Jobseekers from any country 
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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

FAST FIXER BUILDING MAINTENANCE LLC

JOB RESPONSIBILITIES<ul><li>Track and follow up on project timelines, deliverables, and departmental requests</li><li>Ensure adherence to deadlines by coordinating with relevant stakeholders</li><li>Maintain an updated log of pending and completed tasks</li><li>Schedules and attends meetings, taking notes and recording minutes</li><li>Liaise with vendors and suppliers to ensure timely delivery of materials and services.</li><li>Address and resolve any issues related to delays or discrepancies.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Serve as a central point of contact for inter-departmental communications.</li><li>Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.</li><li>Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.</li><li>Maintain accurate records of communications, progress, and outcomes.</li><li>Prepare periodic reports on task statuses, vendor performance, and process efficiency.</li></ul>Minimum Educational Requirements and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li>Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.</li><li>Fluent in and English and Arabic is mandatory.</li><li>Competitive salary and benefits.</li><li>Collaborative and professional work environment.</li></ul>Interested candidates are invited to send their CV and a brief cover letter to: &quot;recruitment@fastfixer.ae&quot; Subject line: Follow-up Secretary &ndash; Shared ServicesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Secretary-Shared Services (Follow up)

Prowess Alliances Contracting LLC

WE&rsquo;RE HIRING: DOCUMENT CONTROLLER / SECRETARY (Male Applicants Only)Location: Umm Al Quwain, United Arab Emirates Company: Prowess Alliances Contracting LLCAbout UsProwess Alliances Contracting LLC is a leading company in the UAE, specializing in Steel Structures, Tents and Parking sheds for building construction projects. With advanced manufacturing facilities and a highly experienced technical team, we deliver innovative, high-quality metal works with a focus on precision, reliability, and customer satisfaction.Position OverviewWe are looking for a qualified and detail-oriented Document Controller / Secretary to join our team in Umm Al Quwain. The ideal candidate will be responsible for maintaining accurate documentation, coordinating with suppliers and project teams, and supporting daily operations across procurement and administration functions.Key Responsibilities<ul><li>Handle and organize all company correspondence (emails, letters, documents, etc.)</li><li>Prepare, file, and control project-related documentation in both hard and soft copies</li><li>Manage vendor registration with government and private entities</li><li>Coordinate material deliveries, site documentation, and project schedules</li><li>Assist with material procurement and quotation management</li><li>Contact suppliers for pricing, lead times, and technical details for quotations</li><li>Prepare and maintain reports, logs, and registers as per company procedures</li><li>Assist management with general administrative and clerical tasks</li><li>Ensure proper communication between project sites, suppliers, and the main office</li><li>Maintain confidentiality and uphold company standards in all communications</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field</li><li>2 years of experience in a similar role (preferably in construction or metal fabrication industry)</li><li>Strong proficiency in MS Office (Word, Excel, Outlook) and document control systems</li><li>Excellent organizational, time management, and communication skills</li><li>Ability to multitask, prioritize, and meet tight deadlines</li><li>Fluent in English (Arabic is an advantage)</li><li>Male applicants only</li><li>Willing to relocate and work in Umm Al Quwain</li></ul>Why Join Us<ul><li>Join a reputable and expanding company in the UAE metal works sector</li><li>Collaborative and professional working environment</li><li>Exposure to major building and fabrication projects</li><li>Opportunities for growth and skill development</li></ul>Interested candidates are invited to send their updated CV with the subject line: &ldquo;Application for Document Controller / Secretary&rdquo; to admin@specialistsfbmw.com or SpecialistsHR@gmail.comJob Type: Full-timePay: AED4,000.00 per month

Document Controller / Secretary

Beauty Bridge Event

Job Summary:We are a growing marketing management company seeking a proactive and reliable HR Officer cum Secretary to support daily HR operations while providing comprehensive administrative and executive assistance to the management team.This role involves handling HR documentation, recruitment, employee relations, and visa processing, while also assisting the CEO and managers in business and personal matters such as travel coordination, translations, and record management.Fluency in Arabic will be an advantage.Key ResponsibilitiesHuman Resources<ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee records.</li><li>Prepare employment contracts, offer letters, and HR-related documents.</li><li>Maintain and update HR databases, attendance, and leave records.</li><li>Assist with payroll coordination and HR compliance requirements.</li><li>Support employee relations, disciplinary actions, and performance tracking.</li><li>Ensure compliance with UAE labor laws and company policies.</li></ul>Administrative &amp; Secretarial Support<ul><li>Provide executive assistance to the CEO and management team.</li><li>Schedule meetings, prepare reports, minutes, and correspondence.</li><li>Maintain confidentiality of sensitive company and employee information.</li><li>Handle general office administration and ensure efficient workflow.</li></ul>Visa &amp; Government Liaison<ul><li>Coordinate with PRO for staff visa processing, renewals, cancellations, and Emirates ID.</li><li>Prepare supporting documents for visa applications, attestations, and NOCs.</li><li>Liaise with MOFA, notary public, embassies, and other authorities as needed.</li></ul>Documentation &amp; Record Management<ul><li>Maintain and organize company documents including trade licenses, contracts, permits, and HR files.</li><li>Track document renewals and ensure proper filing and easy retrieval.</li><li>Support compliance with legal and audit requirements.</li></ul>Executive &amp; Personal Assistance<ul><li>Assist management with personal matters such as rent contracts, travel arrangements, and cheque processing.</li><li>Translate documents between English and Arabic when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resource Management, Business Administration, or related field.</li><li>Fluent in English; Arabic is a strong advantage.</li><li>Minimum 2&ndash;3 years of HR or administrative experience in the UAE.</li><li>Solid understanding of UAE labor law, visa, and residency processes.</li><li>Skilled in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and multitasking abilities.</li><li>Discreet, dependable, and able to handle confidential information professionally.</li></ul>To Apply: Send your CV with recent photo.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: From AED3,000.00 per month

HR Officer cum Secretary

Sowt AlJouda General trading LLC

<ul><li>Manage and organize correspondence, ensuring timely responses and proper handling of sensitive information.</li><li>Schedule and coordinate meetings, including preparing agendas and taking detailed minutes to ensure clarity and accountability.</li><li>Maintain office supplies inventory, anticipating needs and placing orders to prevent disruptions in daily operations.</li><li>Assist in the preparation of reports and presentations, employing software tools to enhance visual appeal and clarity.</li></ul>

Confidential Company

<ul><li>Coordinate and schedule meetings, ensuring optimal use of time and resources while managing conflicting priorities.</li><li>Maintain accurate and organized filing systems, both physical and digital, to enhance information retrieval and workflow efficiency.</li><li>Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism in all communications.</li><li>Act as the primary point of contact for internal and external inquiries, demonstrating excellent customer service and communication skills.</li><li>Manage office supplies inventory, placing orders and maintaining records to ensure uninterrupted office operations.</li><li>Assist in the onboarding process for new employees, including preparing orientation materials and facilitating introductions.</li><li>Conduct research and compile data for reports and presentations, supporting decision-making and strategic planning.</li><li>Implement and maintain office policies and procedures, contributing to a structured and efficient work environment.</li><li>Coordinate travel arrangements and itineraries for executives, ensuring all logistics are handled smoothly.</li><li>Support financial processes by assisting with budget tracking, expense reporting, and invoice processing.</li></ul>

Zarei General Traiding

Management Support, Business Support, Office Tasks, Business Emails Send & RecieverFile management,

Explore 511+ Departmental secretary in Dubai this November. Find roles across top companies and apply now to boost your career.

511 departmental secretary jobs IN Dubai

Office Secretary

Secretary-Shared Services (Follow up)

Document Controller / Secretary

HR Officer cum Secretary

Office Secretary

Office Secretary

Office Secretary