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director transportation operations bus

Los Angeles County Metropolitan Transportation Authority

<div><div><div><div><div><b>Salary</b></div>
</div><div><div>$127,046.40 - $190,528.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Los Angeles, CA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Regular Employee</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>2401265</div>
</div></div></div><div><div><div><div><b>Cabinet</b></div>
</div><div><div>OPERATIONS</div>
</div></div><div><div><div><b>Cost Center</b></div>
</div><div><div>3215 - TRANSPORTATION DIVISION 15</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>03/02/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>3/16/2026 5:00 PM Pacific</div>
</div></div></div><div><div><div><div><b>FLSA</b></div>
</div><div><div>Exempt</div>
</div></div><div><div><div><b>Bargaining Unit
</b></div></div><div><div>Non-Contract</div></div></div></div></div>
<br><div></div><div><div><div><p><b><i>Metro&rsquo;s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.</i></b></p>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div><br>
<div><p><br>
Directs and manages the daily operation of a bus or rail transportation division, control center, bus/rail instruction, track allocation/start-up, or special events. Develops and accomplishes division's goals, and maintains adherence to Metro rules, policies, and procedures in support of the agency's goals and objectives, efficiency of operation, cost effectiveness, and positive management-labor relations.<br>
<br>
<b>Recruitment Timelines</b><b>:</b> Exams are projected to be scheduled for the week of <b>March 23, 2026</b>, and interviews are projected to be scheduled for the week of <b>March 30, 2026</b><b>. </b>These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div><br>
<div><p><br>
<b>GENERIC</b></p><ul><li>
Develops goals, objectives, and priorities, and supervises staff at assigned location</li><li>
Directs the assignment of staff and resources to ensure that service objectives are achieved within budgetary constraints; conducts division shake-ups and bidding procedures</li><li>
Monitors staff compliance with policies, rules, procedures, regulations, practices, and labor agreements; directs the maintenance of employee records and departmental statistics</li><li>
Directs the review and analysis of transit operations and monitors system performance to identify and resolve problems while ensuring efficiency and cost-effectiveness</li><li>
Directs the investigation and resolution of customer complaints</li><li>
Directs the administration of workers' compensation program activities</li><li>
Directs disciplinary investigations, hearings, and counseling sessions; testifies at unemployment and workers compensation hearings and court cases</li><li>
Prepares written incident reports, correspondence, bulletins, and standard operating procedures</li><li>
Interacts with various departments and outside agencies to coordinate schedule and procedural improvements to ensure quality service</li><li>
Works closely with Bus/Train Operators, Supervisors, and other staff members in support of the goal to provide safe, courteous, and reliable transit service</li><li>
Assists in developing goals and establishing plans and priorities for assigned area</li><li>
Prepares daily reports for executive management review</li><li>
Supervises, trains, mentors, and motivates assigned staff</li><li>
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees</li></ul><b>
DIVISION/CONTROL CENTER/VEHICLE OPERATIONS</b><br>
<ul><li>
Directs the investigation of accidents to minimize recurrence and determine if accidents are chargeable according to labor agreement mandates</li><li>
Provides direction to Bus Operators during accident investigation, schedule and route changes, and emergency situations</li><li>
Oversees vehicle services for seasonal and special events, including projecting equipment and staffing demands, scheduling appropriate personnel, and tabulating related statistics when assigned to Vehicle Operations</li><li>
Oversees the re-routing of bus lines and detour notices during major road construction projects, civil and tactical emergencies, and other situations affecting street operations; coordinates services with police, fire, road, and flood control agencies when assigned to Vehicle Operations</li><li>
Develops and oversees operating plans during emergencies and service disruptions, including maintaining published service levels and headways and ensuring staffing</li></ul><b>
INSTRUCTION</b><ul><li>
Directs and manages the design, development, and delivery of technical training programs for Bus and Rail Transportation to ensure assessments and standards are applied consistently across Operations.</li><li>
Identifies training needs; evaluates efficiency and cost effectiveness of program content and methods of instruction; observes, evaluates, and recommends improvements in teaching techniques; and ensures modifications and/or new equipment are incorporated into instruction.</li><li>
Develops scripts, screens, and flowcharts for use in technology-based-training programs.</li><li>
Prepares and presents timely reports on class performance; instructor and student pass/fail rates; student certification analysis; and evaluates in comparison to previous classes.</li><li>
Plans for long and short term training needs and adjusts curriculum in response to requests for revisions to existing programs.</li></ul><b>
TRACK ALLOCATION/START-UP/EVENT DIRECTOR</b><ul><li>
Directs and manages daily track allocation, special event coordination, and start-up operations for bus and rail; develops a consolidated service and staffing plan for special events and service disruptions.</li><li>
Develops and maintains a consolidated annual plan for major maintenance, construction, and project work to ensure advance notice is provided; monitors execution of maintenance and construction rail service adjustments to ensure compliance with submitted scopes of work, existing maintenance obligations, and contractual completions dates.</li><li>
Maintains an up-to-date special event calendar and track allocation schedule to minimize the overlap of scheduled maintenance and special events; communicates keys dates to impacted departments to ensure adequate bus and rail service levels and staffing during special events and service disruptions.</li><li>
Advises Service Planning leadership of changes to the work schedule to ensure an efficient and feasible use of track time; identifies opportunities to improve communication and processes to ensure understanding of and adherence to the work plan.</li><li>
Manages the development of detailed execution plans and timelines for transition nights (opening/closing/modification of a work zone) and ensures coordination of the Maintenance, and Signal and Traction Power engineering groups, to ensure safe work areas.</li><li>
Monitors weekend and daily coordination calls during major track work events to resolve conflicts/delays as necessary; escalates issues as required to senior management when a work event is behind schedule or otherwise forecasting a late return to service.</li><li>
Manages the development of work zone maps, safety requirements, and Signal and Traction Power isolation requirements, in compliance with Roadway Worker Protection (RWP) manuals, Metro safety rules, and Standard Operating Procedures (SOPs) to create clear and consistent guidelines for track access and the establishment of work zones; supports staff in determining resolutions to conflicting track rights requests.</li></ul><div>
May be required to perform other related job duties</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div><br>
<div><p><br>
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:<br>
<br>
<b>Education</b></p><ul><li>
Bachelor's Degree in Business, Public Administration, Education, or a related field</li></ul><b>
Experience</b><ul><li>
Five years of relevant management-level experience in transportation operations or transportation instruction depending on area of assignment</li></ul><b>
Certifications/Licenses/Special Requirements</b><ul><li>
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions</li><li>
24 hours on-call</li><li>
Night/weekend/holiday work required as designated by supervisor</li><li>
Positions in this job classification are considered safety-sensitive and subject to drug and alcohol testing, including random testing, under Federal Transit Administration (FTA) regulations</li><li>
Must comply with all California Occupational Safety and Health Administration (Cal/OSHA) regulations and utilize approved safety equipment and personal protective gear including, but not limited to, respirators, eye, and hearing protective devices (HPD), if and when required</li></ul><b>
Preferred Qualifications</b><br>
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.<p><br>
The following are the preferred qualifications:</p><ul><li>
Experience managing the operations of a bus transportation division or control center</li><li>
Experience investigating rider complaints and drafting written responses</li><li>
Experience with incident/accident investigations and safety oversight in a bus environment</li><li>
Experience managing unionized workforce, labor relations, and grievance processes</li><li>
Experience providing training programs to bus operators and bus supervisors</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Knowledge</b></h2></div><br>
<div><p><br>
<b>Knowledge of </b>(defined as a learned body of information that is required for and applied in the performance of job tasks)</p><ul><li>
Theories, principles, and practices of public bus or rail transit operations</li><li>
Applicable local, state, and federal law, rules, and regulations governing public transit systems</li><li>
Applicable California Vehicle Code and California Code of Regulations</li><li>
Metro transit operations, including lines, routes, fares, policies, and procedures</li><li>
Financial and analytical processes and procedures</li><li>
Modern management theory</li><li>
Applicable business software applications</li></ul><b>
Skill in </b>(defined as the proficient manual, verbal, or mental utilization of data, people, or things)<br>
<ul><li>
Planning, organizing, and monitoring the work of a transportation operations division</li><li>
Determining strategies to solve problems and achieve goals</li><li>
Analyzing situations, identifying problems, developing solutions, recommending and implementing solutions, and evaluating outcomes</li><li>
Exercising good judgment in stressful situations</li><li>
Communicating effectively orally and in writing</li><li>
Preparing comprehensive reports and correspondence</li><li>
Interacting professionally with various levels of Metro personnel, outside agencies, and the community</li><li>
Supervising, training, mentoring, and motivating assigned staff</li></ul><b>
Ability to </b>(defined as a present competence to perform an observable behavior or produce an observable result)<ul><li>
Compile, analyze, and interpret complex data</li><li>
Meet tight time constraints and deadlines</li><li>
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/ management agreements</li><li>
Plan financial and staffing needs</li><li>
Read, write, speak, and understand English</li></ul><b>
Special Conditions</b><ul><li>
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements</li><li>
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job</li><li>
Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions</li><li>
This classification is at-will and the incumbent serves at the pleasure of the hiring authority</li><li>
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out</li></ul><b>
Working Conditions</b><ul><li>
Typical office situation</li><li>
Close exposure to computer monitors and video screen</li></ul><b>
Physical Effort Required</b><ul><li>
Sitting at a desk or table</li><li>
Operate a telephone or other telecommunications device and communicate through the medium</li><li>
Type and use a keyboard and mouse to perform necessary computer-based functions</li><li>
Communicating through speech in the English language required</li></ul>
(KP)</div><br>
<p></p>
</div><div></div><div><div><p>Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro&rsquo;s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.</p><br>
<p></p>
<p><b>Selection Procedure</b></p>
<p>Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.</p><br>
<p></p>
<p><b>Application Procedure</b></p>
<p>To apply, visit Metro's website at www.metro.net and complete an online Employment Application.<br>
Computers are available to complete online Employment Applications at the following Metro locations:<br>
<br>
<b>METRO Headquarters, Employment Office</b><br>
<b>One Gateway Plaza</b><br>
<b>Los Angeles, CA 90012</b><br>
<b>Open: Monday through Friday, 8am-4pm</b><br>
<b>(Closed Sat &amp; Sun)</b></p><br>
<p><br>
<b>Metro Talent Hub</b><br>
<b>8501 S. Evermont Place</b><br>
<b>Los Angeles, CA 90044</b><br>
<b>Open: Monday through Friday, 9am-5pm</b><br>
<b>(Closed Sat &amp; Sun)</b></p><br>
<p></p>
<p><b>East Los Angeles Customer Center</b><br>
<b>4501 B Whittier Blvd</b><br>
<b>Los Angeles, CA 90022</b><br>
<b>Open: Tuesday through Saturday, 10am to 6pm</b><br>
<b>(Closed Sun &amp; Mon)</b></p><br>
<p></p>
<p><b>Wilshire/Vermont Customer Center</b><br>
<b>3183 Wilshire Blvd, Ste 174</b><br>
<b>Los Angeles, CA 90010</b><br>
<b>Open: Monday through Friday, 10am-6pm</b><br>
<b>(Closed Sat &amp; Sun)</b></p><br>
<p></p>
<p><b>Rosa Parks Customer Center</b><br>
<b>Willowbrook/Rosa Parks Station</b><br>
<b>11720 Wilmington Ave</b><br>
<b>Los Angeles, CA 90059</b><br>
<b>Open: Monday through Friday, 6am to 6:30pm</b><br>
<b>(Closed Sat &amp; Sun)</b></p><p><br>
<br>
<b>Telephone: </b>(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.<br>
<br>
<b>All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.</b></p>
<ul><li>Open to the public and all Metro employees</li></ul>
<p>This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.</p></div></div></div>
<br><div></div><div><div><div><p><b><i>*Please refer to the applicable benefit type (Regular or Temporary)*</i></b><br>
</p><div><b>BENEFITS FOR REGULAR EMPLOYEES</b><br>
 </div>Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro. <br>
<br>
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.<br>
<br>
<b>Medical/Dental/Vision Plan</b> - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.<br>
<br>
<b>Group Life Insurance</b> - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.<br>
<br>
<b>Accidental Death &amp; Dismemberment Insurance</b> - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.<br>
<br>
<b>Long-Term Disability Insurance</b> - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.<br>
<br>
<b>Holidays</b> - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.<br>
<br>
<b>Time off with Pay (TOWP)</b> - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.<br>
Years of Service Annual Accrual<br>
Hire date - 5 years 20 days<br>
Beginning of 6th - 10th year 25 days<br>
Beginning of 11th - 15th year 30 days<br>
Beginning of 16th + years 35 days<br>
<br>
<b>Pension Plan</b> - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.<br>
<br>
<b>Other Benefits</b>: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.<br>
<div><b>BENEFITS FOR TEMPORARY EMPLOYEES</b><br>
 </div><b>Temporary (Contingent) employees are eligible for the following benefits only:</b><ul><li>Kaiser medical insurance</li><li>Public Pension Plan</li><li>457/401K Plan</li><li>Flex Spending</li><li>Paid Sick Time</li><li>Fare Media</li><li>Rideshare Subsidies</li><li>Metro One Fitness membership</li></ul>For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro&rsquo;s Pension &amp; Benefits website at benefits.metro.net</div></div></div><p></p>

DIRECTOR, TRANSPORTATION OPERATIONS (BUS)

JWCH Institute

<div><p><b>Position Purpose:</b></p><p>
The Transportation Driver driver is located at Women and Children&rsquo;s Program in South Los Angeles. The driver is responsible to transport mothers and children safely to appointments and other transports. The Transportation Driver will also<b> </b>uphold the JWCH mission to improve the health status and wellbeing of under-served segments of the population of Los Angeles County through the direct provision or coordination of health care, health education, services, and research.
</p><p><b>Principal Responsibilities:</b></p><ul><li>
Transports women and children residing at a residential treatment program in South Los Angeles to after hour and weekend appointments in a safe and professional manner.</li><li>
Transports residents to 12 Step Meetings, spiritual &amp; religious services, and therapeutic outings</li><li>
Capable of making independent decisions for transport</li><li>
Able to use navigation system, and make independent decision about transportation directions</li><li>
Creates a create weekly and daily transportation schedule with Program Administrator that is understandable to staff and clients</li><li>
Communicates daily with staff about status of transportation schedule</li><li>
Upholds client rules while being transported (i.e. no food in car, do not deviate)</li><li>
Participate in weekly case conference with the Treatment Team, as needed</li><li>
Keeps the vehicle clean, regular maintenance, and gas tank filled</li><li>
Follow all COVID 19 and other health and safety protocols</li><li>
Keeps a Transportation Log Book that tracks trips destination, departure and return</li><li>
Assists clients with establishing bus routes via Google Maps</li><li>
Coordinate Uber Health transports</li><li>
Pick up program items from Corporate Office or other location as indicated</li><li>
Distribute program marketing cards in the community during drop offs</li><li>
Assist with program needs at the facility when not transporting</li><li>
Other duties as assigned</li></ul><p><b>
Requirements:</b></p><ul><li>
High School Diploma or GED</li><li>
Valid California Class B Driver&rsquo;s license</li><li>
Minimum 2 years professional driving experience.</li><li>
5 years DMV printout of no driving violations.</li><li>
Must pass mandatory and random drug and alcohol screenings.</li><li>
Culturally competent and able to work with a diverse population.</li><li>
Knowledgeable of bookkeeping for token distribution, mileage log and gas receipts.</li><li>
Knowledge of vehicle safety and maintenance.</li><li>
Knowledge of transportation equipment for physically disabled.</li><li><b>All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19.</b></li></ul><p><b>
Employee Benefits:</b></p><p>
At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you&rsquo;ll enjoy competitive pay and a robust benefits package that includes:</p><ul><li>
Medical, Dental, Vision</li><li>
Monthly employer-sponsored allowance for assistance with health premiums.</li><li>
Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.</li><li>
Paid time off (vacation, sick leave) and 13 paid holidays.</li><li>
401(k) Safe Harbor Profit Sharing plan.</li><li>
Mileage reimbursement.</li><li>
Short- and long-term disability plans (LTD/STD).</li><li>
Life insurance policy &amp; AD&amp;D, and more!</li></ul><p>
Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.</p><p><b>
JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.</b></p></div>

Transportation Driver- Mini House

Brentwood School

<p><b>Brentwood School inspires every student to:</b><br/><b>Think critically and creatively.</b><br/><b>Act ethically.</b><br/><b>Shape a future with meaning.</b></p><p><b>BRENTWOOD SCHOOL</b><br/><b>INFANT CARE TEACHER</b><br/>Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full time Infant Care Teacher. Reporting to the Child Care Center Director, this position is responsible for the academic, social, and emotional growth and development, as well as the supervision of up to 12 children from ages 0 &ndash; 33 months. In the absence of the Director, the Infant Care Teacher may supervise and oversee all childcare activities in the facility.<br/><b>Responsibilities Include:</b></p><ul><li>Implement operational plans to accomplish center goals</li><li>Ensure consistent delivery of quality programs</li><li>Build and sustain positive and meaningful relationships with center families</li><li>Complete education requirements as needed</li><li>Assist Director in managing client satisfaction goals</li><li>Create and maintain a unique center culture through involvement and understanding of the Brentwood School culture</li><li>Ensure compliance with all federal, state, local and school policies and regulations</li><li>Facilitate the implementation of age appropriate programs on an ongoing basis</li><li>Other duties as required by the Director</li></ul><p><b>Requirements and Qualifications:</b></p><ul><li>AA degree with 12 semester units in Early Childhood Education or Child Development preferred. At a minimum, candidates must have completed the following prior to employment:</li><li>A fully qualified teacher must have 12 postsecondary semester units in early childhood education or child development with at least 3 units related to the care of infants, from an accredited college. The units specified shall include courses covering child growth and development; child, family and community; and program/curriculum. In addition candidates should have six months of work experience related to the care of infants or similar program in a licensed Child Care Center 3. <b>or</b></li><li>A teacher shall have completed and passed at least six postsecondary semester units of specified early childhood education classes, or have a valid Child Development Assistant permit issued by the California Commission on Teacher Credentialing. A teacher hired with six units must complete at least two additional units each semester until fully qualified.</li><li>Strong communication, leadership, interpersonal, and customer service skills are a must</li><li>Title 5 Teacher Permit (preferred)</li><li>At least 2 years experience working with infants and toddlers</li><li>Current CPR/First Aid certificates</li><li>Must pass physicians health screening and TB test</li><li>Must pass Live-Scan background check</li><li>Clean CA DMV record</li><li>Reliable transportation</li></ul><p><b>Job Benefits</b><br/>Dental Insurance<br/>Health Insurance<br/>Vision Insurance<br/>Holidays<br/>Life Insurance<br/>Long Term Disability Insurance<br/>403B / Retirement Plan<br/>Sick Leave<br/>Vacation</p><p>Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Please submit a letter of interest and resume to:</p><p>Brittney Adams<br/>Child Care Center Director<br/>Brentwood School<br/>12001 Sunset Blvd<br/>Los Angeles, CA 90049</p><p>Job Type: Full-time</p><p>Pay: $39,367.00 - $52,241.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Infant Care Teacher

Communities In Schools

<div><p><b>About Communities In Schools of Los Angeles (CISLA)</b></p><p>
The mission of Communities in Schools of Los Angeles (CISLA) is to surround students with a community of support, empowering them to stay in school and achieve in life. Founded in 2007, CISLA works toward a vision that every student in Los Angeles&rsquo; public schools receives the supports they need to develop the emotional, social, and learning skills required to graduate high school ready for meaningful employment or higher education.</p><p>
Currently serving 12,500+ students at 14 Los Angeles public schools, CISLA seeks a highly qualified Accounting Manager to join our team!</p><p><b>
ACCOUNTING MANAGER</b></p><p><b>
Job Description</b></p><p>
CISLA seeks a dedicated, detail-oriented accounting professional with strong nonprofit finance experience to serve as Accounting Manager. The Accounting Manager will be responsible for ensuring accurate financial reporting, maintaining the general ledger, supporting audit readiness, and strengthening accounting processes to support departmental efficiency and effectiveness in a multi-funded environment. Our ideal candidate will be comfortable managing multiple priorities, partnering across departments, and contributing to a mission-driven, collaborative culture.</p><p>
The Accounting Manager reports directly to the Chief Finance &amp; Operations Director and works closely with finance, operations, development, program, and executive leadership teams.</p><p><b>
CLASSIFICATION</b></p><p>
Full-time, Exempt</p><p><b>
REPORTS TO</b></p><p>
Chief Finance &amp; Operations Director</p><p><b>
JOB RESPONSIBILITIES</b></p><p><b>
General Ledger, Close &amp; Balance Sheet Integrity (35%)</b></p><ul><li>
Maintain integrity of the general ledger and chart of accounts</li><li>
Prepare journal entries and reconcile all balance sheet accounts</li><li>
Manage monthly and year-end close process</li><li>
Maintain accounting schedules and documentation</li><li>
Monitor cash activity and key balance sheet accounts for accuracy</li></ul><p><b>
Financial Statements &amp; Reporting (20%)</b></p><ul><li>
Prepare monthly financial statements and internal reports</li><li>
Produce budget-to-actual reports and variance explanations</li><li>
Support CFOD in preparing board financial materials</li><li>
Monitor trends and flag financial risks early</li></ul><p><b>
Grant &amp; Fund Accounting (20%)</b></p><ul><li>
Track restricted and unrestricted funding accurately</li><li>
Maintain grant allocations and cost structures</li><li>
Review spending for compliance with funding requirements</li><li>
Prepare grant financial reports and maintain documentation</li></ul><p><b>
Audit &amp; Compliance (15%)</b></p><ul><li>
Coordinate the preparation of audit schedules and documentation</li><li>
Serve as primary liaison with external auditors on accounting matters</li><li>
Maintain accounting policies, procedures, and internal controls</li><li>
Support Form 990 preparation and reporting compliance</li></ul><p><b>
Systems, Process Improvement &amp; Organizational Support (10%)</b></p><ul><li>
Strengthen accounting workflows and documentation</li><li>
Identify opportunities to improve reporting accuracy and efficiency</li><li>
Support financial system improvements</li><li>
Coordinate with Operations Coordinator on invoicing workflow</li><li>
Provide guidance to staff on coding and financial procedures</li></ul><p><b>
REQUIREMENTS AND EXPERIENCE</b></p><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>
5+ years of nonprofit accounting experience</li><li>
Demonstrated fluency with QuickBooks Online, including ownership of full-cycle accounting, reconciliations, and financial statement preparation</li><li>
Strong knowledge of general ledger management, monthly close, and balance sheet integrity</li><li>
Experience preparing financial statements and supporting audit schedules</li><li>
Familiarity with nonprofit GAAP, grant accounting, restricted funds, and multi-funding environments</li><li>
Advanced Excel skills and comfort working across accounting and financial reporting systems</li><li>
High attention to detail with strong analytical and problem-solving ability</li><li>
Ability to explain financial information clearly to non-finance staff</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Experience improving accounting processes or systems</li><li>
Experience in tech-forward environments with integrated online finance and data systems</li></ul><p>
NOTE: This position is currently remote (90%) with occasional on-site meetings, site visits, and other events in the Los Angeles area (10%). Local candidates only.</p><p><b>
SPECIAL REQUIREMENTS:</b></p><ul><li>
Criminal background check required.</li><li>
TB clearance, to be renewed every four years.</li><li>
Proof of COVID-19 vaccination required (digital record).</li><li>
This role may require regular travel between school sites and community locations. Candidates must be able to meet transportation requirements necessary to perform these duties, which may include use of a personal vehicle and maintaining legally required auto insurance.</li></ul><p><b>
PHYSICAL REQUIREMENTS</b></p><ul><li>
To perform this job, you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.</li><li>
Remaining in a stationary position, often standing, or sitting for prolonged periods. Occasionally required to stoop, kneel, crouch or crawl. Adjusting or moving objects up to 25 pounds. Must have the ability to communicate with others to exchange information.</li></ul><p><b>
EXPECTATIONS FOR ALL COMMUNITY IN SCHOOLS OF LOS ANGELES STAFF</b></p><p>
Candidates for employment at Communities In Schools of Los Angeles, regardless of position, will consistently demonstrate the following:</p><ul><li>
Unwavering belief in and commitment to fulfill the mission of Communities in Schools of Los Angeles.</li>
Commitment to excellence and high standards <li>- for self, students, and colleagues.</li><li>
Continuous learning by engaging in reflection, self-assessment, and individual professional development.</li><li>
Ability to thrive as a member of a highly collaborative team.</li></ul><p><b>
BENEFITS</b></p><ul><li>
Generous benefit package including: PTO/vacation, medical, dental and vision insurance, 401k, cell phone reimbursement, etc.</li><li>
Paid most major holidays, offices closed between Christmas and New Year&rsquo;s.</li></ul><p><b>
We offer a starting annual salary in the range of $85,000 to $95,000, depending on qualifications and experience.</b></p><p><i>
CISLA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.</i></p></div>

Accounting Manager

Therapeutic Play Foundation

<p><b>Outreach Program Manager</b></p><p>Full-Time | Salaried | Hybrid Reports To: Operations Director Minimum Three (3) In-Person Days Per Week Required</p><p><b>Position Summary</b></p><p>The Outreach Program Manager serves as the operational lead for Community Health Workers (CHWs) and all outreach-based workforce execution across CalAIM, Healthcare Access, STRTP, and ARTGard programming.</p><p>This role supervises CHWs, oversees call center assignments, field-based engagement (including door knocking and tabling), mail outreach campaigns, Community Play Dates, and Wellness Labs (CHW-related components), and ensures timely documentation compliance.</p><p>The Outreach Program Manager ensures CHWs demonstrate professionalism, complete assigned outreach tasks, and meet documentation and engagement standards aligned with grant, MCP, and organizational expectations.</p><p>Clinical supervision of LCMs and therapeutic documentation quality remains under the Clinical Team Lead.</p><p><b>Core ResponsibilitiesCHW Supervision &amp; Workforce Leadership</b></p><ul><li>Directly supervise Community Health Workers (CHWs) &bull; Provide regular oversight meetings and performance feedback &bull; Monitor professionalism, reliability, and engagement quality &bull; Ensure CHWs meet outreach and documentation expectations &bull; Address performance concerns in collaboration with Operations Director</li></ul><p><b>Call Center &amp; Outreach Assignment Oversight</b></p><ul><li>Assign and monitor CHW call center shifts and outreach call campaigns&bull; Ensure CHWs complete required call quotas and outreach attempts&bull; Monitor documentation of call center engagement activities&bull; Track and verify OTF/RTF documentation related to outreach contacts&bull; Ensure auto-dialer or call tracking systems are utilized appropriately&bull; Provide follow-up for incomplete call assignments or missing documentation</li></ul><p><b>Field Outreach &amp; Community Engagement Standards</b></p><ul><li>Ensure CHWs demonstrate professionalism during door knocking, tabling events, and in-person outreach&bull; Monitor adherence to safety protocols and community engagement guidelines&bull; Oversee coordination of mail outreach campaigns and documentation of outreach attempts&bull; Ensure community partner interactions reflect organizational standards&bull; Provide day-of oversight for Community Play Dates, Wellness Labs, and major outreach initiatives</li></ul><p><b>Workforce Scheduling &amp; Payroll Coordination</b></p><ul><li>Draft expected shift assignments for outreach events, call center coverage, door knocking initiatives, and community programming&bull; Submit finalized shift schedules to HR for entry into Gusto&bull; Coordinate schedule changes with HR to ensure accurate payroll processing&bull; Monitor staffing coverage to prevent operational gaps</li></ul><p>Final payroll processing and compensation authority remain under HR and executive leadership.</p><p><b>Documentation &amp; CalAIM Compliance Oversight</b></p><ul><li>Monitor CHW progress note submission timelines&bull; Track OTF/RTF completion across call center, door knocking, and event-based outreach&bull; Maintain documentation compliance dashboards&bull; Provide reminders and corrective follow-up for missing documentation&bull; Escalate repeated non-compliance concerns to Operations Director&bull; Collaborate with Data, Grants &amp; Development Director when documentation gaps impact billing or reporting</li></ul><p>Clinical documentation quality remains under Clinical Team Lead oversight.</p><p><b>Outreach Playbooks &amp; Systems Development</b></p><ul><li>Lead development and refinement of outreach playbooks for call center operations, field engagement, and tabling&bull; Standardize workflows for documentation, outreach tracking, and event execution&bull; Ensure playbooks align with CalAIM, MCP, and grant compliance requirements</li></ul><p><b>Event Materials, Logistics &amp; Expense Oversight</b></p><ul><li>Submit flyer requests and coordinate with marketing/design&bull; Ensure outreach materials align with program guidelines&bull; Coordinate supply inventory and event preparation&bull; Create and submit expense reports related to outreach activities&bull; Ensure expenditures align with grant documentation standards</li></ul><p><b>CHW Training Academy &amp; Proficiency</b></p><ul><li>Oversee implementation of the CHW Training Academy&bull; Monitor CHW training completion and competency benchmarks&bull; Ensure CHWs demonstrate proficiency in outreach engagement, call center etiquette, documentation standards, and community professionalism &bull; Coordinate refresher training when needed</li></ul><p><b>Cross-Functional Collaboration</b></p><ul><li>Collaborate with Operations Director to ensure smooth day-to-day workforce execution &bull; Participate in weekly 30-minute Revenue &amp; Operations Alignment meeting &bull; Coordinate with Clinical Team Lead when outreach intersects with behavioral health considerations &bull; Work with Data, Grants &amp; Development Director to address compliance or reporting impacts</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree required (Public Health, Social Work, Healthcare Administration, or related field preferred) &bull; 3&ndash;5 years experience in outreach, program management, or community engagement &bull; Experience supervising CHWs or community-based workforce preferred &bull; Knowledge of CalAIM, Medi-Cal documentation standards, or grant-funded programs preferred &bull; Strong leadership, organizational, and accountability skills &bull; Ability to manage workforce compliance and field execution simultaneously</li></ul><p><b>Work Environment &amp; Compensation</b></p><ul><li>Full-time (40 hours per week)&bull; Hybrid role with minimum three (3) in-person days required. South LA&bull; Additional in-person attendance required for major outreach events&bull; Salary Range: $66,560 &ndash; $87,360 annually&bull; Benefits include healthcare benefits, PTO, and professional development opportunities</li></ul><p>Job Type: Full-time</p><p>Pay: $66,560.00 - $87,360.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90043</p>

Outreach Program Manager

UCLA Health

<div><div><b>Description</b><p></p><p>
In this role, you will provide executive-level administrative and analytical support to the Executive Director of Women and Children&rsquo;s Services, Executive Director of Orthopedics and Neurosciences, and the Operations team. You will also provide comprehensive administrative support and executive office facilitation for the UCLA Santa Monica campus.
</p><p>As our Executive Assistant, you will oversee managing complex calendars, fiscal oversight duties for respective cost centers, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the Executive Directors&rsquo; respective spans of control. You will also be responsible for monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects as well as preparing data analyses and reporting (including presentation creation).</p>
<p>
</p><p>Salary Range: $78,500 to $163,600 Annually</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
At least two years of direct experience supporting Director or Executive level leaders within a large-scale organization
</li><li>Bachelors or equivalent years of education and experience required</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Vizio, and Outlook), skills are subject to test</li>
<li>Ability to us Internet as a tool for research and communication.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.</li>
<li>Ability to coordinate complex calendars.</li>
<li>Ability to learn University systems for budgets, payroll, purchasing.</li>
<li>Strong analytical, problem-solving and systems-level thinking skills while drawing upon past experiences; crafts innovative solutions in collaboration with other key stakeholders</li>
<li>Strong organizational skills and customer service orientation</li></ul></div></div><p></p>

Executive Assistant and Operations Administration

St. John's Community Health

<div><p>The Executive Assistant is responsible for administrative duties &amp; project support for the Chief Operating Officer. Manages COO schedule, schedules appointments, and coordinates meeting material for all meetings as needed. Handles correspondence maintains files. Handles details of a confidential and critical nature. Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment. May have some project administration responsibilities.</p><p><b>
BENEFITS</b></p><ul><li>
Free Medical, Dental &amp; Vision</li><li>
13 Paid Holidays + PTO</li><li>
403 (B) retirement match</li><li>
Life Insurance, EAP</li><li>
Tuition Reimbursement</li><li>
Flexible Spending Account</li><li>
Continued workforce development &amp; training</li><li>
Succession plans &amp; growth within</li></ul><p><b>
Qualifications/Licensure:</b></p><ul><li>
AA or BA/BS degree is preferred with a minimum of (5) eight years executive level support experience, preferably in the health care field.</li></ul><p><b>
Experience:</b></p><ul><li>
Ability to adapt in a fast past environment and be able to work responsively under pressure.</li><li>
Have a great attitude and be team player.</li><li>
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.</li><li>
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.</li><li>
Initiative, resourcefulness and attention to detail.</li><li>
Excellent problem-solving skills, analytical thinking, and visionary skills</li><li>
Recent experience working with C level executives.</li><li>
Professional verbal and written communication skills and the ability to type 50 wpm.</li><li>
Bi-lingual Spanish preferred.</li><li>
Knowledge of Microsoft Office and telephone protocol.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Manages COO complex calendars:</li><li>
Schedules internal meetings with executives also with complex schedules and staff as requested.</li><li>
Schedules external meetings with executives at partnering agencies, County and Federal agencies.</li><li>
Has the capacity to change meeting schedule in a moment&rsquo;s notice and rearrange schedule as requested.</li><li>
Registers executives to attend conferences.</li><li>
Arranges travel accommodation including transportation, airfare and lodging.</li><li>
Coordinates weekly Strategic Planning meetings including:<ul><li>
Preparing material for meeting including: agenda, minutes, executive reports.</li><li>
Scheduling.</li></ul></li><li>
Provides day to day administrative and project support to the COO and manages special projects as assigned.</li><li>
Assures that specific tasks assigned to executives and staff from COO is followed through and submitted as directed and keeps the COO updated on progress.</li><li>
Interacts with senior executives from several agencies including: federal, state, county, legal counsel, foundations, and patients with a high degree of professionalism.</li><li>
Takes minutes at management meetings as requested.</li><li>
Processes credit card expense reports for COO.</li><li>
Produces purchase order requests for expenses.</li><li>
Efficiently manages contracts/agreements that require the COO signature, files, scans document and distributes contracts to appropriate departments.</li><li>
Composes and types routine correspondence.</li><li>
Organizes and maintains file system and files correspondence and other records.</li><li>
Greets scheduled visitors and directs them to appropriate area or person.</li><li>
Assists with federal, county and foundation audits as requested.</li><li>
Assists with coordinating any St. John&rsquo;s events hosted by St. John&rsquo;s including conferences, annual gala and grand openings.</li><li>
Coordinates mail out of invitations/announcements to a large database of contacts as requested.</li><li>
Develops agency policies and signing sheets.</li><li>
Follows-up on applications pending process: DHS, CLIA, Pharmacy, LA Care, etc.</li><li>
Orders and maintains supplies and arranges for equipment maintenance as necessary.</li><li>
Facilitates the renewal of license(s) as necessary.</li><li>
Reviews and approves timecards and time off requests of Clinic Mangers.</li><li>
Assists Director of Clinic Operations with interviewing candidates, new hire onboarding, and trainings of incoming employees on products and services.</li></ul><p>
 <b>St. John&rsquo;s Community Health is an Equal Employment Opportunity employer.</b></p></div>

Executive Assistant

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