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document control specialist

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.</li><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 
Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Control Specialist I

Itqan

A Secretary/ Document controller is required for an Engineering ConsultancyIMMEDIATE JOINERS ONLY CAN APPLY.- Familiar with Engineering/Construction workflow.- Able to maintain a proper LOG in excel sheet including hyperlinks, etc&hellip;- Organize and archive documents, fulfil document retrieval request and Ensure that all format/templates used in the project are in conformance with the company standard and Assist the project team as the need arises.- Prepare, operate and update Document Control Procedures in line with the Company&rsquo;s Document Management System.- Able to control the document numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.- Work in strict co-operation with the Project team / group to ensure project progress integration.- Ensure all templates created by the department are used within the department &amp; with other companies working in the projects.Qualification:- Preferably, can join immediately.- Document Management and Documentation skills- Having a good Microsoft Office (Word, Excel etc.) knowledge is a must.- Ability to communicate both verbally and in writing- At least 2 years of similar work experience.- Must have experience in working in Engineering Consultancy or Development companiesJob Type: Full-timePay: AED5,000.00 - AED7,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have a previous experience in an Engineering Consultancy?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controlling: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Secretary / Document Controller

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Director
</li></ul><ul><li>Dubai
</li></ul><ul><li>Technical Engineering</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking a detail-oriented and organized Graduate Document Controller to join our team in Dubai, United Arab Emirates. This is an excellent opportunity for a UAE National graduate to launch a career in document management and control within a dynamic corporate environment. In this role, you will be responsible for maintaining, organizing, and controlling critical business documents while ensuring compliance with organizational standards and procedures. You will play a key role in supporting our operations by ensuring all documentation is accurate, accessible, and properly archived.<ul><li>
Receive, log, and organize incoming documents using established filing systems and document management protocols</li><li>
Maintain accurate records of all documents, including version control and distribution tracking</li><li>
Ensure proper storage and retrieval of documents in both physical and digital formats</li><li>
Monitor document expiration dates and coordinate timely renewal or archival processes</li><li>
Prepare and maintain document indexes and databases for easy accessibility</li><li>
Perform quality checks on documents to verify completeness and accuracy before filing</li><li>
Support document distribution to relevant departments and stakeholders as required</li><li>
Assist in implementing and maintaining document control procedures and best practices</li><li>
Collaborate with team members to ensure consistent adherence to documentation standards</li><li>
Generate reports on document status and control metrics as needed</li><li>
Maintain confidentiality and security of sensitive documents in accordance with organizational policies</li></ul> 
What do we need from you 
<ul><li>
Strong organizational and time management skills</li><li>
Exceptional attention to detail and accuracy</li><li>
Proficiency in Microsoft Office applications (Word, Excel, Outlook)</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage multiple tasks efficiently and meet deadlines</li><li>
Knowledge of basic filing systems and document management principles</li><li>
Familiarity with digital document management systems (preferred)</li><li>
Understanding of document control standards and compliance requirements (preferred)</li><li>
Ability to work independently and as part of a team</li><li>
Professional demeanor and commitment to maintaining document confidentiality</li><li>
UAE National status (required)</li></ul></div>

Graduate Document Controller (UAE National)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Document Controller
Dubai, UAE
Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to perform a variety of document control functions for a project or department.
What You'll Be Doing:<ul><li>
Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.</li><li>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.</li><li>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation - Aconex.</li><li>
Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.</li><li>
Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.</li><li>
Provides assistance to users in capturing and locating electronic information.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.</li><li>
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.</li><li>
Delegates and directs the work activities of project document control team.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Must be graduate, plus 5+ years of related work experience, with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.</li><li>
Proficiency in Aconex and MS Office with expertise in Microsoft Word, PowerPoint, Excel and Aconex. Assignments will require a working knowledge of Electronic Document Management Systems.</li><li>
Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.</li><li>
Good written and oral communication (English Language), organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Document Controller

Future Towers Contracting

Role: DOCUMENT CONTROLLER (Construction Site)Availability: ImmediateResponsibilities:<ul><li>Register, file and track all incoming/outgoing documents</li><li>Typing and formatting letter and reports</li><li>Monitoring deadlines for document submissions and approvals</li><li>Coordinating with engineer, consultant and subcontractors</li><li>Training staff on document control systems.</li><li>Maintain version control of drawings, specifications and revisions</li></ul>Qualifications:<ul><li>2+ years experience in document control, preferably in UAE construction projects</li><li>Strong knowledge of UAE construction site</li><li>Proficent in MS Word and Excel</li><li>Excellent communication skills</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Document Controller (UAE): 1 year (Required)</li></ul>

Document Controller / Site Secretary

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a detail-oriented and organized Graduate Document Controller to join our team in Dubai, United Arab Emirates. This is an excellent opportunity for a UAE National graduate to launch a career in document management and control within a dynamic corporate environment. In this role, you will be responsible for maintaining, organizing, and controlling critical business documents while ensuring compliance with organizational standards and procedures. You will play a key role in supporting our operations by ensuring all documentation is accurate, accessible, and properly archived.<ul><li>
Receive, log, and organize incoming documents using established filing systems and document management protocols</li><li>
Maintain accurate records of all documents, including version control and distribution tracking</li><li>
Ensure proper storage and retrieval of documents in both physical and digital formats</li><li>
Monitor document expiration dates and coordinate timely renewal or archival processes</li><li>
Prepare and maintain document indexes and databases for easy accessibility</li><li>
Perform quality checks on documents to verify completeness and accuracy before filing</li><li>
Support document distribution to relevant departments and stakeholders as required</li><li>
Assist in implementing and maintaining document control procedures and best practices</li><li>
Collaborate with team members to ensure consistent adherence to documentation standards</li><li>
Generate reports on document status and control metrics as needed</li><li>
Maintain confidentiality and security of sensitive documents in accordance with organizational policies</li></ul> 

Qualifications 
<ul><li>
Strong organizational and time management skills</li><li>
Exceptional attention to detail and accuracy</li><li>
Proficiency in Microsoft Office applications (Word, Excel, Outlook)</li><li>
Excellent written and verbal communication skills</li><li>
Ability to manage multiple tasks efficiently and meet deadlines</li><li>
Knowledge of basic filing systems and document management principles</li><li>
Familiarity with digital document management systems (preferred)</li><li>
Understanding of document control standards and compliance requirements (preferred)</li><li>
Ability to work independently and as part of a team</li><li>
Professional demeanor and commitment to maintaining document confidentiality</li><li>
UAE National status (required)</li></ul></div>

Wood

<div>Wood is recruiting for a Document Controller(UAE National) to join its UAE Business Unit focusing on working for one of the world's largest multinationals engineering companies and getting the opportunity to be involved in world class projects in Dubai, UAE. This role is a full-time onsite role in Dubai, UAE.</div>
 <div>Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for a Document Controller(UAE National) to join its UAE Business Unit focusing on working for one of the world's largest multinationals engineering companies and getting the opportunity to be involved in world class projects in Dubai, UAE. This role is a full-time onsite role in Dubai, UAE.
#Wood #UAE #Dubai #Document Controller
The role
This is an exciting opportunity for an experienced Document Controller(UAE National) to join our UAE Business Unit.
Our Clients and Projects
Designing the future. Transforming the world.
Wood has been awarded an Onshore Project to support an International Client operation by providing Engineering Services plus Project Management, Supply Chain, Construction, Commissioning, EPC Management support both within Iraq and Dubai offices. The Vision of this Contract is to enhance the production by delivering Greenfield and Brownfield modification projects that include new installations as well as a series of modifications to the existing facilities. Team of Engineers and Designers based in Dubai and Basra supports in execution of these projects. 
What we can offer:
<ul><li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
</li><li>Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
</li><li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests
</li><li>Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul>Key Objectives :
As part of this graduate program, you will work for one of the world's largest multinational engineering companies and get the opportunity to be involved in world class projects in Dubai with some of the best people in the world.
<ul><li>Gain hands on experience in your discipline and make an impact from day one
</li><li>Develop expertise in your field of study, within a fast-paced and complex project environment.
</li><li>Work with world-class industry experts
</li><li>Gain varied understanding of your core discipline through hands on experience
</li><li>Gain increased awareness of strengths and areas of development to support professional and personal growth
</li><li>Learn fundamentals of health, safety and environment principles
</li><li>Apply your learning into knowledge.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Engineering degree in Chemical Engineering
</li><li>0-12 months of experience</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Explore 1073+ Document control specialist in Dubai this March. Find roles across top companies and apply now to boost your career.

1073 document control specialist jobs In Dubai

Document Control Specialist I

Secretary / Document Controller

Graduate Document Controller (UAE National)

Document Controller

Document Controller / Site Secretary

Graduate Document Controller (UAE National)

Document Controller