office assistant

office administrator

data entry executive

document controller

it procurement specialist

document control specialist

Eaton

<div><div>Join Our Team at Eaton: Empowering Tomorrow, Today!
</div><div></div><div>Eaton has been a key player in the Middle East for 40 years. In July 2024, we announced the construction of a new sustainable <b>campus in Dubai </b>, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
</div><div></div><div><b>About Us:
</b></div><div>Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
</div><div></div><div>Eaton is seeking a highly organised and detail driven Engineering Document Controller to support the Data Centre Design and Engineering Team. This role is responsible for managing, controlling, and maintaining all engineering documentation and ensuring accuracy, traceability, and compliance throughout the project lifecycle. The successful candidate will coordinate document workflows, uphold document control standards, and enable efficient collaboration between engineering, tendering, project execution, and client teams.
</div><div></div><div><div><div><h2 class="jobSectionHeader"><b>What you&rsquo;ll do:<br>
</b></h2></div><div><p><br>
<b>Document Control &amp; Management:
</b><br>
&bull; Establish, implement, and maintain document control procedures aligned with internal standards and industry best practices.
<br>
&bull; Manage the registration, storage, distribution, and revision control of all engineering documents, including drawings, specifications, reports, and schedules.
<br>
&bull; Ensure proper formatting, naming conventions, version management, and metadata consistency across all controlled documents.
<br>
&bull; Oversee the timely issuance, tracking, and retrieval of engineering deliverables.<br>
</p><p><br>
<b>Workflow Coordination:
</b><br>
&bull; Coordinate document workflows between design engineers, project managers, clients, and suppliers.
<br>
&bull; Monitor review and approval cycles to ensure documents progress smoothly and meet project deadlines.
<br>
&bull; Maintain controlled communication channels for document submissions, clarifications, and transmittals.<br>
</p><p><br>
<b>Compliance &amp; Standards:
</b><br>
&bull; Ensure all documentation complies with internal procedures and relevant industry standards (e.g., ISO 9001).
<br>
&bull; Support internal and external audits by providing accurate and organised documentation records.
<br>
&bull; Maintain confidentiality and controlled access to sensitive engineering information.<br>
</p><p><br>
<b>Systems Administration:
</b><br>
&bull; Administer document control platforms and tools (e.g., SharePoint, BIM 360 ACC, Procore, or equivalent).
<br>
&bull; Support users with system queries and ensure consistent application of document control protocols.
<br>
&bull; Develop and maintain document control logs, registers, templates, and process documentation.<br>
</p><p><br>
<b>Reporting &amp; Continuous Improvement:
</b><br>
&bull; Generate regular reports covering document status, outstanding reviews, upcoming deliverables, and compliance metrics.
<br>
&bull; Identify process inefficiencies and drive improvements in document control workflows.
<br>
&bull; Promote best practices and support training for engineering teams on document control procedures.<br>
</p></div></div><p></p><div><div><h2 class="jobSectionHeader"><b>Qualifications:
</b></h2></div><div><ul><li>Bachelor&rsquo;s Electrical or Mechanical engineering degree
</li><li>Experience in Engineering Administration, Document Control, or a related discipline.
</li>Minimum 5 years of document control experience within an engineering, construction, or technical project environment.<br>
<li>
</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b>Skills:
</b></h2></div><div><ul><li>Demonstrated expertise in managing engineering drawings and technical documentation.
</li><li>Strong understanding of document control standards, workflows, and quality systems (e.g., ISO 9001).
</li><li>Proficiency with document control and collaboration platforms (e.g., SharePoint, Procore, BIM 360/ACC, ProjectWise).
</li><li>Exceptional attention to detail, organisation, and accuracy.
</li><li>Strong communication and interpersonal skills, with the ability to work across multidisciplinary teams.
</li><li>Ability to work under pressure and manage multiple document streams within tight deadlines.
</li></ul><p>#LI-SA2
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Why join Eaton:
</b></h2></div><div><ul><li>Competitive compensation and benefits, aligned with your experience and impact.
</li><li>Opportunity to work on challenging, high‑impact projects within a dynamic and collaborative team environment.
</li><li>Your aspirations matter &ndash; Eaton actively supports internal mobility and promotes from within whenever possible.
</li><li>Your growth matters &ndash; We invest in long‑term development through continuous learning, upskilling, and global programs via Eaton University.
</li><li>Your contributions matter &ndash; Reliability, safety, efficiency, and sustainability are at the heart of what we do, driving meaningful impact on people&rsquo;s lives and the environment.
</li><li>Your wellbeing matters &ndash; Health, safety, and wellness are a priority.
</li>At Eaton, wellbeing goes beyond programs, empowering employees with the tools and environment to thrive.<br>
<li>
</li></ul></div></div></div><p></p><div><b>Living and Working in Dubai:
</b></div><div>Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities.
</div><div>Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!<br>
</div><p></p><p>We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.</p></div>

Document Controller Engineer

Kalandoor Building Contracting

<p><b>Job Type:</b> Full-Time</p><p><b>Job Summary:</b><br/>We are seeking a highly organized and detail-oriented <b>Document Controller / Project Secretary</b> who can join immediately. The ideal candidate must have prior experience working as a document controller in a <b>construction company</b> and be familiar with handling project documentation, coordination, and administrative support for site and office teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a <b>Document Controller</b> in a <b>construction company</b> (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul><p><b>How to Apply:</b><br/>Please submit your CV with the subject line: <i>Document Controller / Project Secretary &ndash; Immediate Joiner</i><br/><i>Email Address: hr2@kalandoor.com</i></p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED1.00 per month</p>

Document Controller/Project Secretary

ASAS METAL AND STEEL SERVICES

<ul><li>Manage and maintain all project documents (drawings, submittals, RFIs, MIRs, WIRs, etc.)</li><li>Must be experienced in Material Submittals</li><li>Ensure all documents are properly logged, distributed, and archived</li><li>Maintain document control registers and tracking logs</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions</li><li>Control document revisions and ensure latest versions are available</li><li>Prepare reports related to document status and progress</li><li>Ensure compliance with project document control procedures</li><li>Strong knowledge of document control systems and procedures</li><li>Minimum 3&ndash;5 years of experience in document control (construction field preferred)</li><li>Ability to handle multiple projects and deadlines</li><li>Looking for Immediate Joiners</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Civil Project Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Document Controller</b> to join our team! In this role you will get to manage all aspects of Document Control and Project Document Management.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Electronically scanning documents for distribution as PDF digital copies to designated recipients and uploading to the client Contract Management System.</p></li><li><p>
Maintaining a hard copy reference library of all documentation to ensure quick and easy retrieval of information.</p></li><li><p>
Utilizing the latest version of Primavera Contract Management software for controlling and updating the status of Contract Documents.</p></li><li><p>
Preparing and registering Correspondences, Reports, Payment Requisitions, Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports using Primavera Contract Management.</p></li><li><p>
Tracking, updating the status, and following up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings.</p></li><li><p>
Producing regular reports of outstanding actions and responses on correspondence through Primavera Contract Management.</p></li><li><p>
Ensuring the use of standardized forms and reports of the client available in Primavera Contract Management in coordination with PWA OP&amp;M System.</p></li><li><p>
Ensuring integration with OP&amp;M System from all project stakeholders: PWA-PMCs-Contractors.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma or Bachelors degree in any field</p></li><li><p>
Minimum 3 years of experience in Document Control in Construction or Engineering companies.</p></li><li><p>
Must have experience in Asite</p></li><li><p>
At least 3 years of document control and tracking experience, including a minimum of 3 years using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.</p></li><li><p>
Extensive knowledge and experience in document control from project initiation to closeout phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for effective management of concurrent projects.</p></li><li><p>
Proficiency in oral and written English language.</p></li><li><p>
Good computer skills.</p></li></ul><p></p><p><b>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Strong organizational and time-management skills.</p></li><li><p>
Attention to detail and accuracy in document management.</p></li><li><p>
Ability to work effectively in a team environment.</p></li><li><p>
Strong communication skills for coordination with various stakeholders.</p></li><li><p>
Familiarity with construction or engineering industry standards and practices.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
We are seeking a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. In this role, you will be the backbone of our information management operations, ensuring that all project-related documentation is meticulously handled, stored, and accessible to authorized team members. You will play a critical role in maintaining the integrity of our document management systems while upholding the highest standards of security and confidentiality. If you're passionate about precision, organization, and supporting collaborative teams through efficient document management, we'd love to hear from you.</p><ul><li>
Document Controller undertakes day-to-day project quality checking tasks and correspondence.</li><li>
The Document Controller should be able to work closely with the team.</li><li>
Works with pre-established procedures.</li><li>
Works with other team members and/or end-users to troubleshoot basic problems.</li></ul><p><b>
The role involves various tasks which are listed below (but not limited to):</b></p><ul><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>
May revise system or schedule as required to ensure timely approvals and distribution.</li><li>
Ensures changes to document in a timely fashion in order to meet set deadlines.</li><li>
Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>
Tracks and keeps records of documents.</li><li>
Follows standardized procedures but may have to use discretion to complete project.</li><li>
Ensures document tracking and production system is maintained.</li><li>
Prepares and maintains a document control system for all forms of documentation.</li><li>
Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>
Distributes copies of documents to the appropriate personnel.</li><li>
Implements and follows company quality assurance program procedures.</li><li>
Administer the Project Contact List</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's Degree in Engineering or other related field.</li><li>
Minimum 5 years of experience</li></ul><br>
<b>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Savills Middle East

<div>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
  </li>
  <li>
   Invoicing: Prepare invoices and track payments.
  </li>
  <li>
   Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
  </li>
  <li>
   Document Control: Manage filing systems, maintain secure and organised records.
  </li>
  <li>
   PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
  </li>
  <li>
   General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills, Knowledge And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluent English and Arabic &ndash; written and spoken.
  </li>
  <li>
   Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
  </li>
  <li>
   Strong communication and customer service skills
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Presentable and confident demeanour
  </li>
  <li>
   Detail-oriented and proactive problem solver
  </li>
  <li>
   Adaptability and flexibility in a fast-paced environment
   <br/>
   <br/>
  </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>


Administration Assistant (UAE Nationals Only)

MIRA Construction

<div><p>The Operations Specialist will be responsible for the end-to-end execution of trading transactions, ensuring timely, accurate, and compliant movement of goods from supplier to customer. The role supports commercial teams by managing logistics, documentation, shipment coordination, and operational risk, ensuring seamless delivery and protecting the company&rsquo;s commercial margins.<br>
<br>
Key Responsibilities:<br>
A. Trade Execution &amp; Shipment Coordination</p><ul><li>Coordinate the full execution cycle of trades from contract confirmation to final delivery.</li><li>Liaise with suppliers, buyers, freight forwarders, shipping lines, agents, surveyors, and inspection companies.</li><li>Monitor shipment schedules, vessel nominations, loading/discharge operations, and ensure timely cargo movement.</li><li>Prepare and verify shipping instructions, booking confirmations, and operational updates.</li></ul><p>
B. Documentation Management</p><p>
Prepare, review, and manage all traderelated documents (including bills of lading, certificates of origin, packing lists, commercial invoices, dangerous goods declarations (where applicable), quality and quantity certificates, phytosanitary certificates (if required), ensure all documents comply with contractual terms and regulatory standards).</p><p>
C. Contract Administration</p><p>
Ensure accurate interpretation and execution of sales and purchase contracts, track contractual obligations, deadlines, and operational milestones, maintain updated records in internal systems (Odoo, CTRM, ERP).</p><p>
D. Logistics &amp; Supply Chain Coordination</p><p>
Arrange inland transportation, warehousing, and port operations when required. Monitor cargo readiness, loading windows, and vessel schedules. Coordinate with finance for payment schedules and document submission.</p><p>
E. Risk, Compliance &amp; Quality Control</p><p>
Ensure compliance with international trade regulations, chemical handling standards, and UAE import/export rules. Monitor operational risks and escalate issues proactively (delays, quality deviations, demurrage exposure). Ensure safe handling and movement of chemical/fertilizer cargoes in line with HSE requirements.</p><p>
F. Demurrage &amp; Claims</p><p>
Track laytime, loading/discharge operations, and potential demurrage exposure. Prepare laytime calculations and assist in dispute resolution. Coordinate claims with counterparties, surveyors, and internal stakeholders.</p><p>
G. Internal Coordination &amp; Reporting</p><p>
Provide timely operational updates to traders, finance, and management. Maintain accurate shipment trackers, cost sheets, and operational KPIs. Support audit requirements and ensure proper document archiving.</p><p></p><b><br>
Requirements</b><p></p><ul><li><br>
Bachelor&rsquo;s degree in Supply Chain, Logistics, Business Administration, Chemical Engineering, or related field.</li><li>2&ndash;5 years of experience in operations within a commodity trading company (fertilizers, chemicals, grains, metals, or similar).</li><li>Strong understanding of international shipping, incoterms, and trade documentation.</li><li>Experience with hazardous cargo or chemical logistics is an advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Experience with ERP/CTRM systems (Odoo, SAP, CRM etc.) preferred.</li><li>Strong understanding of Incoterms and international logistics.</li></ul><b><br>
Benefits</b><ul><li><br>
Full-time position, on-site in Dubai</li><li>Competitive salary</li><li>Opportunity to work in the developing industry</li><li>Professional growth and long-term career prospects</li></ul></div>

Operations Specialist

Explore 794+ Document control specialist in Dubai this April. Find roles across top companies and apply now to boost your career.

794 document control specialist jobs In Dubai

Document Controller Engineer

Document Controller/Project Secretary

Civil Project Document Controller

Document Controller

Document Controller

Administration Assistant (UAE Nationals Only)

Operations Specialist