administrative assistant

qa/qc engineer

sales coordinator

project coordinator

project manager

document control specialist

Perfect Technical Works & Landscaping LLC

Responsibilities of the PositionThe position has the following responsibilities:<ul><li>Establish and maintain an effective document control system for all company and project documentation.</li><li>Manage the creation, review, distribution, tracking, filing, and archiving of project documents in both physical and digital formats.</li><li>Ensure all incoming and outgoing documents are properly recorded, controlled, and distributed to relevant departments and stakeholders.</li><li>Prepare, review, and maintain material submittals, technical submittals, method statements, RFIs, shop drawings, and Operation &amp; Maintenance manuals.</li><li>Coordinate with Project Managers, Site Engineers, QS, Procurement, and BDM teams regarding documentation requirements and project correspondence.</li><li>Maintain document revision control and ensure all records are updated with the latest approved versions.</li><li>Prepare project reports, logs, trackers, transmittals, and document status reports as required.</li><li>Attend project meetings, prepare minutes of meetings (MOM), and ensure proper circulation and acknowledgment from concerned parties.</li><li>Monitor compliance with company procedures and project documentation standards.</li><li>Organize and label project files and ensure proper classification and retrieval of records.</li><li>Support tender and quotation processes by coordinating documentation with QS and BDM departments.</li><li>Maintain confidentiality and security of sensitive company and project information.</li><li>Supervise and guide junior document controllers and administrative staff when required.</li><li>Coordinate with consultants, contractors, suppliers, and external stakeholders for project documentation and approvals.</li><li>Ensure all project records are maintained in accordance with company policies and audit requirements.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>Minimum 5&ndash;7 years of proven UAE experience as a Document Controller, preferably in landscaping, construction, or engineering industries.</li><li>Strong knowledge of document control procedures, project documentation, and construction workflows.</li><li>Experience handling large-scale project documentation and coordination with multiple departments.</li><li>Proficiency in MS Office, particularly Excel and Word.</li><li>Experience with document management systems and project management software is an advantage.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Excellent typing, editing, and document formatting abilities.</li><li>High attention to detail and ability to work under pressure with strict deadlines.</li><li>Familiarity with UAE construction documentation standards and procedures.</li><li>Ability to maintain confidentiality and handle sensitive information professionally.</li></ul>Job Type: Full-timeWork Location: In person

Document Controller

Obras Contracting LLC

Job Description:We are seeking an experienced Document Controller to join our team. The ideal candidate will have a strong background in document management within the construction industry, particularly in the UAE. This role is crucial for ensuring that all project documentation is accurate, up-to-date, and easily accessible to all stakeholders.Responsibilities:<ul><li>Manage and maintain all project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure that all documents are properly filed, archived, and easily retrievable.</li><li>Coordinate with project managers, engineers, and other team members to ensure document control procedures are followed.</li><li>Review and update documents for accuracy and compliance with company standards.</li><li>Track and manage document revisions and ensure that the latest versions are distributed to relevant parties.</li><li>Assist in the preparation of project documentation for audits and inspections.</li><li>Develop and implement document control procedures and policies to ensure consistency and compliance across all projects.</li><li>Liaise with clients, subcontractors, and suppliers to ensure timely receipt and distribution of documents.</li><li>Ensure that all project documentation is in compliance with legal and regulatory requirements.</li><li>Conduct regular audits of document control processes and systems to identify areas for improvement.</li><li>Support the project team in the preparation of tender documents and proposals.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthExperience:<ul><li>Contracting: 2 years (Preferred)</li><li>Document controller: 2 years (Preferred)</li></ul>Work Location: In person

Alba Corporation

<div>We are looking for a Document Controller to support daily operations by ensuring all client documents are accurate, complete, and properly organized before processing.
This role is ideal for someone highly detail-oriented, structured, and comfortable working in a process-driven environment. You will play a key role in reducing errors, improving efficiency, and supporting transaction teams in delivering smooth and compliant real estate services.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Document Verification &amp; Preparation</h3><ul><li>
Review client documents for completeness, accuracy, and required formatting</li><li>
Ensure all required documents are collected before transactions are processed</li><li>
Verify consistency across documents, forms, and system entries</li><li>
Flag missing, incorrect, or unclear information for correction</li></ul><h3 class="jobSectionHeader">
File Management &amp; Organization</h3><ul><li>
Maintain organized digital and physical records of all documents</li><li>
Ensure proper filing and easy retrieval of transaction files</li><li>
Track document status throughout the processing cycle</li><li>
Maintain document control logs and records</li></ul><h3 class="jobSectionHeader">
Coordination &amp; Support</h3><ul><li>
Work closely with Customer Service and Transaction Officers to prepare files</li><li>
Support smooth handover of verified documents for processing</li><li>
Assist in managing document flow between departments</li><li>
Communicate clearly with internal teams regarding document requirements</li></ul><h3 class="jobSectionHeader">
Compliance &amp; Quality Control</h3><ul><li>
Ensure all documents meet internal procedures and regulatory standards</li><li>
Maintain confidentiality of sensitive client information</li><li>
Support internal audits by providing accurate documentation</li><li>
Help reduce errors and rework through proper document checks</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Previous experience in document control, administration, or data handling roles</li><li>
Experience in real estate, banking, legal, or regulated environments is a plus</li><li>
Strong attention to detail and accuracy</li><li>
Highly organized with good file management skills</li><li>
Ability to work with structured processes and repetitive tasks</li><li>
Good computer skills (Microsoft Office, document systems, CRM platforms)</li><li>
Good communication skills and ability to coordinate with teams</li><li>
Fluency in English required; Arabic is an advantage.</li></ul><h2 class="jobSectionHeader">
Salary &amp; Benefits</h2><ul><li>
Competitive Salary: Based on experience</li><li>
Work Visa sponsorship</li><li>
Medical insurance</li><li>
30 days of paid annual leave</li><li>
Structured and professional working environment</li></ul><h2 class="jobSectionHeader">
Work Arrangement</h2><ul><li>
Full-time, on-site role</li></ul><h2 class="jobSectionHeader">
Why Join Us?</h2><ul><li>
Be part of a structured, process-driven real estate operation</li><li>
Play a key role in ensuring accuracy and efficiency</li><li>
Work within a professional and compliance-focused environment</li><li>
Opportunity to grow within operations and administration</li></ul>
Detail-oriented and organized? Join a role where accuracy makes the difference. Apply now.</div>

Document Controller – Real Estate Trustee Office

IMEP Engineering and Contracting

IMEP Engineering and Contracting LLC is looking for a highly experienced and proactive MEP Coordinator / Document Controller to join our growing team.The ideal candidate must have strong experience in the UAE or GCC construction industry, especially in airport projects and should be capable of handling responsibilities independently without close supervision. We are looking for someone who is knowledgeable forward-thinking and able to make decisions that contribute positively to the company and project success.Key Responsibilities<ul><li>Coordinate all MEP-related activities on site</li><li>Manage and control project documents, drawings and submissions</li><li>Ensure proper implementation of site procedures, rules and regulations</li><li>Coordinate effectively with engineers, consultants, subcontractors and project teams</li><li>Monitor project progress and support timely completion of works</li><li>Maintain accurate records and documentation</li><li>Identify issues proactively and provide practical solutions</li><li>Support project execution to achieve better project results and company goals</li></ul>Requirements<ul><li>Minimum several years of experience in UAE or GCC construction projects</li><li>Strong experience as an MEP Coordinator and/or Document Controller</li><li>Airport project experience is mandatory</li><li>Excellent communication and coordination skills</li><li>Ability to work independently with minimal supervision</li><li>Strong knowledge of site procedures, documentation processes and construction standards</li><li>Problem-solving mindset and decision-making ability</li><li>Advanced thinking and strong sense of responsibility</li></ul>Preferred Skills<ul><li>Good organizational and multitasking abilities</li><li>Knowledge of construction documentation systems</li><li>Strong teamwork and leadership qualities</li><li>Ability to work under pressure and meet deadlines</li></ul>Pay: AED4,000.00 per monthApplication Question(s):<ul><li>ARE YOU READY TO JOIN IMMEDIATELY ?</li></ul>Work Location: In person

MEP Coordinator / Document Controller

Dubai Limited Investment

Requirements<ul><li>Preferablly 2+Years of experience as a Document Controller in Construction Industry.</li><li>Excellent Skills in Excel</li><li>Knowledge in using SAP,ERP softwares</li><li>Copy, scan and store documents</li><li>Check for accuracy and edit files, like contracts</li><li>Review and update technical documents (e.g. manuals and workflows)</li><li>Distribute project-related copies to internal teams</li><li>File documents in physical and digital records</li><li>Retrieve files as requested by employees and clients</li><li>Manage the flow of documentation within the organization</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc reports on projects as needed</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Document Controller from Construction Background

Arohana Tech Solutions Private Limited

<div>
 
 Position Overview
 
 
 
 We are seeking an experienced
 
 Data Governance Specialist
 
 with 6+ years of hands-on experience in defining and implementing data governance frameworks, data classification models, business glossaries, data catalogs, and access control mechanisms. The ideal candidate will work closely with business and technology teams to ensure data is well‑classified, high‑quality, secure, and trusted across the organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Data Classification &amp; Metadata Management
 </li>
 <li>
 Propose and define the data classification framework for the organization, including Personal Data, Sensitive Data, Confidential, Financial, Business-Critical, etc.
 </li>
 <li>
 Identify and document target tables across business domains.
 </li>
 <li>
 Perform metadata tagging of critical tables, applying tags such as:
 </li>
 <ul>
 <li>
 Division / Domain
 </li>
 <li>
 PII (Personal / Sensitive data)
 </li>
 <li>
 Financial / Confidential
 </li>
 <li>
 Business Criticality (Revenue, Sales, Inventory, Stock, etc.)
 </li>
 <li>
 Any additional relevant data sensitivity or business tags
 </li>
 </ul>
 <li>
 Critical Data Elements (CDE) Management
 </li>
 <li>
 Identify Critical Data Elements (CDEs) within key systems, KPIs, and processes.
 </li>
 <li>
 Define business definitions, data rules, transformations, and calculation logic for KPIs.
 </li>
 <li>
 Create and maintain Data Quality Rules for each CDE to ensure accuracy, completeness, consistency, and integrity.
 </li>
 <li>
 Work with data owners and stewards to establish CDE ownership and accountability.
 </li>
 <li>
 Business Glossary Development
 </li>
 <li>
 Build and maintain a business glossary capturing standard definitions for:
 </li>
 <ul>
 <li>
 Tables
 </li>
 <li>
 Fields
 </li>
 <li>
 Business terms
 </li>
 <li>
 KPIs
 </li>
 </ul>
 <li>
 Ensure alignment between business and technical teams by maintaining consistent terminology.
 </li>
 <li>
 Data Cataloging
 </li>
 <li>
 Drive creation and sustenance of a data catalog across enterprise systems.
 </li>
 <li>
 Evaluate possibility of leveraging ER (Entity Relationship) tools or existing metadata management platforms for cataloging.
 </li>
 <li>
 Maintain documentation on data lineage, table relationships, and data flows.
 </li>
 <li>
 Data Security &amp; Access Controls
 </li>
 <li>
 Define and implement role-based access control (RBAC) frameworks.
 </li>
 <li>
 Work with security teams to ensure PII data encryption, masking, tokenization, or anonymization as needed.
 </li>
 <li>
 Ensure compliance with internal policies and external regulations (GDPR, DPDP Act, ISO standards, etc.).
 </li>
 <li>
 Stakeholder Collaboration &amp; Governance Enablement
 </li>
 <li>
 Partner with business, technology, and data engineering teams to operationalize governance standards.
 </li>
 <li>
 Conduct workshops to educate functional teams on governance practices, data quality, and classification frameworks.
 </li>
 <li>
 Provide guidance on data governance tools, best practices, and process improvement.
 
 </li>
 </ul>
 
 Skills Required
 
 
 
 Data Governance, Data Modeling, Data Catalog, Access Control
 
 
 
 Role
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Computer Science, Information Systems, Data Management, or related fields.
 </li>
 <li>
 6+ years of hands-on experience in Data Governance, Metadata Management, Data Quality, or similar roles.
 </li>
 <li>
 Strong understanding of:
 </li>
 <ul>
 <li>
 Data classification models
 </li>
 <li>
 CDE frameworks
 </li>
 <li>
 Business glossary and catalog tools
 </li>
 <li>
 Information security principles
 </li>
 <li>
 RBAC and access control policies
 </li>
 </ul>
 <li>
 Experience with data governance/metadata tools (e.g., Collibra, Alation, Informatica EDC, Atlan, Azure Purview, ER/Studio, ERwin, etc.).
 </li>
 <li>
 Knowledge of SQL and relational data structures is preferred.
 </li>
 <li>
 Strong communication and stakeholder‑management skills.
 </li>
 </ul>
 Skills: access control,data governance,data modeling,data catalog
</div>

Data Governance Specialist

Hantec Trader

<div>
 
 
 Principal accountabilities of the position
 
 
 <ul>
 <li>
 Provide day-to-day legal support, ensuring alignment with applicable regulatory and legal requirements.
 </li>
 <li>
 Draft, amend and review a broad range of commercial and legal agreements to support business operations.
 </li>
 <li>
 Negotiate agreements with third parties, ensuring commercially sound outcomes while mitigating legal risk.
 </li>
 <li>
 Manage document execution processes, ensuring contracts are properly signed, recorded, and filed in line with internal governance standards.
 </li>
 <li>
 Coordinate with external legal counsel across multiple jurisdictions where specialist advice is required.
 </li>
 <li>
 Conduct basic legal research and provide clear, practical summaries to support decision-making.
 </li>
 <li>
 Work closely with internal stakeholders (Compliance, Risk, HR, Finance, Marketing and Operations) to ensure legal considerations are embedded into business activities.
 </li>
 <li>
 Identify legal risks and escalate where necessary, providing pragmatic and business-focused solutions.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Specific assignments/tasks of the position
 
 
 <ul>
 <li>
 Draft, review and amend agreements including NDAs, service agreements, vendor contracts, partnership agreements, and client-facing documentation.
 </li>
 <li>
 Support negotiation of contracts with third parties (e.g. service providers, partners, affiliates), including tracking changes and managing version control.
 </li>
 <li>
 Handle end-to-end document execution, including coordinating signatures, maintaining records, and ensuring proper filing within central repositories.
 </li>
 <li>
 Maintain and organise legal documentation, ensuring easy accessibility and compliance with audit requirements.
 </li>
 <li>
 Liaise with external counsel to obtain legal advice, coordinate instructions, and manage timelines and deliverables.
 </li>
 <li>
 Conduct legal research on regulatory requirements, licensing obligations, and jurisdiction-specific considerations.
 </li>
 <li>
 Assist with the review of marketing materials and business initiatives to ensure compliance with regulatory standards.
 </li>
 <li>
 Support internal teams by providing guidance on contractual terms, risks, and obligations.
 </li>
 <li>
 Assist with corporate governance tasks, including preparation of basic resolutions and maintenance of statutory records.
 </li>
 <li>
 Support dispute-related matters by gathering documentation and coordinating with relevant internal and external parties.
 </li>
 </ul>
 
 
 
 
 
 What we offer:
 
 
 <ul>
 <li>
 Annual Ticket Home
 </li>
 <li>
 Annual Discretionary Bonus Pool &ndash; rewarding high performance
 </li>
 <li>
 Monthly $100 Core Values Nominations &ndash; recognition for living our values
 </li>
 <li>
 Quarterly Core Values Winner &ndash; exclusive dinner with our Directors
 </li>
 <li>
 Yearly Core Values Champion &ndash; an all-inclusive paid work trip to one of our global offices
 </li>
 <li>
 Work from Other Offices &ndash; flexibility to work remotely from our worldwide locations (at employee&rsquo;s expense)
 </li>
 </ul>
 
 
</div>

Legal Executive

Explore 1067+ Document control specialist in Dubai this June. Find roles across top companies and apply now to boost your career.

1067 document control specialist jobs In Dubai

Document Controller

Document Controller

Document Controller – Real Estate Trustee Office

MEP Coordinator / Document Controller

Document Controller from Construction Background

Data Governance Specialist

Legal Executive