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customer service specialist

office assistant

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document control specialist

Elite Overseas Building Contracting

Document ControllerLocation: Dubai, United Arab EmiratesDepartment: Administration / Project Management / Engineering Reports To: Project Manager / Document Control ManagerJob SummaryThe Document Controller is responsible for managing, organizing, and maintaining company documents to ensure accuracy, quality, and compliance with company standards and regulatory requirements. They control the flow of documents, maintain records, and ensure that authorized personnel have access to the latest versions of documents.Key Responsibilities<ul><li>Maintain and manage document control systems and procedures.</li><li>Receive, review, classify, and distribute incoming and outgoing documents.</li><li>Ensure all documents are properly filed, archived, and retrievable.</li><li>Track document revisions and maintain version control.</li><li>Coordinate with departments to ensure timely submission and approval of documents.</li><li>Monitor document workflows and follow up on outstanding approvals.</li><li>Prepare and maintain document registers, logs, and reports.</li><li>Ensure compliance with company policies, industry standards, and regulatory requirements.</li><li>Support audits by providing required documentation and records.</li><li>Protect confidential and sensitive information from unauthorized access.</li><li>Assist in developing and improving document management processes.</li></ul>Qualifications and Requirements<ul><li>Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related field.</li><li>Proven experience as a Document Controller or in a similar administrative role.</li><li>Proficiency in document management systems (DMS), Microsoft Office Suite, and database software.</li><li>Strong organizational and record-keeping skills.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication and coordination abilities.</li><li>Ability to work independently and manage multiple priorities.</li><li>Knowledge of ISO standards and document control procedures is an advantage.</li></ul>Key Skills<ul><li>Document Management</li><li>Record Keeping</li><li>Version Control</li><li>Data Entry and Reporting</li><li>Time Management</li><li>Communication Skills</li><li>Problem-Solving</li><li>Confidentiality Management</li><li>Attention to Detail</li></ul>Pay: AED3,500.00 - AED5,500.00 per monthExperience:<ul><li>Construction: 3 years (Required)</li><li>Building Contracting LLC: 3 years (Required)</li></ul>Work Location: In person

Documents Controller & Store Keeper

NAF CONTRACTING LLC

Key Responsibilities<ul><li>Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.</li><li>Register, track, and update incoming and outgoing documents in the document control system.</li><li>Ensure proper document numbering, revision control, and distribution procedures are followed.</li><li>Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.</li><li>Monitor document status and follow up on pending approvals and responses.</li><li>Prepare and maintain document logs, transmittals, and project filing systems.</li><li>Archive completed project documents and ensure records are properly stored for future reference.</li><li>Ensure all project documentation complies with company standards and project requirements.</li><li>Assist in the preparation of reports, project records, and handover documentation.</li><li>Maintain confidentiality and security of sensitive project information.</li><li>Support project teams with document retrieval and information management as required.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction industry.</li><li>Proficiency in MS Office applications, especially Excel and Word.</li><li>Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.</li><li>Strong organizational and record-keeping skills.</li><li>Excellent communication and coordination abilities.</li><li>Ability to work under pressure and manage multiple tasks effectively.</li></ul>Job Type: PermanentWork Location: In person

Secretary / Document Controller

Sierra Turnkey Contracting LLC

Document ControllerResponsible for managing the receipt, distribution, tracking, filing, and archiving of all project documentation. Ensures that engineers, consultants, contractors, and clients have access to the latest approved drawings, specifications, reports, and correspondence. Maintains document control procedures and ensures compliance with project and company standards.Qualifications:<ul><li>Preferred: Bachelor's Degree in Civil Engineering.</li><li>Minimum 1-2 years of experience in document control within construction or engineering projects.</li><li>Proficient in MS Office and document management systems.</li><li>Strong organizational and communication skills.</li><li>Knowledge of construction drawings, technical documents, and revision control procedures.</li></ul>Work Location: In person

Project Document Controller

Ghawar Technical services

Position SummaryBaron Contracting LLC is seeking a detail-oriented and organized Technical Document Controller / Civil Engineer to manage engineering and project documentation for ongoing construction and infrastructure projects. The role combines document control responsibilities with technical engineering support to ensure accurate project records, compliance with company standards, and smooth coordination between project teams, consultants, and clients.Key ResponsibilitiesDocument Control Duties<ul><li>Manage, track, and maintain all technical documents, drawings, RFIs, submittals, method statements, and project correspondence.</li><li>Ensure all project documents are properly logged, updated, distributed, and archived according to company procedures.</li><li>Maintain document control registers and filing systems for both electronic and hard-copy records.</li><li>Coordinate with project managers, engineers, consultants, and subcontractors regarding document submissions and approvals.</li><li>Monitor document revisions and ensure only the latest approved versions are circulated and used on-site.</li><li>Prepare transmittals and maintain records of incoming and outgoing documents.</li><li>Engineering Duties</li><li>Review civil engineering drawings and technical specifications.</li><li>Assist in preparing technical reports, material submittals, and project documentation.</li><li>Coordinate with site engineers and project teams to ensure documentation aligns with site progress.</li><li>Support quantity take-offs, progress reporting, and project tracking when required.</li><li>Ensure compliance with project specifications, safety regulations, and contractual requirements.</li><li>Assist management in project coordination and technical administration activities.</li></ul>Engineering Duties<ul><li>Review civil engineering drawings and technical specifications.</li><li>Assist in preparing technical reports, material submittals, and project documentation.</li><li>Coordinate with site engineers and project teams to ensure documentation aligns with site progress.</li><li>Support quantity take-offs, progress reporting, and project tracking when required.</li><li>Ensure compliance with project specifications, safety regulations, and contractual requirements.</li><li>Assist management in project coordination and technical administration activities.</li></ul>Pay: AED3,000.00 - AED4,500.00 per hourWork Location: In person

Technical Civil document controller

mepcontracting2017@gmail.com

As a Site Secretary/Document Controller, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include, but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li></ul>Work Location: In person

Site Secretary-Document Controller

Savills Middle East

<div>
 
 The Role
 
 
 
 We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
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 Invoicing: Prepare invoices and track payments.
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 Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
 </li>
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 Document Control: Manage filing systems, maintain secure and organised records.
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 PQQ &amp; Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
 </li>
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 General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
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 Fluent English and Arabic &ndash; written and spoken.
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 Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
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 Strong communication and customer service skills
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 Excellent organizational and multitasking abilities
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 Ability to work independently and as part of a team
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 Presentable and confident demeanour
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 Detail-oriented and proactive problem solver
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 Adaptability and flexibility in a fast-paced environment
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Administration Assistant (UAE Nationals Only)

McDermott International, Ltd

<div>
 
 Job Description
 
 
 
 
 Job Overview:
 
 
 
 The Principal Structural Engineer is responsible for interpreting internal or external business issues and recommending best practices. They will be tasked with solving complex structural-related problems and will work independently with minimal guidance. The Principal Structural Engineer may be responsible for leading functional teams or projects and is regarded as a specialist in the field of structural engineering. As such, they must have in-depth expertise in structural engineering as well as broad knowledge of the structural discipline within the engineering function.
 
 
 
 Responsibilities
 
 
 
 
 Key Tasks and Responsibilities:
 
 
 
 <ul>
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 Perform conceptual, FEED, and detailed analyses and design as per design basis, project specifications, design codes, and standards
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 Apply in-depth skills and broad knowledge of the business to address complex problems and nonstandard situations
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 Prepare clear and accurate detailed design calculations and analyses including design reports and - procedures
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 Manage own time to meet objectives and (as Lead Engineer) forecast and plan resource requirements
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 Clearly communicate and explain difficult concepts and persuade others to adopt a point of view
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 When acting as Lead Engineer, in addition:
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 Direct medium or large Engineering team as a Lead Engineer
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 Lead the Discipline engineering design of the assigned work area and complete it within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
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 Plan, organize, and direct all aspects of Discipline execution on the assigned project including scope, deliverables, schedule, and all manpower resources - agree allocations with the Discipline Manager
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 Ensure interfaces and deliverables are clearly identified
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 Maintain responsibility for progress and productivity, identifying any required corrective action
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 Act as project representative for the Discipline during meetings with Project Team,
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 Customer discipline lead and relevant agencies such as certifying authorities, auditors, third parties, etc.
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 </ul>
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 Train/mentor other employees in the department
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 Assist and monitor MOPEX offices on projects
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 Has a good understanding of the other engineering departments
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 Initiate interface with other disciplines to obtain input for discipline designs
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 Has a good understanding of construction/fabrication yard and client requirements
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 Has commercial insight
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 Helps to maintain unifi
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 Prepare bid from sketching data, using experience
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 Supervise engineers and designers
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 Define scopes of work for engineering/construction fabrication yard
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 Provide engineering support as required
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 Perform engineering checks of drafting
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 Perform engineering checks prepared by others within the discipline
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 Perform design verification through single discipline check and assist with inter-discipline checks (IDC)
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 Prepare MTOs of structures
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 Prepare specifications
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 Prepare subcontract
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 Review of vendor data
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 Prepare technical bid evaluations
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 Assist in furthering the department
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 Tasks as Engineering Specialist:
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 Coordinate and check the work of senior and junior engineers
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 Conduct peer reviews on request
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 Provide technical assistance where required
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 Prepare structural analyses and reports on calculations or perform specialist tasks (i.e., architectural designs, underground piping designs, complex structures, topsides, jackets, weight control reports, the center of gravity reports)
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 Is specialized in several fields (geotechnical, steel, concrete, dynamic calculations, FEM, fatigue calculations, earthquake, jackets, FPSOs, blast, hydrodynamics, architectural, &hellip;)
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 Is specialized in several design codes (EC, ACI/AISC/API, GOST, &hellip;)
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 Check designs for operational requirements, constructability, and maintainability
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 Prepare project engineering guides
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 </ul>
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 Tasks as Lead Engineer:
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 Work as Lead Engineer on medium to large-size EPC projects
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 Responsible for all engineering and design work on any project
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 Has full control and manages work hours, materials, progress
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 Work in close liaison with the Design Coordinator
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 Set up all engineering computer systems
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 Assist Project Manager in:
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 <ul>
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 Preparing deliverable control
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 Preparing schedule
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 Preparing progress reports
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 Preparing man-hour and capital expenditure estimates
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 </ul>
 </ul>
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 Coordinate with project management
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 Train personnel under their supervision
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 Is responsible for discipline within the engineering group
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 Manage (design) subcontracts
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 Identify and manage changes in the scope of work
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 Is responsible for filing of engineering work
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 Give relevant feedback to the department
 
 
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 </ul>
 Reports to:
 
 
 Project: Lead Engineer, Project Engineering Manager, or Project Manager
 
 
 Functional: Supervising Department Manager
 
 
 Liaise with: All Engineering disciplines, Construction site/Fabrication Group, Safety Dept, Project Management Team,
 
 
 Document Control, Project Planner, Project Cost Controller, QC and Certification Group, Procurement Group, Subcontractors
 
 
 and Vendors, and Customers
 
 
 Supervises: Senior Engineers, Engineers and Designers
 
 
 
 Qualifications
 
 
 
 
 Essential Qualifications and Education:
 
 
 
 <ul>
 <li>
 Bachelor's Degree or Master's Degree in engineering
 </li>
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 15-20 years of experience in oil and gas with a major contractor or consultants predominantly performing detail design
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 Preferably Registered Professional Engineer or member of professional engineering society as applicable
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 Seasoned structural knowledge
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 Very good organizer, motivator, and supervisor
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 Able to solve problems without assistance
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 Keen on improving the effectiveness of the work
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 HSE, TQM and cost-conscious
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 Fluent in English, both oral and written
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 Understanding and supporting company goals and work processes
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 Show flexibility and ensure proper hand-over with regards to:
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 The reassignment to other departments/construction sites/fabrication yards
 </li>
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 The reassignment to other McDermott offices
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 The replacement of colleagues during illness and holidays
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 The provision of assistance to other colleagues with heavy workloads (also other projects) when possible/desirable
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 The managing/learning of future current working methods and software applications
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 Detailed knowledge of design techniques and analysis methods, and detailed knowledge of the theory, content, and application of standards, codes, and guidelines as applicable
 </li>
 <li>
 Knowledgeable in project coordination and execution skills
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
 For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
 
 
</div>

Principal Structural Engineer

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