project coordinator

document controller

office manager

procurement specialist

data entry executive

document control specialist

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Document Controller to join our esteemed team in the Hospital &amp; Health Care industry. In this vital role, you will be responsible for managing, organizing, and overseeing the documentation processes within our facility, ensuring that all records are handled in compliance with regulations and industry standards. Your expertise in document control will contribute to the efficient operation of our health care services, facilitating the accessibility and integrity of critical information.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Receive, review, and register incoming documents, ensuring accuracy and completeness.</li><li>
Maintain and update document control databases, filing systems, and tracking logs.</li><li>
Coordinate the distribution of documents to relevant departments and personnel.</li><li>
Manage document revisions and ensure obsolete documents are properly archived or disposed of.</li><li>
Support internal and external audits by providing required documentation promptly.</li><li>
Collaborate with cross-functional teams to ensure document compliance with healthcare standards and regulations.</li><li>
Assist in developing and implementing document control procedures and best practices.</li><li>
Train staff on document control processes when necessary.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as a Document Controller, preferably within the healthcare or hospital industry.</li><li>
Strong knowledge of document management systems and electronic filing.</li><li>
Familiarity with healthcare regulations, quality standards, and compliance requirements.</li><li>
Excellent organizational skills with strong attention to detail.</li><li>
Proficient in MS Office Suite and document control software.</li><li>
Ability to handle confidential information with integrity and discretion.</li><li>
Effective communication skills and ability to work collaboratively in a team environment.</li><li>
High school diploma or equivalent required; relevant certifications or training in document control or healthcare administration are a plus.</li></ul>
<h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Minimum 2 years of experience in document control or related administrative roles.</li><li>
Experience in the Hospital &amp; Health Care sector is highly desirable.</li><li>
Knowledge of ISO standards or healthcare accreditation processes is an advantage.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and comprehensive benefits package.</li><li>
Opportunity to contribute to impactful healthcare projects.</li><li>
Supportive and inclusive work environment.</li><li>
Professional development and training opportunities.</li><li>
Work with a dedicated team committed to quality and patient care excellence.</li></ul></div>

Document Controller

Perfect Technical Works & Landscaping LLC

The Document Controller is responsible for managing, organizing, and maintaining all project and procurement documentation. The role includes supporting the procurement process by coordinating supplier documentation, maintaining procurement records, and assisting with purchase requisitions and related administrative tasks.Document Control<ul><li>Maintain and manage all project documentation, including drawings, correspondence, submittals, contracts, and records.</li><li>Ensure documents are properly filed, updated, version-controlled, and accessible to relevant teams.</li><li>Distribute documents to internal departments, consultants, and subcontractors in accordance with workflows.</li><li>Track approvals, comments, revisions, and ensure timely follow-up.</li><li>Maintain document logs, registers, and filing systems (digital and physical).</li></ul>Procurement Support<ul><li>Assist in preparing, issuing, and tracking Requests for Quotation (RFQs).</li><li>Collect, organize, and record supplier quotations, technical submittals, and compliance documents.</li><li>Support the procurement team in preparing comparison sheets and vendor evaluations.</li><li>Maintain procurement records, purchase requisitions, purchase orders, and delivery notes.</li><li>Follow up with suppliers on documentation, delivery schedules, and outstanding submissions.</li><li>Ensure all procurement documents comply with company and project requirements.</li></ul>Administrative &amp; Coordination Tasks<ul><li>Coordinate with project teams, suppliers, and subcontractors for document submissions.</li><li>Support contract and tender documentation when required.</li><li>Assist with preparing reports, logs, and summaries for management.</li><li>Maintain confidentiality and ensure data accuracy and completeness in all records.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or bachelor&rsquo;s degree in business administration, Engineering, or related field.</li><li>2&ndash;5 years' experience as a Document Controller, preferably in construction, landscaping, or contracting.</li><li>Hands-on experience supporting procurement departments is highly preferred.</li><li>Strong knowledge of document control procedures and electronic document management systems (EDMS).</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organization, communication, and coordination skills.</li><li>Attention to detail and ability to manage multiple tasks.</li></ul>Job Type: Full-time

Document Controller (with Procurement Experience)

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in accordance with project timelines.
 </li>
 <li>
 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
 </li>
 <li>
 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
 </li>
 <li>
 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
 </li>
 <li>
 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
 </li>
 <li>
 Support project close-out documentation and handover requirements.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 <ul>
 <li>
 
 Job Specific:
 
 </li>
 <li>
 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
 </li>
 <li>
 Strong understanding of document control processes, project documentation standards, and version control.
 </li>
 <li>
 Ability to handle confidential and sensitive information securely.
 </li>
 <li>
 Familiarity with project documentation requirements in design and construction environments.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Generic Skills:
 
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Effective communication and interpersonal skills for coordination across departments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
</div>

Gladius Investments and Development

Job Description &ndash; Personal Assistant / Document Controller (Female)Industry: Fit-out / Interior Design Location: UAEOnly FemaleSummaryWe need a Female Personal Assistant / Document Controller with experience in Fit-out / Interior Design to support management and handle project documentation.Responsibilities<ul><li>Assist management with scheduling, meetings, and daily coordination.</li><li>Manage project documents: drawings, submittals, RFIs, contracts, logs.</li><li>Maintain organized filing systems and ensure version control.</li><li>Draft emails, prepare reports, and follow up on tasks.</li><li>Coordinate with clients, suppliers, and internal teams.</li></ul>Requirements<ul><li>2&ndash;5 years&rsquo; experience as PA / Document Controller in Fit-out / Interior Design.</li><li>Strong communication and organizational skills.</li><li>Proficient in MS Office and document control systems.</li><li>Well-presented, detail-oriented, and able to multitask.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,500.00 per month

SSANGYONG ENGINEERING & CONSTRUCTION COMPANY LTD

Job Purpose:To manage, control, and maintain all project-related documents, drawings, and correspondences in both electronic and hard copy formats. Ensure the proper flow of documents between the site, head office, consultants, subcontractors, and clients, in compliance with company procedures and ISO standards.Key Responsibilities:1. Document Management<ul><li>Establish and maintain a well-organized document control system for all project documents (drawings, technical submittals, RFI, material approvals, correspondence, reports, etc.).</li><li>Ensure all incoming and outgoing documents are properly logged, categorized, and distributed to the relevant stakeholders.</li><li>Manage the electronic document management system (EDMS) such as Aconex, Procore, or internal DMS.</li><li>Maintain updated document registers for drawings, transmittals, and revisions.</li></ul>2. Drawings &amp; Submittals<ul><li>Receive, review, and distribute shop drawings, as-built drawings, and design revisions to concerned engineers.</li><li>Track submittals and ensure timely responses from consultants/clients.</li><li>Maintain drawing control logs and update revision status.</li></ul>3. Correspondence &amp; Communication<ul><li>Record and track all project correspondence between contractor, consultant, and client.</li><li>Ensure proper filing of all letters, memos, and emails related to project activities.</li><li>Prepare and issue document transmittals and submission reports.</li></ul>4. Quality &amp; Compliance<ul><li>Ensure document control procedures comply with company QA/QC requirements and ISO 9001 standards.</li><li>Archive superseded and obsolete documents systematically for traceability.</li><li>Support the QA/QC department in audits and documentation reviews.</li></ul>5. Coordination<ul><li>Coordinate with site engineers, consultants, subcontractors, and head office for document flow.</li><li>Provide administrative and documentation support to project management teams.</li><li>Ensure confidentiality and controlled access to sensitive project information.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s Degree in Engineering, Construction Management, or Business Administration.</li><li>Minimum 3&ndash;5 years experience as a Document Controller in a construction company, preferably on high-rise building projects in Dubai or GCC.</li><li>Strong knowledge of document control systems (e.g., Aconex, Primavera Contract Management, or similar).</li><li>Proficient in MS Office (Word, Excel, Outlook) and Adobe Acrobat.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong communication and coordination skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Typical Deliverables:<ul><li>Updated Document Register / Drawing Register</li><li>Weekly and Monthly Submittal Status Reports</li><li>Updated Correspondence Log</li><li>Properly archived Hard and Soft Copies of all project records</li></ul>Job Types: Full-time, ContractPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Total Yrs of UAE Experience:</li><li>Expected Salary:</li><li>Notice Period:</li></ul>

Document Controller (Main Contractor-High Rise Building)

Himyar Ventures 

Job SummaryWe are seeking a highly organized and detail-focused Document Controller to manage all project documentation across real estate development activities. The Document Controller will be responsible for maintaining, organizing, and safeguarding hard and soft copy documents, ensuring they are accessible, accurately logged, and properly distributed to support the efficient functioning of the project team. The ideal candidate will have strong experience with document control systems, excellent attention to detail, and the ability to coordinate effectively between internal teams and external stakeholders.Key Responsibilities1. Document Control &amp; Management<ul><li>Maintain, update, and organize all project documents in both digital and physical formats.</li><li>Manage incoming and outgoing correspondence, ensuring accurate logging and tracking.</li><li>Operate and maintain document control systems such as Primavera, Aconex, or similar platforms.</li><li>Maintain project and package coding structures for all documentation.</li><li>Ensure timely distribution of documents and information to relevant team members.</li></ul>2. Quality Assurance &amp; Compliance<ul><li>Verify completeness and accuracy of submitted documents, drawings, reports, and correspondence.</li><li>Identify missing documentation and notify managers accordingly.</li><li>Ensure documentation adheres to company standards and project requirements.</li><li>Maintain document backups, including server backups and file conversions.</li></ul>3. Coordination &amp; Communication<ul><li>Coordinate with consultants, contractors, suppliers, and authorities regarding document submissions and approvals.</li><li>Work closely with the project team, providing necessary documents and support for ongoing activities.</li><li>Facilitate smooth communication between internal stakeholders and external document control teams.</li></ul>4. Reporting, Archiving &amp; Retrieval<ul><li>Prepare hard copy prints, reports, and documentation bundles as required.</li><li>Maintain structured archiving systems to ensure efficient retrieval of historic project files.</li><li>Support the project team with timely access to drawings, letters, contracts, reports, and other project information.</li><li>Track document revisions, approvals, and distribution lists.</li></ul>5. Administrative &amp; Organizational Support<ul><li>Ensure proper storage mechanisms for all project-related documents.</li><li>Assist the project team with administrative requests related to documentation or record-keeping.</li><li>Contribute to continuous improvement of document management processes and standards.</li></ul>RequirementsEducation<ul><li>Bachelor&rsquo;s Degree in any discipline.</li></ul>Experience<ul><li>5&ndash;10 years of experience in document control roles, preferably within construction or real estate development projects.</li></ul>Technical Competencies<ul><li>Document Control Systems &amp; Digital Platforms (Aconex, Primavera, etc.)</li><li>Project Documentation &amp; Record Management</li><li>Quality Assurance for Documentation</li><li>Reporting, Tracking &amp; Logging</li><li>Information Archiving &amp; Retrieval Systems</li></ul>Behavioral Competencies<ul><li>Exceptional Attention to Detail</li><li>Strong Organizational &amp; Time Management Skills</li><li>Effective Communication &amp; Coordination</li><li>Dependability &amp; Accountability</li><li>Confidentiality &amp; Professional Integrity</li></ul>Leadership Competencies<ul><li>Planning &amp; Structuring of Documentation</li><li>Process Improvement &amp; Standardization</li><li>Stakeholder Support &amp; Influence</li><li>Training &amp; Mentorship for Document Standards</li><li>Ownership &amp; Professional Discipline</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have as a document controller in the real estate development field?</li></ul>

Real Estate - Document Controller

Expert Care Real Estate

Department: Engineering Location: Business Bay Reports To: Engineering Department Manager / Head of EngineeringJob Summary: We are looking for a proactive and organized female professional to handle document management and provide front-desk support for our Engineering Department. This dual-role position requires someone detail-oriented, professional, and capable of managing both documentation workflows and reception duties efficiently.Key Responsibilities:Document Control:<ul><li>Maintain and manage all engineering documents, including drawings, project reports, specifications, and correspondence.</li><li>Ensure proper filing, indexing, and archiving of hard and electronic documents.</li><li>Control document revisions, ensuring only the latest versions are distributed internally and externally.</li><li>Track and report document status to the engineering team and management.</li><li>Assist engineers in retrieving and submitting documents as required.</li><li>Ensure compliance with company standards and project procedures regarding document handling.</li></ul>Reception Duties:<ul><li>Greet and assist visitors, contractors, and suppliers professionally.</li><li>Answer and route incoming calls, emails, and inquiries to the relevant engineering personnel.</li><li>Schedule appointments and maintain the department&rsquo;s calendar.</li><li>Handle incoming and outgoing correspondence.</li><li>Support daily office operations, including arranging meetings, preparing documents, and coordinating logistics.</li></ul>Requirements:<ul><li>Proven experience as a document controller, receptionist, or administrative assistant.</li><li>Strong knowledge of document management systems and office software (MS Office, Excel, etc.).</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to multitask and manage priorities in a busy environment.</li><li>Attention to detail and discretion with confidential information.</li><li>Professional appearance and demeanor.</li></ul>Preferred:<ul><li>Previous experience in an engineering or construction environment.</li></ul>Work Environment:<ul><li>Office-based within the Engineering Department.</li><li>Interaction with engineers, contractors, and external stakeholders.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Document Controller (female)

Explore 1939+ Document control specialist in Dubai this December. Find roles across top companies and apply now to boost your career.

1939 document control specialist jobs IN Dubai

Document Controller

Document Controller (with Procurement Experience)

Document Controller

Document Controller

Document Controller (Main Contractor-High Rise Building)

Real Estate - Document Controller

Document Controller (female)