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document controller

Confidential Company

Job Description:The Document Controller is responsible for the management, organization, and control of all technical and non-technical documents related to construction projects. This role ensures that documents are filed correctly, maintained in an orderly manner, and distributed accurately to relevant stakeholders. The Document Controller supports project teams by ensuring compliance with document control standards, tracking document versions, and maintaining confidentiality and integrity of all controlled documents.Key Responsibilities:1) Maintain and manage all incoming and outgoing documents in a structured document control system.2) Ensure all construction project documents are up-to-date, properly labeled, and easily accessible.3) Track revisions and maintain version control across all technical documents, drawings, and specifications.4) Distribute and retrieve controlled documents to and from project team members, consultants, and contractors.5) Coordinate with engineering, procurement, and site execution teams to ensure timely document submission and approvals.6) Ensure proper filing and archiving of physical and electronic records in line with company standards.7) Support audits and inspections by providing accurate and timely document retrieval.8) Ensure confidentiality, data integrity, and controlled access to sensitive documentation.KRAs and KPIs:1. Document Management and Control· KPI: Ensure 100% of documents are filed and indexed correctly within 2 working days.· KPI: Maintain 100% version control accuracy for all construction-related documents.· KPI: Ensure timely distribution of documents to stakeholders with 95% on-time rate.2. Compliance and Record Keeping· KPI: Achieve 100% compliance with internal document control procedures during audits.· KPI: Maintain document retrieval accuracy at 98% or higher for audit or stakeholder requests.· KPI: Ensure 100% confidentiality and access control for sensitive documents.3. Collaboration and Communication· KPI: Respond to 95% of document requests within 24 hours.· KPI: Maintain a 90% satisfaction score from project teams on document management services.· KPI: Conduct monthly document control reviews with zero overdue actions.

Document Controller

Al barary

Responsibilities:<ul><li>Manage, organize, and maintain fa&ccedil;ade project documents, drawings, and records.</li><li>Ensure all documentation complies with company standards and client requirements.</li><li>Track revisions, approvals, and submission of technical and project documents.</li><li>Coordinate with project managers, engineers, and site teams for timely document flow.</li><li>Maintain digital and physical filing systems, ensuring easy retrieval.</li><li>Assist in preparation of reports and project documentation as required.</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in fa&ccedil;ade, aluminium, or glazing projects.</li><li>Proficient in MS Office, AutoCAD, and document management software.</li><li>Good communication and organizational skills.</li><li>Attention to detail and ability to handle multiple tasks simultaneously.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Emac Electromechanical LLC

<ul><li>Maintain and manage all MEP (Mechanical, Electrical &amp; Plumbing) documents, drawings, and records in both electronic and hard copy formats.</li><li>Establish and maintain a systematic filing system for all MEP documentation according to company and project requirements.</li><li>Ensure all MEP-related documents are properly coded, indexed, and filed for easy retrieval.</li><li>Track, update, and maintain document logs to ensure all documents are current and accessible.</li><li>Receive, review, and distribute all MEP-related drawings, submittals, method statements, material approvals, and correspondence.</li><li>Ensure documents are issued to the correct stakeholders (consultants, subcontractors, site team, etc.) in accordance with the distribution matrix.</li><li>Manage transmittals for submission to clients, consultants, and other project parties.</li><li>Ensure obsolete or superseded documents are promptly removed from circulation and archived properly.</li><li>Coordinate with MEP engineers, project managers, consultants, and subcontractors to ensure timely submission and approval of documentation.</li><li>Follow up on pending approvals and maintain updated status logs for submittals and drawings.</li><li>Support the project team in document-related queries and provide up-to-date records when required.</li><li>Ensure all MEP documents comply with project standards, company policies, and client requirements.</li><li>Verify document formats, numbering, and revision control as per document control procedures.</li><li>Participate in internal and external audits related to document control and ensure compliance with ISO or QA/QC standards.</li><li>Prepare regular reports on document control activities (e.g., submittal status, pending approvals, drawing logs).</li><li>Provide document control support during project handover, including compilation of O&amp;M manuals and as-built documentation.</li><li>Assist in the preparation and submission of final documentation and close-out records.</li><li>Use document management systems (e.g., Aconex, Procore, SharePoint, EDMS) for uploading, tracking, and managing documentation.</li><li>Ensure version control and proper archiving within the system.</li><li>Train team members in proper document submission and retrieval processes if required.</li><li>Maintain confidentiality of sensitive project information.</li><li>Archive and store all project documents securely for future reference, as per company retention policies.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li><li>Can you join immediately?</li><li>Do you have relevant experience as Document Controller in MEP Industry?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controller: 4 years (Required)</li></ul>

TED JACOB ENGINEERING GROUP

Job Summary:We are seeking a Document Controller to manage and oversee the organization, storage, and retrieval of all project documentation in compliance with company standards and client requirements. The ideal candidate will have proven experience in document control within the UAE, with strong attention to detail and excellent coordination skills.Key Responsibilities:<ul><li>Manage incoming and outgoing documents, ensuring proper filing, numbering, and traceability.</li><li>Maintain and update document control logs, registers, and databases.</li><li>Ensure all documents comply with project, client, and company standards.</li><li>Control and distribute project drawings, specifications, submittals, RFIs, and correspondence.</li><li>Coordinate with project teams, consultants, and contractors to ensure timely document flow.</li><li>Support audits and ensure accurate document archiving for completed projects.</li><li>Protect confidential information and ensure data integrity across all documentation platforms.</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Document Controller in the UAE (construction, engineering, or consultancy sector preferred).</li><li>Proficiency in document control systems (e.g., Aconex, Primavera Contract Management, EDMS, or similar).</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Note:Only candidates with prior Document Control experience in the UAE will be considered.Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Document Controller: 2 years (Required)</li></ul>

TARRAD REAL ESTATE DEVELOPMENT L.L.C

[Saeed Tarrad ], a leading company in the construction and contracting sector, is currently seeking to hire an experienced and highly organized Document Controller to join our project team at a construction site.<h3>Key Responsibilities:</h3><ul><li>Manage and organize all project documentation including drawings, specifications, reports, submittals, and correspondences.</li><li>Ensure the implementation of document control procedures in line with company policies and international standards.</li><li>Review incoming documents for accuracy, completeness, and proper authorization before distribution.</li><li>Maintain a comprehensive and systematic filing system (both electronic and physical) for easy retrieval.</li><li>Control access to project documents to maintain confidentiality and data security.</li><li>Coordinate with technical, engineering, quality, safety, and site teams to ensure the timely update and distribution of controlled documents.</li><li>Track document revisions and ensure all project stakeholders are working with the latest approved versions.</li><li>Prepare periodic document control reports and support internal and external audits.</li></ul>

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in accordance with project timelines.
 </li>
 <li>
 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
 </li>
 <li>
 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
 </li>
 <li>
 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
 </li>
 <li>
 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
 </li>
 <li>
 Support project close-out documentation and handover requirements.
 </li>
 </ul>
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 <ul>
 <li>
 
 Job Specific:
 
 </li>
 <li>
 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
 </li>
 <li>
 Strong understanding of document control processes, project documentation standards, and version control.
 </li>
 <li>
 Ability to handle confidential and sensitive information securely.
 </li>
 <li>
 Familiarity with project documentation requirements in design and construction environments.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Generic Skills:
 
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Effective communication and interpersonal skills for coordination across departments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
 
 
</div>

Access hr sollutions

Job description:Job post summaryLocation: Dubai, UAE Job Type: Full-Time | Immediate Joiner Preferred Experience: Minimum 0-1 Years in Construction Industry working with engineering consultant company.Job Description:We are currently seeking a skilled and organized Document Controller with 0-1 years of experience in a Dubai-based construction company. The ideal candidate will have strong coordination and communication skills and be capable of handling all documentation processes efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage and organize all technical and project-related documents</li><li>Coordinate with site engineers, project managers, and subcontractors</li><li>Ensure proper filing and version control of all documents</li><li>Maintain confidentiality and compliance in document control procedures</li><li>Update logs and systems for easy document retrieval</li><li>Handle incoming and outgoing correspondence related to projects</li></ul>Candidate Requirements:<ul><li>Minimum 0-1 years experience as Document Controller in the UAE Construction sector</li><li>Proficient in MS Office and document control software</li><li>Excellent coordination and communication skills</li><li>Immediate joiners will be prioritized</li><li>Good command of English (written and spoken)</li></ul>What We Offer:<ul><li>Competitive salary: AED 1,800 &ndash; 2,000</li><li>Company Accomdation</li><li>Visa &amp; Medical insurance provided</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthExperience:<ul><li>Document controller in UAE Construction working with consultant : 2 years (Required)</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per month<ul><li>Construction in UAE: 0-1 years (Required)</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>construction: 1 year (Required)</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

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