document controller

Irth Group

The Role
<br>We are seeking a meticulous and organized Document Controller to join our dynamic construction team in Dubai, UAE. The successful candidate will play a crucial role in managing and maintaining all project documentation, ensuring accuracy, compliance, and timely accessibility to support project execution and delivery. Responsibilities: - Maintain and organize all project documents including drawings, contracts, reports, and correspondence. - Ensure effective filing and archiving of documents both electronically and physically as per company standards. - Facilitate document control procedures and workflows in line with company and project requirements. - Coordinate with project teams to collect, distribute, and archive documents appropriately. - Maintain document control logs and track document revisions and approvals. - Ensure compliance with legal, quality, and safety standards in documentation. - Support audits and inspections by providing necessary document access and reports. - Assist in the preparation of reports related to document control status and updates.
<br><br>
Requirements
<br><ul>
<li>Proven experience as a Document Controller, preferably in the construction industry. - Strong knowledge of document management systems and MS Office suite. - Excellent organizational and multitasking skills with keen attention to detail. - Good understanding of construction project documentation processes and standards. - Strong communication skills to liaise effectively with project teams and stakeholders. - Ability to work under pressure and meet tight deadlines. - Knowledge of ISO quality management standards is an advantage. - Fluency in English; additional languages are a plus. - Relevant certification or diploma in Document Management or related field is preferred. - A minimum 7 years experience is required. - UAE based applicants only.</li>
</ul>
About the company
<br>IRTH embodies the essence of legacy, anchoring its roots in the heart of a vibrant Dubai. As a part of a distinguished local family conglomerate, our privately held real estate investment platform draws strength from a heritage spanning over a century. At IRTH, our foundation is built upon three CORE values: Trust, Strength, and Agility. These principles serve as our guiding light, propelling us forward as a prominent player in the realm of real estate investment. We proudly stand among the elite establishments within the UAE, a testament to our unwavering commitment to excellence. Our influence extends even further through strategic partnerships with esteemed local and international hospitality brands, elevating our stature and enriching our portfolio. With an unwavering dedication to investment, IRTH paves the way for a diverse range of property ventures. Our footprint is set to expand both within the dynamic landscapes of Dubai and across international horizons. As we forge ahead, our legacy remains intertwined with the enduring values of trust, strength, and agility.<br /> <div id='job-id'>Job Id: hvWX+x6akvwHUGhFpqhZV3SMbftTSmK4lJQnNLnI4BdK+e0fPBGnoday6/tOYxyJoBB8V8n38lEragfOyWybDTRawI2EPzetjnxdQ/N5aRshQDPuICnsf46FOaoyK57NLALRGFh0zgD7+Mtd7VX1v4i6+7WUveMYsEi98u5IDj1W5TxoIFGNl1ahJA16x4xKuOpkhZY=</div>

Document Controller

KILONEWTONS

<div>
 <strong>
  Document Controller &ndash; Dubai, UAE
  <br/>
  <br/>
 </strong>
 <strong>
  Company:
 </strong>
 KILONEWTONS
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Dubai, UAE
 <br/>
 <br/>
 <strong>
  Experience Required:
 </strong>
 3+ Years
 <br/>
 <br/>
 <strong>
  Website:
 </strong>
 www.kilonewtons.com
 <br/>
 <br/>
 <strong>
  About KILONEWTONS
  <br/>
  <br/>
 </strong>
 KILONEWTONS is a leading construction, engineering, design firm in Dubai, delivering high-quality projects with precision and innovation. We are committed to excellence in documentation and project management.
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 We are seeking a detail-oriented
 <strong>
  Document Controller
 </strong>
 with
 <strong>
  3+ years of experience
 </strong>
 to manage and maintain our project documentation. The ideal candidate will ensure accuracy, accessibility, and compliance of all documents while supporting project teams efficiently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize, file, and maintain project documents (drawings, contracts, reports, etc.) in digital and physical formats.
  </li>
  <li>
   Ensure all documentation complies with company standards and regulatory requirements.
  </li>
  <li>
   Manage document workflows, including version control, approvals, and distribution.
  </li>
  <li>
   Assist project teams with document retrieval and archival processes.
  </li>
  <li>
   Maintain document control systems (e.g., Aconex, Procore, SharePoint).
  </li>
  <li>
   Coordinate with internal teams and external stakeholders for document submissions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience in document control, preferably in [construction/engineering/design].
  </li>
  <li>
   Proficiency in document management software (e.g., Aconex, EDMS, SharePoint).
  </li>
  <li>
   Strong knowledge of MS Office Suite (Excel, Word, Outlook).
  </li>
  <li>
   Excellent organizational and communication skills.
  </li>
  <li>
   Familiarity with ISO standards (if applicable) is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join KILONEWTONS?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Stable &amp; Growing Company &ndash; Work with a reputable industry leader.
  </li>
  <li>
   Professional Development &ndash; Opportunities for career growth.
  </li>
  <li>
   Competitive Salary &amp; Benefits &ndash; Attractive compensation package.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Interested candidates should email their
 <strong>
  resume
 </strong>
 to
 <strong>
  careers@kilonewtons.com
 </strong>
 with the subject line:
 <br/>
 <br/>
 <strong>
  &ldquo;Document Controller Application &ndash; [Your Name].&rdquo;
  <br/>
  <br/>
 </strong>
 Join KILONEWTONS and play a key role in maintaining our project excellence!
 <br/>
 <br/>
 &times;
</div>
<br /> <div id='job-id'>Job Id: pEOh8dJV9SYlsaHjB7vrPtSBNYgeEkEORkyKO1OIUhe8EANYSn41rI7DJpteXhRUINK0WpJI33W56LXGYFqNs8EM03yIORofAFdTVyeYX8GP</div>

DOCUMENT CONTROLLER

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div>
The Document Controller is responsible for managing and maintaining a systematic documentation process for all construction-related and administrative documents, including contracts, letters of intent (LOIs), invoices, drawings, and correspondences. This role supports project teams by ensuring documentation is accurately processed, stored, and retrievable, while also assisting in various administrative and coordination tasks.</div><div></div><h4 class="jobSectionHeader"><b><br>
Document Control &amp; Records Management</b></h4><ul><li><div>
Manage and maintain an organized document control system for contracts, LOIs, invoices, and project documentation.</div></li><li><div>
Review, track, and ensure timely updates of contractual documents including agreements, amendments, and addendums.</div></li><li><div>
Create, organize, and maintain physical and digital filing systems to support project teams.</div></li><li><div>
File and archive documents systematically, ensuring compliance with labeling and storage protocols.</div></li><li><div>
Review the accuracy and completeness of records, ensuring documents are up-to-date and accessible.</div></li><li><div>
Control the flow of incoming and outgoing project documentation and correspondence.</div></li><li><div>
Ensure confidentiality and secure backup of all sensitive documents.</div></li></ul><h4 class="jobSectionHeader"><b>
Invoice and Financial Documentation</b></h4><ul><li><div>
Process and track invoices in coordination with finance and construction teams.</div></li><li><div>
Verify accuracy of billing and resolve discrepancies with internal departments.</div></li><li><div>
Ensure timely submission of documents related to payment and procurement.</div></li></ul><h4 class="jobSectionHeader"><b>
Submittals &amp; Correspondence</b></h4><ul><li><div>
Receive, log, and prepare submittals (drawings, documents, samples) for approval.</div></li><li><div>
Draft and compose letters and transmittals as directed by the Manager.</div></li><li><div>
Prepare transmittals for returning commented items to relevant site teams.</div></li><li><div>
Maintain accurate submittal logs for tracking and reference.</div></li></ul><h4 class="jobSectionHeader"><b>
Administrative Support</b></h4><ul><li><div>
Assist in day-to-day administrative tasks, including correspondence, scheduling, and document preparation.</div></li><li><div>
Support the Construction and Contract Operations (CCO) team with scheduling meetings and preparing materials.</div></li><li><div>
Manage calendars, set up appointments, and coordinate logistics for meetings and conferences.</div></li><li><div>
Take and distribute meeting minutes, agendas, and follow-up action items.</div></li></ul><h4 class="jobSectionHeader"><b>
Office and Resource Management</b></h4><ul><li><div>
Monitor and maintain office supplies inventory.</div></li><li><div>
Ensure that document-related equipment (scanners, copiers) is operational and accessible.</div></li><li><div>
Provide general administrative assistance to team members and other departments as required.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><div>
Proven experience of 3+ years in document control or administrative roles within the construction or contracting industry.</div></li><li>
Previous exposure to multi-project construction environments.</li><li><div>
Strong organizational and file management skills.</div></li><li><div>
Excellent communication skills for handling correspondence and interacting with stakeholders.</div></li><li><div>
Proficient in Microsoft Office Suite and document processing tools.</div></li><li><div>
High attention to detail and ability to maintain confidentiality.</div></li></ul></div><br /> <div id='job-id'>Job Id: 63qQbDHO7p0Qfk6QxbpmqOsh2pu8vj6br83nAJuUEu1wMyQChqQj+HKeeNsHZ6FkfLzsWf4EqYCDh+reMnmH2AtFrz5SBtj6VORn13yvxy0+pvbBq0H0Kip+wtfW7vyvkb5aK32C+Jgtzb1TTZWGEevDW1CiAPbiGOL3GsY6275mOYxsE2umnzauo4REz1wm+cRrpQ1xzBdg7UFBqZUMXt2v+hjSj1VfTvnaC0PJGw1/cf/VwG2fKIoi/QCw/uAHsxRMZo55ClSYES6etQloMLKEYhZ1f3iu0KN0txLE9Q==</div>

CSCEC Middle East

<div>
 <p>
  <strong>
   China State Construction Middle East (CSCEC ME) is recruiting a Document Controller to join our team for a newly awarded Large Scale Construction Project in Ras Al Khaimah.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary:
  </strong>
 </p>
 <p>
  Over all responsibilities in maintaining a structured document management system for the assigned department, maintaining record controlling &amp; distribution &amp; maintain the file as required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Duties and Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Assist in controlling the document receiving/issuing and registering the Incoming/Outgoing letters or documents to/from external parties.
  </li>
  <li>
   Responsible to ensure that all the outgoing documents have the proper reference numbers as per the control sheets.
  </li>
  <li>
   Assists and maintaining and update the documents registers including a of replies and identification of status.
  </li>
  <li>
   Responsible for proper distribution of letters and others documents.
  </li>
  <li>
   Ensure Incoming documents are registered, disseminated and filed systematically.
  </li>
  <li>
   Ensure Outgoing documents are in the correct format, register, arrange for delivery, obtain proof of delivery, disseminate and file systematically.
  </li>
  <li>
   Maintain and update document registers including tracking of replies and identification of statuses.
  </li>
  <li>
   Assists in the implementation of the documentation procedures prescribed in the project Quality plan and Project management System.
  </li>
  <li>
   Supervise the printing, copying or binding of reports/documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelors Degree in Administration/Commerce
  </li>
  <li>
   3-5 Years of relevant work experience
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: fZNN0+LOyGR5MaRqm4uS3kPKrRT/Bftyio52golpxrs2LXS01VOw5I5Dr69DIHyI3uiBBn6uHOMy43OUPRFnj6UPq4WJtMuJqw==</div>

Penspen

<div>
 We are looking for Document Controller, the position is to be based in Khafji, Saudi Arabia &amp; other locations.
 <br/>
 <br/>
 The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.
 <br/>
 <br/>
 #CareersInSaudi #SaudiWorkforce #NationalTalent #SaudiCareers #SaudiTalent #HiringInSaudi
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Bachelor&rsquo;s degree in administration or Equivalent closely related field.
  </li>
  <li>
   Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge / Experience (Skills)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Six (6) years
  </li>
  <li>
   Alternative (II) Ten (10) years
  </li>
  <li>
   Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.
  </li>
  <li>
   Previous exposure to construction and commissioning phases is beneficial but not mandatory.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply at, please share the CV by clicking this https://careers.penspen.com/vacancy/document-controller-566289.html
 <br/>
 <br/>
</div>
<br /> <div id='job-id'>Job Id: Jqd6mLRwtPxHNXqslyQ4Q6RWnvrYcxDwONCC2criQTa1KSRElDZy6RM5fruzXGQtvUzPgnMdaPJMreFN4sh9+8bDtNBYDFt9soMLvgDHIuUJex8A/b8V+AyYVnqV7ak=</div>

Al Tawasoa Employment Services

<p><b>Job Description:</b></p><p>We are seeking a highly organized and experienced <b>Document Controller</b> to manage, maintain, and control project documents for a large-scale <b>solar photovoltaic (PV) project</b> in <b>Hafar al-Batin, Saudi Arabia</b>. The ideal candidate must have a strong background in <b>document control systems</b>, particularly within <b>renewable energy projects</b> in the Kingdom of Saudi Arabia.</p><p><b>Key Responsibilities:</b></p><ul><li>Set up and maintain document control systems, procedures, and databases for the solar PV project.</li><li>Manage the flow of documentation between departments, contractors, and clients, ensuring accuracy and traceability.</li><li>Receive, track, and issue project documentation (drawings, specifications, reports, etc.) in a timely and organized manner.</li><li>Ensure all project documentation is properly archived and version-controlled in accordance with project and company standards.</li><li>Coordinate with engineering, procurement, construction, and quality teams to ensure documentation is up to date and accessible.</li><li>Support the project team in compiling and delivering final project dossiers and handover packages.</li><li>Ensure compliance with <b>local regulations</b>, <b>client requirements</b>, and <b>company quality standards</b>.</li><li>Provide training or support to project team members on document management systems and protocols.</li></ul><p><b>Requirements:</b></p><ul><li><b>Minimum 5 years of experience</b> as a Document Controller, preferably in <b>solar power projects</b> or <b>renewable energy sector</b>.</li><li>Previous work experience in <b>Saudi Arabia</b> is <b>mandatory</b>.</li><li>Strong knowledge of <b>document control practices and tools</b> such as Aconex, EDMS, or similar platforms.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Attention to detail and the ability to work under tight deadlines.</li><li>Knowledge of ISO standards for documentation is a plus.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Administration, Engineering, or related field.</li><li>Familiarity with <b>KSA project documentation regulations</b> and <b>NEOM / SEC / ACWA / Aramco standards</b> is advantageous.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#65020;8,000.00 - &#65020;10,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Hafar Al-Batin: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Experience:</p><ul><li>Photovoltaic: 5 years (Preferred)</li></ul><br /> <div id='job-id'>Job Id: m5vOqt97qKKxZ1G6KujoRJedHhe5AVrgpO+AYMPhM20GL3QgkQqgMAOKDnK9bHYCReGTbMTGGndqZkFFBTuDPkR6uTfRNbgiTpZUXfRk1ozEtxqp0EL/jO8=</div>

DarGlobal

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  Reporting to the Design Director, the Document Controller &amp; Project Coordinator will be responsible for managing and maintaining project documentation and coordinating project information flow. This role supports the real-estate project development team by ensuring that all project files and data are accurate, up-to-date, and accessible. The ideal candidate will facilitate smooth project operations by retrieving necessary files and coordinating communication between stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Document Management:
   </strong>
   Organize, maintain, and control all project-related documents, ensuring accuracy, version control, and compliance with company standards.
  </li>
  <li>
   <strong>
    Information Retrieval:
   </strong>
   Promptly retrieve and provide project files and information as requested by directors, project managers, or other team members to support decision-making.
  </li>
  <li>
   <strong>
    Project Coordination:
   </strong>
   Assist in the coordination of project activities, including scheduling meetings, documenting minutes, and tracking follow-ups during directors&rsquo; absence.
  </li>
  <li>
   <strong>
    Communication Facilitation:
   </strong>
   Act as a liaison between project teams and stakeholders to ensure timely flow of project information and updates.
  </li>
  <li>
   <strong>
    Reporting and Tracking:
   </strong>
   Support the tracking of project deliverables, timelines, and status reports to keep the project team informed of progress.
  </li>
  <li>
   <strong>
    Administrative Support:
   </strong>
   Handle administrative duties such as data entry, filing, and preparing reports to aid smooth project operations.
  </li>
  <li>
   <strong>
    Compliance:
   </strong>
   Ensure that all documentation processes comply with internal policies and relevant regulatory requirements.
  </li>
  <li>
   <strong>
    Problem Solving:
   </strong>
   Identify potential issues related to document management and project coordination and proactively propose solutions to avoid delays.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications, Experience, Core Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 6+ years' experience as a Document Controller, Project Coordinator, or similar role in a project-driven design consultancy or real-estate developer.
  </li>
  <li>
   Proficiency in document management systems such as Procore or Aconex.
  </li>
  <li>
   Strong organizational skills with exceptional attention to detail.
  </li>
  <li>
   Excellent communication and interpersonal skills, capable of coordinating effectively with diverse teams.
  </li>
  <li>
   Knowledge of building project management principles.
  </li>
  <li>
   Ability to prioritize tasks, manage time efficiently, and work independently.
  </li>
 </ul>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: 38qrYWHe7p3cN8DZphdhRrD9P+VOSUutaOl1M4SAYF+XDGmeYp5s14X8b9b6KC0mTbRp3CqZa05xlyPebULHUPqGrTaDIneDsA==</div>

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