document controller

KILONEWTONS

<div>
 <strong>
  Document Controller &ndash; Dubai, UAE
  <br/>
  <br/>
 </strong>
 <strong>
  Company:
 </strong>
 KILONEWTONS
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Dubai, UAE
 <br/>
 <br/>
 <strong>
  Experience Required:
 </strong>
 3+ Years
 <br/>
 <br/>
 <strong>
  Website:
 </strong>
 www.kilonewtons.com
 <br/>
 <br/>
 <strong>
  About KILONEWTONS
  <br/>
  <br/>
 </strong>
 KILONEWTONS is a leading construction, engineering, design firm in Dubai, delivering high-quality projects with precision and innovation. We are committed to excellence in documentation and project management.
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 We are seeking a detail-oriented
 <strong>
  Document Controller
 </strong>
 with
 <strong>
  3+ years of experience
 </strong>
 to manage and maintain our project documentation. The ideal candidate will ensure accuracy, accessibility, and compliance of all documents while supporting project teams efficiently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize, file, and maintain project documents (drawings, contracts, reports, etc.) in digital and physical formats.
  </li>
  <li>
   Ensure all documentation complies with company standards and regulatory requirements.
  </li>
  <li>
   Manage document workflows, including version control, approvals, and distribution.
  </li>
  <li>
   Assist project teams with document retrieval and archival processes.
  </li>
  <li>
   Maintain document control systems (e.g., Aconex, Procore, SharePoint).
  </li>
  <li>
   Coordinate with internal teams and external stakeholders for document submissions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience in document control, preferably in [construction/engineering/design].
  </li>
  <li>
   Proficiency in document management software (e.g., Aconex, EDMS, SharePoint).
  </li>
  <li>
   Strong knowledge of MS Office Suite (Excel, Word, Outlook).
  </li>
  <li>
   Excellent organizational and communication skills.
  </li>
  <li>
   Familiarity with ISO standards (if applicable) is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join KILONEWTONS?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Stable &amp; Growing Company &ndash; Work with a reputable industry leader.
  </li>
  <li>
   Professional Development &ndash; Opportunities for career growth.
  </li>
  <li>
   Competitive Salary &amp; Benefits &ndash; Attractive compensation package.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Interested candidates should email their
 <strong>
  resume
 </strong>
 to
 <strong>
  careers@kilonewtons.com
 </strong>
 with the subject line:
 <br/>
 <br/>
 <strong>
  &ldquo;Document Controller Application &ndash; [Your Name].&rdquo;
  <br/>
  <br/>
 </strong>
 Join KILONEWTONS and play a key role in maintaining our project excellence!
 <br/>
 <br/>
 &times;
</div>
<br /> <div id='job-id'>Job Id: pEOh8dJV9SYlsaHjB7vrPtSBNYgeEkEORkyKO1OIUhe8EANYSn41rI7DJpteXhRUINK0WpJI33W56LXGYFqNs8EM03yIORofAFdTVyeYX8GP</div>

DOCUMENT CONTROLLER

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div>
The Document Controller is responsible for managing and maintaining a systematic documentation process for all construction-related and administrative documents, including contracts, letters of intent (LOIs), invoices, drawings, and correspondences. This role supports project teams by ensuring documentation is accurately processed, stored, and retrievable, while also assisting in various administrative and coordination tasks.</div><div></div><h4 class="jobSectionHeader"><b><br>
Document Control &amp; Records Management</b></h4><ul><li><div>
Manage and maintain an organized document control system for contracts, LOIs, invoices, and project documentation.</div></li><li><div>
Review, track, and ensure timely updates of contractual documents including agreements, amendments, and addendums.</div></li><li><div>
Create, organize, and maintain physical and digital filing systems to support project teams.</div></li><li><div>
File and archive documents systematically, ensuring compliance with labeling and storage protocols.</div></li><li><div>
Review the accuracy and completeness of records, ensuring documents are up-to-date and accessible.</div></li><li><div>
Control the flow of incoming and outgoing project documentation and correspondence.</div></li><li><div>
Ensure confidentiality and secure backup of all sensitive documents.</div></li></ul><h4 class="jobSectionHeader"><b>
Invoice and Financial Documentation</b></h4><ul><li><div>
Process and track invoices in coordination with finance and construction teams.</div></li><li><div>
Verify accuracy of billing and resolve discrepancies with internal departments.</div></li><li><div>
Ensure timely submission of documents related to payment and procurement.</div></li></ul><h4 class="jobSectionHeader"><b>
Submittals &amp; Correspondence</b></h4><ul><li><div>
Receive, log, and prepare submittals (drawings, documents, samples) for approval.</div></li><li><div>
Draft and compose letters and transmittals as directed by the Manager.</div></li><li><div>
Prepare transmittals for returning commented items to relevant site teams.</div></li><li><div>
Maintain accurate submittal logs for tracking and reference.</div></li></ul><h4 class="jobSectionHeader"><b>
Administrative Support</b></h4><ul><li><div>
Assist in day-to-day administrative tasks, including correspondence, scheduling, and document preparation.</div></li><li><div>
Support the Construction and Contract Operations (CCO) team with scheduling meetings and preparing materials.</div></li><li><div>
Manage calendars, set up appointments, and coordinate logistics for meetings and conferences.</div></li><li><div>
Take and distribute meeting minutes, agendas, and follow-up action items.</div></li></ul><h4 class="jobSectionHeader"><b>
Office and Resource Management</b></h4><ul><li><div>
Monitor and maintain office supplies inventory.</div></li><li><div>
Ensure that document-related equipment (scanners, copiers) is operational and accessible.</div></li><li><div>
Provide general administrative assistance to team members and other departments as required.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><div>
Proven experience of 3+ years in document control or administrative roles within the construction or contracting industry.</div></li><li>
Previous exposure to multi-project construction environments.</li><li><div>
Strong organizational and file management skills.</div></li><li><div>
Excellent communication skills for handling correspondence and interacting with stakeholders.</div></li><li><div>
Proficient in Microsoft Office Suite and document processing tools.</div></li><li><div>
High attention to detail and ability to maintain confidentiality.</div></li></ul></div><br /> <div id='job-id'>Job Id: 63qQbDHO7p0Qfk6QxbpmqOsh2pu8vj6br83nAJuUEu1wMyQChqQj+HKeeNsHZ6FkfLzsWf4EqYCDh+reMnmH2AtFrz5SBtj6VORn13yvxy0+pvbBq0H0Kip+wtfW7vyvkb5aK32C+Jgtzb1TTZWGEevDW1CiAPbiGOL3GsY6275mOYxsE2umnzauo4REz1wm+cRrpQ1xzBdg7UFBqZUMXt2v+hjSj1VfTvnaC0PJGw1/cf/VwG2fKIoi/QCw/uAHsxRMZo55ClSYES6etQloMLKEYhZ1f3iu0KN0txLE9Q==</div>

Document Controller

CSCEC Middle East

<div>
 <p>
  <strong>
   China State Construction Middle East (CSCEC ME) is recruiting a Document Controller to join our team for a newly awarded Large Scale Construction Project in Ras Al Khaimah.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary:
  </strong>
 </p>
 <p>
  Over all responsibilities in maintaining a structured document management system for the assigned department, maintaining record controlling &amp; distribution &amp; maintain the file as required.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Duties and Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Assist in controlling the document receiving/issuing and registering the Incoming/Outgoing letters or documents to/from external parties.
  </li>
  <li>
   Responsible to ensure that all the outgoing documents have the proper reference numbers as per the control sheets.
  </li>
  <li>
   Assists and maintaining and update the documents registers including a of replies and identification of status.
  </li>
  <li>
   Responsible for proper distribution of letters and others documents.
  </li>
  <li>
   Ensure Incoming documents are registered, disseminated and filed systematically.
  </li>
  <li>
   Ensure Outgoing documents are in the correct format, register, arrange for delivery, obtain proof of delivery, disseminate and file systematically.
  </li>
  <li>
   Maintain and update document registers including tracking of replies and identification of statuses.
  </li>
  <li>
   Assists in the implementation of the documentation procedures prescribed in the project Quality plan and Project management System.
  </li>
  <li>
   Supervise the printing, copying or binding of reports/documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelors Degree in Administration/Commerce
  </li>
  <li>
   3-5 Years of relevant work experience
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: fZNN0+LOyGR5MaRqm4uS3kPKrRT/Bftyio52golpxrs2LXS01VOw5I5Dr69DIHyI3uiBBn6uHOMy43OUPRFnj6UPq4WJtMuJqw==</div>

Penspen

<div>
 We are looking for Document Controller, the position is to be based in Khafji, Saudi Arabia &amp; other locations.
 <br/>
 <br/>
 The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.
 <br/>
 <br/>
 #CareersInSaudi #SaudiWorkforce #NationalTalent #SaudiCareers #SaudiTalent #HiringInSaudi
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Bachelor&rsquo;s degree in administration or Equivalent closely related field.
  </li>
  <li>
   Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge / Experience (Skills)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Six (6) years
  </li>
  <li>
   Alternative (II) Ten (10) years
  </li>
  <li>
   Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.
  </li>
  <li>
   Previous exposure to construction and commissioning phases is beneficial but not mandatory.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply at, please share the CV by clicking this https://careers.penspen.com/vacancy/document-controller-566289.html
 <br/>
 <br/>
</div>
<br /> <div id='job-id'>Job Id: Jqd6mLRwtPxHNXqslyQ4Q6RWnvrYcxDwONCC2criQTa1KSRElDZy6RM5fruzXGQtvUzPgnMdaPJMreFN4sh9+8bDtNBYDFt9soMLvgDHIuUJex8A/b8V+AyYVnqV7ak=</div>

Al Tawasoa Employment Services

<p><b>Job Description:</b></p><p>We are seeking a highly organized and experienced <b>Document Controller</b> to manage, maintain, and control project documents for a large-scale <b>solar photovoltaic (PV) project</b> in <b>Hafar al-Batin, Saudi Arabia</b>. The ideal candidate must have a strong background in <b>document control systems</b>, particularly within <b>renewable energy projects</b> in the Kingdom of Saudi Arabia.</p><p><b>Key Responsibilities:</b></p><ul><li>Set up and maintain document control systems, procedures, and databases for the solar PV project.</li><li>Manage the flow of documentation between departments, contractors, and clients, ensuring accuracy and traceability.</li><li>Receive, track, and issue project documentation (drawings, specifications, reports, etc.) in a timely and organized manner.</li><li>Ensure all project documentation is properly archived and version-controlled in accordance with project and company standards.</li><li>Coordinate with engineering, procurement, construction, and quality teams to ensure documentation is up to date and accessible.</li><li>Support the project team in compiling and delivering final project dossiers and handover packages.</li><li>Ensure compliance with <b>local regulations</b>, <b>client requirements</b>, and <b>company quality standards</b>.</li><li>Provide training or support to project team members on document management systems and protocols.</li></ul><p><b>Requirements:</b></p><ul><li><b>Minimum 5 years of experience</b> as a Document Controller, preferably in <b>solar power projects</b> or <b>renewable energy sector</b>.</li><li>Previous work experience in <b>Saudi Arabia</b> is <b>mandatory</b>.</li><li>Strong knowledge of <b>document control practices and tools</b> such as Aconex, EDMS, or similar platforms.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Attention to detail and the ability to work under tight deadlines.</li><li>Knowledge of ISO standards for documentation is a plus.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Administration, Engineering, or related field.</li><li>Familiarity with <b>KSA project documentation regulations</b> and <b>NEOM / SEC / ACWA / Aramco standards</b> is advantageous.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#65020;8,000.00 - &#65020;10,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Hafar Al-Batin: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Experience:</p><ul><li>Photovoltaic: 5 years (Preferred)</li></ul><br /> <div id='job-id'>Job Id: m5vOqt97qKKxZ1G6KujoRJedHhe5AVrgpO+AYMPhM20GL3QgkQqgMAOKDnK9bHYCReGTbMTGGndqZkFFBTuDPkR6uTfRNbgiTpZUXfRk1ozEtxqp0EL/jO8=</div>

Golden Time Property Management and General Maintenance

<p>We are seeking a well-organized and experienced Document Controller with a strong background in tendering for villa maintenance projects. The successful candidate will play a key role in managing all technical and commercial documentation related to ongoing and upcoming villa maintenance contracts, ensuring accurate and timely submission of tenders and proper documentation control throughout the project lifecycle.</p><p>Key Responsibilities:</p><ul><li>Organize and manage documentation for maintenance tenders, especially for villa projects.</li><li>Review and format technical and commercial proposals for planned and corrective maintenance works.</li><li>Maintain tender logs, BOQ versions, and track communication with clients.</li><li>Coordinate with the tendering, procurement, and technical teams to collect accurate inputs.</li><li>Ensure compliance with client requirements, project scope, and submission deadlines.</li><li>Handle all document submissions including method statements, past experience, pricing sheets, and vendor documents.</li><li>Prepare and archive technical documentation related to civil, electrical, mechanical, HVAC, and finishing works in villas.</li><li>Maintain accurate filing systems, document control registers, and version history.</li><li>Support site teams with up-to-date documents for mobilization and ongoing works.</li></ul><p>Required Skills and Qualifications:</p><ul><li>Diploma or Bachelor&rsquo;s degree in engineering, administration, or related field.</li><li>Minimum 2-5 years of UAE experience as a Document Controller in villa or building maintenance projects.</li><li>Strong understanding of tendering procedures for maintenance contracts.</li><li>Familiarity with common items and pricing in villa maintenance (painting, AC units, waterproofing, plumbing fixtures).</li><li>Experience in handling BOQs, RFQs, and proposal documentation.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Knowledge of EDMS tools such as Aconex, SharePoint, etc. is a plus.</li><li>Attention to detail, time management, and ability to work under tight deadlines.</li></ul><p>Preferred:</p><ul><li>Experience in submitting tenders to government or semi-government clients.</li><li>Strong knowledge of villa construction and maintenance standards in the UAE.</li><li>Ability to support pricing with basic market analysis or vendor sourcing.</li></ul><p>Job Type: Contract<br/>Contract length: 12 months</p><p>Pay: AED4,000.00 - AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>When can you join if selected?</li><li>What is your expected monthly salary (AED)?</li><li>Can you describe the steps you usually follow when preparing a technical and commercial tender submission?</li><li>Based on your experience in maintenance tendering, how do you determine accurate market prices for materials and subcontracted works? Can you give examples of common items and their approximate cost?</li></ul><p>Experience:</p><ul><li>Document controller : 2 years (Required)</li></ul><p>Application Deadline: 12/07/2025<br/>Expected Start Date: 13/07/2025</p><br /> <div id='job-id'>Job Id: k2LQuRgjYXH+qiohoNHlaLPavxhY7mwFZc+/M+rBJBXQDlPECm7aonogPF/52Y4RFFOAKSE7cb+dFEacup67LvM1OTdyAKN6eSWV8X9nVGbJIISMayMFJQg=</div>

Mulk Holdings FZC

<div>
 <p>
  <strong>
   <u>
    Project Secretary / Document Controller
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a proactive and detail-oriented Project Secretary / Document Controller to support our real estate development operations in the UAE. The role focuses on efficient documentation, communication, and administrative coordination across multiple projects, ensuring professional support to both internal teams and external stakeholders
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage and control all project documentation, ensuring proper versioning and organized filing
  </li>
  <li>
   Track and maintain logs for daily construction activities, delays, site instructions, and approvals Manage executive calendars, arrange meetings, prepare agendas, and record detailed minutes Communicate professionally with clients and consultants, including attending meetings when required
  </li>
  <li>
   Maintain and update logs for drawings, submittals, RFIs, and material/sample approvals
  </li>
  <li>
   Coordinate with contractors, consultants, and internal teams for smooth document flow and tracking
  </li>
  <li>
   Assist project managers with reports, presentations, and documentation for internal and external reviews
  </li>
  <li>
   Maintain confidentiality of sensitive company and project information
  </li>
  <li>
   Ensure compliance with ISO, document control, and QA/QC standards
  </li>
  <li>
   Use MS Office and document control platforms (e.g., Aconex, Procore) effectively
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Ideal Candidate:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Diploma or Bachelor's Degree in Business Administration, Engineering, or related field
  </li>
  <li>
   3&ndash;5 years of experience in the construction or real estate development sector (UAE)
  </li>
  <li>
   Excellent spoken and written English; Arabic is a plus
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Proficient in MS Office and familiar with document control system
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: tQWrJEK4isXjHfzNF45/+JPDCpk55TBT33ROZOpNxUXjWgwj8hYY4HH7dreO/+nMjZH81B54M/+MCKtOg8yV6aAnK8KyNMphUA==</div>

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