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document controller

Veolia

The Role
<br>We are currently seeking an experienced Document Controller to support various Veolia landfill sites across Oman. The Document Controller will be responsible for managing, organizing, and maintaining the company’s critical documentation system. This role ensures the accuracy, integrity, and accessibility of all documents in accordance with established procedures and regulatory requirements. The successful candidate will serve as the central point of contact for document control across all departments. Responsibilities • Create, implement, and maintain document control procedures and workflows • Receive, process, file, and distribute technical documents (SOPs, manuals, • drawings, specifications, contracts) • Ensure accurate version control and prevent the use of obsolete documents • Scan, upload, and index documents into electronic document management systems (EDMS) • Maintain both physical and digital document archives Procurement Administration • Create and process Purchase Orders (POs) in accordance with the company • procurement policies and approval workflows • Follow up on PO status with vendors, track delivery timelines, and escalate delays to • relevant stakeholders • Post Goods Receipt Notes (GRN) upon delivery verification, ensuring accuracy in • quantity and quality checks • Coordinate with warehouse/logistics teams to confirm receipt of goods and resolve • discrepancies • Maintain procurement documentation and vendor correspondence files Compliance and Audit • Lead compliance internal audit preparation and serve as the primary point of contact for audit requests • Prepare and present quarterly compliance reports to management, documenting adherence to policies, procedures, and regulatory requirements • Ensure document control and procurement processes comply with ISO standards, industry regulations, and company policies • Support internal and external audits by providing requested documentation • Maintain document retention schedules and execute secure document disposal per policy • Ensure submission of all the client documents on time • Record all internal and external communication. Coordination and Support • Collaborate with project managers, engineers, procurement teams, and department heads to ensure document and PO accuracy • Train staff on document control procedures and EDMS usage • Generate reports on document status, pending approvals, and procurement pipeline • Respond to document and procurement inquiries from internal teams and external stakeholders
<br><br>
Requirements
<br><ul>
<li>Proven experience as a Documents Controller, Document Administrator, or similar • role. • Excellent knowledge of document management systems (DMS) and electronic data • management. • Strong organizational and time management skills with meticulous attention to detail. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to work independently and as part of a team. • Valid GCC Driving License.</li>
</ul>
About the company
<br>Veolia is the world's largest environmental services company. For over 160 years, Veolia has provided public and private sectors with Water, Energy and Waste Management solutions and services which are vital to human development and sustainable growth. With over 200,000 employees on five continents, Veolia designs practical solutions for the management (operation, treatment, distribution and/or supply) of Water, Waste and Energy. Through these three complementary activities, Veolia helps to develop access to resources, to preserve available resources and to renew them. Veolia Group achieved revenues of EUR 28.5billion in 2021. (In 2020) the Veolia Group served 95mn inhabitants with drinking water, 62mn with sanitation, produced nearly 43mn MWH of energy, and recycled 47mn tonnes of waste. Veolia aims to become the benchmark company for ecological transformation. Our goal is to build a better 21st century. We therefore see ourselves as #resourcers. VEOLIA IN THE NEAR & MIDDLE EAST Veolia has operated in the Middle East for over 30 years, providing innovative and sustainable water & waste services to industries, governments & communities, retail and commercial businesses. Veolia has more than 3,000 employees in the Near & Middle East and a strong regional network of ~12 offices in the UAE, Oman, Saudi Arabia, Qatar, Bahrain, Kuwait, Jordan, Lebanon, and Turkey. Veolia currently has over 6,000 project references of work delivered in the region, and continues to develop new projects through public-private partnerships and innovative contractual schemes.

Document Controller

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 <br/>
 <br/>
 <strong>
  The Project
  <br/>
  <br/>
 </strong>
 PMO implementation for a mixed use development in a suburb of greater Muscat. It will comprise of mainly residential, retail areas and large areas of public realm.
 <br/>
 <br/>
 Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.
 <br/>
 <br/>
 <strong>
  You&rsquo;ll Be Responsible For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain records of all incoming and outgoing project documentation in an organized and timely manner.
  </li>
  <li>
   Ensure that all documents are accurately classified, filed, and stored using the organization&rsquo;s document management system (DMS).
  </li>
  <li>
   Assist in monitoring and updating document workflows to support project timelines and approvals.
  </li>
  <li>
   Coordinate with internal departments to ensure proper document submissions, tracking, and version control.
  </li>
  <li>
   Ensure all documentation meets quality and compliance standards, including formatting and versioning.
  </li>
  <li>
   Support audit processes by preparing and providing necessary document records when required.
  </li>
  <li>
   Participate in the improvement and implementation of document control procedures and systems.
  </li>
  <li>
   Maintain confidentiality and security of sensitive project documentation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Omani National.
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Information Management, or a related field.
  </li>
  <li>
   Experience in document control within the construction or engineering industry.
  </li>
  <li>
   Proficiency in document management systems and related tools.
  </li>
  <li>
   Strong attention to detail and organizational skills.
  </li>
  <li>
   Effective communication and collaboration abilities.
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks simultaneously.
  </li>
  <li>
   Proficiency in Aconex is mandatory.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our values
  <br/>
  <br/>
 </strong>
 <strong>
  Safety first - Going home safe and well:
 </strong>
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 <br/>
 <br/>
 <strong>
  Client focus - Deliver on our promise:
 </strong>
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 <br/>
 <br/>
 <strong>
  Integrity - Always do the right thing:
 </strong>
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 <br/>
 <br/>
 <strong>
  Create opportunity - For our people to excel:
 </strong>
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 <br/>
 <br/>
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 <br/>
 <br/>
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 <br/>
 <br/>
 <ul>
  <li>
   site
   <br/>
   <br/>
  </li>
 </ul>
</div>


Document Controller - Omani National

TIS Control Oman

<p><b>Job Title: Accountant</b></p><p><b>Job Summary:</b><br/>We are looking for a detail-oriented Accountant with a solid understanding of basic accounting principles and strong skills in Microsoft Office. The ideal candidate will be responsible for maintaining financial records, preparing reports, and supporting daily accounting operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Record daily financial transactions and maintain accurate accounting records</li><li>Prepare invoices, receipts, and payment vouchers</li><li>Monitor accounts payable and receivable</li><li>Assist in preparing financial reports (monthly, quarterly, yearly)</li><li>Reconcile bank statements and company accounts</li><li>Maintain proper filing of financial documents</li><li>Assist in budgeting and expense tracking</li><li>Ensure compliance with company policies and financial regulations</li></ul><p><b>Requirements:</b></p><ul><li>Basic knowledge of accounting principles (journal entries, ledgers, etc.)</li><li>Proficiency in Microsoft Office (especially Excel)</li><li>Good organizational and time management skills</li><li>Attention to detail and accuracy</li><li>Ability to handle confidential information responsibly</li><li>Diploma or Bachelor&rsquo;s degree in Accounting, Finance, or related field (preferred)</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience with accounting software (e.g., QuickBooks, Odoo, or similar)</li><li>Basic knowledge of financial reporting</li><li>Good communication skills</li></ul><p><b>Working Conditions:</b></p><ul><li>Full-time position</li><li>Office-based work environment</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Accountant/ Document Controller

Acers Hospitality Consultants

<p>Job description:</p><p><b>Group F&amp;B Cost Controller &ndash; Multi-Brand Hospitality Group</b></p><p><b>Location:</b> Muscat, Oman<br/><b>Employment Type:</b> Full-time<br/><b>Reports to:</b> Group Financial Controller &amp; Managing Director</p><p><b>About the Company</b></p><p>A diversified food &amp; beverage group managing several restaurant, bakery, and caf&eacute; concepts supported by a centralized production kitchen. The group&rsquo;s mission is to deliver consistent quality, efficiency, and profitability through strong operational systems.<br/>The company is now strengthening its cost control and inventory management functions to ensure proper food cost analysis, waste reduction, and accurate menu costing across all outlets.</p><p><b>Position Summary</b></p><p>The <b>Group F&amp;B Cost Controller</b> is responsible for implementing and maintaining cost control systems, recipe costing, inventory audits, and variance analyses across all brands and the central kitchen.<br/>The ideal candidate will have a deep understanding of kitchen operations, procurement processes, and ERP inventory modules, and will work closely with finance and operations to maintain accurate food and beverage cost data.</p><p><b>Key ResponsibilitiesRecipe &amp; Menu Costing</b></p><ul><li>Create and maintain accurate recipe cost cards for all menu items.</li><li>Monitor yield tests and standard portion sizes with the Executive Chef and kitchen teams.</li><li>Update cost cards regularly based on ingredient price changes.</li><li>Support menu engineering and profitability analysis by category and outlet.</li></ul><p><b>Procurement &amp; Inventory Control</b></p><ul><li>Verify that all received goods match purchase orders, invoices, and approved supplier rates.</li><li>Supervise monthly and random stock counts at outlets and central kitchen.</li><li>Ensure correct valuation of inventory and reconciliation between theoretical and actual stock.</li><li>Track wastage, breakage, and spoilage, identifying root causes and corrective actions.</li><li>Collaborate with purchasing to monitor supplier performance and cost fluctuations.</li></ul><p><b>Cost Monitoring &amp; Reporting</b></p><ul><li>Prepare daily, weekly, and monthly cost reports for management, highlighting variances.</li><li>Review consumption reports against sales to detect discrepancies.</li><li>Analyze kitchen productivity, yield, and wastage percentages.</li><li>Provide detailed F&amp;B cost summaries for each brand and recommend operational improvements.</li></ul><p><b>System &amp; Process Management</b></p><ul><li>Maintain data accuracy within the ERP or inventory management system.</li><li>Ensure synchronization between POS, inventory, and accounting systems.</li><li>Develop SOPs for receiving, storage, production, and transfer of goods.</li><li>Assist with ERP setup and recipe integration for cost tracking automation.</li></ul><p><b>Financial Coordination</b></p><ul><li>Work closely with the Group Financial Controller to ensure cost data is integrated into financial reports.</li><li>Support the budgeting and forecasting of food and beverage costs.</li><li>Participate in menu pricing reviews and profitability meetings with management.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Hospitality Management.</li><li>Minimum <b>5&ndash;8 years of experience</b> in <b>F&amp;B cost control</b>, preferably within a multi-unit restaurant or hotel group.</li><li>In-depth knowledge of recipe costing, inventory control, and purchasing procedures.</li><li>Experience using ERP or inventory management systems (e.g., FMC, MC, Oracle, SAP).</li><li>Advanced Excel and reporting skills.</li><li>Strong analytical mindset with high attention to detail.</li><li>Ability to communicate effectively with chefs, storekeepers, and finance teams.</li><li>Familiarity with Omani F&amp;B operations is a must.</li></ul><p>Pay: RO800.000 - RO1,200.000 per month</p><p>Application Question(s):</p><ul><li>Available To Join Immediately</li></ul><p>Work Location: In person</p>

Cost Controller

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>04/27/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Work Experience</p>
<div>10+ years of experience in industrial and/or infrastructure projects
</div></div><div><p>Job Opening Status</p>
<div>In-progress
</div></div><div><p>Industry</p>
<div>Energy and Utilities
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div></div><div><p><b>Job Overview</b></p><p><br>
The Senior Civil Engineer will work directly for the Client on the Wind Turbine Manufacturing Factory project in Duqm. The role focuses on client-side technical oversight and coordination of civil works executed by the General Contractor, parallel with an independent Controller / PMC company appointed by the Client.</p><p></p><p><b><br>
Key Responsibilities</b></p><ul><li><br>
 Act as the Client&rsquo;s on-site civil engineering and site management representative for all civil works</li><li><br>
 Provide day-to-day site supervision and oversight of the General Contractor&rsquo;s civil activities from a client-side perspective.</li><li><br>
 Review and comment on civil designs, shop drawings, method statements, and material submittals</li><li><br>
 Review, comment, and follow up on civil designs, shop drawings, method statements, and material submittals to ensure compliance with project requirements.</li><li><br>
 Monitor construction progress, workmanship, and sequencing to ensure alignment with approved documents, IFC drawings, specifications, and project schedule.</li><li><br>
 Coordinate closely with the appointed Controller / PMC company to align inspections, site observations, non-conformities, and technical assessments, avoiding duplication of roles while ensuring full client visibility.</li></ul><p><br>
Oversee and monitor execution of all civil works, including but not limited to: Earthworks, grading, compaction, and site preparation</p><p><br>
Foundations, including heavy equipment, production lines, and wind turbine manufacturing machinery foundations</p><p><br>
Structural and non-structural concrete works</p><p><br>
Steel structures from a civil interface perspective</p><p><br>
Roads, pavements, hardstand areas, and drainage systems</p><p><br>
Industrial buildings and auxiliary facilities</p><ul><li><br>
 Monitor and promote implementation of the approved Quality Management Plan (QMP) on site.</li><li><br>
 Witness inspections, testing, and quality control activities from a Client perspective, including material testing, concrete pours, reinforcement inspections, and foundation works.</li><li><br>
 Review inspection requests (IRs), test results, method statements, and quality records to ensure compliance with project requirements.</li><li><br>
 Identify quality issues, non-conformities, and deviations; ensure proper documentation, root cause analysis, and corrective actions are implemented by the General Contractor.</li><li><br>
 Review and comment on as-built drawings, test certificates, and handover documentation prior to submission to the Client.</li><li><br>
 Promote and monitor compliance with site HSE requirements, Client HSE standards, and applicable local regulations.</li><li><br>
 Observe site activities to identify unsafe practices, potential hazards, and HSE non-compliances.</li><li><br>
 Ensure that the General Contractor and subcontractors implement approved HSE plans, risk assessments, and method statements.</li><li><br>
 Participate in site safety meetings, toolbox talks (as required), and HSE walks from a client oversight perspective.</li><li><br>
 Monitor and assess the performance of civil subcontractors engaged by the General Contractor.</li></ul><p><br>
If necessary, prepare clear, structured, and professional site reports for Client management, covering: Construction progress</p><p><br>
Quality and HSE observations</p><p><b><br>
Key technical issues and risks</b></p><p><br>
Non-conformities and corrective actions</p><p><br>
Participate in technical, coordination, and progress meetings with Client management, Controller / PMC company, and General Contractor.</p><p><br>
Provide timely and accurate feedback to the Client to support informed decision-making at project level.</p><p></p><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><p><b>
Qualifications &amp; Experience</b></p><ul><li><br>
 Bachelor&rsquo;s degree in civil engineering</li><li><br>
 10+ years of experience in industrial and/or infrastructure projects</li><li><br>
 Experience working in a client-side or Consultant role</li><li><br>
 Strong background in overseeing General Contractor civil works</li><li><br>
 Experience coordinating with PMC / Controller companies</li><li><br>
 Prior experience in Oman or GCC countries is an advantage</li></ul><p></p><p><b><br>
Technical Skills</b></p><ul><li><br>
 Earthworks and foundation engineering</li><li><br>
 Experience in reinforced concrete and structural works</li><li><br>
 Experience in industrial buildings and heavy equipment foundations</li><li><br>
 Experience in road construction, and infrastructure</li><li><br>
 Good knowledge of quality control and inspection procedures</li><li><br>
 Interpretation of specifications, IFC drawings, and schedules</li><li><br>
 AutoCAD and civil documentation systems (EDMS)</li></ul><p></p><p><b><br>
Personal Competencies</b></p><ul><li><br>
 Strong technical judgment and independence</li><li><br>
 Clear communication and professional reporting skills</li><li><br>
 Ability to coordinate without overlapping responsibilities, conduct multitasking</li><li><br>
 Detail-oriented and quality-focused mindset</li></ul></div><p></p>

Senior Civil Engineer / Site Manager

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>04/20/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Work Experience</p>
<div>10 Plus
</div></div><div><p>Job Opening Status</p>
<div>Open
</div></div><div><p>Industry</p>
<div>Energy and Utilities
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>AI Wusta
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>000</div></div></ul></div>
<br><p></p><div><div>The Senior Electrical Engineer (MV/HV &amp; Primary Substation) will represent the Client on site for all medium- and high-voltage electrical systems, including the Primary Substation located within the same plot as the factory. The role is critical to ensuring safe installation, testing, energization, and commissioning readiness of MV/HV systems supplying the factory.</div><div></div><div><h2 class="jobSectionHeader"><b><br>
Key</b><b> Responsibilities</b><br>
</h2><h3 class="jobSectionHeader"><b>
Client</b><b> </b><b>Representation</b><b> </b><b>&amp;</b><b> </b><b>Strategic</b><b> Oversight</b><br>
</h3><ul><li>
Act as the Client&rsquo;s on-site electrical engineering and site management representative for MV, HV, and Primary Substation works.<br>
</li><li>
Provide technical leadership and client-side authority on all power supply, grid interface, and energization-related matters.<br>
</li><li>
Review and comment on MV/HV and substation designs, shop drawings, protection philosophies, method statements, and material submittals.<br>
</li><li>
Coordinate closely with the Controller / PMC company to align inspections, NCRs, and technical assessments.</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
MV</b><b> </b><b>/</b><b> </b><b>HV</b><b> </b><b>&amp;</b><b> </b><b>Primary</b><b> </b><b>Substation Systems</b><b> </b><b>Oversight</b><br>
</h3><ul><li>
Oversee and monitor execution of MV/HV systems, including:<br>
</li><li>
Primary substation (HV/MV GIS or AIS)<br>
</li><li>
Power transformers<br>
</li><li>
MV switchgear (11kV / 33kV or project-specific voltage levels)<br>
</li><li>
Protection relays and protection coordination<br>
</li><li>
SCADA and control systems (electrical scope)<br>
</li><li>
MV/HV cable systems, duct banks, and terminations<br>
</li><li>
Interface with utility / grid authority<br>
</li><li>
Ensure alignment between the Primary Substation Contractor and the factory electrical installation for seamless commissioning.</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Testing,</b><b> </b><b>Energization</b><b> </b><b>&amp;</b><b> </b><b>Commissioning</b><b> </b><b>Readiness</b><br>
</h3><ul><li>
Witness and review testing and commissioning activities, including:<br>
</li><li>
Transformer testing.<br>
</li><li>
Protection relay testing and settings verification<br>
</li><li>
MV/HV cable testing<br>
</li><li>
Functional and interlock testing.</li></ul></div><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div>
Qualifications &amp; Experience
<br>
</div><div>Bachelor&rsquo;s degree in electrical engineering<br>
</div><div>
10+ years of experience in industrial or large-scale construction projects<br>
</div><div>
Experience working in a client-side or Consultant role<br>
</div><div>
Proven ability to review and oversee General Contractor electrical works<br>
</div><div>
Experience working alongside PMC / Controller companies<br>
</div><div>
Prior experience in Oman or GCC countries is an advantage</div></div>

Senior Electrical Engineer (HV/MV)

F.I.C

<p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s degree or professional qualification in Human Resources, Business Administration, Information Management, or related field</li><li>Minimum 10 years of relevant experience in HR and administration</li><li>At least 8 years of experience in HR management, document control, and information management, preferably in real estate/infrastructure projects</li><li>Experience in Oman/GCC region is highly preferred</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Develop and implement HR policies, procedures, and strategies aligned with organizational goals</li><li>Manage the full employee lifecycle including recruitment, onboarding, performance management, and offboarding</li><li>Oversee document control and information management systems for project and HR records</li><li>Ensure compliance with local labor laws and company policies</li><li>Handle employee relations, grievances, and disciplinary actions</li><li>Coordinate with project teams to ensure proper staffing and manpower planning</li><li>Maintain and manage HR records, personnel files, and documentation systems</li></ul><p><b>Technical Requirements:</b></p><ul><li>Strong knowledge of HR practices, labor laws, and regulatory requirements (Oman/GCC)</li><li>Experience in document management systems and record control</li><li>Familiarity with HR software and databases</li><li>Understanding of organizational development and workforce planning</li></ul><p><b>Leadership &amp; Management:</b></p><ul><li>Lead and manage the HR and administrative team</li><li>Support management in strategic decision-making and workforce planning</li><li>Promote a positive and productive work environment</li></ul><p><b>Communication &amp; Reporting:</b></p><ul><li>Excellent communication and interpersonal skills</li><li>Ability to prepare and present HR reports, policies, and analytics</li><li>Strong organizational and problem-solving abilities</li></ul><p>Pay: RO600.000 - RO800.000 per month</p><p>Work Location: In person</p>

HR Manager

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