sales coordinator

document controller

office administrator

project coordinator

administrative assistant

document management coordinator

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO

<div>
 A professional services firm operating in Management Consulting and Project Controls across infrastructure, construction and industrial sectors in the UAE and GCC. The organisation provides governance, compliance and operational support to large-scale projects, ensuring quality, traceability and on-time deliverables.
 
 
 
 Primary Job Title:
 
 Document Controller
 
 
 Role &amp; Responsibilities
 
 
 <ul>
 <li>
 Own the document lifecycle: receive, classify, register, version-control and archive project documents per approved procedures.
 </li>
 <li>
 Maintain and update master document register and transmittal logs; ensure all stakeholders receive controlled revisions on schedule.
 </li>
 <li>
 Manage electronic document management platform workflows (uploading, tagging, access permissions and folder structure maintenance).
 </li>
 <li>
 Coordinate with project teams (engineering, QA/QC, procurement and contracts) to route documents for review, approval and distribution.
 </li>
 <li>
 Prepare and issue transmittals, track responses, and escalate overdue actions to ensure SLA adherence.
 </li>
 <li>
 Support internal and external audits by producing evidence of document control activities and ensuring compliance with ISO and project procedures.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 Aconex
 </li>
 <li>
 SharePoint
 </li>
 <li>
 Document Management Systems
 </li>
 <li>
 ISO 9001:2015
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Adobe Acrobat
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bluebeam Revu
 </li>
 <li>
 AutoCAD (for drawing register control)
 </li>
 <li>
 Experience with project transmittal and revision-control workflows
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Records Management or related field (or equivalent experience).
 </li>
 <li>
 Prior document control experience in construction, infrastructure or engineering projects in the UAE or GCC preferred.
 
 
 </li>
 </ul>
 Benefits &amp; Culture Highlights
 
 
 <ul>
 <li>
 On-site role within a multicultural project-driven environment focused on professional development.
 </li>
 <li>
 Competitive UAE compensation package and support for relevant professional certifications.
 </li>
 <li>
 Exposure to large-scale projects and opportunity to work with leading project controls and QA/QC teams.
 
 
 </li>
 </ul>
 To apply, submit your CV and a brief summary of your document control systems experience. Candidates must be available for on-site placement in the UAE.
 
 
 Skills: document management systems,sharepoint,microsoft excel,aconex,adobe acrobat,document management
</div>

Document Controller

NABC Building Contracting LLC

<ul><li>Maintain and manage all incoming and outgoing correspondence, drawings, submittals, transmittals, and project documents.</li><li>Ensure all documents are properly numbered, version-controlled, and filed (electronic and hard copies).</li><li>Implement and maintain document control procedures and systems.</li><li>Coordinate with consultants, clients, subcontractors, and suppliers regarding document submissions and approvals.</li><li>Track document status and ensure timely follow-up on pending approvals or revisions.</li><li>Prepare and issue document transmittals, submittal logs, and reports as required.</li><li>Maintain confidentiality and security of sensitive documents.</li><li>Provide administrative support to the project team and management.</li><li>Draft, format, and review official letters, memos, and emails.</li><li>Schedule meetings, prepare agendas, and record minutes.</li><li>Handle telephone calls, messages, and correspondence professionally.</li><li>Maintain office records, filing systems, and databases.</li><li>Arrange travel bookings, accommodation, and logistics when required.</li><li>Support in preparing reports, presentations, and other project documentation.</li></ul>Qualifications &amp; Requirements:<ul><li>Engineering Background</li><li>Minimum 1 years of experience in document control and secretarial roles, preferably in construction or engineering companies.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and time-management skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to handle confidential information with discretion.</li><li>Fluent in English (written and verbal)</li><li>FEMALE ONLY</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Document Controller / Secretary

J10 Consulting

The Role
 Our Tier 1 Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Dubai. working on new VVIP Villa and Mansions projects. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3-6 month contract position, outsourced through J10 Consulting. There is the option to transfer to staff after 6 months to suit all parties. Responsibilities: • Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; • Provide administrative assistance to the project team in their reporting obligations and other functions; • Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents; • Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date; • Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required. • Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.; • Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.; • Recording and archiving all hardcopy and softcopy documents, • Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data; • Providing data entry and word processing services as and when required; • Assisting managers in producing various reports, tables and presentation material; • Copies/scans and distributes the required documents, assisting as required;
 
Requirements
 <ul>
<li>Minimum of 5 years’ experience post graduation with experience in major Villa / Mansion projects • Must have worked in UAE main contracting company previously • Excellent communication skills in English, written and spoken; • Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit • Experienced user of MS Office; • Capable of working with minimal supervision; • In-depth knowledge of document procedures; • Effective in building good working relationships within complex structures, both internally and with various project stakeholders.</li>
</ul>
About the company
 J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.

TXM Solutions

<div>
 
 
 Job Title: Document Controller
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 10+ years
 
 
 
 Industry:
 
 MEP / Construction / Engineering
 
 
 
 About the Role:
 
 
 
 A leading MEP contractor in the UAE is seeking a seasoned
 
 Document Controller
 
 to support ongoing and upcoming projects. The ideal candidate is a highly organised and tech-savvy professional with more than 10 years of experience in document control, project coordination, and digital reporting within the construction or MEP sector.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the end-to-end document control process for large-scale construction or MEP projects.
 </li>
 <li>
 Maintain and update project schedules, trackers, and logs using
 
 Microsoft Excel
 
 (advanced functions such as pivot tables, macros, etc.).
 </li>
 <li>
 Handle uploads/downloads, file distribution, and version control through various platforms (e.g., Aconex, Procore, or equivalent).
 </li>
 <li>
 Develop dashboards and automated reports using
 
 Power BI
 
 to assist in project tracking and decision-making.
 </li>
 <li>
 Organize and archive technical documents, drawings, RFIs, submittals, and correspondence accurately and efficiently.
 </li>
 <li>
 Coordinate with engineers, consultants, contractors, and project managers to ensure seamless document flow and compliance.
 </li>
 <li>
 Conduct periodic audits to maintain high documentation standards.
 </li>
 <li>
 Provide administrative support and reporting to project and operations teams as needed.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 10 years of document control experience in the UAE within the construction or MEP industry.
 </li>
 <li>
 Expert-level skills in
 
 Microsoft Excel
 
 (data handling, reporting, scheduling).
 </li>
 <li>
 Experience with
 
 Power BI
 
 and data visualisation tools.
 </li>
 <li>
 Proficient in document control systems (e.g., Aconex, Procore, EDMS, etc.).
 </li>
 <li>
 Strong attention to detail, organisation, and time management.
 </li>
 <li>
 Clear communication skills and the ability to thrive in a fast-paced project environment.
 </li>
 </ul>
 
 
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
 </li>
 </ul>
 
 
</div>

Azizi Developments

<div>
 
 Job Purpose:
 
 
 Manages all project documentation, such as drawings, specifications, contracts, and correspondence, by organizing, filing, and controlling their distribution and revisions to ensure accuracy and accessibility. Their primary responsibilities include implementing and maintaining document control systems, performing quality checks on documents, ensuring compliance with procedures, and supporting project teams with document retrieval and tracking.
 
 
 
 
 
 Essential Skills and Qualifications
 
 <ul>
 <li>
 Proficiency with document management software and Microsoft Office Suite.
 </li>
 <li>
 Strong organizational skills and exceptional attention to detail.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Experience with electronic and hard copy document management.
 </li>
 <li>
 Familiarity with common construction documents like drawings, contracts, and submittals.
 </li>
 </ul>
 
 
</div>

Document Controller - Construction

Meraki Group

<div>
 The
 
 Document Controller
 
 will manage project documentation and ensure proper filing, version control, and communication across teams. This role is vital in maintaining compliance and traceability throughout the project lifecycle.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Maintain a structured document filing system for drawings, approvals, and site logs
 </li>
 <li>
 Control document numbering, revisions, and distribution
 </li>
 <li>
 Coordinate submission and tracking of IRs, RFIs, MARs, and other technical documents
 </li>
 <li>
 Liaise with consultants and subcontractors to collect and record approvals
 </li>
 <li>
 Support QA/QC and site teams with retrieval of latest approved documents
 </li>
 <li>
 Ensure confidentiality, backups, and compliance with audit requirements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree or diploma in administration or related field
 </li>
 <li>
 1-4 years of experience in document control within civil construction projects
 </li>
 <li>
 Proficiency in MS Office, Aconex, or similar DMS
 </li>
 <li>
 Attention to detail and good communication skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Why Join Us?
 
 
 
 
 You'll be part of a growing and professional team delivering high-impact infrastructure projects across the UAE. This is your opportunity to play a key role in streamlining procurement and driving project efficiency in a fast-paced contracting environment.
</div>

Civil Document Controller

<div>The Document Controller will manage project documentation and ensure proper filing, version control, and communication across teams. This role is vital in maintaining compliance and traceability throughout the project lifecycle.
Key Responsibilities:<ul>
<li>
Maintain a structured document filing system for drawings, approvals, and site logs.</li>
<li>Control document numbering, revisions, and distribution.</li>
<li>Coordinate submission and tracking of IRs, RFIs, MARs, and other technical documents.</li>
<li>Liaise with consultants and subcontractors to collect and record approvals.</li>
<li>Support QA/QC and site teams with retrieval of latest approved documents.</li>
<li>Ensure confidentiality, backups, and compliance with audit requirements.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree or diploma in administration or related field.</li>
<li>1-4 years of experience in document control within civil construction projects.</li>
<li>Proficiency in MS Office, Aconex, or similar DMS.</li>
<li>Attention to detail and good communication skills.</li>
</ul>
Benefits<h3 class="jobSectionHeader">
Why Join Us?</h3>
You'll be part of a growing and professional team delivering high-impact infrastructure projects across the UAE. This is your opportunity to play a key role in streamlining procurement and driving project efficiency in a fast-paced contracting environment.</div>

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5946 document management coordinator jobs IN Dubai

Document Controller

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Civil Document Controller

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