document controller

project coordinator

office administrator

marketing coordinator

office manager

document management coordinator

Perfect Technical Works & Landscaping LLC

The Document Controller is responsible for managing, organizing, and maintaining all project and procurement documentation. The role includes supporting the procurement process by coordinating supplier documentation, maintaining procurement records, and assisting with purchase requisitions and related administrative tasks.Document Control<ul><li>Maintain and manage all project documentation, including drawings, correspondence, submittals, contracts, and records.</li><li>Ensure documents are properly filed, updated, version-controlled, and accessible to relevant teams.</li><li>Distribute documents to internal departments, consultants, and subcontractors in accordance with workflows.</li><li>Track approvals, comments, revisions, and ensure timely follow-up.</li><li>Maintain document logs, registers, and filing systems (digital and physical).</li></ul>Procurement Support<ul><li>Assist in preparing, issuing, and tracking Requests for Quotation (RFQs).</li><li>Collect, organize, and record supplier quotations, technical submittals, and compliance documents.</li><li>Support the procurement team in preparing comparison sheets and vendor evaluations.</li><li>Maintain procurement records, purchase requisitions, purchase orders, and delivery notes.</li><li>Follow up with suppliers on documentation, delivery schedules, and outstanding submissions.</li><li>Ensure all procurement documents comply with company and project requirements.</li></ul>Administrative &amp; Coordination Tasks<ul><li>Coordinate with project teams, suppliers, and subcontractors for document submissions.</li><li>Support contract and tender documentation when required.</li><li>Assist with preparing reports, logs, and summaries for management.</li><li>Maintain confidentiality and ensure data accuracy and completeness in all records.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or bachelor&rsquo;s degree in business administration, Engineering, or related field.</li><li>2&ndash;5 years' experience as a Document Controller, preferably in construction, landscaping, or contracting.</li><li>Hands-on experience supporting procurement departments is highly preferred.</li><li>Strong knowledge of document control procedures and electronic document management systems (EDMS).</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organization, communication, and coordination skills.</li><li>Attention to detail and ability to manage multiple tasks.</li></ul>Job Type: Full-time

Document Controller (with Procurement Experience)

Avianna Blessy Investment Consultancy

Key Duties &amp; ResponsibilitiesDocument Management<ul><li>Create, maintain, and update document control systems and filing structures.</li><li>Receive, review, log, and distribute incoming and outgoing documents.</li><li>Ensure documents are stored in the correct locations and formats (physical and/or digital).</li><li>Manage version control to ensure document accuracy and prevent duplication.</li><li>Track document status and ensure timely review, approval, and return.</li></ul>Compliance &amp; Quality Control<ul><li>Ensure all documents comply with company standards, templates, and regulatory requirements.</li><li>Conduct periodic audits of documentation processes and storage systems.</li><li>Maintain confidentiality and security of sensitive information.</li></ul>Coordination &amp; Communication<ul><li>Work closely with project managers, engineers, contractors, and internal teams to ensure efficient document flow.</li><li>Notify updated documents, approvals, or deadlines.</li><li>Provide support during internal and external audits.</li></ul>Reporting<ul><li>Generate and distribute document status reports, logs, and tracking reports.</li><li>Maintain records of document distribution and revision history.</li></ul>Required Skills &amp; QualificationsTechnical Skills<ul><li>Proficiency in Document Management Systems</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).</li><li>Understanding of document control processes, standards, and numbering systems.</li><li>Ability to manage large volumes of documents efficiently.</li></ul>Soft Skills<ul><li>Excellent organizational and time-management abilities.</li><li>High attention to detail and accuracy.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Problem-solving mindset with proactive follow-up skills.</li></ul>Education &amp; Experience<ul><li>Diploma or degree in business administration, engineering, or related fields (preferred).</li><li>Prior experience in document control or administrative roles.</li><li>Industry-specific experience (construction, engineering) is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Immediately Join?</li></ul>Experience:<ul><li>Document Controller: 1 year (Required)</li><li>Administrative Works: 1 year (Required)</li></ul>

Document Controller

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 Responsible for maintaining organized and up to date documents while developing and implementing processes related to document control and management. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Also, ensure compliance with Khazna&rsquo;s procedures and policies, as well as legal and contractual requirements.&nbsp;&nbsp;
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 
 Documentation Control&nbsp;
 
 &nbsp;
 
 
 
 
 
 Maintain accurate and up-to-date document control systems and records and ensure all documents are properly reviewed, approved, distributed to relevant parties, stored, archived and retrievable.&nbsp;
 
 
 
 
 
 Collaborate with other team members to ensure timely and accurate documentation.&nbsp;
 
 
 
 
 
 Raise and receive ERP PR and track, transmit, and accurately file electronic documents, drawings, and correspondence.&nbsp;
 
 
 
 
 
 Establish document control goals, specifications and KPI&rsquo;s&nbsp;
 
 
 
 
 
 Maintain healthy work relationships with specialists, vendors, and clients, solve any conflicts that may arise and minimize potential risks. &nbsp;Ensure deliverables conform to quality, time and budgetary stipulations.&nbsp;
 
 
 
 
 
 Create and update project deliverable registries and maintain quality assurance on all outgoing deliverables.&nbsp;
 
 
 
 
 
 Actively manage project documentation in particular contracts, finances and handing over documents; to ensure that all are available, tracked and saved to designated folders.&nbsp;
 
 
 
 
 
 Create and maintain project-specific file transfer protocol sites and assign and track project document numbers and revisions.&nbsp;
 
 
 
 
 
 Coordinate multi-office and work-sharing information in a timely manner and implement efficient workflow process, monitor daily activity, and implement modifications.&nbsp;
 
 
 
 
 
 Collaborate with Khazna team members to coordinate the control and distribution of documents.&nbsp;
 
 
 
 
 
 Be familiar with all phases of the Khazna projects including construction, closeout and transitioning to operations and continuously enhance understanding of Khazna&rsquo;s internal procedures and capabilities.&nbsp;
 
 
 
 
 
 Ensure that the documentation is trusted by end users and that it contains up-to-date, reliable, checked and formally approved information.&nbsp;&nbsp;
 
 
 
 
 
 Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the system and support operations controls, reporting, estimating, planning, document control, project administration, and other support functions.&nbsp;
 
 
 
 
 
 Document and maintain records of current / future data centers, decisions, monthly reports, schedules, budgets, cost tracking reports, and other pertinent records.&nbsp;
 
 
 
 
 
 Analyse and implement best practices based on experience.&nbsp;
 
 
 
 
 
 Provide content for benchmark figures and decision documents and prepare ad-hoc reports on projects as needed.&nbsp;
 
 
 
 
 
 Skilful in communicating difficult/sensitive information tactfully.&nbsp;&nbsp;
 
 
 
 
 
 Any other duties as required by Management.&nbsp;
 
 
 
 
 
 Familiarization and Knowledgeable in Document Control Systems such as Aconex, SharePoint, Asite and Viewpoint.&nbsp;
 
 
 
 
 
 TOF document preparation and process assistance to TOF specialist or PM&nbsp;
 
 
 
 
 
 Transition document and process assistance (to PM)&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Policies, Systems, Processes &amp; Procedures&nbsp;
 
 &nbsp;
 
 
 
 
 
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Continuous Improvement&nbsp;
 
 &nbsp;
 
 
 
 
 
 Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement, and cost reduction.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reporting&nbsp;
 
 &nbsp;
 
 
 
 
 
 Prepare sectional statements and reports timely and accurately to meet Khazna and department requirements, policies, and quality standards.&nbsp;&nbsp;
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Minimum Qualifications:
 
 &nbsp;
 
 
 
 
 
 Degree in Business, IT, Admin, or relevant field.&nbsp;
 
 
 
 
 
 
 Minimum Experience:
 
 &nbsp;
 
 
 
 
 
 5+ years of work experience of which 2-3 years project / data center experience is preferred
 
 
 
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 &nbsp;
 
 
 
 
 
 Proficient in DMS and other operating computer programs like Microsoft Office, DocuSign or similar, Aconex and other project software.&nbsp;
 
 
 
 
 
 Should be adept in identifying document bottlenecks or risk issues combined with a mindset to resolve them under the guidance / consent of Senior Management.&nbsp;
 
 
 
 
 
 Excellent verbal and written communication skills with analytical ability to extract information and know where information is retained.&nbsp;
 
 
 
 
 
 Problem-solving abilities with strong interpersonal skills, critical thinking and extremely resourceful&nbsp;&nbsp;
 
 
 
 
 
 Ability to work independently with minimal managerial supervision, self-start and motivated.&nbsp;&nbsp;
 
 
 
 
 
 Provide leadership on document management, document control, routing mechanisms and other document processes.&nbsp;
 
 
 
 
 
 Organization skills and detail oriented&nbsp;&nbsp;
 
</div>

Himyar Ventures 

Job SummaryWe are seeking a highly organized and detail-focused Document Controller to manage all project documentation across real estate development activities. The Document Controller will be responsible for maintaining, organizing, and safeguarding hard and soft copy documents, ensuring they are accessible, accurately logged, and properly distributed to support the efficient functioning of the project team. The ideal candidate will have strong experience with document control systems, excellent attention to detail, and the ability to coordinate effectively between internal teams and external stakeholders.Key Responsibilities1. Document Control &amp; Management<ul><li>Maintain, update, and organize all project documents in both digital and physical formats.</li><li>Manage incoming and outgoing correspondence, ensuring accurate logging and tracking.</li><li>Operate and maintain document control systems such as Primavera, Aconex, or similar platforms.</li><li>Maintain project and package coding structures for all documentation.</li><li>Ensure timely distribution of documents and information to relevant team members.</li></ul>2. Quality Assurance &amp; Compliance<ul><li>Verify completeness and accuracy of submitted documents, drawings, reports, and correspondence.</li><li>Identify missing documentation and notify managers accordingly.</li><li>Ensure documentation adheres to company standards and project requirements.</li><li>Maintain document backups, including server backups and file conversions.</li></ul>3. Coordination &amp; Communication<ul><li>Coordinate with consultants, contractors, suppliers, and authorities regarding document submissions and approvals.</li><li>Work closely with the project team, providing necessary documents and support for ongoing activities.</li><li>Facilitate smooth communication between internal stakeholders and external document control teams.</li></ul>4. Reporting, Archiving &amp; Retrieval<ul><li>Prepare hard copy prints, reports, and documentation bundles as required.</li><li>Maintain structured archiving systems to ensure efficient retrieval of historic project files.</li><li>Support the project team with timely access to drawings, letters, contracts, reports, and other project information.</li><li>Track document revisions, approvals, and distribution lists.</li></ul>5. Administrative &amp; Organizational Support<ul><li>Ensure proper storage mechanisms for all project-related documents.</li><li>Assist the project team with administrative requests related to documentation or record-keeping.</li><li>Contribute to continuous improvement of document management processes and standards.</li></ul>RequirementsEducation<ul><li>Bachelor&rsquo;s Degree in any discipline.</li></ul>Experience<ul><li>5&ndash;10 years of experience in document control roles, preferably within construction or real estate development projects.</li></ul>Technical Competencies<ul><li>Document Control Systems &amp; Digital Platforms (Aconex, Primavera, etc.)</li><li>Project Documentation &amp; Record Management</li><li>Quality Assurance for Documentation</li><li>Reporting, Tracking &amp; Logging</li><li>Information Archiving &amp; Retrieval Systems</li></ul>Behavioral Competencies<ul><li>Exceptional Attention to Detail</li><li>Strong Organizational &amp; Time Management Skills</li><li>Effective Communication &amp; Coordination</li><li>Dependability &amp; Accountability</li><li>Confidentiality &amp; Professional Integrity</li></ul>Leadership Competencies<ul><li>Planning &amp; Structuring of Documentation</li><li>Process Improvement &amp; Standardization</li><li>Stakeholder Support &amp; Influence</li><li>Training &amp; Mentorship for Document Standards</li><li>Ownership &amp; Professional Discipline</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have as a document controller in the real estate development field?</li></ul>

Real Estate - Document Controller

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
Job Summary:
Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.
Job Duties:<ul><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Peergrowth Consultancy Co.

We are seeking a detail-oriented and proactive Regulatory Affairs Coordinator to support regulatory activities at our UAE-based manufacturing facility. This role is responsible for compiling and coordinating product and site-specific regulatory dossiers for submission to global health authorities, including support for GMP audits. The ideal candidate will collaborate closely with Quality Assurance (QA), manufacturing, and technical teams at the site, as well as regional regulatory teams. Experience with local UAE and GCC regulatory requirements is preferred, with an understanding of global CTD requirements.KEY RESPONSIBILITIES<ul><li>Collate, compile, and review regulatory dossiers for product and site registrations in various international markets, including GMP audit dossiers.</li><li>Ensure accuracy, completeness, and regulatory compliance of all documentation submitted.</li><li>Review and verify the correctness and regulatory alignment of Artwork (AW) prior to submission.</li><li>Act as a key liaison between regional regulatory teams and site-based technical functions (QA, QC, Production, Engineering).</li><li>Coordinate technical responses and ensure timely resolution of queries raised by health authorities during or post submission through regional RA teams.</li><li>Maintain an organized and up-to-date archive of all regulatory submissions made from the site.</li><li>Implement proper version control, submission tracking, and document retrieval protocols.</li><li>Monitor submission timelines and follow up with internal teams to ensure timely completion of deliverables.</li><li>Ensure alignment with both international regulatory expectations and local UAE / GCC requirements.</li><li>Provide regular status updates on submissions and queries to the Head of International Regulatory Affairs.</li><li>Support documentation requests for internal audits, inspections, and compliance reviews.</li></ul>CANDIDATE EXPERIENCE<ul><li>Bachelors or masters degree in pharmacy (preferred)</li><li>2 to5 years of experience in Regulatory Affairs, ideally in a manufacturing or site-based setting within the pharmaceutical industry.</li><li>Preferred : Experience with handling guidelines of UAE Ministry of Health (MoHAP), GCC-DR, Oman, Bahrain, or other Gulf regulatory bodies.</li><li>Practical knowledge of CTD / eCTD dossier formats and GMP audit preparation.</li></ul>Key Skills and Competencies<ul><li>Strong communication, collaboration, and coordination skills across technical and regulatory functions.</li><li>High level of accuracy, attention to detail, and document management capabilities.</li><li>Ability to manage multiple priorities, meet deadlines, and adapt to dynamic regulatory requirements.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint) and document control systems.</li><li>Proactive approach to problem-solving and handling regulatory queries.</li></ul>Coordinator • Dubai, United Arab Emirates

Regulatory Affairs Coordinator

Job SummaryWe are seeking a highly organized and proactive Project Coordinator to provide administrative, coordination, and logistical support throughout all phases of real estate development projects. The role ensures smooth communication between internal teams, consultants, contractors, authorities, and other stakeholders. The ideal candidate will be detail-oriented, experienced in project administration, and capable of supporting planning, documentation, reporting, and site coordination tasks to keep projects running efficiently.Key Responsibilities1. Project Coordination &amp; Support<ul><li>Maintain project files, logs, schedules, and documentation across all stages of development.</li><li>Prepare minutes of meetings, internal memos, progress reports, and follow-up summaries.</li><li>Coordinate with consultants, contractors, suppliers, and other external stakeholders.</li><li>Track project milestones, timelines, deliverables, and outstanding actions.</li><li>Compile and maintain project dashboards, Gantt charts, trackers, and progress updates.</li><li>Support senior staff with feasibility studies, budget preparation, and tender coordination.</li></ul>2. Document Control &amp; Authority Submissions<ul><li>Support document control processes in coordination with consultants and contractors.</li><li>Handle submission, tracking, and follow-up of project documents with authorities such as:</li><li>Dubai Land Department (DLD)</li><li>RERA</li><li>Trakhees</li><li>Dubai Municipality</li><li>Other regulatory agencies</li><li>Ensure accurate and timely updates of project records, approvals, and correspondences.</li></ul>3. Communication &amp; Stakeholder Liaison<ul><li>Act as a communication link between the development team and external consultants (architects, engineers, planners, etc.).</li><li>Coordinate and schedule meetings, workshops, site visits, and inspections.</li><li>Follow up with stakeholders to ensure timely responses, submissions, and approvals.</li></ul>4. Site Coordination &amp; Reporting<ul><li>Assist in organizing site inspections and walkthroughs.</li><li>Carry out regular site visits and document progress, HSE issues, and logistical observations through reports and photographic evidence.</li><li>Participate in site walks with senior project team members and prepare detailed notes of observations and required actions.</li></ul>5. Administrative &amp; Organizational Support<ul><li>Provide administrative and research support to project managers and senior leadership.</li><li>Assist in implementing project policies, procedures, and organizational standards.</li><li>Support general project administration and other tasks assigned by senior management.</li></ul>RequirementsEducation<ul><li>Higher Diploma or Bachelor&rsquo;s Degree.</li></ul>Experience<ul><li>5&ndash;7 years of experience in project or construction administration, preferably with property developers, project managers, or consultants.</li></ul>Technical Competencies<ul><li>Project Documentation &amp; Document Control</li><li>Project Coordination &amp; Scheduling</li><li>Authority Liaison &amp; Regulatory Support</li><li>Site Inspection &amp; Progress Reporting</li><li>Administrative &amp; Research Support</li></ul>Behavioral Competencies<ul><li>Strong Attention to Detail</li><li>Communication &amp; Interpersonal Skills</li><li>Teamwork &amp; Collaboration</li><li>Proactive Follow-up &amp; Initiative</li><li>Adaptability &amp; Responsiveness</li></ul>Leadership Competencies<ul><li>Planning &amp; Prioritization</li><li>Accountability &amp; Ownership</li><li>Stakeholder Coordination</li><li>Problem-Solving &amp; Judgement</li><li>Results Orientation</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have as a real estate development project coordinator in the UAE ?</li></ul>

Real Estate - Project Coordinator

Explore 5867+ Document management coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.

5867 document management coordinator jobs IN Dubai

Document Controller (with Procurement Experience)

Document Controller

Document Controller

Real Estate - Document Controller

Document Controller

Regulatory Affairs Coordinator

Real Estate - Project Coordinator