office administrator

office assistant

admin assistant

marketing specialist

procurement specialist

document management specialist

Rizan Jewellery LLC

Location: Dubai, Abu Dhabi, UAE Department: Compliance Employment Type: Full-TimeAbout the RoleWe are looking for a highly organized and detail-oriented Document Control Assistant to join our Compliance team in a leading bullion trading company.The ideal candidate will be responsible for managing, organizing, and maintaining compliance and operational documents to ensure records are accurate, secure, and readily available for business operations, regulatory compliance, and audit requirements.Key Responsibilities<ul><li>Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners.</li><li>Scan, upload, organize, file, and archive both physical and electronic documents.</li><li>Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation.</li><li>File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents.</li><li>Monitor document validity and follow up on missing, incomplete, or expired documents.</li><li>Maintain structured filing systems and document registers for quick retrieval.</li><li>Support internal and external audits by providing required documentation.</li><li>Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control.</li><li>Maintain strict confidentiality of company and client information.</li><li>Ensure compliance with company policies, regulatory requirements, and document retention procedures.</li></ul>Requirements<ul><li>Higher Secondary Certificate (12th Grade) or equivalent.</li><li>0&ndash;2 years of experience in document control, administration, records management, or a similar role. Freshers with strong organizational skills are encouraged to apply.</li><li>Basic proficiency in Microsoft Office (Word, Excel, and Outlook).</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Preferred Qualifications<ul><li>Previous experience in a compliance, banking, financial services, bullion, logistics, or corporate environment.</li><li>Familiarity with KYC, AML, or document management processes will be an added advantage.</li></ul>What We Offer<ul><li>Competitive salary.</li><li>Opportunity to work with a growing organization in the bullion trading industry.</li><li>Professional learning and career development opportunities.</li><li>Supportive and collaborative work environment.</li></ul>If you are organized, detail-oriented, and enjoy working with documentation and compliance processes, we encourage you to apply.Work Location: In person

Document Control Assistant

MOBIKING PHONES FZCO

Job Title: Document ControllerLocation: Dubai, UAE Company: Mobiking Phones FZCOJob SummaryWe are looking for a Document Controller to join our team. The ideal candidate should be organized, detail-oriented, and have good knowledge of Microsoft Excel and Microsoft Word. The role also includes supporting the HR and Administration department with day-to-day operations. Freshers with good computer skills and a willingness to learn are welcome to apply.Key Responsibilities<ul><li>Maintain and organize company documents and records.</li><li>Prepare and update documents using Microsoft Excel and Word.</li><li>Handle filing, scanning, printing, and document archiving.</li><li>Ensure all documents are properly maintained and easily accessible.</li><li>Coordinate with different departments for document collection and submission.</li><li>Provide administrative support for daily office operations.</li><li>Assist the HR department with documentation, employee records, and other HR-related administrative tasks.</li><li>Perform other administrative duties as assigned.</li></ul>Requirements<ul><li>Good knowledge of Microsoft Excel and Microsoft Word.</li><li>Basic computer skills.</li><li>Good communication and organizational skills.</li><li>Strong attention to detail.</li><li>Ability to manage multiple tasks.</li><li>Freshers are welcome to apply.</li><li>Previous experience as a Document Controller, Administrator, or HR Assistant is an advantage.</li></ul>How to ApplyEmail: hr@mobikingfzco.com Contact: +971 52 102 8406 No calls, Kindly Share your CV on WhatsApp or email.Work Location: In person

Document Controller

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<ul><li>Manage and track all documents related to DLD, RERA, and Government Relations.</li><li>
Scan, organize, and maintain both physical and digital records in accordance with internal procedures.</li><li>
Archive inactive records systematically for future reference.</li><li>
Create and maintain an efficient filing system to support seamless information management.</li><li>
Retrieve permits, contracts, and agreements quickly and accurately when required.</li><li>
Conduct regular audits to ensure all records are accurate, complete, and up to date.</li><li>
Manage incoming and outgoing departmental documents and correspondence.</li><li>
Verify that all documents contain current and factual information related to ongoing tasks.</li><li>
Validate incoming documents for accuracy and completeness.</li><li>
Review and edit outgoing documents for typographical, grammatical, and factual errors.</li><li>
Ensure all documents meet professional standards before distribution to stakeholders.</li><li>
Translate documents from English to Arabic and vice versa with accuracy and cultural sensitivity.</li><li>
Prepare various reports for management on behalf of the Head of Department.</li><li>
Ensure reports are clear, concise, and tailored to the needs of senior leadership.</li><li>
Must be familiar with DLD and RERA platforms, including Oqood and TAS systems.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>UAE National with Family book</li><li>
Experience in coordinating with UAE Government entities like DLD, RERA, etc.</li><li>
Knowledge of MS Office (Word , Excel &amp; Powerpoint)</li><li>
Should have sound knowledge in RERA</li><li>
Must be able to maintain confidentiality of information.</li><li>
Perform other duties as requested by management.</li><li>
Should be proficient in English &amp; Arabic</li></ul></div>

Officer - DLD & RERA Affairs (UAE National)

McDermott

<div>Job Overview:
The Senior QHSES Assurance Specialist uses best practices and knowledge of internal or external issues to improve the QHSES Assurance discipline within McDermott. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the QHSES Assurance discipline. They solve complex problems and use discipline-specific knowledge to improve their products or services. The Senior QHSES Assurance Specialist impacts a range of customer, operational, project, or service activities with the QHSES Assurance team and other related teams and ensures that they work within the appropriate guidelines and policies.</div>
 <div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
 <div>Key Tasks and Responsibilities:
<ul><li>Support the development and establishment of the new management system
</li><li>Partner with Functional Process Subject Matter Experts to drive major Quality Systems initiatives
</li><li>Identify and work with Quality Directors to resolve complex issues that have implications beyond the functional area
</li><li>QC system attribute for the documents to ensure quality reporting from the system
</li><li>Assist Functional Process Subject Matter Experts in the withdrawal of legacy practices from existing systems
</li><li>Administer training for new team members
</li><li>Participate in the design, implementation, and enforcement of company document templates for the development or revision of all documents
</li><li>Interface with Functional Process Subject Matter Experts and advice on best practices for the creation of documents and organization within the management system
</li><li>Report and status progress as required by the execution plan and requested by Management
</li><li>Demonstrate solid and consistent communication within and across functions, with the ability to persuade staff to change their way of working to incorporate quality management methods
</li><li>Plan, develop, organize, write, and edit engineering and company procedures and other related documents
</li><li>Analyze the documents to maintain the continuity of the style of content
</li><li>Suggest modifications to documents to make them easier to understand
</li><li>Manage updates and revisions to technical literature
</li><li>Perform quality check of documents with an emphasis on sentence structure, grammar, and spelling
</li><li>Prepare and review procedures and work instructions
</li><li>Provide project bids support related to quality upon request
</li><li>Perform audits (internal and external) as per plan monthly &amp; report timely results /reports
</li><li>Oversee the KPI, QI, and Performance Quality process, trend analysis, and initiate ground-level documentation and understanding for benchmarking and lessons learned within the operating units Analyze trends and measured data to assist in setting targets, future planning, and establishing action plans for improvement and effective follow-up to verify compliance
</li><li>Lead and perform RCA for quality-related issues</li></ul></div>
 <div>Essential Qualifications and Education:
<ul><li>Bachelor&rsquo;s Degree in a relevant field of study
</li><li>8+ years of relative industry experience related to EPC construction or fabrication
</li><li>Ability to work as a team member as well as act as a team leader
</li><li>Ability to understand and positively respond to organizational demands in a continuously changing business environment
</li><li>Demonstrate strong decision-making skills
</li><li>Strong analytical and organizational skills for evaluating trending data
</li><li>Must have strong interpersonal skills to work with other departments in a tactful and effective manner
</li><li>Communication and presentation skills, both written and spoken
</li><li>Computer literate in Microsoft programs: Word, Visio, PowerPoint, and Excel
</li><li>Strong attention to detail
</li><li>Skilled at prioritization and multi-tasking
</li><li>Able to write in explanatory and procedural styles for multiple audiences
</li><li>Document Management is a plus
</li><li>Competent in dealing with a variety of variables in situations where only limited standardization may exist
</li><li>Possesses a strong understanding of Lean/Continuous Improvement concepts, principles, and practice
</li><li>ISO9001, AS9100, AS9110, or other globally recognized Quality Management Systems Internal Auditor training preferred
</li><li>Translate concepts and information into simplified written and visual instruction or training material. Uses stakeholder feedback to modify and improve solutions
</li>Strong ability to communicate at all levels within the organization and the ability to summarize and explain complex technical situations 
<li>
</li></ul>#LI-JG2</div>

Senior QHSES Assurance Specialist (Procurement Quality - Mechanical)

Aspen Pharma Group

<div>
 
 Job Purpose:
 
 
 
 The
 
 Group Administrator: Regulatory and Quality Applications
 
 is an operational role in the Group Digital Technology team, responsible for providing day-to-day application support, issue resolution, and user assistance for the Regulatory and Quality Application which includes primarily
 
 Veeva
 
 and related systems like Esko Pulse, TVT, Argus PV and Track wise Digital. This role is support-focused, ensuring that Regulatory Affairs teams can operate efficiently and in compliance using the Regulatory IT platforms. The Administrator acts as a first line of support for users, manages incidents, service requests and changes, coordinates with internal Regulatory Application Analyst / Specialist, Internal IT Teams and Vendor (like Veeva) for issue escalation, and plays a critical role in maintaining system stability and user satisfaction. Basic Veeva system configuration and reporting skills are essential.
 
 
 
 Job Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in computer science, Information Technology, Life Sciences, or related field.
 </li>
 <li>
 ITIL Foundation (a plus).
 </li>
 <li>
 Veeva Vault certification (required).
 </li>
 <li>
 3+ years administering Regulatory, Quality, or other GxP‑validated systems.
 </li>
 <li>
 Strong knowledge of GxP / CSV / 21 CFR Part 11
 </li>
 <li>
 Experience supporting one or more of the following highly desirable:
 </li>
 <li>
 eQMS platforms (Veeva QMS)
 </li>
 <li>
 RIMS systems
 </li>
 <li>
 Document Control systems (SharePoint DMS, Veeva Qdocs, OpenText)
 </li>
 <li>
 Audit &amp; Compliance applications
 </li>
 <li>
 Experience maintaining validated systems (URS, IQ/OQ/PQ, trace matrices).
 </li>
 <li>
 Familiarity with workflow design, role‑based security, reporting tools, and configuration rules
 </li>
 <li>
 Strong understanding of GxP requirements, data integrity, ALCOA+, and validation processes.
 </li>
 <li>
 Experience analysing and interpreting regulatory guidelines and applying them to system operations.
 </li>
 <li>
 Strong knowledge of role-based access administration and security controls.
 </li>
 <li>
 Application configuration, workflow administration, and user access management.
 </li>
 <li>
 Incident, problem, change, and request management using ITIL frameworks.
 </li>
 <li>
 Strong analytical and troubleshooting capability for application and workflow issues.
 </li>
 <li>
 Documentation discipline, including SOPs, work instructions, validation artefacts, and system logs.
 </li>
 <li>
 Ability to work collaboratively with Quality, Regulatory, and cross-functional stakeholders.
 </li>
 <li>
 Strong analytical and methodical problem‑solving skills.
 </li>
 <li>
 High attention to detail and disciplined approach to documentation and configuration control.
 </li>
 <li>
 Excellent communication skills, particularly in translating system concepts into business language.
 </li>
 <li>
 Ability to remain calm and effective under pressure or audit conditions.
 </li>
 <li>
 Proactive, collaborative, and committed to continuous improvement.
 </li>
 <li>
 High level of accountability and ownership of allocated tasks.
 </li>
 <li>
 Deep understanding of Regulatory Affairs and Quality Management processes.
 </li>
 <li>
 Knowledge of eQMS, RIMS, Document Control, and Audit &amp; Compliance systems.
 </li>
 <li>
 Strong understanding of validation lifecycle, SOP standards, and compliance frameworks.
 </li>
 <li>
 Knowledge of integration patterns between enterprise systems (e.g., Veeva, SAP, Argus).
 </li>
 <li>
 Understanding of electronic records/e-signature regulations and data integrity requirements.
 
 
 </li>
 </ul>
 
 KPA:
 
 
 
 
 Application Support and Troubleshooting
 
 
 
 <ul>
 <li>
 Provide 1st and 2nd line support for users of the Regulatory applications, E.g. Registrations, Submissions, Archive, CRM and Safety.
 </li>
 <li>
 Monitor support queues, investigate and resolve incidents, log service requests, and ensure timely follow-up and closure.
 </li>
 <li>
 Troubleshoot common issues such as document upload failures, user access problems, metadata mismatches, and workflow errors.
 </li>
 <li>
 Ensure SLAs are met, and tickets are closed on time (Incidents, Requests, Change &amp; Problem)
 </li>
 <li>
 Ensure Problem Management is followed, and RCA is provided for major &amp; recurring incidents
 </li>
 <li>
 Follow GxP &amp; CSV methods and ensure system stays in validated state with no deviations
 
 
 </li>
 </ul>
 
 User Access Management
 
 
 
 <ul>
 <li>
 Manage user onboarding/offboarding, access rights, and role-based permissions in compliance with internal SOPs.
 </li>
 <li>
 Assist with system audits of user access and role reviews to ensure regulatory compliance.
 
 
 </li>
 </ul>
 
 Incident Management &amp; Escalation
 
 
 
 <ul>
 <li>
 Collaborate with other team members, management, and service providers to escalate and resolve complex technical issues.
 </li>
 <li>
 Track and manage open issues using ticketing tools (e.g., ServiceNow), ensuring timely updates and user communication.
 
 
 </li>
 </ul>
 
 System Monitoring &amp; Maintenance
 
 
 
 <ul>
 <li>
 Perform daily health checks and monitor system performance to ensure uptime and data integrity.
 </li>
 <li>
 Track usage metrics, system logs, and user behaviour to proactively identify potential issues.
 
 
 </li>
 </ul>
 
 Documentation &amp; Training
 
 
 
 <ul>
 <li>
 Maintain system support documentation including troubleshooting guides, FAQ articles, and job aids.
 </li>
 <li>
 Assist in user training sessions and creation of quick reference materials to improve adoption and reduce support requests.
 
 
 </li>
 </ul>
 
 Release Readiness &amp; Testing
 
 
 
 <ul>
 <li>
 Review release notes (E.g. Veeva Release notes) and assist in testing new features and updates.
 </li>
 <li>
 Support quarterly releases by validating critical functionality and reporting potential issues before go-live.
 
 
 </li>
 </ul>
 
 Continuous Improvements
 
 
 
 <ul>
 <li>
 Collect feedback from end-users to identify pain points and suggest system enhancements.
 </li>
 <li>
 Participate in projects related to system upgrades, enhancements, or integrations (e.g., with Argus, ERP, or EDMS systems).
 
 
 </li>
 </ul>
 #NB
</div>

Group Administrator: Regulatory and Quality Applications

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:<div>
Parsons is seeking an experienced Senior MEP &amp; Systems Manager - Sports &amp; Events Facilities to lead the planning, design management, technical coordination, installation oversight, testing &amp; commissioning, and handover of all MEP and specialist stadium systems associated with major sports and entertainment venue developments.
The role is responsible for managing all building services, utilities, and specialist venue systems throughout the project lifecycle, ensuring integration across design, construction, operational readiness, and handover activities. The position will serve as the technical lead for MEP and specialist systems coordination between the Project Management Team, Lead Design Consultant, contractors, specialist vendors, operators, and stakeholders.
The Senior MEP &amp; Systems Manager shall ensure that all systems are designed, installed, tested, commissioned, and handed over in accordance with project requirements, operational needs, safety standards, and international best practices applicable to world-class sports and entertainment venues.
Key Responsibilities<ul><li>
Lead all MEP and specialist systems delivery activities throughout design, procurement, construction, testing &amp; commissioning, and handover.</li><li>
Manage the interface between the Lead Design Consultant, contractors, specialist suppliers, operators, and project stakeholders for all MEP and venue systems.</li><li>
Oversee the review and coordination of MEP and specialist systems design submissions.</li><li>
Ensure integration and coordination between architectural, structural, MEP, ICT, security, and venue technology disciplines.</li><li>
Lead technical reviews, design workshops, constructability reviews, and value engineering exercises related to MEP and specialist systems.</li><li>
Monitor design and construction progress to ensure compliance with project schedule, quality, and performance requirements.</li><li>
Manage installation, testing, commissioning, and system integration activities.</li><li>
Review technical submissions, shop drawings, material approvals, and contractor method statements.</li><li>
Ensure all MEP and specialist systems comply with applicable codes, standards, authority requirements, and project specifications.</li><li>
Lead technical issue resolution and manage design changes affecting building services and specialist systems.</li><li>
Support procurement and tender evaluations for specialist systems and equipment packages.</li><li>
Coordinate operational readiness activities and ensure successful system demonstrations, testing, training, and handover.</li></ul>
MEP Systems Oversight
The role shall oversee the delivery and integration of:<ul><li>
HVAC and environmental control systems.</li><li>
Electrical distribution systems.</li><li>
Emergency power generation systems.</li><li>
Lighting and sports lighting systems.</li><li>
Water supply, drainage, and plumbing systems.</li><li>
Fire protection and life safety systems.</li><li>
Building Management Systems (BMS).</li><li>
Energy monitoring and sustainability systems.</li><li>
Utility and infrastructure connections.</li></ul>
Specialist Sports/ Events Systems Oversight
The role shall oversee the delivery and integration of:<ul><li>
Venue ICT and telecommunications systems.</li><li>
Structured cabling systems.</li><li>
Security and access control systems.</li><li>
CCTV and video surveillance systems.</li><li>
Public address and voice alarm systems.</li><li>
Audio-visual systems.</li><li>
Broadcast and media infrastructure.</li><li>
Distributed antenna systems (DAS).</li><li>
Wi-Fi and spectator connectivity systems.</li><li>
Large-format digital displays and scoreboards.</li><li>
Timing, scoring, and event management systems.</li><li>
Integrated command and control center systems.</li><li>
Crowd management and security screening systems.</li><li>
Specialist event and venue operational systems.</li></ul>
What Required Skills You&rsquo;ll Bring<ul><li>
Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Building Services Engineering, or a related discipline.</li><li>
Master's Degree preferred.</li><li>
Chartered Engineer, Professional Engineer, CIBSE, ASHRAE, or equivalent professional accreditation preferred.</li><li>
Minimum 15 years of experience in MEP engineering, systems integration, technical management, or project delivery.</li><li>
Minimum 7 years in a senior MEP or building services management role on major developments.</li><li>
Demonstrated experience delivering MEP systems for large and complex developments.</li><li>
Experience managing specialist technology and venue systems on sports, entertainment, aviation, transportation, hospitality, or public assembly facilities.</li><li>
Strong understanding of stadium operational requirements and event-day functionality.</li><li>
Extensive experience in testing, commissioning, integrated systems testing, operational readiness, and handover processes.</li><li>
Proven ability to manage multidisciplinary consultants, contractors, specialist vendors, and operators.</li><li>
Strong knowledge of international building codes, life safety requirements, and industry best practices.</li><li>
Excellent communication, coordination, and stakeholder management skills.</li></ul></div>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Senior MEP & Systems Manager - Sports & Events Facilities

ARTELIA

<div>1- MISSION 
Artelia Airports is searching for a talented UAE National to join the Procurement team, supporting the procurement, administration and management of sub-consultancy services across assigned project(s) within the GCC, ensuring that all procurement activities are carried out in line with Company procedures, delivered on time and to the full satisfaction of the Client(s). 
The Procurement Engineer will support the achievement of best value for Artelia Airports through effective procurement planning, vendor management, technical and commercial evaluation, contract administration, performance monitoring and the use of digital procurement tools. The role will maintain comprehensive procurement records, selected sub-consultant databases, pricing intelligence and performance information to support current and future project delivery. 
2- LINE AND STAFF RELATIONS<div> 
The Procurement Engineer will report to the Head of Contracts Management (Production and Operations) and/or the assigned line manager and will work in coordination with other team members such as: 
ARTELIA AIRPORTS staff: 
<ul><li>Project Managers / Project Directors, Technical Discipline Leads, Finance, Contracts, Business Development and Operations teams.</li><li>Internal / External collaborators:</li><li>Engineers and technical leads of the different disciplines within the practice for the definition of sub-consultant scopes of services.</li><li>Partners, sub-consultants, suppliers and service providers assigned to the projects, ensuring that meetings, action logs and exchanges are adequately documented.</li></ul></div> 
3- KEY RESPONSIBILITIES 
Procurement Delivery
<ul><li>Ensure that Artelia Airports secures the best technical, commercial and contractual outcomes for sub-consultancy services required on assigned project(s).</li><li>Issue Expressions of Interest (EOIs) and identify potential sub-consultants for the assigned project(s).</li><li>Implement Non-Disclosure Agreements (NDAs) with interested sub-consultants.</li><li>Liaise with Project Managers, Project Directors and technical disciplines to define the sub-consultancy services required to deliver the scope of work and fulfil the needs of the projects.</li><li>Prepare and manage project-related procurement documentation to ensure alignment of sub-consultant services with project requirements, deliverables and programme constraints.</li><li>Issue Requests for Proposals (RFPs) to selected sub-consultants and manage the proposal stage of the procurement process.</li><li>Manage the end-to-end sub-consultancy RFP process from scoping, conditions and evaluation (technical and commercial), shortlisting/selection to recommendation and award.</li><li>Evaluate sub-consultant proposals and provide technical/commercial analysis and recommendations to the Project Manager.</li><li>Assist in decision-making for the award of sub-consultant appointments and contribute to commercial negotiations under the supervision of the line manager.</li><li>Negotiate fee proposals for minor services and sub-consultant contract terms under the supervision of the line manager.</li><li>Draft, administer and coordinate sub-consultant agreements through to execution.</li><li>Assist with the preparation of sub-consultancy documentation with guidance from relevant departments, including contributing to the most appropriate monitoring strategy given the scope of work.</li><li>Implement standardized methods for sub-consultancy procurement using standard templates, tools and documents that facilitate pricing preparation and proposal comparison.</li><li>Participate in meetings as required.</li></ul> 
Vendor Management &amp; Market Intelligence
<ul><li>Prepare, maintain and update an accurate vendor database of sub-consultants, suppliers and service providers.</li><li>Ensure the vendor database reflects the latest information on pricing, delivery time, available resources, capabilities, qualifications and market availability.</li><li>Create and maintain a list of sub-consultants, suppliers and service providers, including relevant performance scorecards.</li><li>Create a potential new sub-consultant database for future projects, ensuring that prospective sub-consultants are vetted, checked and pre-qualified where applicable.</li><li>Maintain records of sub-consultancy prices, durations, KPIs, resource levels and lessons learned to support decision-making for future projects.</li><li>Conduct market analysis and benchmarking exercises to maintain awareness of prevailing consultancy rates, specialist capabilities and market trends.</li></ul> 
Performance Monitoring &amp; Compliance
<ul><li>Monitor the work and performance of awarded sub-consultants in liaison with relevant departments to ensure compliance with the contract, quality requirements and project schedule.</li><li>Collect feedback from relevant disciplines on sub-consultant, supplier and service-provider performance and analyse the data to ensure the highest quality service at the most effective price.</li><li>Escalate when the sub-contract is not being adhered to, and support the resolution of performance issues, non-conformities and disputes with sub-consultants related to their sub-consultancy agreements.</li><li>Audit and verify sub-consultants compliance with licenses, registrations, insurance obligations, financial record keeping requirements and relevant laws in the country.</li><li>Support lessons-learned activities and supplier evaluations at project completion to improve future procurement decisions.</li></ul> 
Documentation
<ul><li>Maintain complete and auditable procurement records including EOIs, NDAs, RFPs, technical and commercial evaluations, clarifications, agreements, correspondence and performance assessments.</li><li>Ensure procurement and sub-consultancy documentation is managed and filed in accordance with Company procedures, quality management requirements and Client standards.</li><li>Prepare procurement status reports, vendor performance reports, procurement KPI reports and action trackers for management review.</li><li>Ensure maintenance and update of sub-consultancy records such as information about prices, durations, KPIs and resources to assist in decisions to use the same sub-consultant for other and future projects.</li></ul> 
Digital Procurement &amp; Data Management
<ul><li>Use Company-approved ERP, procurement, contract management and document control systems to manage procurement activities, vendor information, contract records and procurement workflows.</li><li>Maintain accurate procurement, vendor and contract data within digital systems, ensuring data integrity, traceability and auditability.</li><li>Develop and maintain procurement trackers, dashboards and reports using Microsoft Excel, Power BI and other approved reporting tools.</li><li>Use e-tendering, e-sourcing and digital bid evaluation tools where applicable to improve procurement efficiency, transparency and competitiveness.</li><li>Support the implementation and continuous improvement of digital procurement processes, standard templates, databases and automated workflows.</li><li>Generate procurement analytics, spend analysis, benchmarking reports and KPI tracking metrics to support management decisions and procurement strategies.</li><li>Ensure compliance with Company information management procedures, document control requirements and cybersecurity protocols when handling procurement and contractual information.</li><li>Support the controlled use of AI-enabled procurement tools for proposal comparison, market intelligence and vendor performance analysis where authorized by the Company.</li></ul> 
Coordination
<ul><li>Coordinate procurement activities internally across all disciplines and support functions to facilitate successful project delivery.</li><li>Coordinate with Finance regarding invoicing, payment follow-up and commercial matters relating to sub-consultants.</li><li>Coordinate with all external parties involved, including sub-consultants, partners, suppliers and Client representatives, in a professional manner.</li><li>Ensure that minutes of meetings are prepared, actions are tracked and all procurement-related communications are adequately documented.</li><li>Promote collaboration between technical, commercial and operational teams to ensure procurement activities support project objectives and business goals.</li></ul> 
4- PROFILE SPECIFICATIONS<ul><li> 
UAE Family book</li></ul>
<ul><li>Minimum 3 years of experience in procurement, contract administration, vendor management and/or sub-consultancy coordination, preferably within an engineering consultancy, infrastructure or construction environment; experience on aviation related projects would be an advantage.</li><li>Bachelor's degree in engineering, Quantity Surveying, Business Administration, Supply Chain Management or equivalent with mandatory equivalency from the Ministry of Education.</li><li>Good knowledge of FIDIC forms of contract and standard forms of sub-consultancy agreements.</li><li>Professional certification (CIPS, FIDIC or equivalent) would be preferred.</li><li>Good understanding of the full procurement cycle (EOI, NDA, RFP, evaluation, negotiation, award and contract administration) and of general contractual principles.</li><li>Good understanding of vendor management, supplier performance monitoring, procurement governance and compliance principles.</li><li>Ability to work under pressure and manage multiple procurement packages in parallel with tight deadlines; fast learner with strong attention to detail.</li><li>Strong proficiency in MS Office (particularly Excel, Word and PowerPoint), with strong negotiation, communication and report-writing skills in English.</li><li>Knowledge of digital procurement and contract management tools, including ERP systems such as IFS, SAP, Oracle or equivalent, Power BI, SharePoint, Power Automate, document management systems and e-tendering platforms would be an advantage.</li><li>Knowledge of the GCC consultancy market and Arabic language skills would be an advantage.</li></ul></div>

Procurement Engineer (UAE National only)

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