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document management specialist

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
Co-ordinate with Project Managers to ensure correct document and drawing management is implemented 
To play an active role in implementation of QA procedures and implementation of ISO certification 
Archive project directories from Computer and manage these CD&rsquo;s 
Arranging Printing of documents and Deliverables 
Complies with Company Systems 
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents 
Issue design drawings to Contractor, Local Authorities and others as directed 
Maintain registers of drawings, issued to/received from, and approved by 
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed. 
Maintain NCR, RFI and submittal registers. 
Record all incoming &amp; outgoing RFI&rsquo;s &amp; submittals, and monitor WME&rsquo;s response time, advising Egis staff when responses are required to comply with contractual limits. 
Maintain Expedition / Aconex / Prolog or other document control softwares 
Assist and stand in for Administrative assistant as and when required 
Handling FTP Sites for uploading and downloading documents 
Responsible for ordering and approving stamps as per Egis standards 
Controlling Archives and Library 
Co-ordinate with other offices for the tender and construction packages issue 
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications 
Prepare outgoing register for each drawings/ documents /calculation/ submission 
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations 
Keep up to date and attend training courses in relation to the company systems upon approval from management 
To provide efficient and effective administrative and clerical support to the managers and staff
Introduce cost cutting measures (pertaining to printing), wherever possible 
General document control duties 
Qualifications 
<ul><li>
Bachelor's degree or related field</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Proficiency in document control software Aconex / Prolog or other document control softwares</li><li>
Strong knowledge of filing and archiving systems</li><li>
Excellent data entry and record-keeping skills</li><li>
Outstanding written and verbal communication abilities</li><li>
Detail-oriented with a strong focus on accuracy and quality</li><li>
Knowledge of UAE construction industry standards and regulations</li><li>
Ability to work efficiently in a fast-paced environment</li></ul></div>

Document Controller - Site (UAE National)

alshameem Human Resource Consultancies LLC

Senior Document Controller &ndash; 1 No (Female)Industry: ConstructionJob Requirements:<ul><li>Minimum 5 years of experience as a Document Controller in the construction industry</li><li>Strong experience in handling government-related documentation, including PASS, DDA approvals, and other authority submissions</li><li>Well-versed in document control systems, correspondence, and record management</li><li>Immediate joiner preferred</li><li>Female candidates only</li></ul>Salary &amp; Benefits:<ul><li>AED 6,000 &ndash; 8,000 per month</li><li>Other benefits as per company policy</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Sr. Document Controller

Omada Rail Systems

<div><ul><li>Site Supervision
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
Co-ordinate with Project Managers to ensure correct document and drawing management is implemented 
To play an active role in implementation of QA procedures and implementation of ISO certification 
Archive project directories from Computer and manage these CD&rsquo;s 
Arranging Printing of documents and Deliverables 
Complies with Company Systems 
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents 
Issue design drawings to Contractor, Local Authorities and others as directed 
Maintain registers of drawings, issued to/received from, and approved by 
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed. 
Maintain NCR, RFI and submittal registers. 
Record all incoming &amp; outgoing RFI&rsquo;s &amp; submittals, and monitor WME&rsquo;s response time, advising Egis staff when responses are required to comply with contractual limits. 
Maintain Expedition / Aconex / Prolog or other document control softwares 
Assist and stand in for Administrative assistant as and when required 
Handling FTP Sites for uploading and downloading documents 
Responsible for ordering and approving stamps as per Egis standards 
Controlling Archives and Library 
Co-ordinate with other offices for the tender and construction packages issue 
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications 
Prepare outgoing register for each drawings/ documents /calculation/ submission 
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations 
Keep up to date and attend training courses in relation to the company systems upon approval from management 
To provide efficient and effective administrative and clerical support to the managers and staff
Introduce cost cutting measures (pertaining to printing), wherever possible 
General document control duties 
What do we need from you 
<ul><li>
Bachelor's degree or related field</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Proficiency in document control software Aconex / Prolog or other document control softwares</li><li>
Strong knowledge of filing and archiving systems</li><li>
Excellent data entry and record-keeping skills</li><li>
Outstanding written and verbal communication abilities</li><li>
Detail-oriented with a strong focus on accuracy and quality</li><li>
Knowledge of UAE construction industry standards and regulations</li><li>
Ability to work efficiently in a fast-paced environment</li></ul></div>

Veloche Interior and Exhibition

职位概述 我们正在寻找一位经验丰富的普通话流利的文档管理员，负责管理和控制室内装修工程的所有项目文档。该职位的主要职责包括确保图纸、技术文件和信函的准确归档、跟踪、分发和及时提交，并符合项目和顾问的要求。 主要职责 管理和维护所有项目文件，包括图纸、提交文件、材料审批、信息请求 (RFI)、施工方法说明和往来函件 接收、记录、分发和跟踪收发文件 确保文件编号正确、版本控制和修订跟踪 与项目经理、工程师、顾问和分包商协调文件提交和审批事宜 维护最新的文件登记册和跟踪表 确保文件按项目进度和截止日期提交 妥善归档已完成的项目文件以便移交 准备移交文件并跟进审批情况 确保遵守公司和项目文件控制程序 任职要求 大专或本科以上学历（优先） 至少2-5年室内装修/建筑项目文件控制经验 精通文件控制程序和工作流程 熟练使用微软办公软件（Excel、Word）和文档管理系统 必须具备处理顾问和客户提交文件的经验 良好的沟通和协调能力 能够在压力下工作按时完成任务 优先技能 拥有阿联酋装修项目经验 熟悉 Aconex / Procore / 类似系统（如适用） 注重细节，具备较强的组织能力Job SummaryWe are looking for an experienced Mandarin Speaker Document Controller to manage and control all project documentation for interior fit-out works. The role involves ensuring accurate filing, tracking, distribution, and timely submission of drawings, technical documents, and correspondence in line with project and consultant requirements.Key Responsibilities<ul><li>Manage and maintain all project documents including drawings, submittals, material approvals, RFIs, method statements, and correspondence</li><li>Receive, log, distribute, and track incoming and outgoing documents</li><li>Ensure correct document numbering, version control, and revision tracking</li><li>Coordinate with Project Managers, Engineers, Consultants, and Subcontractors for document submissions and approvals</li><li>Maintain up-to-date document registers and trackers</li><li>Ensure documents are submitted as per project schedules and deadlines</li><li>Archive completed project documents properly for handover</li><li>Prepare transmittals and follow up on approvals</li><li>Ensure compliance with company and project document control procedures</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree (preferred)</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in Interior Fit-Out / Construction projects</li><li>Strong knowledge of document control procedures and workflows</li><li>Proficient in MS Office (Excel, Word) and document management systems</li><li>Experience handling consultant and client submissions is a must</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Skills<ul><li>Experience in UAE fit-out projects</li><li>Familiar with Aconex / Procore / similar systems (if applicable)</li><li>Attention to detail and strong organizational skills</li></ul>Job Type: Full-time

Document Controller - Fit out (Mandarin Speaker)

Falcon Laboratory LLC

Job Summary:Falcon Group is looking for an experienced Document Controller with strong expertise in EDMS and Aconex to manage, track, and maintain project documentation in line with company and client requirements.Key Responsibilities:<ul><li>Manage and maintain documents using EDMS and Aconex.</li><li>Upload, track, and distribute drawings, RFIs, submittals, and correspondence.</li><li>Maintain accurate document logs and revision control.</li><li>Ensure proper document filing, archiving, and retrieval.</li><li>Coordinate with project teams, consultants, and subcontractors.</li><li>Generate document status reports and ensure compliance with procedures.</li></ul>Requirements:<ul><li>3&ndash;5 years of experience as a Document Controller (construction/engineering preferred).</li><li>Hands-on experience with EDMS and Aconex.</li><li>Proficient in MS Office.</li><li>Strong organizational and communication skills.</li></ul>Job Types: Full-time, Permanent

Document Controller

Onetech IT Solutions

Job Summary:The IT Support Specialist will provide technical assistance and support for our clients' technology needs. The ideal candidate will have strong troubleshooting skills, a customer-oriented attitude, and the ability to resolve technical issues promptly. As an IT Support Specialist at Onetech, you&rsquo;ll be responsible for managing user support requests, maintaining IT infrastructure, and ensuring seamless IT operations.Key Responsibilities:<ul><li>Provide technical support and resolve IT-related issues, including hardware, software, network, and peripheral equipment.</li><li>Perform installation, configuration, and maintenance of IT equipment, including computers, printers, and networking devices at client premises.</li><li>Assist clients via phone, email, and remote access, ensuring timely and professional communication.</li><li>Carry out structured cabling work, including installation and management of Ethernet cables, patch panels, and switches.</li><li>Troubleshoot system errors, perform diagnostics, and ensure swift resolutions for any technical issues.</li><li>Set up and configure network devices such as routers, firewalls, and wireless access points at client sites</li><li>Troubleshoot network connectivity issues and ensure all systems are running efficiently.</li><li>Support IT security initiatives, monitoring systems, and performing regular updates and maintenance.</li><li>Assist with security updates, backups, and data recovery at client locations</li><li>Document technical procedures and configurations for each client engagement</li><li>Provide training and guidance to client staff on basic troubleshooting and system usage</li></ul>Qualifications:<ul><li>Bachelor's degree in Information Technology, Computer Science, or related field (or equivalent experience).</li><li>1-2 years of experience in IT support, including field-based work and cabling</li><li>Strong understanding of Windows and Mac operating systems, and IT management tools</li><li>Hands-on experience with network protocols (TCP/IP, DNS, DHCP) and basic network configuration</li><li>Experience in structured cabling, network installation, and cable management tools.</li><li>Familiarity with cloud platforms (AWS, Azure) is an advantage</li></ul>Skills and Competencies:<ul><li>Strong troubleshooting and problem-solving skills</li><li>Ability to work independently at client sites with minimal supervision</li><li>Excellent communication and customer service skills</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple on-site tasks and prioritize effectively</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,000.00 - AED3,000.00 per month

IT Support

PULSE MEDIA (EMEA REGION)

<div>
 Position Summary
 
 
 We are seeking a highly organized and detail-focused Data Entry Operations Specialist to support daily administrative and data management functions. This role is ideal for individuals who excel at maintaining accuracy, handling structured information, and ensuring data integrity across systems.
 
 
 As a Data Entry Operations Specialist, you will be responsible for entering, updating, verifying, and maintaining critical records while adhering to established quality and compliance standards. The ideal candidate is dependable, efficient, and comfortable working independently in a remote environment.
 
 
 Key Responsibilities
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Accurately enter and update data into internal systems and databases
 </li>
 <li>
 Review information for completeness, accuracy, and consistency
 </li>
 <li>
 Perform routine data audits to identify and correct discrepancies
 </li>
 <li>
 Maintain organized digital records and documentation
 </li>
 <li>
 Process forms, applications, or operational records as assigned
 </li>
 <li>
 Follow established data management and confidentiality guidelines
 </li>
 <li>
 Communicate with internal teams to clarify missing or incomplete information
 </li>
 <li>
 Meet productivity benchmarks while maintaining high accuracy standards
 
 
 </li>
 </ul>
 Your work will directly support operational efficiency and data reliability across departments.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in data entry, administrative support, or operations is preferred
 </li>
 <li>
 Strong typing skills with high accuracy
 </li>
 <li>
 Proficiency in Microsoft Excel, Google Sheets, or similar data management tools
 </li>
 <li>
 Excellent attention to detail and organizational abilities
 </li>
 <li>
 Ability to manage repetitive tasks while maintaining focus
 </li>
 <li>
 Strong time management and ability to meet deadlines
 </li>
 <li>
 Comfortable working independently in a remote setting
 </li>
 <li>
 Basic understanding of data privacy and confidentiality standards
 
 
 </li>
 </ul>
 Work Structure
 
 
 <ul>
 <li>
 Fully remote work environment
 </li>
 <li>
 Flexible scheduling based on workload requirements
 </li>
 <li>
 Clearly defined productivity and accuracy expectations
 </li>
 <li>
 Ongoing process documentation and operational support
 
 
 </li>
 </ul>
 Engagement Terms
 
 
 <ul>
 <li>
 Independent contractor or employee classification depending on placement
 </li>
 <li>
 Weekly payments through supported platforms
 </li>
 <li>
 Performance-based incentives may be available
 </li>
 <li>
 Project scope and hours may vary based on operational needs
 
 
 </li>
 </ul>
 Key Skills
 
 
 Data Entry, Data Management, Data Processing, Microsoft Excel, Google Sheets, CRM Systems, Database Management, Typing Accuracy, Administrative Support, Records Management, Document Processing, Data Validation, Quality Control, Attention to Detail, Time Management, Operations Support, Remote Work, Confidentiality Compliance, Process Improvement, Workflow Optimization, Digital Documentation, Information Management, Productivity Tracking
 
 
 Application Process
 
 
 <ul>
 <li>
 Submit your updated resume highlighting relevant administrative or data entry experience
 </li>
 <li>
 Qualified candidates can expect follow-up communication within a few business days
 
 
 </li>
 </ul>
 We are looking for reliable professionals who are committed to maintaining accuracy, efficiency, and operational excellence in a remote work environment.
</div>

Data Entry Operations Specialist (Remote)

Explore 1269+ Document management specialist in Dubai this February. Find roles across top companies and apply now to boost your career.

1269 document management specialist jobs In Dubai

Document Controller - Site (UAE National)

Sr. Document Controller

Document Controller - Site (UAE National)

Document Controller - Fit out (Mandarin Speaker)

Document Controller

IT Support

Data Entry Operations Specialist (Remote)