administrative assistant

social media specialist

project manager

construction manager

project coordinator

document management specialist

Perfect Technical Works & Landscaping LLC

1. Document Management &amp; Organization<ul><li>Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence</li><li>Maintain structured filing systems (digital and physical) for easy retrieval and reference</li><li>Ensure proper categorization and version control of all project documents</li></ul>2. Document Control Process Implementation<ul><li>Implement and maintain standardized document control procedures</li><li>Ensure all documentation follows company policies and industry standards</li><li>Monitor and improve document workflow processes for efficiency and accuracy</li></ul>3. Data Entry &amp; Record Maintenance<ul><li>Enter and update project-related data into internal systems and databases</li><li>Maintain accurate logs of all incoming and outgoing documents</li><li>Track document distribution, approvals, and revisions</li></ul>4. Quality &amp; Compliance Control<ul><li>Review documents for accuracy, completeness, and compliance with company standards</li><li>Ensure all project documentation meets regulatory and contractual requirements</li><li>Monitor deadlines for document submissions and approvals</li></ul>5. Coordination &amp; Communication<ul><li>Coordinate with project managers, engineers, procurement, and site teams for document exchange</li><li>Serve as the focal point for documentation-related queries and support</li><li>Ensure timely circulation of updated drawings and project revisions to relevant stakeholders</li></ul>6. Version Control &amp; Tracking<ul><li>Track document revisions and ensure latest versions are always available to teams</li><li>Maintain a clear record of changes, updates, and approvals</li><li>Prevent use of outdated documents across project sites</li></ul>7. Reporting &amp; Administration<ul><li>Generate reports on document status, compliance, and pending approvals as required by management</li><li>Support management with documentation audits and tracking summaries</li><li>Assist in improving document management best practices across projects</li></ul>Requirements<ul><li>Proven experience as a Document Controller or in administrative roles within construction or landscaping projects</li><li>Strong organizational skills with excellent attention to detail</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems</li><li>Strong communication and interpersonal skills</li><li>Ability to manage multiple tasks and deadlines effectively</li><li>Ability to work independently and coordinate with multiple departments</li><li>Knowledge of construction documentation processes is an advantage</li></ul>Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

Required Document Controller

Obras Contracting LLC

Job Description:We are seeking an experienced Document Controller to join our team. The ideal candidate will have a strong background in document management within the construction industry, particularly in the UAE. This role is crucial for ensuring that all project documentation is accurate, up-to-date, and easily accessible to all stakeholders.Responsibilities:<ul><li>Manage and maintain all project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure that all documents are properly filed, archived, and easily retrievable.</li><li>Coordinate with project managers, engineers, and other team members to ensure document control procedures are followed.</li><li>Review and update documents for accuracy and compliance with company standards.</li><li>Track and manage document revisions and ensure that the latest versions are distributed to relevant parties.</li><li>Assist in the preparation of project documentation for audits and inspections.</li><li>Develop and implement document control procedures and policies to ensure consistency and compliance across all projects.</li><li>Liaise with clients, subcontractors, and suppliers to ensure timely receipt and distribution of documents.</li><li>Ensure that all project documentation is in compliance with legal and regulatory requirements.</li><li>Conduct regular audits of document control processes and systems to identify areas for improvement.</li><li>Support the project team in the preparation of tender documents and proposals.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthExperience:<ul><li>Contracting: 2 years (Preferred)</li><li>Document controller: 2 years (Preferred)</li></ul>Work Location: In person

Document Controller

Amazon Web Services (AWS)

<div>
 
 Description
 
 
 
 We are looking to hire a talented Document Controller to join our team. You will be joining a creative, diverse team tasked with solving challenging problems constructing Amazon Data Centers. Our data centers are industry-leading examples of energy efficient, cost-effective designs. You will work alongside internal partner teams such as Engineering, Operations, Networking, Controls, Security, and Commissioning to build Data Centers that directly support our Customers.
 
 
 Key job responsibilities
 
 
 Check documents for accuracy and contract compliance.
 
 
 Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables.
 
 
 Maintain user accounts, security groups, and permissions; train employees on the document management system.
 
 
 Set up training initiatives for internal and external partners and provide tactical support.
 
 
 Gather information from stakeholders to produce best practices and respond to customer needs.
 
 
 Assist in project closeouts, archiving, processing, and filing activities.
 
 
 Collaborate with technical teams to edit and elevate high-quality technical documentation.
 
 
 Coordinate engineering and architectural specifications, design drawings, and permit submittals.
 
 
 Support construction managers in preparing complete handoff documentation, including drawings, specifications, and scopes of work.
 
 
 Maintain the document repository by site; ensure correct uploads.
 
 
 Manage documentation processes and maintain confidentiality around sensitive documents.
 
 
 Prepare ad-hoc project reports and attend team meetings as the Document Control representative.
 
 
 Develop standardized procedures and conduct audits to ensure compliance.
 
 
 Ensure red-lined updates are reflected in as-built drawings provided to the owner.
 
 
 Confirm all Operations &amp; Maintenance Manuals and warranties are provided to the owner with complete status, terms, and contact information.
 
 
 A day in the life
 
 
 Each day, you will represent AWS in ensuring on-time delivery of construction documentation while improving document control processes and quality standards.
 
 
 You will drive communication across departments, coordinating with front-line and executive-level managers to ensure documentation accuracy and completeness.
 
 
 You will leverage your experience and document management tools to identify gaps in documentation workflows and propose solutions.
 
 
 Daily tasks may comprise document reviews, compliance checks, stakeholder coordination, and closeout processing. You will act as the primary escalation point for documentation issues, owning and tracking them to resolution
 
 
 
 About The Team
 
 
 
 Our Pre-Construction team is a multicultural, multinational group at the forefront of creating and delivering the most innovative products to our customers and is known for changing the face of cloud computing.
 
 
 We support the development and implementation of design standards across regional construction programs. We create and release high-quality, consistent documentation for processes, standards, and procedures, and serve as the primary liaison between Real Estate, Design Engineering, Construction, and other critical partner teams from site selection through construction commencement.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Master's degree or above in enginnering or equivalent, or 4+ years of construction or project management experience
 </li>
 <li>
 4+ years of construction or project management, or 4+ years of relevant discipline work experience
 </li>
 <li>
 Experience with the Microsoft Office Suite including Word, Outlook, and Excel
 </li>
 <li>
 </li>
 <li>
 4+ years&rsquo; experience as a construction document controller for large commercial, mission critical, or industrial projects.
 </li>
 <li>
 </li>
 <li>
 Experience with design and construction management software including Autodesk BIM360, Bluebeam, and Procore.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in construction or project management, or experience in project management
 </li>
 <li>
 Experience with high-volume, high-velocity, large-scale file management (workflow orchestration, file-movement, permission management, etc.)
 </li>
 <li>
 Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives
 </li>
 <li>
 Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels
 </li>
 <li>
 Experience reading and interpreting construction specifications and drawings for all domains
 </li>
 <li>
 Knowledge of construction life cycle sequencing and project schedules.
 </li>
 <li>
 Organizational and analytical skills, including experience writing functional and technical specifications.
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Data Services Emirates LLC
 
 
 Job ID: A10427959
</div>

Construction Document Controller, EMEA Pre-Construction

Natural Stone Trading LLC, Jebel Ali

Duties and Responsibilities &ndash; Document Controller cum Invoice Preparing and Payments Follow-UpsYou will be responsible for, but not limited to, the following duties:1. Maintain and organize company documents, records, files, and correspondence in a systematic manner.2. Ensure proper filing, tracking, and retrieval of physical and electronic documents.3. Prepare sales invoices, delivery notes and related documents accurately and on time.4. Coordinate with sales, accounts and operations departments regarding documentation and invoicing processes.5. Verify invoice details, quantities, pricing and supporting documents before issuance.6. Maintain proper invoice records and update documentation registers regularly.7. Submit invoices and supporting documents to clients and follow company documentation procedures.8. Conduct regular payment follow-ups with clients through calls, emails, and messages to ensure timely collection of outstanding payments.9. Maintain records of pending payments, customer statements, and collection status reports.10. Coordinate with the accounts department regarding payment receipts, overdue balances, and account reconciliations.11. Assist management in monitoring receivables and preparing collection reports.12. Ensure confidentiality and security of company financial and business documents.13. Support general office administration and coordination activities whenever required.14. Perform any other duties assigned by management related to documentation, invoicing, payment follow-ups, and administrative support.Pay: From AED3,000.00 per monthWork Location: In person

Document Controller cum Invoice Preparing

Dubai Limited Investment

Requirements<ul><li>Preferablly 2+Years of experience as a Document Controller in Construction Industry.</li><li>Excellent Skills in Excel</li><li>Knowledge in using SAP,ERP softwares</li><li>Copy, scan and store documents</li><li>Check for accuracy and edit files, like contracts</li><li>Review and update technical documents (e.g. manuals and workflows)</li><li>Distribute project-related copies to internal teams</li><li>File documents in physical and digital records</li><li>Retrieve files as requested by employees and clients</li><li>Manage the flow of documentation within the organization</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc reports on projects as needed</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Document Controller from Construction Background

1004 Mart

INVENTORY, ODOO &amp; HR SPECIALISTOperations &amp; Human Resources | Full-TimeROLE OVERVIEWWe are seeking a detail-oriented and tech-savvy Inventory, Odoo &amp; HR Specialist to manage our inventory operations, maintain and optimise our Odoo ERP system, and support day-to-day HR functions. This is a dual-function role ideal for a proactive individual who is comfortable working across both operational and people-related responsibilities.KEY RESPONSIBILITIESInventory &amp; Operations<ul><li>Manage and maintain accurate stock levels across all inventory locations</li><li>Process stock receipts, transfers, and adjustments within the Odoo system</li><li>Conduct regular stock counts and reconcile discrepancies</li><li>Coordinate with procurement and warehouse teams to ensure smooth stock flow</li><li>Generate inventory reports and highlight variances to management</li></ul>Odoo ERP Administration<ul><li>Serve as the primary user and administrator of the Odoo ERP platform</li><li>Configure, maintain, and troubleshoot Odoo modules (Inventory, Purchase, HR, Payroll)</li><li>Train and support staff on Odoo usage and best practices</li><li>Ensure data integrity and accuracy across all Odoo records</li><li>Liaise with Odoo support or developers for system enhancements or issues</li></ul>Human Resources<ul><li>Maintain and update employee records, contracts, and HR databases</li><li>Assist with onboarding, offboarding, and visa/document tracking</li><li>Monitor visa and passport expiry dates and coordinate timely renewals</li><li>Support payroll preparation by providing accurate attendance and leave data</li><li>Handle day-to-day HR queries and coordinate with government portals (MOHRE, ICP) as required</li></ul>REQUIREMENTSEssential<ul><li>Hands-on experience with Odoo ERP (Inventory and/or HR modules)</li><li>Strong understanding of inventory management principles</li><li>Prior experience in an HR or admin support role</li><li>Proficient in Microsoft Excel for reporting and data analysis</li><li>Highly organised with strong attention to detail</li><li>Good written and verbal communication skills</li></ul>Preferred<ul><li>Experience working in the UAE and familiarity with UAE Labour Law</li><li>Knowledge of UAE government portals (MOHRE, ICP, Tasheel)</li><li>Background in a trading, logistics, or HVAC/refrigeration environment</li><li>Experience managing visa and document renewals</li></ul>WHAT WE OFFER✦A diverse, hands-on role with real ownership and variety✦Collaborative and supportive working environment✦Opportunity to grow across both operations and HR functions✦Exposure to end-to-end business processes in a growing organisationIf you are a motivated and organised individual who thrives in a fast-paced environment, we would love to hear from you.Pay: AED4,000.00 per monthApplication Question(s):<ul><li>How many years of Inventory monitoring do you have?</li><li>How many years of Odoo experience do you have?</li><li>How many years of HR admin do you have?</li></ul>Work Location: In person

Inventory Odoo & HR admin specialist

McDermott

<div>Job Overview:
The Senior QHSES Assurance Specialist uses best practices and knowledge of internal or external issues to improve the QHSES Assurance discipline within McDermott. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the QHSES Assurance discipline. They solve complex problems and use discipline-specific knowledge to improve their products or services. The Senior QHSES Assurance Specialist impacts a range of customer, operational, project, or service activities with the QHSES Assurance team and other related teams and ensures that they work within the appropriate guidelines and policies.</div>
 <div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
 <div>Key Tasks and Responsibilities:
<ul><li>Support the development and establishment of the new management system
</li><li>Partner with Functional Process Subject Matter Experts to drive major Quality Systems initiatives
</li><li>Identify and work with Quality Directors to resolve complex issues that have implications beyond the functional area
</li><li>QC system attribute for the documents to ensure quality reporting from the system
</li><li>Assist Functional Process Subject Matter Experts in the withdrawal of legacy practices from existing systems
</li><li>Administer training for new team members
</li><li>Participate in the design, implementation, and enforcement of company document templates for the development or revision of all documents
</li><li>Interface with Functional Process Subject Matter Experts and advice on best practices for the creation of documents and organization within the management system
</li><li>Report and status progress as required by the execution plan and requested by Management
</li><li>Demonstrate solid and consistent communication within and across functions, with the ability to persuade staff to change their way of working to incorporate quality management methods
</li><li>Plan, develop, organize, write, and edit engineering and company procedures and other related documents
</li><li>Analyze the documents to maintain the continuity of the style of content
</li><li>Suggest modifications to documents to make them easier to understand
</li><li>Manage updates and revisions to technical literature
</li><li>Perform quality check of documents with an emphasis on sentence structure, grammar, and spelling
</li><li>Prepare and review procedures and work instructions
</li><li>Provide project bids support related to quality upon request
</li><li>Perform audits (internal and external) as per plan monthly &amp; report timely results /reports
</li><li>Oversee the KPI, QI, and Performance Quality process, trend analysis, and initiate ground-level documentation and understanding for benchmarking and lessons learned within the operating units Analyze trends and measured data to assist in setting targets, future planning, and establishing action plans for improvement and effective follow-up to verify compliance
</li><li>Lead and perform RCA for quality-related issues</li></ul></div>
 <div>Essential Qualifications and Education:
<ul><li>Bachelor&rsquo;s Degree in a relevant field of study
</li><li>8+ years of relative industry experience related to EPC construction or fabrication
</li><li>Ability to work as a team member as well as act as a team leader
</li><li>Ability to understand and positively respond to organizational demands in a continuously changing business environment
</li><li>Demonstrate strong decision-making skills
</li><li>Strong analytical and organizational skills for evaluating trending data
</li><li>Must have strong interpersonal skills to work with other departments in a tactful and effective manner
</li><li>Communication and presentation skills, both written and spoken
</li><li>Computer literate in Microsoft programs: Word, Visio, PowerPoint, and Excel
</li><li>Strong attention to detail
</li><li>Skilled at prioritization and multi-tasking
</li><li>Able to write in explanatory and procedural styles for multiple audiences
</li><li>Document Management is a plus
</li><li>Competent in dealing with a variety of variables in situations where only limited standardization may exist
</li><li>Possesses a strong understanding of Lean/Continuous Improvement concepts, principles, and practice
</li><li>ISO9001, AS9100, AS9110, or other globally recognized Quality Management Systems Internal Auditor training preferred
</li><li>Translate concepts and information into simplified written and visual instruction or training material. Uses stakeholder feedback to modify and improve solutions
</li>Strong ability to communicate at all levels within the organization and the ability to summarize and explain complex technical situations 
<li>
</li></ul>#LI-JG2</div>

Senior QHSES Assurance Specialist

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