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Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

. Document Management<ul><li>Maintain and control all fit-out project documents including architectural drawings, shop drawings, MEP layouts, material submittals, method statements, and specifications.</li><li>Implement document control procedures to ensure proper logging, tracking, filing, and archiving of documents.</li><li>Ensure strict version control so that only approved and latest revisions are issued to site teams.</li><li>Receive, register, scan, and index incoming and outgoing documents (hard copy and electronic).</li><li>Maintain document registers, transmittals, logs, and databases in line with project requirements.</li></ul>2. Distribution &amp; Coordination<ul><li>Ensure timely distribution of drawings, submittals, RFIs, mock-up approvals, and technical documents to site engineers, subcontractors, and consultants.</li><li>Coordinate with project managers, site engineers, consultants, suppliers, and subcontractors regarding document revisions, comments, and approvals.</li><li>Follow up on outstanding submittals, approvals, and consultant responses to prevent site delays.</li><li>Maintain continuous coordination with the site team to ensure correct documents are used during execution.</li></ul>3. Quality &amp; Compliance<ul><li>Ensure all project documentation complies with ISO standards, company procedures, and client requirements.</li><li>Verify documents for accuracy, completeness, proper formatting, and correct reference before issuance.</li><li>Ensure obsolete or superseded documents are withdrawn from site circulation.</li><li>Support internal and external audits by maintaining organized, traceable, and updated records.</li></ul>4. Reporting &amp; Tracking<ul><li>Prepare and maintain daily, weekly, and monthly document control reports.</li><li>Track submission schedules, approval timelines, and revision histories.</li><li>Monitor document workflow status and report potential delays or risks to the Project Manager.</li></ul>5. Administrative &amp; Site Support<ul><li>Assist in preparing reports, presentations, and meeting minutes as required by the project team.</li><li>Support procurement, material approvals, and subcontract documentation processes.</li><li>Manage and update digital document management systems such as Aconex, Procore, SharePoint, or similar platforms.</li><li>Maintain proper filing of handover documents, O&amp;M manuals, warranties, and as-built drawings</li></ul>Job Type: Full-time

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

Al Jomaih Energy and Water

<div>Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain. 
Role Profile: Document Controller
This is a greenfield CCGT project to be constructed with a net power capacity of 2400 MW, together with its ancillary equipment, associated infrastructure and facilities. The Project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact. 
Location: Taweelah, Abu Dhabi, UAE
Reporting Structure
Project Director
Overview
The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects. 
Your Job Functions (Duties &amp; Responsibilities)
Document Control System:<ul>
<li>
Establish and maintain a centralized document control system for all project-related documentation.</li>
<li>Develop and implement document control procedures and workflows.</li>
</ul>
Document Management:<ul>
<li>
Receive, log, and distribute incoming project documents to relevant stakeholders.</li>
<li>Ensure proper version control and naming conventions for all documents.</li>
</ul>
Organizing and Filing:<ul>
<li>
Organize and categorize documents in a systematic and accessible manner.</li>
<li>Create and manage electronic and physical filing systems.</li>
</ul>
Quality Assurance:<ul>
<li>
Conduct regular quality checks on documents to ensure accuracy and completeness.</li>
<li>Collaborate with project teams to address and correct discrepancies.</li>
</ul>
Access Control:<ul>
<li>
Manage access permissions to documents, ensuring that only authorized personnel have access.</li>
<li>Monitor and track document access history.</li>
</ul>
Collaboration with Project Teams:<ul>
<li>
Work closely with project managers, engineers, and other team members to understand document requirements.</li>
<li>Facilitate the flow of documents between internal and external stakeholders.</li>
</ul>
Document Retrieval:<ul>
<li>
Ensure the timely retrieval of documents as requested by project teams or external auditors.</li>
<li>Maintain an efficient document retrieval system.</li>
</ul>
Training and Support:<ul>
<li>
Provide training to team members on document control processes and systems.</li>
<li>Offer ongoing support and guidance on document control matters.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in business administration, Information Management, or a related field.</li>
<li>5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry.</li>
<li>Familiarity with document control software and systems.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Proficient in document control software and Microsoft Office applications.</li>
<li>Good communication and interpersonal skills.</li></ul></div>

Aljomaih Energy and Water Company

<div>
 Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
 
 
 AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
 
 
 At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
 
 
 
 Role Profile:
 
 Document Controller
 
 
 This is a greenfield CCGT project to be constructed with a net power capacity of 2400 MW, together with its ancillary equipment, associated infrastructure and facilities. The Project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
 
 
 This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact.
 
 
 
 Location:
 
 Taweelah, Abu Dhabi, UAE
 
 
 
 Reporting Structure
 
 
 
 Project Director
 
 
 
 Overview
 
 
 
 The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects.
 
 
 
 Your Job Functions (Duties &amp; Responsibilities)
 
 
 
 
 Document Control System:
 
 
 
 <ul>
 <li>
 Establish and maintain a centralized document control system for all project-related documentation
 </li>
 <li>
 Develop and implement document control procedures and workflows
 
 
 </li>
 </ul>
 
 Document Management:
 
 
 
 <ul>
 <li>
 Receive, log, and distribute incoming project documents to relevant stakeholders
 </li>
 <li>
 Ensure proper version control and naming conventions for all documents
 
 
 </li>
 </ul>
 
 Organizing and Filing:
 
 
 
 <ul>
 <li>
 Organize and categorize documents in a systematic and accessible manner
 </li>
 <li>
 Create and manage electronic and physical filing systems
 
 
 </li>
 </ul>
 
 Quality Assurance:
 
 
 
 <ul>
 <li>
 Conduct regular quality checks on documents to ensure accuracy and completeness
 </li>
 <li>
 Collaborate with project teams to address and correct discrepancies
 
 
 </li>
 </ul>
 
 Access Control:
 
 
 
 <ul>
 <li>
 Manage access permissions to documents, ensuring that only authorized personnel have access
 </li>
 <li>
 Monitor and track document access history
 
 
 </li>
 </ul>
 
 Collaboration with Project Teams:
 
 
 
 <ul>
 <li>
 Work closely with project managers, engineers, and other team members to understand document requirements
 </li>
 <li>
 Facilitate the flow of documents between internal and external stakeholders
 
 
 </li>
 </ul>
 
 Document Retrieval:
 
 
 
 <ul>
 <li>
 Ensure the timely retrieval of documents as requested by project teams or external auditors
 </li>
 <li>
 Maintain an efficient document retrieval system
 
 
 </li>
 </ul>
 
 Training and Support:
 
 
 
 <ul>
 <li>
 Provide training to team members on document control processes and systems
 </li>
 <li>
 Offer ongoing support and guidance on document control matters
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Information Management, or a related field
 </li>
 <li>
 5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry
 </li>
 <li>
 Familiarity with document control software and systems
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Proficient in document control software and Microsoft Office applications
 </li>
 <li>
 Good communication and interpersonal skills
 </li>
 </ul>
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:<div>
Document Controller
Abu Dhabi, UAE</div><div>
What You'll Be Doing:<ul><li>
Performs a variety of document control functions for a project or department.</li><li>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</li><li>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</li><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications</li><li>
Scans documents for electronic storage.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li></ul>
What Required Skills You'll Bring:<ul><li>
A Degree or Diploma in related discipline.</li><li>
Minimum 5 years of document control experience in an engineering design / consulting environment.</li><li>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</li><li>
Assignments will require a working knowledge of ACONEX.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li></ul></div>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

jadara home for real estate and development

Responsibilities:<ul><li>Manage and control all company documents related to real estate operations including contracts, agreements, approvals, permits, drawings, and correspondence</li><li>Maintain an organized digital filing system while working from home</li><li>Ensure proper document registration, tracking, and version control</li><li>Maintain accurate document registers and logs for all incoming and outgoing documents</li><li>Coordinate with Sales, Leasing, Finance, HR, Legal, and Operations teams via email, phone, or online platforms</li><li>Visit the Municipality and other government authorities to submit, follow up, and collect documents, approvals, and permits as required</li><li>Handle documentation related to property registration, NOCs, approvals, and licenses</li><li>Monitor expiry dates of important documents and inform concerned departments for timely renewal</li><li>Maintain confidentiality and ensure secure handling of all company and client documents</li><li>Prepare reports on document status, pending approvals, and submissions when required</li><li>Work from home on regular days and visit the office only 2 days per week for coordination, filing, and document handover</li><li>Ensure compliance with company policies and UAE real estate / municipality regulations</li></ul>Requirements:<ul><li>Male UAE National (Emirati) only</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Prior experience with Municipality and government document submissions preferred</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Good communication skills in Arabic and English</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

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