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document controller

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document controller- operations coordinator Jobs in Abu Dhabi

document controller- operations coordinator

document manager

Bechtel

<div><p><b>Requisition ID: 288866</b></p><ul><li><b>
Relocation Authorized: International - Camp</b></li><li><b>
Telework Type: Full-Time Office/Project</b></li><li><b>
Work Location: Abu Dhabi</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel&rsquo;s contract for the delivery of this project will be for project management and construction management services.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary:</b></h2></div><div><p>
In this role, you will lead a document, records, and information management (DRIM) team to analyze, recommend, map, and implement work processes through to project completion. You will implement, support and troubleshoot the ECMS (Enterprise Content Management Systems). You will develop metrics, prepare progress reports, and assist with training, assessments, and improvements. Your leadership will guide the team to execute successful document and records management services. Under the direction of the Senior Document Manager, the Document Management Lead will establish, plan, control, and direct the full scope of document/records management program activities for the project.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Maintain the Enterprise Content Management System (ECMS) and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations/content management systems.</li><li>
Establish a strategy for the scope of document/records management work, priorities, and train personnel to perform their assigned duties for project.</li><li>
Supervise the document/records management team including duties and standards, prepare performance reviews, coach individuals in performance enhancement.</li><li>
Development of and implementation of the records retention and turnover plans.</li><li>
Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.)</li><li>
Communicate effectively with stakeholders to ensure quality, schedule and budget are met as defined.</li><li>
Support quality assurance audits, internal technical reviews, client reviews, and external audits.</li><li>
Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.</li><li>
Ensure supplier and customer documentation is processed within established schedule standards.</li><li>
Prepare routine documents as required.</li><li>
Plan, organize, and implement systems for efficient document processing.</li><li>
Ensure training and training records for project administrative personnel are current.</li><li>
Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.</li><li>
Conduct presentations regarding project administration status and work process requirements, both internally and externally.</li><li>
Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.</li><li>
Coordinate project close-out activities inclusive of all functional groups represented on project.</li><li>
Work in an integrated team (Client, partners, suppliers, and Bechtel)</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Bachelors degree or higher</li><li>
12 or more years&rsquo; experience managing a document control program</li><li>
5 or more years&rsquo; experience managing a document management team</li><li>
Must have a minimum of 8 years project-based experience performing document/records management with demonstratable experience using commercial ECMS systems, development of work processes, and developing distribution matrices to establish workflows. Experience must have been obtained within the past 10 years.</li><li>
Experience in Aconex Confirguration (Org Admin Level)</li><li>
Experience using PowerBI and developing reports and dashboards</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Prior Bechtel experience preferred</li><li>
Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required)</li><li>
Advanced analytical ability to build and maintain databases and presentations for project and functional management.</li><li>
Must be able to organize and prioritize assigned document management scope</li><li>
Have strong interpersonal and customer service skills</li><li>
Have ability to work flexibly and collaboratively across all levels of the organization</li><li>
Organization may be a JV, Consortium, or other blended organization</li><li>
Must be flexible and able to accept and quickly adapt to changes in work focus</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Document Management Lead

Target Engineering Construction Co LLC

<div>
 <p>
  <strong>
   DOCUMENT CONTROLLER
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a detail-oriented and proactive
  <strong>
   Document Controller
  </strong>
  to join our dynamic team working on large-scale
  <strong>
   Oil &amp; Gas EPC projects
  </strong>
  . The ideal candidate will be responsible for managing and maintaining project documentation, ensuring accuracy, accessibility, and compliance with industry standards and client requirements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who We are?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Your Role
  </strong>
 </p>
 <p>
  As a
  <strong>
   Document Controller
  </strong>
  you will:
 </p>
 <ul>
  <li>
   Manage and control all project documentation, including engineering drawings, specifications, contracts, and reports.
  </li>
  <li>
   Ensure timely distribution and retrieval of documents across project teams and stakeholders.
  </li>
  <li>
   Maintain document control systems and databases (e.g., Aconex, SharePoint, Procore).
  </li>
  <li>
   Track document revisions and approvals, ensuring version control and audit readiness.
  </li>
  <li>
   Liaise with engineering, procurement, and construction teams to support project delivery.
  </li>
  <li>
   Ensure compliance with company and client document control procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   Must have a minimum of 5 years of quality related inspection experience in similar position.
  </li>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s Degree in any related
  </li>
  <li>
   <strong>
    Skills :
   </strong>
   Familiarity with document control systems and software. Strong organizational and communication skills, attention to detail and ability to work under pressure. Knowledge of ISO standards and QA/QC documentation practices is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <ul>
  <li>
   The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
  </li>
  <li>
   A collaborative, supportive environment that values innovation and excellence.
  </li>
  <li>
   Opportunities for professional growth and career progression.
  </li>
  <li>
   Competitive salary and benefits package.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ready to be part of our team?
  </strong>
 </p>
 <p>
  If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Apply today and be part of something excellent!
 </p>
 <p>
  <br/>
 </p>
 <p>
  Candidates are encouraged to apply directly to our careers portal : https://apps.target.ae/ords/f?p=149:6
 </p>
 <p>
 </p>
</div>


Document Controller

AIMMS Oil and Gas Equipments Inspection and Maintenance LLC

<ul><li>Degree or Diploma in Mechanical Engineering.</li><li>Minimum 1 year of experience with good knowledge of MS Excel &amp; Word</li><li>CAD knowledge will be an added advantage</li><li>Looking for Immediate Joiners.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED1,800.00 - AED2,000.00 per month</p>

Arabian Construction Co.

<div>
 <p>
  Key Responsibilities:
 </p>
 <br/>
 <p>
  The
  <strong>
   Construction Manager
  </strong>
  is responsible for overall planning, coordination, execution, and supervision of construction activities on site. The role ensures that all works are completed safely, on schedule, within budget, and in accordance with project specifications and quality standards. The Construction Manager oversees site teams, subcontractors, and logistics while maintaining communication with consultants, clients, and internal stakeholders.
 </p>
 <br/>
 <p>
  Planning &amp; Coordination
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Plan, monitor, and control all site activities to ensure productivity and adherence to project schedules.
  </li>
  <br/>
  <li>
   Develop and implement construction methodologies and production control systems, including preparation of method statements.
  </li>
  <br/>
  <li>
   Prepare work packages and pre-start activity plans.
  </li>
  <br/>
  <li>
   Coordinate on-site and off-site logistics with procurement for timely delivery of materials and equipment.
  </li>
  <br/>
  <li>
   Plan and manage pre-commissioning, final handover, and completion of all snag items.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  Site Supervision &amp; Execution
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Supervise and coordinate all on-site work, ensuring proper allocation of responsibilities and effective site organization.
  </li>
  <br/>
  <li>
   Oversee execution of works according to construction programs, method statements, specifications, and drawings.
  </li>
  <br/>
  <li>
   Track, document, and communicate all design changes as instructed by the Project Manager or Consultant.
  </li>
  <br/>
  <li>
   Coordinate and lead subcontractor activities, holding regular site meetings to review progress, productivity, and quality.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  Quality Assurance &amp; Control
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Review site quality observations and inspection reports, taking corrective and preventive actions as needed.
  </li>
  <br/>
  <li>
   Ensure all inspections and tests are completed before work is covered, in coordination with the project quality team.
  </li>
  <br/>
  <li>
   Manage non-conforming products and oversee remedial works.
  </li>
  <br/>
  <li>
   Evaluate the performance of subcontractors and suppliers.
  </li>
  <br/>
  <li>
   Review drawings, specifications, and shop drawings, resolving technical issues with the Engineering Department and Project Manager.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  Communication &amp; Liaison
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Liaise with local authorities, consultants, and clients to ensure compliance and smooth project progress.
  </li>
  <br/>
  <li>
   Ensure proper documentation and communication of verbal instructions and design changes, forwarding necessary information to the Commercial Manager/Quantity Surveyor.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  Health, Safety &amp; Environment
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Implement and enforce safety procedures on site, aiming for zero accidents.
  </li>
  <br/>
  <li>
   Take disciplinary action against safety violations and respond appropriately to any incidents or accidents.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  Required Qualifications &amp; Competencies:
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Bachelor&rsquo;s degree in Civil or Architectural Engineering or related field.
  </li>
  <br/>
  <li>
   Minimum 15 years of experience in construction management.
  </li>
  <br/>
  <li>
   Strong computer skills.
  </li>
  <br/>
  <li>
   Excellent leadership and team management abilities.
  </li>
  <br/>
  <li>
   Proficient in spoken and written English.
  </li>
  <br/>
  <li>
   Sound technical knowledge of construction materials, methods, and logistics.
  </li>
  <br/>
  <li>
   Ability to resolve conflicts and crises efficiently.
  </li>
  <br/>
  <li>
   Strong understanding of construction planning, scheduling, and site execution methods.
  </li>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
</div>


Construction Manager

TTS SMART SOLUTIONS LLC

<p><b>ELV Technical Material Submittal Engineer - Abu Dhabi</b></p><p><b>Department:</b> Engineering / ELV Systems<br/><b>Reporting To:</b> ELV Design Manager / Project Manager / Technical Manager<br/><b>Employment Type:</b> Full-time</p><p><b>Job Summary:</b></p><p>The ELV (Extra-Low Voltage) Technical Material Submittal Engineer is responsible for preparing, reviewing, coordinating, and submitting all ELV system material and technical documentation required for project approvals. This includes product data sheets, compliance certificates, technical calculations, mock-ups, and drawings for ELV systems like CCTV, Access Control, Structured Cabling, Public Address, and others. The role requires a strong understanding of ELV systems design, vendor coordination, international standards, and client/consultant requirements.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and submit detailed ELV technical material submittals as per project specifications and standards.</li><li>Coordinate with manufacturers, vendors, and suppliers to gather necessary technical documents such as datasheets, certifications, shop drawings, and compliance statements.</li><li>Review project specifications, drawings, and BOQ to ensure accurate and compliant submittals.</li><li>Liaise with the ELV design and engineering teams to clarify technical requirements and ensure materials meet design intent.</li><li>Follow up with consultants and clients on submittal approvals, revisions, and comments.</li><li>Ensure timely submission of all required technical documents in line with project timelines and milestones.</li><li>Maintain a comprehensive log of all submittals, tracking status, revisions, and approvals.</li><li>Ensure compliance with quality standards and proper documentation archiving.</li><li>Provide technical support to procurement and installation teams for material selection and site-related clarifications.</li><li>Attend coordination and technical meetings as needed.</li><li>Support preparation of O&amp;M manuals and as-built documentation for project handover.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree in Electrical, Electronics, or Communications Engineering or related field.</li><li>Minimum 3&ndash;5 years of experience in ELV systems and material submittals in construction/MEP projects.</li><li>Strong knowledge of ELV systems (CCTV, ACS, IPTV, SMATV, SCS, PA, etc.).</li><li>Experience working with consultants and clients for technical approvals.</li><li>Proficiency in MS Office, AutoCAD, and document control systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and coordination abilities.</li></ul><p>Send CV to info@tts-uae.com</p><p>Job Type: Full-time</p><p>Pay: From AED4,500.00 per month</p>

ELV Technical Material Submittal Engineer - Abu Dhabi

Wood PLC

<div><div><div><div>Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center in Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p><p><b>The Role
</b></p></div></div><p>This role provides administrative project support to the day-to-day operations of the assigned project.
<br>
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</p><p><b>Our Clients and Projects
</b></p><p><b>Designing the future. Transforming the world.
</b></p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p><p><b>What We can offer:
</b></p><ul><li><b>Meaningful and interesting projects </b>: Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive renumeration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan: </b>Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award </b>: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections: </b>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy </b>: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul></div></div></div></div></div><p><b>Objectives
</b></p><p>To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.</p></div>
<br><div><p><b>Project Administration
</b></p><ul><li>Provide secretarial and administrative support to the Project Manager and project team.
</li><li>Prepare, format, and manage project correspondence, memos, minutes, and reports.
</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
</li><li>Ensure proper filing and archiving of project documents (hard copy and electronic).
</li><li>Assist in preparing and tracking project deliverables, schedules, and progress reports.
</li></ul><p><b>Document Control &amp; Records Management
</b></p><ul><li>Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
</li><li>Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
</li><li>Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
</li><li>Support the project Document Controller in ensuring documentation completeness and timely submissions.
</li></ul><p><b>Communication &amp; Coordination
</b></p><ul><li>Serve as the first point of contact for project-related administrative matters.
</li><li>Liaise with contractors, vendors, and consultants to obtain or relay project information.
</li><li>Support coordination between engineering, procurement, and construction teams for administrative tasks.
</li><li>Assist in organizing internal/external project meetings, workshops, and reviews.
</li></ul><p><b>Reporting &amp; Documentation
</b></p><ul><li>Prepare meeting agendas, take minutes, and follow up on action items.
</li><li>Assist in compiling weekly and monthly project progress reports.
</li><li>Support preparation of project handover documentation and close-out reports.
</li></ul><p><b>Compliance &amp; Quality
</b></p><ul><li>Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
</li><li>Maintain confidentiality and data integrity of all project information.
</li><li>Support audits by providing accurate and complete documentation when required.</li></ul></div><p></p>
<br><div><p><b>What makes you remarkable?
</b></p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p><b>Expected:
</b></p><ul><li>Minimum 5 years&rsquo; experience as a Project Secretary or Administrative Assistant in an EPCM or oil &amp; gas project environment.
</li><li>Familiar with engineering documentation, project workflows, and document control systems.
</li><li>Experience working with multi-disciplinary teams and large-scale projects preferred.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
</li><li>Attention to detail and ability to handle confidential information.
</li>Ability to work independently and under pressure to meet deadlines.<br>
<li>
</li></ul><p></p><p>Key Competencies:
</p><ul><li>Teamwork and collaboration
</li><li>Initiative and problem-solving
</li><li>Accuracy and attention to detail
</li><li>Adaptability in a fast-paced EPCM environment
</li><li>Professionalism and discretion</li></ul></div><p></p>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Secretary

<div><div><b><i>About Emirates Global Aluminium</i></b><i>
</i></div><div>Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</div><br>
<div></div>
<div><b>
JOB PURPOSE:</b></div>
<div>
An Associate IT Audit Manager plays a crucial role in ensuring that an organization&rsquo;s information technology systems and processes align with its objectives while meeting regulatory compliance and safeguarding against risks. The key responsibilities include:</div><br>
<div>
</div><ul><li><b>Planning and Designing Audits:</b> Develop comprehensive audit plans that outline the scope, objectives, and methodologies for evaluating the effectiveness, efficiency, and security of IT systems and processes.</li></ul><br>
<div></div>
<ul>
<li><b>Risk Assessment:</b> Conduct risk assessments to identify vulnerabilities in the IT infrastructure, including cybersecurity threats, data integrity issues, and system availability risks. Based on these assessments, prioritize areas for auditing.</li></ul><br>
<div></div>
<ul>
<li><b>Performing Audits:</b> Execute audits according to the planned scope, including reviewing and testing IT controls, systems, and processes to assess their effectiveness. This often involves evaluating IT governance practices, security policies, access controls, disaster recovery planning, and operational procedures.</li></ul><br>
<div></div>
<ul>
<li><b>Reporting Findings:</b> Document audit results, including identified weaknesses or non-compliance issues. Provide clear, actionable recommendations for addressing these issues.</li></ul><br>
<div></div>
<ul>
<li><b>Follow-up and Verification:</b> Follow up on audit findings to ensure that corrective actions have been implemented effectively. Verify that recommendations are carried out and that the desired outcomes are achieved.</li></ul><br>
<div></div>
<ul>
<li><b>Advisory Role:</b> Act as an advisor to management on IT risk management, control, and governance processes. Offer guidance on enhancing IT frameworks, policies, and procedures.</li></ul><br>
<div></div>
<ul>
<li><b>Regulatory Compliance:</b> Evaluate the organization&rsquo;s compliance with relevant industry standards and regulatory requirements related to IT, such as GDPR, ISO27001, ISR, SOX, HIPAA.</li></ul><br>
<div></div>
<ul>
<li><b>Collaboration and Communication:</b> Work closely with IT teams, external auditors, and other stakeholders. Effectively communicating audit findings, risks, and recommendations to both technical and non-technical audiences.</li></ul><br>
<div></div>
<div><b><i>
The above is to be carried out across all EGA sites (JA, AT, GAC, ATA and EGA Subsidiaries) in the following IT functions:</i></b></div>
<ul>
<li>Industrial IT Systems (including SCADA systems).</li>
<li>EGA SAP and other Corporate &amp; Mobile Applications.</li>
<li>IT Governance.</li>
<li>IT Infrastructure (network, telecom, Data Centres etc.)</li>
<li>Information Security (including cyber security).</li>
<li>GRC Access and Process Control systems.</li>
<li>Industry 4.0.</li></ul><br>
<div></div>
<div><b>
KEY ACCOUNTABILITIES:</b></div>
<div><b>
 Mandatory ethical and audit standards prescribed by the IIA</b></div>
<ul>
<li>Embeds the ethical standards and the mandatory standards prescribed by The Institute of Internal Auditors (IIA) in the day-to-day operations. To that effect, he/she shall instruct/supervise/coach his team members about the aforesaid requirement</li>
<li>For deviations brought to his/her attention, the job holder would take steps to resolve the issue. It shall be the responsibility of the position holder to keep the Senior Manager of Corporate &amp; IT and Chief Internal Auditor (CIA) informed of the deviations reported and the steps undertaken to resolve the issue. Should it not be possible for the job holder to resolve the issue, he/she shall seek the guidance of the Senior Manager of Corporate and IT and CIA in this regard.
<div><b>
Departmental Policies, Processes &amp; Procedures</b></div>
Responsible for implementing departmental policies, processes, and procedures in all audits/risk assessments / day-to-day work conducted. To that effect, he/she shall instruct/supervise/coach his/her team members with regard to requirements of the departmental policies and procedures as well as monitor adherence to such policy/procedure. Deviations if any shall be brought to the attention of the Senior Manager of Corporate and IT and Chief Internal Audit (CIA) for corrective action. Develop and maintain effective working relationships with management of the assigned domain and act as the key point of contact. The Associate Manager shall ensure that he/she is aware of all changes in key personnel/processes/systems as well as emerging risks relevant to his/her domain arising out of changes in industry/market / legislation etc.</li>
</ul>
<div><b> Risk Assessment and Audit Plans</b></div>
<ul>
<li>Develop and maintain effective working relationships with management of the assigned domain and act as the key point of contact. The Associate Manager shall ensure that he/she is aware of all changes in key personnel/processes/systems as well as emerging risks relevant to his/her domain arising out of changes in industry/market / legislation etc.</li>
<li>Upon identifying such risk/changes, the Associate Manager shall inform the Senior Manager of Corporate and IT and assist in assessing the emerging risks and their potential impact on the audit plan and propose changes to the plan if required in order to prioritize the high-risk audit units.</li>
<li>Lead the annual risk assessment process relating to the domain and assist the Senior Manager of Corporate and IT in prioritizing the high-risk audit units while preparing the audit plan.</li>
</ul>
<div><b> Assessing Staffing Requirements
</b></div> <div>Assess the staffing requirements for planned and Adhoc audit assignments and advise the Senior Manager Corporate and IT on assigning personnel to audit assignments within the assigned domain. Should the skillset required to conduct an audit not be available in-house, the Associate Manager shall assist the Senior Manager Corporate and IT to plan and execute co-sourced / outsourced audit assignments.</div>
<div><b>
Managing Audit Assignments</b></div>
<ul>
<li>Shall have overall responsibility for independently conducting audits within the domain. To that effect, the Associate Manager&rsquo;s responsibility shall include but not be limited to the following:</li>
</ul><ul><li>Ensure that relevant portion of the audit plan approved by the ARC for the year is achieved and that audits are completed within the defined timeframe. Assist the Senior Manager Corporate and IT in analysing deviations beyond 10% of the allocated time and initiate corrective actions planned.</li>
<li>Plan and scope audit assignments ensuring adequate audit coverage of audit units to most effectively utilize the resources in providing reasonable assurance regarding the control environment.</li>
<li>Develop process flow charts, conduct the process level risk analysis, prepare the risk, and control matrix and assess the design of management&rsquo;s internal controls.</li>
<li>Develop the audit programs including procedures / audit approaches / data analysis for auditing new processes or modifying existing approaches to further enhance the audit coverage / effectiveness.</li>
<li>Execute audit procedures most critical to the audit assignment while conducting the work to ensure that the specified audit objectives are met.</li>
<li>Assist the other auditors in evaluating the IT system controls for the business audits.</li>
<li>Identify control weaknesses, process improvement and cost reduction opportunities.</li>
</ul>
<div><b>Quality of Documentation</b></div>
<div>
Document the test procedures carried out and review the work done by the team members / co-sourced consultants on an ongoing basis in TeamMate / GRC, to ensure that the quality of audit file documentation meets the standards set in the Internal Audit methodology and the IIA&rsquo;s standards.</div>
<div><b>
Recommending Corrective Actions</b></div>
<ul>
<li>Recommend to process owners suitable corrective/preventive actions in order to mitigate/remediate the observations made and risks highlighted ensuring that all accepted recommendations are given clear implementation deadlines or clearly identified as not being accepted.</li>
<li>Leads closing meetings with line and top management to obtain their buy in regarding the recommendations / corrective actions.</li>
<li>Ensure that area managers and the Senior Manager Corporate and IT are informed in a timely manner regarding critical issues to enable quick correction and mitigation of further occurrences.</li>
<li>Conduct monthly follow-up of audit recommendations and report on status of their implementation to the Senior Manager Corporate and IT.</li>
</ul>
<div><b>Preparing Reports</b></div>
<ul>
<li>Review draft reports drafted by team members / co-sourced consultants to ensure that draft reports meet the quality standards required by IA Methodology.</li>
<li>Deliver final versions of draft reports to the Senior Manager Corporate and IT after discussing with management and obtaining their buy-ins with regard to the observations and recommendations made.</li>
</ul>
<div><b>Peer Review and Quality Certification</b></div>
<ul>
<li>The audits conducted/led and carried out by the Associate Manager IA shall be subject to peer reviews and quality assessments on a periodic basis. The Associate Manager would be responsible for implementing the recommendations made in the aforesaid assessments.</li>
<li>The Associate Manager would assist the Senior Manager Corporate and IT and Chief Internal Auditor in achieving the periodic external quality certification.
<div><b>
Managing Co-sourced / Outsourced Audits</b></div>
<ul>
<li>Should the CIA in consultation with the Senior Manager Corporate and IT approve that an audit assignment in the Associate Manager&rsquo;s domain be co-sourced/outsourced either due to unavailability of skillset in-house or resource constraints, the Associate Manager shall have the following responsibilities:</li>
</ul><ul><li>Prepare the request for proposal including technical specifications, areas / scope to be covered, deliverables, manpower required etc.</li>
<li>Assist the Senior Manager Corporate and IT in carrying out the technical evaluation of the proposals received.</li>
<li>Liaison with the external team and monitor the day-to-day progress of the audit assignment;</li>
<li>Assess the work done and the deliverables to ensure that the audit objectives are met.</li>
<li>Lead the closeout meeting with management to agree on the action plans; and</li>
<li>Document the observations in GRC so that these can be followed up later.</li>
</ul>
</li></ul><div><b>Management Requests and Fraud Investigation</b></div>
<ul>
<li>Conducts ad-hoc reviews based on management requests as directed by the CIA.</li>
<li>Participates in the fraud investigations as and when called upon to do so by the CIA.</li>
</ul>
<div><b>Safety, Quality &amp; Environment</b></div>
<ul>
<li>Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.</li></ul><br>
<div></div>
<div><b>
QUALIFICATIONS &amp; SKILLS:</b></div>
<ul>
<li>University degree in Computer Science.</li>
<li>Holding relevant professional certifications can be beneficial, such as:</li>
</ul><ul><li>CISA (Certified Information Systems Auditor)</li>
<li>CISSP (Certified Information Systems Security Professional)</li>
<li>CISM (Certified Information Security Manager)</li>
</ul>
<div>These certifications attest to the manager's knowledge and expertise in IT audit and security domains.
</div><div>Keep up-to-date with the latest IT trends, risks, and technologies, as well as developments in auditing standards and regulatory requirements.</div>
<div>
Minimum 8 years of working experience, of which:</div>
<ul>
<li>At least 4 years experience in managing IT audits, and</li>
<li>At least 5 years experience in Internal Audit.</li>
</ul>
<div>Exposure to managing/auditing Industrial IT systems in the mining or manufacturing industry would be an added advantage.</div></div>

Manager - IT Audits (UAEN Talent)

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