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documentation specialist

PSA BDP

<div>
 
 Job Description
 
 
 
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 Ensure that all documentation is completed neatly, professionally, accurately and error-free with all current information in proper order and within corporate standards for timelines.
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 Close all files within four working days from action date ensuring compliance to all customer requirements, consignee letter of transmittal standard instructions, letter of credit requirements and/or order specific instructions.
 </li>
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 Complete final inspection for accuracy of all bills of lading received for closing.
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 Ensure that documents are distributed to all necessary parties within four working days from action date.
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 Ensure billings of all closed shipments are billed within four workdays from action.
 </li>
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 Prepare and double-check BDP invoices, ensuring that all charges are correct.
 </li>
 <li>
 Participate in cross training and learn the processes of other members of the facility so that you are able to cover their responsibilities in case of illness, vacation or during times of peak workload.
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 Ensure you understand and adhere to all customer requirements and operating standards.
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 Document, maintain and update work processes/procedures as they relate to each customer account.
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 Notify team coordinator if needed information is not being provided in time.
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 Regular communication with operations and RSC/GSC personnel on obstacles preventing timely bill and close.
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 Air / Ocean / Truck
 
 
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 </ul>
 Job Requirements
 
 
 ∙ +3 years of detailed experience of logistics and forwarding operations/regulations and documentation
 
 
 ∙ Preferable a professional degree by a licensed educational institution specialized in logistics and forwarding.
 
 
 ∙ Computer literacy with Microsoft Software applications and /or other market leading software applications.
</div>

Documentation Specialist

AL NOWRAS LOGISTICS SOLUTIONS

Al Nowras Logistics Solutions is one of the leading logistics and freight forwarding companies in the Sultanate of Oman, operating across the GCC region.Job Description: Documentation &amp; Customs ClearanceCore ResponsibilitiesPrepare and manage shipping documents:Bill of Lading (B/L)Commercial InvoicePacking ListCertificate of OriginHandle customs clearance process:Submit documents to Oman Customs system (Bayan)Coordinate inspections and approvalsEnsure compliance with import/export lawsCoordinate with:Freight forwardersTransport teamsPort authoritiesClientsTrack shipments:Monitor clearance statusResolve delays or issuesCalculate duties &amp; taxes:Verify HS codesEstimate customs chargesRequired Skills &amp; QualificationsDiploma or Bachelor&rsquo;s in:Logistics / Supply Chain / BusinessKnowledge of:Oman customs proceduresHS codes &amp; tariffsExperience with:Bayan system (very important in Oman)Skills:Attention to detailCommunicationBasic Excel &amp; documentation handling.الراتب المدفوع: ﷼٤٠٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Documentation & Customs Clearance

Global Source Logistics

Hiring: Logistics Specialist &ndash; Oman We are seeking a skilled Logistics Specialist to join our dynamic team in Oman.Key Responsibilities:<ul><li>Manage daily logistics operations, including transportation, warehousing, and distribution</li><li>Coordinate import/export shipments and ensure timely delivery</li><li>Prepare and maintain shipping documentation, customs clearance, and compliance records</li><li>Liaise with freight forwarders, shipping lines, and suppliers</li><li>Monitor and optimize logistics costs and processes</li><li>Support inventory management and supply chain efficiency</li></ul>Requirements:<ul><li>Proven experience in logistics, supply chain, or freight operations</li><li>Strong knowledge of shipping documentation and customs procedures in Oman</li><li>Excellent organizational and communication skills</li><li>Ability to work in a fast-paced environment and manage multiple shipments</li></ul>Location: Muscat, Oman Experience: 3+ years in logistics or supply chain managementJob Type: Full-timeExperience:<ul><li>Logistics: 5 years (Required)</li></ul>Location:<ul><li>Muscat (Required)</li></ul>Work Location: In person

Logistics Specialist

VGG CARS TRADING L.L.C

Job description:Job SummaryThe Vehicle Customs Clearance Specialist is responsible for managing the end-to-end customs clearance process for VG Car Trading Company vehicles and coordinating for shipment/vehicle transfers. This role requires familiarity with customs systems, a solid understanding of import/export regulations, and effective communication with customs authorities. The specialist ensures timely, compliant, and efficient movement of vehicles across borders.Key Responsibilities<ul><li>Handle all customs clearance procedures for vehicles, including document preparation, submission, and follow-up.</li><li>Can make Gate Advise/Gate Pass and knowledge of how to work on Oman Trade Portal for refund and storage payment.</li><li>Coordinate cargo and vehicle transfer activities to ensure smooth and timely delivery.</li><li>Interact directly with customs officials to resolve issues, answer inquiries, and ensure compliance with regulatory requirements.</li><li>Should have strong knowledge with the custom clearance procedure and documentation for Vehicles in Oman.</li><li>Verify accuracy of documentation such as invoices, packing lists, permits, and certificates.</li><li>Collaborate with internal logistics teams, transport partners, and external agencies to streamline operations.</li><li>Prepare and maintain detailed records of customs transactions and compliance reports.</li></ul>Qualifications<ul><li>Prior experience in vehicle customs clearance or import/export logistics strongly preferred.</li><li>Familiarity with customs systems and electronic declaration platforms.</li><li>Knowledge of customs regulations, HS codes, and vehicle clearance procedures.</li><li>He should know Oman Trade Portal</li></ul>Job Type: Full-timeExperience:<ul><li>same field: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Job Type: Full-timePay: RO600.000 - RO900.000 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Oman (Preferred)</li></ul>Work Location: In person

Customs Clearance Specialist in Automobile

TransOman Logistics Services

TransOman Logistics Services is a logistics and supply chain company based in Oman, providing a range of services including transportation, warehousing, freight forwarding, and customs clearance.Customs Clearance Specialist (On-site)Job DescriptionA Customs Clearance Specialist is responsible for ensuring goods move legally and smoothly across borders (import/export).Main Responsibilities<ul><li>Manage full customs clearance process for shipments</li><li>Prepare &amp; submit documents (invoice, packing list, permits)</li><li>Coordinate with customs authorities and port officials</li><li>Calculate duties, taxes, and fees</li><li>Ensure compliance with Oman customs laws &amp; regulations</li><li>Track shipments and resolve delays/issues</li><li>Maintain records of all clearance transactions</li><li>Attend inspections and handle approvals when needed</li></ul>Required Skills<ul><li>Knowledge of import/export regulations &amp; HS codes</li><li>Experience with Bayan system / Oman Trade Portal</li><li>Strong attention to detail (documentation accuracy)</li><li>Communication (Arabic + English often required)</li><li>Problem-solving under pressure</li><li>MS Excel / ERP systems (SAP, Oracle)</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٦٠٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Customs Clearance Specilaist On-Site

Tayyar Services

Job Title: Tender &amp; Procurement Specialist Location: Muscat, Oman Job Type: Full-timeJob Summary:We are looking for a Tender &amp; Procurement Specialist to support tender preparation, technical sourcing, supplier communication, quotation support, and procurement coordination across a range of products including electronic devices, electrical equipment, industrial products, medical devices, and aviation-related items.This role requires a person who is highly organized, disciplined, and extremely detail-oriented. The successful candidate must be able to work accurately under pressure, handle sensitive commercial and technical information professionally, and maintain a high standard of precision in all documents and communications.Key Responsibilities:<ul><li>Review RFQs, tender documents, and customer requirements</li><li>Extract and organize line items, part numbers, descriptions, quantities, and technical requirements</li><li>Search for suitable suppliers and request quotations</li><li>Compare supplier offers based on technical compliance, availability, lead time, country of origin, and pricing</li><li>Prepare sourcing sheets and quotation support files in Excel</li><li>Collect and organize datasheets, brochures, certificates, and other technical documents</li><li>Support the preparation of technical and commercial quotation documents</li><li>Follow up with suppliers regarding specifications, lead times, and shipping details</li><li>Coordinate approved procurement activities and maintain organized records</li><li>Ensure all quotation files, comparisons, and supporting documents are complete and accurate before submission</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Electronics, Electrical, Mechatronics, Supply Chain, Procurement, or a related field</li><li>Minimum 2&ndash;5 years of relevant experience in tenders, procurement, sourcing, quotations, or technical purchasing</li><li>Strong experience in RFQ handling, supplier sourcing, quotation comparison, and technical documentation</li><li>Good understanding of electronic, electrical, industrial, medical, or aviation-related products</li><li>Strong Excel skills</li><li>Very good English communication skills, written and spoken</li><li>Strong organizational skills and ability to meet deadlines</li><li>Professional attitude and ability to work in a structured environment</li></ul>Critical Requirement:This role requires extreme attention to detail. If you do not naturally pay close attention to small details, document accuracy, part numbers, quantities, specifications, and follow-up points, please do not apply.Even small errors in this role can cause major commercial, technical, and operational problems. We are looking for someone who is careful, precise, and consistent in every part of the work.Preferred<ul><li>Experience working with international suppliers</li><li>Experience in technical sourcing and quotation preparation</li><li>Familiarity with shipping terms and procurement documentation</li><li>Arabic language is a plus</li></ul>نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: ﷼١٧٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Tender & Procurement Specialist

Intelev SSR Solutions

Job Title: IT Support SpecialistAbout the RoleIntelev SSR Solutions is looking for a skilled and motivated IT Support Specialist to join our growing technical support team in Muscat. If you enjoy solving technical problems, helping users, and working with modern IT systems, this role offers a great opportunity to build your career in a stable and supportive environment.We value practical skills, a problem-solving mindset, and a customer-first attitude. Whether you're experienced in IT support or looking to grow into a more advanced technical role, we encourage you to apply.What You&rsquo;ll Do<ul><li>Provide first-line and second-line technical support to internal users and clients</li><li>Troubleshoot hardware, software, and network issues</li><li>Install, configure, and maintain desktops, laptops, printers, and peripherals</li><li>Manage user accounts, permissions, and system access</li><li>Respond to helpdesk tickets via email, chat, and ticketing system</li><li>Support Windows OS, basic networking, and common business applications</li><li>Escalate complex issues to senior IT staff when required</li><li>Maintain accurate documentation of issues and resolutions</li></ul>What We&rsquo;re Looking For<ul><li>Experience in IT support, helpdesk, or technical support roles (entry to mid-level accepted)</li><li>Basic knowledge of Windows operating systems and networking</li><li>Familiarity with troubleshooting hardware/software issues</li><li>Good communication and problem-solving skills</li><li>Ability to work in a fast-paced support environment</li><li>Customer-focused attitude and patience in handling technical issues</li></ul>Work Schedule<ul><li>Full-time position</li><li>Standard office hours (Sunday&ndash;Thursday)</li><li>Based on-site in Muscat office</li></ul>Why Join Intelev SSR Solutions?At Intelev SSR Solutions, we believe in developing talent and providing real career growth opportunities in the IT and services industry. You&rsquo;ll be part of a supportive team where your technical skills are valued and improved over time.We offer:<ul><li>Career development and hands-on technical training</li><li>Supportive team environment</li><li>Opportunity to work with diverse IT systems and clients</li><li>Stable full-time employment in Muscat</li></ul>How to ApplyIf you are ready to build your IT career with a growing company, apply now with your updated CV. Shortlisted candidates will be contacted for interviews.Pay: RO700.000 - RO1,200.000 per monthWork Location: In person

IT Support Specialist

Explore 244+ Documentation specialist in Oman this May. Find roles across top companies and apply now to boost your career.