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educational support assistant

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

tostatto cafe

Location: Khalifa City, Abu Dhabi Job Type: Permanent / Full-Time Salary: Up to AED 3,500 per month (All-Inclusive)We are looking for an experienced Typist cum HR Assistant with strong knowledge of UAE government procedures and online portals. The candidate will be responsible for processing employee and company-related government transactions and providing administrative support to the HR Manager.Key Responsibilities<ul><li>Process employee work permits, labour contracts, visas, renewals, cancellations and status changes through relevant UAE government portals.</li><li>Handle Emirates ID, medical fitness and other employee-related government applications.</li><li>Process and follow up on Trade License renewals/amendments, Establishment Cards, employee quota applications and other company-related government transactions.</li><li>Maintain and monitor expiry dates of employee visas, Emirates IDs, labour documents, Trade Licenses, Establishment Cards and other official documents.</li><li>Ensure all government applications, employee records and company documents are accurate and updated at all times.</li><li>Follow up on pending applications and coordinate with relevant government authorities when required.</li><li>Maintain proper records of applications, approvals, receipts and government-related transactions.</li><li>Assist the HR Manager with employee documentation, onboarding/offboarding, filing, letters, reports and other HR administrative tasks.</li><li>Maintain confidentiality of all employee and company information.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of relevant UAE experience, preferably in Abu Dhabi.</li><li>Hands-on experience with MOHRE and UAE immigration/residency procedures and government portals.</li><li>Knowledge of Trade License, Establishment Card, employee quota and company-related government procedures.</li><li>Previous experience as a Typist in a Typing Center, HR Assistant, PRO Assistant or Government Relations Assistant preferred.</li><li>Strong typing, computer, documentation and record-management skills.</li><li>Good command of English; Arabic knowledge/typing is an advantage.</li><li>Must be organized, detail-oriented and capable of handling government transactions independently.</li></ul>Candidates with practical Abu Dhabi government portal experience will be given preference.Pay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Typist in a Typing Center: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Typist cum HR Assistant – Government Relations

Landship Engineering and Construction LLC

Front Office &amp; HR Assistant ( Philippines )Company: Landship Engineering &amp; Construction LLC Location: Abu Dhabi, UAE Employment Type: Full-Time Department: Administration &amp; Human Resources Position: Front Office &amp; HR AssistantJob SummaryWe are looking for a professional, organized, and responsible Front Office &amp; HR Assistant to support our daily reception, administrative, and HR activities. The ideal candidate should have good communication skills, basic knowledge of UAE HR procedures, and the ability to handle confidential employee information professionally.Key ResponsibilitiesFront Office &amp; Administration<ul><li>Manage the reception area and welcome visitors, clients, and employees professionally.</li><li>Answer and direct incoming calls and emails.</li><li>Maintain visitor records and coordinate appointments.</li><li>Handle incoming and outgoing correspondence and documents.</li><li>Maintain proper filing and documentation systems.</li><li>Assist with office supplies, stationery, and general administrative requirements.</li><li>Coordinate with management, employees, suppliers, and external parties as required.</li><li>Prepare basic letters, reports, and office documents.</li></ul>HR Responsibilities<ul><li>Assist with recruitment, interview scheduling, and candidate coordination.</li><li>Prepare and maintain employee files and HR records.</li><li>Assist with joining formalities and onboarding of new employees.</li><li>Prepare offer letters, appointment letters, salary certificates, and other HR documents.</li><li>Maintain employee attendance, leave, and timesheet records.</li><li>Assist with payroll-related documentation and salary information.</li><li>Support visa, Emirates ID, medical, insurance, and other employee documentation processes.</li><li>Maintain records of visa and document expiry dates and provide timely reminders.</li><li>Assist in preparing employee-related letters, warnings, confirmations, and other HR communications.</li><li>Coordinate with employees regarding HR policies, documents, and company procedures.</li><li>Maintain confidentiality of employee and company information.</li><li>Perform other HR and administrative duties assigned by management.</li></ul>Requirements<ul><li>Bachelor's degree</li><li>2&ndash;3 years of experience in HR, administration, front office, or a similar role.</li><li>UAE experienced.</li><li>Good knowledge of MS Office, Word, and Excel.</li><li>Good written and verbal communication skills in English.</li><li>Knowledge of UAE labour/HR procedures and visa processes is preferred.</li><li>Professional appearance and positive attitude.</li><li>Good organizational and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Strong attention to detail and confidentiality.</li></ul>Preferred Skills<ul><li>HR documentation and employee record management</li><li>Recruitment coordination</li><li>Attendance and leave management</li><li>Basic payroll coordination</li><li>UAE visa and employee documentation</li><li>Email and telephone communication</li><li>Microsoft Office / Excel</li><li>Filing and document control</li></ul>Salary &amp; BenefitsSalary: AED3000per month Benefits: As per UAE Labour Law and company policy.Key Qualities<ul><li>Professional and presentable</li><li>Responsible and punctual</li><li>Friendly and approachable</li><li>Confidential and trustworthy</li><li>Organized and detail-oriented</li><li>Good communication and interpersonal skills</li></ul>Pay: AED3,000.00 per monthWork Location: In person

FRONT OFFICE CUM HR ASSISTANT

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the executive.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the executive in interactions when required, ensuring alignment with the company&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the executive&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the executive.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Arabic Speaker.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Location: St. Regis Saadiyat Island, Abu Dhabi UAEInterested and can start immediately? Send your CV to austine.anzaldo@psinv.net.Pay: From AED10.00 per monthWork Location: In person

Executive Assistant with AI and Business Development Experiences

Hamdan Bin Zayed School C2 & C3

<div>
 
 
 Job Purpose
 
 
 
 Responsible for teaching students foundational and applied concepts of artificial intelligence, with a strong emphasis on ethical use, critical thinking, and real-world applications. This role supports students in understanding how AI impacts society while developing computational thinking, creativity, and digital literacy skills.
 
 
 
 Main Duties
 
 
 <ul>
 <li>
 Plan and deliver engaging AI lessons aligned with secondary curriculum standards.
 </li>
 <li>
 Teach core AI concepts including machine learning basics, data and algorithms, automation, and generative AI.
 </li>
 <li>
 Guide students in hands-on, project-based learning using appropriate AI tools.
 </li>
 <li>
 Promote ethical AI use, digital citizenship, data privacy, and awareness of bias in AI systems.
 </li>
 <li>
 Assess student learning through projects, portfolios, presentations, and formative assessments.
 </li>
 <li>
 Differentiate instruction to support diverse learning needs and abilities.
 </li>
 <li>
 Integrate AI learning with other subjects such as mathematics, science, ICT, and humanities.
 </li>
 <li>
 Maintain a safe and inclusive classroom environment.
 </li>
 <li>
 Collaborate with leadership and IT teams on AI policy implementation and digital innovation initiatives
 </li>
 <li>
 Stay updated with developments in AI and educational technology.
 </li>
 <li>
 Provide guidance to students on future pathways and careers related to AI and technology
 </li>
 </ul>
</div>

AI and Technology Teacher Academic Year 2026-2027

Aldar Academies

<div>Aldar Education is currently seeking an outstanding Associate Director &ndash; Procurement to provide senior procurement leadership for assigned Aldar Education portfolios, ensuring requirements are planned, sourced, contracted and delivered in line with procurement policy, Delegation of Authority, approved budgets, agreed SLAs and business priorities.
This is an exciting opportunity to join the highly successful Aldar Education family of schools and play a key role in shaping the technology strategy and service delivery across some of Abu Dhabi&rsquo;s leading educational institutions.
As the leading education group in Abu Dhabi, Aldar Education provides inclusive and innovative learning that inspires and empowers communities. We offer a range of educational brands for learners from nursery through to adult education, with the broadest choice of curricula across the largest number of locations in Abu Dhabi.
Working collaboratively, our education network aims to empower the next generation to shape our future while directly supporting the educational priorities of the Abu Dhabi Government. Our work is guided by the Abu Dhabi Economic Vision 2030, which seeks to build a sustainable, knowledge-based economy through premium education.
The Associate Director &ndash; Procurement role combines portfolio delivery, governance, stakeholder partnering and commercial management across schools, HQ departments and cross-functional programmes. It supports procurement transformation through structured procurement planning, framework agreements, standardised specifications, data-led reporting, supplier performance management, audit action follow-up and continuous improvement.
The Associate Director is expected to act as a senior escalation point, coach assigned team members, challenge non-compliant or single-source approaches where appropriate, and help translate business needs into compliant, value-driven procurement outcomes.</div>
 <div>Minimum Qualifications:
<ul><li>Bachelor&rsquo;s Degree in related field and/or professional training or qualification in related field; Master&rsquo;s degree in Business Administration (MBA) preferred.
</li><li>Recognized Procurement Qualification and/or professional subscription (e.g.CIPS ) desirable.
</li></ul>Minimum Experience:
<ul><li>A minimum of 10 years&rsquo; experience in procurement within the region. Having education procurement experience is preferable.
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Excellent communication skills are essential
</li><li>Fluent English communication skills, written and oral, Arabic is an added value.
</li><li>Great knowledge of ERP system (Oracle Fusions)
</li><li>Excellent stakeholder Management skills
</li><li>Excellent usage of MS Office (PP, Excel)
</li><li>Organized with great governance
</li><li>Ability to create dashboards
</li><li>Proven track record of developing advanced procurement processes and methods
</li><li>Attention to detail with diligent follow up, and able to execute in a timely manner.
</li><li>Skilled in multi ‐ tasking and handling pressure
</li><li>Excellent interpersonal skills
</li><li>Pro-active
</li><li>Agile
</li></ul>What We Offer
Aldar Education are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 38,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.
This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Strategic procurement planning and portfolio delivery
<ul><li>Develop, manage and monitor procurement plans for assigned portfolios to anticipate requirements, reduce emergency purchasing and improve operational readiness.
</li><li>Coordinate requirements across schools, HQ functions and departments, including confirmed and forecasted needs, scope clarification, budgets, timelines and approvals.
</li><li>Oversee complex capital and operational procurement programmes such as school expansions, specialized rooms, inclusion hubs, security, facilities, FF&amp;E, refurbishment and technology or learning-space initiatives.
</li><li>Monitor delivery status, risks, dependencies and blockers, escalating decisions or constraints in a timely and solution-oriented manner.
</li></ul>Sourcing, tendering and award governance
<ul><li>Lead and oversee RFQs, RFPs, bidder list recommendations, tender timelines, evaluation matrices, award recommendations, negotiations and approval submissions for the assigned portfolio.
</li><li>Ensure tender strategies, evaluation criteria, disqualifiers, procurement routes and approval requirements are robust, proportionate and compliant.
</li><li>Validate specifications with requestors before tendering and challenge single-source requests where competitive sourcing is required.
</li><li>Use standard templates, trackers and weekly tender reviews to support faster cycle times and better visibility of bottlenecks.
</li></ul>Commercial value, framework agreements and standardisation
<ul><li>Drive cost savings and cost avoidance through auctions, negotiations, demand consolidation, early stakeholder engagement and volume leverage.
</li><li>Identify high-spend and frequently purchased categories through spend analysis and convert suitable recurring requirements into framework agreements.
</li><li>Standardise specifications where appropriate to reduce fragmented requirements, avoid unnecessary customisation and improve economies of scale.
</li><li>Support catalogue-based ordering and approved reference catalogues for standardised items and school requirements.
</li></ul>Contract, PO and supplier management
<ul><li>Coordinate with the Contracts Specialist, SRM Specialist, Legal, Finance and business stakeholders to support the timely execution of contracts, renewals, variations, framework agreements and purchase orders.
</li><li>Ensure purchase orders are raised to formalise approved requirements, secure budget commitment and enable compliant supplier engagement.
</li><li>Ensure procurement and award documentation is complete before handover to the relevant contract or supplier management owner.
</li><li>Escalate contract execution, purchase order or supplier delivery issues that may affect the assigned portfolio
</li></ul>Stakeholder partnership and communication
<ul><li>Act as a senior procurement partner to schools, Education, Operations, Finance, Legal, IT/Digital, HR and other HQ functions.
</li><li>Facilitate workshops and structured discussions with stakeholders and suppliers where this supports scope definition, specification alignment or catalogue development.
</li><li>Provide clear timelines, procurement route guidance and documentation requirements to help end-users progress requests efficiently.
</li><li>Maintain professional supplier engagement while ensuring all bidder communication during tenders is channeled through Procurement.
</li></ul>Governance, audit, risk and process improvement
<ul><li>Ensure procurement activities comply with Aldar Education procurement policy, DOA, finance requirements, contract governance and audit expectations.
</li><li>Assign and follow up internal audit action owners, support evidence gathering and monitor closure of agreed action plans.
</li><li>Contribute to procurement risk registers, internal controls, policy improvements and evidence of value creation.
</li><li>Escalate material risks, policy exceptions, vendor issues, contract risks, budget constraints and delivery concerns promptly.
</li></ul>Team leadership, reporting and transformation
<ul><li>Manage, coach, guide and review direct reports within the assigned procurement portfolio, ensuring quality of outputs and alignment with department standards.
</li><li>Manage, coach, guide and review assigned team members, ensuring quality of outputs and alignment with department standards.
</li><li>Prepare executive-ready summaries, reports, dashboards and recommendations for management decision-making.
</li><li>Use Oracle Fusion, procurement dashboards, trackers and other digital tools to monitor activities, approvals, order status, supplier data and KPI performance.
</li><li>Support procurement transformation, AI / automation initiatives, reporting improvements and consistent procurement practices across portfolios.</li></ul></div>

Associate Director - Procurement

Exotic Colors by MAYSARi

<div>
 
 We are looking for an
 
 HR Assistant
 
 with a strong focus on
 
 recruitment
 
 to support hiring activities for retail, office, warehouse, and operational roles.
 
 
 
 The role will mainly handle job posting, candidate sourcing, CV screening, initial calls, interview coordination, recruitment follow-up, and maintaining recruitment records.
 
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Post vacancies on job portals and recruitment channels.
 
 </li>
 <li>
 Source and shortlist candidates based on job requirements.
 
 </li>
 <li>
 Conduct initial screening calls.
 
 </li>
 <li>
 Schedule interviews and coordinate with hiring managers.
 
 </li>
 <li>
 Maintain recruitment trackers and candidate records.
 
 </li>
 <li>
 Follow up with candidates during the hiring process.
 
 </li>
 <li>
 Support offer preparation, pre-joining requirements, and onboarding coordination.
 
 </li>
 <li>
 Assist with HR administrative tasks when required.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous recruitment experience in the UAE.
 
 </li>
 <li>
 Experience in job posting, sourcing, screening, and interview coordination.
 
 </li>
 <li>
 Experience hiring retail, sales, office, or warehouse employees is preferred.
 
 </li>
 <li>
 Basic knowledge of UAE labour law, onboarding, and visa procedures.
 
 </li>
 <li>
 Good communication, negotiation, organization, and follow-up skills.
 
 </li>
 <li>
 Good knowledge of Microsoft Office and HR/recruitment systems.
 
 </li>
 <li>
 Zoho Recruit experience is an advantage.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 Full-time employment.
 
 </li>
 <li>
 Professional HR work environment.
 
 </li>
 <li>
 Career development opportunity.
 
 </li>
 <li>
 Salary and benefits as per company policy.
 
 </li>
 </ul>
</div>

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