executive assistant

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event assistant

Motivate Publishing

Events Executive (Dubai) Motivate Media Group is looking for a proactive and detail-oriented Events Executive to support the planning and execution of our premium events, including the What s On Nightlife Awards, Campaign ME Conferences, Gulf Business Awards, Emirates Women Awards, Identity Design Awards, and more. This is a hands-on role ideal for someone early in their events career who thrives in a fast-paced, creative environment and is passionate about delivering high-quality experiences. Key Responsibilities: • Assist in coordinating all aspects of event planning and delivery including logistics, timelines, vendor coordination, and on-site support. • Help manage guest lists, RSVPs, and seating plans for award ceremonies and conferences. • Support marketing campaigns in coordination with the events and brand teams. • Liaise with suppliers, venues, and partners to ensure timely execution of deliverables. • Assist with event set-up, registration, guest hospitality, and breakdown. • Work closely with internal teams on branding, sponsorship activations, and post-event reporting. • Provide administrative and project support to the Events Manager. Requirements: • 1 2 years of experience in event management or events marketing, in the UAE. • Excellent organizational and multitasking abilities. • Strong communication skills (English; Arabic is a plus). • High attention to detail and a proactive, can-do attitude. • Willingness to work evenings and weekends as required for events. • UAE driving license is a plus. • Flexible to work evenings or weekends based on event schedules. Motivate Media Group is the region s leading multi-platform content producer with a diverse portfolio of media interests comprising magazines, digital, social, video, exhibitions &amp; events, cinema and books. Interested candidates may apply attaching a copy of their CV and portfolio of event s you have work on.

Events Executive (Dubai)

Marriott International

POSITION SUMMARY
Our jobs aren t just about serving guests during a banquet or event. Instead, we want to build an experience that is memorable and unique. Our Guest Event Experts are skilled in a wide range of event functions with responsibility for making sure the event is well-executed from start to finish. Whether setting up or breaking down the materials, transporting supplies, taking orders, interacting with guests, or anything in between, the Guest Event Expert makes transactions feel like part of the experience.

Events Billing Coordinator

esproit

We are looking for a well-presented, communicative, and energetic Trade Fair Hostess. The ideal candidate will welcome visitors, provide essential information about our company and solutions, and support our team by guiding potential clients to the appropriate representatives.Responsibilities<ul><li>Greet and welcome visitors at our booth</li><li>Provide basic information about the company and its services</li><li>Direct interested visitors to relevant team members</li><li>Collect business cards and lead information</li><li>Maintain a professional appearance and positive attitude throughout the event</li><li>Support general stand operations when needed</li></ul>Requirements<ul><li>Strong communication and interpersonal skills</li><li>Professional appearance and friendly attitude</li><li>Fluent in English (additional languages are a plus)</li><li>Ability to stay energetic, attentive, and positive during busy event hours</li><li>Previous fair, event, or hospitality experience is an advantage</li></ul>Location &amp; Duration<ul><li>Event: The Big 5 Global</li><li>Location: Dubai World Trade Centre, Dubai, UAE</li><li>Dates: 24&ndash;27 November 2025</li><li>Type: Full-time during the fair</li></ul>What We Offer<ul><li>Professional and international working environment</li><li>Competitive daily rate</li><li>Opportunity to gain experience in a global business atmosphere</li></ul>Job Type: Contract Contract length: 1 weekApplication Question(s):<ul><li>Please write your salary requirement for 5 days?</li></ul>

Trade Fair Hostess

CliCKS

Job Summary:We are seeking a Temporary Event Management Coordinator to support our organization in successfully planning and executing a series of events geared towards the education sector that will take place between November 2025 to April 2026 in different countries (no requirement to travel). The ideal candidate will be responsible for establishing participants database (per country), sending invitations, ensuring attendance, and handling administrative tasks. This temporary position offers an exciting opportunity to contribute to the smooth running of events and make a positive impact.Responsibilities:&middot; Establish a comprehensive database of potential participants for the various events based on the target audience targeted for each event.&middot; Collect, organize and maintain relevant contact information, ensuring accuracy and completeness.&middot; Sending out invitation letters letters, emails, or other forms of communication to potential participants.&middot; Follow up with participants to confirm their attendance (via emails and phone), answer inquiries, and provide additional information as needed.&middot; Identify suitable venues with best deals for each event, taking into account capacity, location, and other requirements&middot; Contact and negotiate with venues to secure bookings, ensuring all necessary arrangements are made and contracts are in place.&middot; Assist with event logistics, including coordinating transportation, accommodation, catering, and other related arrangements.&middot; Assist with on-site event coordination, including setup, registration, and attendee support. Only in the case of events happening in the UAE.&middot; Updating different social media channels with information about different events.&middot; Collaborate with cross-functional teams and external vendors to ensure smooth event operations.&middot; Contribute to post-event evaluations and reports, gathering feedback and identifying areas for improvement.&middot; Creating and formatting various &lsquo;professional-looking&rsquo; documents and power point presentations&middot; Carry other administrative support activities as needed by the organization.Requirements:&middot; Previous experience in event planning and coordination.&middot; Excellent English written and verbal communication skills &ndash; Arabic speaking candidates with excellent English will be prioritized&middot; Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines.&middot; Proficiency in using databases, spreadsheets, and other relevant software (MS Office) for data management and administrative tasks&middot; Attention to detail and a high level of accuracy in data entry and record-keeping.&middot; Ability to work independently as well as part of a team,&middot; Flexibility to work during evenings/ weekends as neededJob Types: Full-time, Temporary Contract length: 6 monthsPay: AED4,500.00 per month

Temporary Event Management Coordinator

Pupilar

Job Title: Event Operations InternCompany: EZ Car Events (Dubai)Type: On-siteStart Date: ImmediateSalary: AED 3,000/month for 6 months (performance review after)Visa: Not provided &ndash; candidate must be on own visaAbout the RoleWe&rsquo;re looking for someone dependable and hands-on to handle day-to-day event operations for EZ Car Events. The role involves preparing cars for events, coordinating setups, assisting with logistics, and ensuring things run smoothly on-ground. You&rsquo;ll work closely with the team to make sure every activation is delivered properly from start to finish.Key Responsibilities<ul><li>Handle car movement, setup, and basic upkeep before and after events</li><li>Manage on-ground logistics including transport, props, and materials</li><li>Coordinate with vendors, venues, and team members</li><li>Support the team during event execution and teardown</li><li>Keep track of small operational details and ensure safety and cleanliness</li><li>Represent the brand professionally at all times</li></ul>Requirements<ul><li>Must have a manual UAE driving license and own car</li><li>On own visa (we do not provide one)</li><li>At least 1 year of experience in event operations or similar work in the UAE</li><li>Flexible with hours (events may be late nights, early mornings, or weekends)</li><li>Well-spoken, reliable, and presentable</li><li>Comfortable doing hands-on work and solving problems on the go</li><li>Interest in cars (vintage car knowledge is a plus)</li></ul>About EZ Car EventsEZ Car Events is a small but growing company that creates unique experiences using vintage cars. We work on projects ranging from brand activations to private events. It&rsquo;s a startup environment &mdash; things move fast, and you&rsquo;ll learn a lot by being involved in real work from day one.Job Type: Internship Contract length: 6 monthsPay: AED3,000.00 per month

Event Operation Intern

Hilton Hotels

As Groups, Conferences &amp; Events Assistant Manager, you will manage group accommodations actively converting customer enquiries into confirmed sales. The Groups, Conferences and Events Assistant Manager will interact frequently with customers and Guests to learn about their needs and develop relationships from which to earn repeat and expanded business. Specifically, you will be responsible for performing the following tasks to the highest standards: <ul> <li>Assist in managing all aspects of group bookings, conferences, and events, including pre-event planning, on-site coordination, and post-event follow-up.</li> <li>Collaborate with clients to understand their specific event requirements, ensuring their needs are met with the highest standard of service.</li> <li>Liaise with internal departments (e.g., catering, audio-visual, housekeeping) to ensure seamless event execution.</li> <li>Build and maintain strong relationships with clients, ensuring their experience is personalized and exceeds expectations.</li> <li>Conduct site visits, assist in event proposals, and provide guidance on event planning to clients.</li> <li>Respond to client inquiries promptly and professionally, addressing concerns and providing solutions as needed.</li> <li>Ensure smooth operation of all events by overseeing logistics, such as room setups, catering, audiovisual arrangements, and other event-specific requirements.</li> <li>Ensure that events are executed on time, within budget, and to the highest standards of quality.</li> <li>Oversee the preparation of event spaces, ensuring they are set up according to specifications.</li> <li>Assist in preparing event contracts, monitoring event budgets, and ensuring all invoicing and billing is accurate.</li> <li>Track revenue and costs associated with group bookings and events, striving to meet or exceed financial goals.</li> <li>Assist in managing and mentoring the Events team, providing guidance on event management and customer service.</li> <li>Work closely with other departments to ensure all event logistics and requirements are coordinated effectively.</li> <li>Assist the sales team in promoting the hotel s event and conference facilities to potential clients.</li> <li>Stay informed about industry trends and competitor offerings to provide insights for improvement and innovation in event services.</li> <li>Ensure compliance with the hotel's standards, policies, and procedures.</li> <li>Conduct post-event evaluations to identify areas for improvement and ensure client satisfaction.</li> </ul>

Groups, Conference and Events Assistant Manager (Mandarin Speaker)

POSITION SUMMARY
The Assistant Manager Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.
Policies and Procedures
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
Event Coordination
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
Guest Relations
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
Operations Support
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
Analytical Skills
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Interpersonal Skills
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
Communications
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
Personal Attributes
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
Organization
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Technical Skills
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

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