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event logistics executive saudi national

Tahaluf

<div>
 
 Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.
 
 
 
 
 
 
 
 
 To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.
 
 
 
 
 
 
 
 
 Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.
 
 
 
 
 
 
 Job Description
 
 
 
 
 We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:
 
 
 
 <ul>
 <li>
 
 Work within a highly dynamic business with the energy and style of a start-up
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Be part of building a business that is launching new products and events at scale
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Grab an opportunity to accelerate your career and make a real impact.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 The Role   is Reporting into the Operations and Logistics team, the Logistics Executive will support Portfolio2 delivery through day-to-day coordination, follow-ups, documentation flow, and tracker completeness across shows.
 
 
 
 
 You will be required to travel to events when needed to support the team with on-ground coordination, readiness tracking, stakeholder follow-up, and closeout documentation.
 
 
 
 
 Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Own day-to-day portfolio coordination, follow-ups, and documentation flow across shows
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Maintain approvals registers, deadlines, and action logs across departments and vendors, ensuring clarity on what is pending and what is complete
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Support vendor coordination by tracking commitments, chasing confirmations, and maintaining structured communication and follow-through
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Support travel, visa, hotel, and mobility trackers by ensuring record completeness for execution and coordinating corrections for missing information or documents
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Prepare meeting agendas, take structured meeting notes, and produce readiness packs and updates for internal leadership
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Support financial close readiness by coordinating invoice packs, supporting documents, approval evidence, and exception logs with Finance and Procurement
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Support payment workflows including PO and non-PO coordination and documentation completeness through SAP processes, following internal governance
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Troubleshoot coordination issues during peak periods and on show days, escalating to senior leads when required and keeping stakeholders informed
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Follow a customer-first approach that provides efficient, effective and value add service to our vertical and brand teams
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 this role is only for a Saudi National.
 
 
 
 </li>
 <li>
 
 Strong administrative and coordination experience, ideally within events, hospitality, travel, or operational delivery environments
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 High proficiency in Microsoft Office, particularly Excel, with strong attention to detail
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Confident communication skills, able to liaise professionally with internal stakeholders and external vendors
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Comfortable supporting procurement and payments workflows (SAP experience preferred)
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Willingness and ability to learn and operate tracker-based delivery (Airtable experience preferred; training can be provided)
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 A team player with the ability to operate effectively under pressure during peak event periods
 
 
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 
 Core Benefits:
 
 
 
 
 <ul>
 <li>
 Medical Insurance for individual and family
 </li>
 <li>
 Annual leave &ndash; 25 days
 </li>
 <li>
 Remote working on Sundays
 </li>
 <li>
 Working anywhere &ndash; 1 month every year
 </li>
 </ul>
 
 
 Local Relocation Package*:
 
 
 
 
 <ul>
 <li>
 Paid flight to Riyadh &ndash; individual and family
 </li>
 <li>
 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
 </li>
 <li>
 Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
 </li>
 </ul>
 
 *If eligible
 
 
 
 
 We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.
 
</div>

Event Logistics Executive - Saudi National

<div>Company Description 
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. 
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba. 
Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia. 
Job Description 
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:<ul><li>
Work within a highly dynamic business with the energy and style of a start-up</li><li>
Be part of building a business that is launching new products and events at scale</li><li>
Grab an opportunity to accelerate your career and make a real impact.</li></ul> 
The Role is Reporting into the Operations and Logistics team, the Logistics Executive will support Portfolio2 delivery through day-to-day coordination, follow-ups, documentation flow, and tracker completeness across shows.
You will be required to travel to events when needed to support the team with on-ground coordination, readiness tracking, stakeholder follow-up, and closeout documentation.
Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.<ul><li> 
Own day-to-day portfolio coordination, follow-ups, and documentation flow across shows</li><li>
Maintain approvals registers, deadlines, and action logs across departments and vendors, ensuring clarity on what is pending and what is complete</li><li>
Support vendor coordination by tracking commitments, chasing confirmations, and maintaining structured communication and follow-through</li><li>
Support travel, visa, hotel, and mobility trackers by ensuring record completeness for execution and coordinating corrections for missing information or documents</li><li>
Prepare meeting agendas, take structured meeting notes, and produce readiness packs and updates for internal leadership</li><li>
Support financial close readiness by coordinating invoice packs, supporting documents, approval evidence, and exception logs with Finance and Procurement</li><li>
Support payment workflows including PO and non-PO coordination and documentation completeness through SAP processes, following internal governance</li><li>
Troubleshoot coordination issues during peak periods and on show days, escalating to senior leads when required and keeping stakeholders informed</li><li>
Follow a customer-first approach that provides efficient, effective and value add service to our vertical and brand teams</li></ul> 
Qualifications<ul><li> 
this role is only for a Saudi National.</li><li>
Strong administrative and coordination experience, ideally within events, hospitality, travel, or operational delivery environments</li><li>
High proficiency in Microsoft Office, particularly Excel, with strong attention to detail</li><li>
Confident communication skills, able to liaise professionally with internal stakeholders and external vendors</li><li>
Comfortable supporting procurement and payments workflows (SAP experience preferred)</li><li>
Willingness and ability to learn and operate tracker-based delivery (Airtable experience preferred; training can be provided)</li><li>
A team player with the ability to operate effectively under pressure during peak event periods</li></ul> 
Additional Information 
Core Benefits:<ul><li>
Medical Insurance for individual and family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 1 month every year</li></ul>
Local Relocation Package*:<ul><li>
Paid flight to Riyadh &ndash; individual and family</li><li>
30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

<div>
 
 Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.
 
 
 
 
 
 
 
 
 To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.
 
 
 
 
 
 
 
 
 Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The Role  is Reporting into the Operations and Logistics team, the Senior Logistics Executive will be responsible for leading the delivery of travel, accommodation, and hosted guest journey logistics across our larger scale or complex events within the Portfolio2 calendar.
 
 
 
 
 You will be required to travel to events to manage day-to-day delivery, ensuring the guest journey is executed efficiently and effectively, while maintaining strong stakeholder alignment and supplier performance.
 
 
 
 
 Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.
 
 
 
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Follow the end-to-end Portfolio2 process guidelines to ensure delivery is completed on time, to budget, and to agreed service standards
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Lead the travel management approach for hosted guests and staff, ensuring approvals are captured before committing bookings
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Manage accommodation planning and contracting inputs, aligned to agenda volumes, including room blocks, release schedules, and cut-off discipline with a controlled exception lane based on availability
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Oversee guest journey readiness for confirmed records, including confirmation packs, meeting points, key contacts, and communication cadence in coordination with show teams
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Ensure visa routing and delivery execution follows agreed policy, including documentation quality control, batching discipline, escalation handling, and timing aligned to visa validity windows
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Lead supplier and vendor relationship management for travel and journey-related services, ensuring service compliance, responsiveness, and controlled change management during peak periods
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Monitor delivery progress and resolve issues as they arise, keeping stakeholders updated through resolution and ensuring service recovery for high-impact cases
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Maintain strong cross-functional coordination with Content, Marketing, Protocol, Finance, and venue delivery teams to ensure aligned decision-making and smooth execution
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Work in partnership with platform/digital delivery teams to ensure the tracker workflow, automation outputs, and dashboards support accurate delivery and reporting
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Continually review processes and practice to identify obsolete workflows and tools with limited customer value or ROI and provide improvement recommendations to leadership
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Attend all scheduled meetings with internal stakeholders such as marketing, digital specialists, sales and the wider delivery community
 
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Follow a customer-first approach that provides efficient, effective and value-added service to our vertical and brand teams
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Logistics experience in the B2B and / or B2C events industry and an established track record of successfully delivering world class live events and experiences necessary
 
 
 
 
 Minimum 4 years&rsquo; experience in event logistics with strong exposure to travel, accommodation, hosted guest journeys, and stakeholder handling
 
 
 
 
 Demonstrable experience working with multiple suppliers and service providers, including vendor performance management and operational compliance
 
 
 
 
 Strong coordination and communication skills with the ability to operate across departments and manage escalations calmly under pressure
 
 
 
 
 Comfortable working with structured trackers and reporting tools (advanced Excel; Airtable or similar platforms an advantage)
 
 
 
 
 A team player with the ability to operate at both strategic and operational levels
 
 
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 Core Benefits:
 
 
 
 
 <ul>
 <li>
 Medical Insurance for individual and family
 </li>
 <li>
 Annual leave &ndash; 25 days
 </li>
 <li>
 Remote working on Sundays
 </li>
 <li>
 Working anywhere &ndash; 1 month every year
 </li>
 </ul>
 
 
 Local Relocation Package*:
 
 
 
 
 <ul>
 <li>
 Paid flight to Riyadh &ndash; individual and family
 </li>
 <li>
 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
 </li>
 <li>
 Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
 </li>
 </ul>
 
 *If eligible
 
 
 
 
 We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.
 
</div>

Event Senior Logistics Executive - Saudi National

<div>Company Description 
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. 
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba. 
Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia. 
Job Description 
The Role is Reporting into the Operations and Logistics team, the Senior Logistics Executive will be responsible for leading the delivery of travel, accommodation, and hosted guest journey logistics across our larger scale or complex events within the Portfolio2 calendar.
You will be required to travel to events to manage day-to-day delivery, ensuring the guest journey is executed efficiently and effectively, while maintaining strong stakeholder alignment and supplier performance.
Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.<ul><li> 
Follow the end-to-end Portfolio2 process guidelines to ensure delivery is completed on time, to budget, and to agreed service standards</li><li>
Lead the travel management approach for hosted guests and staff, ensuring approvals are captured before committing bookings</li><li>
Manage accommodation planning and contracting inputs, aligned to agenda volumes, including room blocks, release schedules, and cut-off discipline with a controlled exception lane based on availability</li><li>
Oversee guest journey readiness for confirmed records, including confirmation packs, meeting points, key contacts, and communication cadence in coordination with show teams</li><li>
Ensure visa routing and delivery execution follows agreed policy, including documentation quality control, batching discipline, escalation handling, and timing aligned to visa validity windows</li><li>
Lead supplier and vendor relationship management for travel and journey-related services, ensuring service compliance, responsiveness, and controlled change management during peak periods</li><li>
Monitor delivery progress and resolve issues as they arise, keeping stakeholders updated through resolution and ensuring service recovery for high-impact cases</li><li>
Maintain strong cross-functional coordination with Content, Marketing, Protocol, Finance, and venue delivery teams to ensure aligned decision-making and smooth execution</li><li>
Work in partnership with platform/digital delivery teams to ensure the tracker workflow, automation outputs, and dashboards support accurate delivery and reporting</li><li>
Continually review processes and practice to identify obsolete workflows and tools with limited customer value or ROI and provide improvement recommendations to leadership</li><li>
Attend all scheduled meetings with internal stakeholders such as marketing, digital specialists, sales and the wider delivery community</li><li>
Follow a customer-first approach that provides efficient, effective and value-added service to our vertical and brand teams</li></ul> 
Qualifications 
Logistics experience in the B2B and / or B2C events industry and an established track record of successfully delivering world class live events and experiences necessary
Minimum 4 years&rsquo; experience in event logistics with strong exposure to travel, accommodation, hosted guest journeys, and stakeholder handling
Demonstrable experience working with multiple suppliers and service providers, including vendor performance management and operational compliance
Strong coordination and communication skills with the ability to operate across departments and manage escalations calmly under pressure
Comfortable working with structured trackers and reporting tools (advanced Excel; Airtable or similar platforms an advantage)
A team player with the ability to operate at both strategic and operational levels 
 
 
Additional Information 
Core Benefits:<ul><li>
Medical Insurance for individual and family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 1 month every year</li></ul>
Local Relocation Package*:<ul><li>
Paid flight to Riyadh &ndash; individual and family</li><li>
30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Arena Europe, Middle East & Asia

<div>
 
 
 About Arena
 
 
 
 Arena is an international integrated event services company. The company provides event solutions, designing and delivering temporary environments to a variety of sporting, commercial, and cultural events across the globe.
 
 
 
 
 
 With a strong presence across the Middle East, Europe, Asia, and the US, Arena delivers the &lsquo;Arena Standard&rsquo; worldwide &mdash; offering tailored, high-quality temporary infrastructure solutions.
 
 
 
 
 
 In the GCC, Arena has successfully delivered major projects including the Saudi Arabian Grand Prix (Jeddah), Formula 1 hospitality structures, Riyadh Season, Soundstorm (MDLBeast), LIV Golf events, Diriyah E-Prix, major government pavilions, and multiple large-scale sports and entertainment developments across Saudi Arabia and the UAE.
 
 
 
 
 
 
 Position Description
 
 
 
 
 Job Title:
 
 Procurement Executive &ndash; Modular Department
 
 
 
 Reporting Into:
 
 Modular Commercial Director
 
 
 
 Direct Reports:
 
 N/A
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Contract Type:
 
 Full-Time
 
 
 
 
 
 
 Job Objective
 
 
 
 The Procurement Executive &ndash; Modular Department is responsible for supporting the procurement and supply chain activities for modular construction projects in KSA. The role ensures timely sourcing of materials, subcontractors, and services while maintaining cost control, compliance, and quality standards in alignment with project requirements and Arena governance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Procurement &amp; Sourcing
 
 
 
 &bull; Source and procure materials, equipment, and subcontractor services for modular projects.
 
 
 &bull; Obtain competitive quotations and conduct commercial comparisons in coordination with the Commercial team.
 
 
 &bull; Evaluate supplier proposals and support negotiations to achieve cost efficiency and value.
 
 
 &bull; Issue purchase orders and ensure accurate documentation in accordance with company procedures.
 
 
 
 Vendor Management
 
 
 
 &bull; Develop and maintain a reliable supplier database for modular materials and services.
 
 
 &bull; Build strong relationships with approved suppliers and subcontractors within KSA.
 
 
 &bull; Monitor supplier performance in terms of quality, delivery timelines, and compliance.
 
 
 &bull; Ensure all vendors meet Arena&rsquo;s HSEQ and compliance standards.
 
 
 
 Project Coordination
 
 
 
 &bull; Coordinate closely with Project Managers, Site Teams, and Logistics to align procurement schedules with project timelines.
 
 
 &bull; Track deliveries and ensure materials are available as per the project programme.
 
 
 &bull; Support resolution of supply chain issues and mitigate risks affecting project delivery.
 
 
 
 Commercial &amp; Cost Control Support
 
 
 
 &bull; Assist the Modular Commercial Director in managing project procurement budgets.
 
 
 &bull; Ensure procurement activities align with approved cost plans and project forecasts.
 
 
 &bull; Maintain accurate procurement records, cost trackers, and reporting logs.
 
 
 &bull; Support audit requirements and financial documentation processes.
 
 
 
 Compliance &amp; Governance
 
 
 
 &bull; Ensure all procurement activities comply with Arena policies, local regulations, and contractual obligations.
 
 
 &bull; Maintain proper documentation for tenders, evaluations, and approvals.
 
 
 &bull; Support implementation of procurement best practices and continuous improvement initiatives.
 
 
 
 
 
 
 Education &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Engineering, or related field.
 
 
 &bull; Minimum 3&ndash;5 years of experience in procurement, preferably within modular, construction, or project-based industries.
 
 
 &bull; Strong knowledge of KSA market suppliers and subcontractors is essential.
 
 
 &bull; Experience working in GCC project environments preferred.
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 &bull; Strong negotiation and supplier management skills.
 
 
 &bull; Good commercial awareness and cost control mindset.
 
 
 &bull; Proficient in Microsoft Excel and ERP/procurement systems.
 
 
 &bull; Strong coordination and communication abilities.
 
 
 &bull; Ability to manage multiple procurement packages under tight deadlines.
 
 
 &bull; Detail-oriented, organised, and proactive.
 
</div>

Procurement Executive

Team Saudi

<div>
 
 Job Purpose
 
 
 
 Support the execution of day-to-day logistics and coordination activities for SOTC programs, training sessions, and sports events. The role focuses on operational support, basic coordination with stakeholders, tracking logistics tasks, and ensuring required resources are available to support smooth program and event delivery.
 
 
 
 Job Specific Accountabilities
 
 
 
 
 Logistics Operations Support
 
 
 
 <ul>
 <li>
 Support coordination of transportation, equipment movement, accommodation, and site logistics for SOTC programs and events.
 </li>
 <li>
 Track logistics requests and ensure tasks are executed as per agreed timelines.
 </li>
 <li>
 Assist in preparing logistics schedules, checklists, and basic plans.
 </li>
 <li>
 Support on-ground logistics activities during programs and events, including setup and breakdown.
 </li>
 <li>
 Maintain inventories, asset movement logs, and logistics-related records.
 
 
 </li>
 </ul>
 
 Program &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Support logistics coordination for training programs, camps, and sports events under SOTC.
 </li>
 <li>
 Liaise with venues, coaches, program teams, and service providers to support operational readiness.
 </li>
 <li>
 Assist in coordinating access, passes, and basic site arrangements during events.
 </li>
 <li>
 Support post-event activities including asset return and documentation closure.
 
 
 </li>
 </ul>
 
 Vendor &amp; Service Provider Support
 
 
 
 <ul>
 <li>
 Support coordination with logistics vendors, transport providers, and suppliers as directed.
 </li>
 <li>
 Collect service delivery confirmations and assist in reviewing basic service reports.
 </li>
 <li>
 Support invoice documentation by compiling required records and confirmations.
 </li>
 <li>
 Maintain vendor contact lists and service coordination records.
 
 
 </li>
 </ul>
 
 Reporting &amp; Documentation
 
 
 
 <ul>
 <li>
 Prepare basic daily or weekly logistics updates and trackers.
 </li>
 <li>
 Support data collection for logistics performance and operational reporting.
 </li>
 <li>
 Ensure timely filing and organization of logistics-related documents.
 
 
 </li>
 </ul>
 
 Our Commitment
 
 
 
 At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.
</div>

Coordinator, Logistics & Coordination (1024)

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
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 Attention to Detail:Strong focus on accuracy and detail in all tasks.
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 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
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 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
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 IT Proficiency:Strong proficiency in office software and IT systems.
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 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
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 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
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 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
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 Professional, international working environment
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 Challenging, rewarding career
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 Collaborative environment
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 Competitive compensation package, including performance based annual bonus
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 25 working days vacation
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 Health Insurance
 
 
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 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
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Office & Administration Manager

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