executive assistant

executive-sales

admin assistant

coordinator-admin

human resources executive

executive admin

Integrated Group

*Role Description:We are looking for a dedicated Admin Executive cum Messenger to join our team. He will be responsible for day-to-day logistics activities.*Responsibilities:<ul><li>Coordinating and transporting staff members and products to the destination point.</li><li>Responsible for running and supervising the company accommodations.</li><li>Arrange repairs and maintenance of the accommodations.</li><li>Coordinate transportation activities with drivers, dispatchers, and other transportation personnel.</li><li>Carrying out vehicle maintenance checks.</li><li>Scheduling vehicle service appointments.</li><li>Assisting colleagues with any tasks as needed.</li><li>Ready to perform duties as instructed by the line manager.</li></ul>*Requirements:<ul><li>Minimum 4 years of experience in the respective position in Qatar.</li><li>Proficient in Microsoft Office</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work well under pressure in a fast-paced environment.</li><li>Able to work flexible hours as required.</li><li>Attention to detail and a positive attitude.</li><li>Must be fluent in English &amp; Hindi (writing &amp; reading).</li></ul>#Candidates should available locally in Qatar with NOC and can join immediately.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately? If a notice period is required, how many days?</li><li>NOC Status</li><li>Do you have a valid Qatari driving license?</li></ul>

Admin Executive cum Messenger

Job Title: Senior HR &amp; Admin Executive (Construction Industry Experience) Location: Doha, Qatar Job Type: Full-TimeJob SummaryWe are seeking an experienced and detail-oriented Senior HR &amp; Admin Executive to join our team in Doha. The ideal candidate will have strong experience in the construction industry and will be responsible for leading HR and administrative functions for a workforce of 300+ multinational white- and blue-collar employees. This role requires proven leadership skills, the ability to manage large teams, and a strong understanding of HR, compliance, and administration processes.Key ResponsibilitiesHuman Resources<ul><li>Lead and supervise a team of HR staff.</li><li>Oversee the full recruitment cycle including job postings, candidate screening, interviews, and onboarding.</li><li>Maintain and update employee records, HR databases, and official documentation.</li><li>Manage payroll processing, attendance monitoring, and employee benefits administration.</li><li>Ensure compliance with HR policies, labor laws, and company regulations.</li><li>Coordinate with Head Office for staff operations and efficiency improvements.</li></ul>Administration<ul><li>Lead and supervise a team of Admin staff, including drivers and camp supervisors.</li><li>Manage staff accommodation facilities to ensure proper standards.</li><li>Oversee transportation logistics and driver scheduling.</li><li>Handle company legal documentation, renewals, and regulatory compliance.</li><li>Plan, implement, and monitor staff training and development programs.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in human resources or business administration, or a related field.</li><li>10&ndash;15 years of HR &amp; Admin experience in the construction industry (mandatory).</li><li>Strong leadership, organizational, and problem-solving skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Must hold a valid light driving license.</li></ul>Pls Share: digital.ig.qa@gmail.comJob Type: Full-timeApplication Question(s):<ul><li>10&ndash;15 years of HR &amp; Admin experience in the construction industry (mandatory).</li><li>How proficient are you with Microsoft Office (Word, Excel, PowerPoint, Outlook)? Can you give examples of how you&rsquo;ve used these tools in your work?</li><li>Do you currently hold a valid light driving license?</li><li>Can you share an example of a complex problem you solved in HR or Administration?</li></ul>Experience:<ul><li>Construction industry : 10 years (Preferred)</li></ul>

Senior HR & Admin Executive (Construction Industry Experience)

World Multinational Immigration & Business Consultancy

We are expanding our team and looking for a dynamic Business Development Executive to drive growth and build strong partnerships across Qatar and the GCC.Responsibilities:<ul><li>Client outreach and lead generation</li><li>Build and maintain partnerships</li><li>Negotiate and close deals</li></ul>Requirements:<ul><li>Experience in sales/business development (preferably in GCC)</li><li>Excellent communication &amp; negotiation skills</li><li>Arabic &amp; English preferred</li></ul>How to Apply: Send your CV to admin@wmibc.comJob Type: Full-time

Business Development Executive (Sales)

Ulster University Qatar

The role requires a detail-oriented and proactive Academic Executive. This role is central to supporting the student journey from enrolment through graduation by ensuring accurate tracking of student progression, academic performance, attendance, and compliance. The post holder will serve as the link between academic teams, Admissions, and Student Services to coordinate and maintain accurate academic records and provide reliable administrative and data support across all stages of the student lifecycle.Duties and Responsibilities :Re-Enrolment &amp; Progression Pathways&#9679; Oversees the re-enrolment process each semester in collaboration with Course Directors to ensures timely student confirmation&#9679; Coordinates with Studies Advisers to identify students not re-enrolling and supports cases of withdrawal, repeat, compensation, or leave of absence&#9679; Liaises with Finance and Admissions to confirm academic and financial clearance before progression&#9679; Maintains records of academic progression pathways, including transitions and programme transfers&#9679; Provides data and reports for Annual Monitoring reviews, ensuring they are submitted for Registrar purposesAttendance &amp; Compliance&#9679; Tracks attendance in coordination with faculty and Studies Advisers to meet CUQ and Ulster requirements&#9679; Documents excused and unexcused absences, sick leaves, and leave requests accurately&#9679; Generates regular attendance compliance reports for registrar purposes&#9679; Supports the SSCC process with student engagement data and attendance alerts by supplying accurate data (such as attendance trends, participation rates, or any red flags) to support discussions during faculty meetings and enable evidence-based decision-making by academicsStudent Progression &amp; Academic Tracking&#9679; Maintains grade records, deferrals, and extenuating circumstances in coordination with relevant teams&#9679; Assists in organising intervention plans for students at academic risk and maintain tracking logs by supplying the necessary evidence to academic teams; final decisions will be made by the academic team&#9679; Ensures timely student data updates in Class365 and supports the preparation of exam board resultsTimetabling &amp; Section Allocation&#9679; Receives course timetables from Academic Affairs and Course Directors&#9679; Shares final timetables with students and updates the system with accurate information&#9679; Manages section allocations based on delivery plans and room capacity&#9679; Assists faculty with timetable clarifications and updatesGraduation &amp; Alumni Management&#9679; Tracks student eligibility for graduation based on academic and financial clearance&#9679; Coordinates academic completion checks before issuing clearance&#9679; Maintains accurate alumni data in collaboration with MIS Administrator&#9679; Oversees the issuance of graduation certificates and manage graduation record archivingQuality Assurance Support&#9679; Maintains accurate module enrolment data and supports academic departments in timetabling and academic reportingExaminations and Placement Testing&#9679; Serves as the designated Exam Officer responsible for receiving final grade submissions and coordinating with academic teams&#9679; Assists in the execution of examinations in liaison with faculty and ensures appropriate exam logistics are in place when needed&#9679; Oversees placement testing activities in collaboration with the Admissions and Records Executive, including receiving exam bookings, confirming timings, preparing classrooms, and managing invigilation arrangements&#9679; Ensures all exam-related materials and documentation are prepared and archived according to institutional guidelinesInterdepartmental Liaison and Student Communications&#9679; Serves as the central liaison between students, faculty, Admissions, Student Affairs, and Finance&#9679; Communicates important academic milestones, policies, and deadlines effectively&#9679; Supports the establishment of student handbooks, policies, and regulationsSkills&#9679;Strong organisational and data management skills with attention to detail&#9679;Excellent communication and interpersonal abilities&#9679;Proficiency in using student information systems (e.g., Class365) and Microsoft Office tools&#9679;Understanding of university academic frameworks, programme structures, and progression rules&#9679;Familiarity with international education systems and grading structures&#9679;Understanding of different grading systems, academic regulations, and advising frameworks used in higher education&#9679;Ability to coordinate across departments and work collaboratively&#9679;Ability to maintain confidentiality and ensure compliance with institutional policiesQualifications: &#9679;Bachelor's degree (or equivalent) in a relevant field (e.g., education, business administration)&#9679;A dynamic and social personality with a proactive role in supporting applicants, students and university staffExperience&#9679;A minimum of two years&rsquo; experience working in admissions or office administration is required&#9679;Experience working in an educational or training environmentJob Type: Full-time

Academics Executive

Moka & Co.

Job Opportunity: Outdoor Sales Executive at Moka &amp; CoMoka &amp; Co is currently seeking passionate and dedicated outdoor sales executives with a valid QID and transferable visa to join our team. The role offers a competitive basic salary along with commissions on sales.Domains:<ul><li>Coffee Products and Coffee Machines</li><li>Syrups for coffee and beverage-related products</li><li>Ice Cream Bases and Ice Cream Equipment</li></ul>Preferred Qualifications:<ul><li>Male and Female candidates are welcome</li><li>Previous experience in outdoor sales</li><li>Possession of a Qatar driving license</li><li>Good command of English; knowledge of Arabic is a plus</li><li>Ability to join immediately</li></ul>If you meet the requirements and are enthusiastic about this opportunity, please send your CV to admin@mokadoha.com.We look forward to welcoming dynamic individuals to our team at Moka &amp; Co.Job Type: Full-timeLicense/Certification:<ul><li>Qatar Driving License (Required)</li></ul>Expected Start Date: 01/10/2025

Outdoor Sales Executive

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director &amp; Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG&rsquo;s value statement.
 
 
 While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.
 
 
 YOU'RE GOOD AT
 
 
 <ul>
 <li>
 Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings &amp; amendments of flights, hotels, cars etc), conference calls, meetings etc.
 </li>
 <li>
 Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
 </li>
 <li>
 Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
 </li>
 <li>
 Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
 </li>
 <li>
 Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
 </li>
 <li>
 Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
 </li>
 <li>
 Providing vacation cover to other Executive Assistants
 </li>
 <li>
 Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
 </li>
 <li>
 Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
 </li>
 <li>
 Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
 </li>
 <li>
 Organizing and maintaining online systems for PA
 </li>
 <li>
 Managing client contacts for CRM/Contact Management
 </li>
 <li>
 Organizing and maintaining electronic filing system
 </li>
 <li>
 Preparing weekly timesheets and expense reports
 </li>
 <li>
 Maintain highest level of internal and external confidentiality
 
 
 </li>
 </ul>
 What You'll Bring
 
 
 <ul>
 <li>
 Strong service orientation:
 </li>
 <ul>
 <li>
 Maturity and flexibility to work both independently and in cooperation with others
 </li>
 <li>
 High level of self-motivation and initiative
 </li>
 <li>
 Willingness to exercise good judgment and make decisions based on logic and common sense
 </li>
 </ul>
 <li>
 Excellent organizational skills
 </li>
 <ul>
 <li>
 Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
 </li>
 <li>
 Superior attention to detail and accuracy
 </li>
 <li>
 Follow through/ownership of tasks to completion
 </li>
 <li>
 Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
 </li>
 </ul>
 <li>
 Ability to multi-task and complete a variety of projects in a fast-paced environment
 </li>
 <li>
 Ability and willingness to work overtime on projects and tasks as required
 </li>
 <li>
 Knowledge and experience of the Middle East and local practices
 </li>
 <li>
 Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
 </li>
 <li>
 Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
 </li>
 <li>
 Service oriented, flexible, attentive to detail team player
 </li>
 <li>
 Ability to respect all BCG information as personal and confidential
 </li>
 <li>
 A minimum of 4-5 years&rsquo; experience in a fast-paced environment supporting senior executives is strongly preferred.
 
 </li>
 </ul>
 Who You'll Work With
 
 
 You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director &amp; Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Executive Assistant

Caia Nursery

We are seeking an experienced secretary/admin assistant to oversee daily operations at our nursery in Qatar. The ideal candidate will have a proven track record in nursery administrative work within Qatar, demonstrating strong leadership and organizational skills. Applicants must be fluent in English and possess a Bachelor's or Master degree in office management, Business Administration, or a related field. The admin assistant will be responsible for various admin tasks, and ensuring compliance with local regulations. A commitment to providing high-quality, nurturing care for children is essential.Job Types: Full-time, PermanentExpected Start Date: 21/08/2025Job Types: Full-time, PermanentApplication Question(s):<ul><li>Why do you believe you would make a secretary or receptionist?</li><li>What do you think the role of the receptionist/ admin assistant includes?</li></ul>Experience:<ul><li>admin work: 5 years (Preferred)</li></ul>

Secretary/Admin assistant/Receptionist

Explore 303+ Executive admin in Doha this September. Find roles across top companies and apply now to boost your career.