executive assistant

admin executive

administrative assistant

office administrator

ceo office manager

executive admin

NEXTracker

<div><p><b>Job Description:<br>
</b></p><p></p><h2 class="jobSectionHeader"><b>Admin Executive
</b></h2><h2 class="jobSectionHeader"><b>Job Description<br>
</b></h2><p><br>
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
</p><p></p><p><b>Here's a glimpse of what you'll do&hellip;<br>
</b></p><p></p><p><b>General Task Management
</b></p><ul><li><p>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</p></li><li><p>Handle correspondence, emails, and communication with internal and external stakeholders.
</p></li><li><p>Maintain and update company records, files, and databases.
</p></li><li><p>Support HR in employee documentation, attendance records, and onboarding formalities.
</p></li><li><p>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</p></li><li><p>Assist in organizing meetings, preparing minutes, and following up on action items.
</p></li><li><p>Liaise with vendors, service providers, and landlords for office-related requirements.
</p></li><li><p>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</p></li><li><p>Manage petty cash, office budgets, and administrative expense reporting.
</p></li><li><p>Provide general administrative support to different departments as required.
</p></li><li><p>Provide support to different departments regarding administrative and logistical requirements.
</p></li><li><p>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</p></li><li><p>Oversee office requirements, including stationery, consumables, and equipment.
</p></li><li><p>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</p></li><li><p>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</p></li><li><p>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</p></li><li><p>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</p></li><li><p>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.<br>
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, Management, or related field.
</p></li><li><p>Courses specialized in Human Resources Management or Administrative Affairs is preferred.<br>
</p></li></ul><p></p><p><b>Skills
</b></p><ul><li><p>Proven experience (2&ndash;4 years) in office administration or executive support role.
</p></li><li><p>Strong organizational and multitasking skills.
</p></li><li><p>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</p></li><li><p>Excellent communication and interpersonal skills.
</p></li><li><p>Ability to work independently and handle confidential information.
</p></li><li><p>Problem-solving mindset with attention to detail.
</p></li><li><p>Taking Responsibility. Working with team spirit.
</p></li></ul><ul><li><p>Team player with strong organizational skills.
</p></li><li><p>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</p></li></ul><ul><li><p>Taking Responsibility
</p></li><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills
</p></li></ul><ul><li><p>A results-driven approach and a keen eye for detail.
</p></li></ul><ul><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills<br>
</p></li></ul><p></p><p><b>Relationship Management
</b></p><ul><li><p>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</p></li><li><p>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</p></li><li><p>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.<br>
</p></li></ul><p></p><p><b>Here is some of what you'll need (required)&hellip;
</b></p><ul><li><p>Relevant HR or business/commercial degree.
</p></li><li><p>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</p></li><li><p>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</p></li><li><p>Proven experience in managing relationships with suppliers and stakeholders.
</p></li></ul><ul><li><p>Proficiency in Microsoft Office.
</p></li><li><p>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</p></li><li><p>Good knowledge of health, safety, and security procedures.<br>
</p></li></ul><p></p><p><b>This position reports to:
</b></p><p>&middot; Administration Manager
</p><p></p><p>At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
</p><p></p><p>For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
</p><p></p><h1 class="jobSectionHeader"><b>Culture is our Passion</b></h1></div><p></p>

Admin Executive

Nextracker Inc.

<div>
 <strong>
  <strong>
   Job Description:
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Admin Executive
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Job Description
   <br/>
   <br/>
  </strong>
 </strong>
 The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  <strong>
   Here's a Glimpse Of What You'll Do&hellip;
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  General Task Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
  </li>
  <li>
   Handle correspondence, emails, and communication with internal and external stakeholders.
  </li>
  <li>
   Maintain and update company records, files, and databases.
  </li>
  <li>
   Support HR in employee documentation, attendance records, and onboarding formalities.
  </li>
  <li>
   Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
  </li>
  <li>
   Assist in organizing meetings, preparing minutes, and following up on action items.
  </li>
  <li>
   Liaise with vendors, service providers, and landlords for office-related requirements.
  </li>
  <li>
   Ensure compliance with company policies, health &amp; safety standards, and government regulations.
  </li>
  <li>
   Manage petty cash, office budgets, and administrative expense reporting.
  </li>
  <li>
   Provide general administrative support to different departments as required.
  </li>
  <li>
   Provide support to different departments regarding administrative and logistical requirements.
  </li>
  <li>
   Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
  </li>
  <li>
   Oversee office requirements, including stationery, consumables, and equipment.
  </li>
  <li>
   Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
  </li>
  <li>
   Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
  </li>
  <li>
   Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
  </li>
  <li>
   Oversee medical and facility insurance and ensure timely annual renewal and updates.
  </li>
  <li>
   Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Qualifications
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or related field.
  </li>
  <li>
   Courses specialized in Human Resources Management or Administrative Affairs is preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Skills
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Proven experience (2&ndash;4 years) in office administration or executive support role.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Ability to work independently and handle confidential information.
  </li>
  <li>
   Problem-solving mindset with attention to detail.
  </li>
  <li>
   Taking Responsibility. Working with team spirit.
  </li>
  <li>
   Team player with strong organizational skills.
  </li>
  <li>
   Outstanding verbal and written communication skills. Strong command over English speaking and writing.
  </li>
  <li>
   Taking Responsibility
  </li>
  <li>
   Strong ability to generate reports and conduct data analysis, strong presentation skills
  </li>
  <li>
   A results-driven approach and a keen eye for detail.
  </li>
  <li>
   Strong ability to generate reports and conduct data analysis, strong presentation skills
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Relationship Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
  </li>
  <li>
   Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
  </li>
  <li>
   Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Here Is Some Of What You'll Need (required)&hellip;
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Relevant HR or business/commercial degree.
  </li>
  <li>
   Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
  </li>
  <li>
   Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
  </li>
  <li>
   Proven experience in managing relationships with suppliers and stakeholders.
  </li>
  <li>
   Proficiency in Microsoft Office.
  </li>
  <li>
   Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
  </li>
  <li>
   Good knowledge of health, safety, and security procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   This Position Reports To:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Administration Manager
   <br/>
   <br/>
  </li>
 </ul>
 At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we&rsquo;re building the foundation for the world&rsquo;s next generation of clean energy infrastructure.
 <br/>
 <br/>
 <strong>
  We are Nextpower
 </strong>
</div>


First Gulf Company

<div>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  The Executive Administrator will provide high-level administrative, coordination, and analytical support to the Business Development Director. The role supports activities related to developing and expanding diversified business lines, including Systems &amp; Broadcasting BU, Construction &amp; MEP BU, Facility Management BU, and other strategic initiatives. The ideal candidate is bilingual (Arabic/English) with strong business acumen, excellent communication, and advanced administrative and presentation skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive-level administrative support to the Business Development Director, including calendar management, correspondence, travel arrangements, and meeting coordination.
  </li>
  <li>
   Prepare high-quality business presentations, reports, proposals, and briefing materials.
  </li>
  <li>
   Assist in research and data collection for new business opportunities, market trends, and competitor analysis.
  </li>
  <li>
   Coordinate across various Business Units to follow up on action items, progress updates, and documentation.
  </li>
  <li>
   Draft, review, and translate documents, letters, and presentations between Arabic and English.
  </li>
  <li>
   Maintain organized filing systems, project trackers, and documentation related to business development initiatives.
  </li>
  <li>
   Support the development and execution of strategic partnerships, tenders, and RFP submissions.
  </li>
  <li>
   Facilitate communication between the Business Development Director and internal/external stakeholders.
  </li>
  <li>
   Assist in budgeting, planning, and performance monitoring for various diversified business lines.
  </li>
  <li>
   Handle confidential information with discretion and professionalism.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.
  </li>
  <li>
   Minimum 3&ndash;5 years of experience in executive administration or business support roles, preferably in a diversified or project-driven organization.
  </li>
  <li>
   Bilingual proficiency in Arabic and English (spoken and written).
  </li>
  <li>
   Strong business acumen with understanding of diversified industries such as construction, systems &amp; broadcasting, and facility management.
  </li>
  <li>
   Excellent presentation design skills (PowerPoint, data visualization, report formatting).
  </li>
  <li>
   Strong organizational skills, with the ability to manage multiple priorities and deadlines.
  </li>
  <li>
   Proficiency in MS Office Suite (Excel, PowerPoint, Word).
  </li>
  <li>
   Professional communication skills and stakeholder management capability.
  </li>
  <li>
   High level of discretion, integrity, and proactive problem-solving.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Attributes
  </strong>
 </p>
 <ul>
  <li>
   Experience working with senior leadership.
  </li>
  <li>
   Ability to work in a fast-paced, evolving business environment.
  </li>
  <li>
   Attention to detail and quality.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrator

Dentsu

<div></div><div><div>Job Description:</div><div><div><div>
The Programmatic Executive will support the delivery of programmatic advertising campaigns, working across DSP platforms to manage, optimize, and report on performance. You will work closely with the Programmatic Manager/Product Manager to ensure campaigns are executed flawlessly and deliver measurable results for clients. This role is ideal for someone with strong attention to detail, a passion for data-driven marketing, and a desire to grow into a programmatic specialist.</div></div><div></div><div><div><br>
Key Responsibilities</div></div><div><ul><li><div>
Support the setup, trafficking, and optimization of programmatic campaigns across DSPs (DV360, The Trade Desk, etc.).</div></li></ul></div><div><ul><li><div>
Monitor pacing, delivery, and performance against client KPIs.</div></li></ul></div><div><ul><li><div>
Troubleshoot campaign issues, such as discrepancies, tagging errors, or creative approvals.</div></li></ul></div><div><ul><li><div>
Analyze data and provide insights to improve campaign efficiency.</div></li></ul></div><div><ul><li><div>
Assist in A/B testing across creatives, audiences, and bidding strategies.</div></li></ul></div><div><ul><li><div>
Collaborate with planning, performance, and data teams to integrate programmatic into wider campaigns.</div></li></ul></div><div><ul><li><div>
Keep up to date with the latest trends, tools, and capabilities in programmatic advertising.</div></li></ul></div><div></div><div><div><br>
Requirements</div></div><div><ul><li><div>
1&ndash;2 years of experience in programmatic advertising or digital campaign management.</div></li></ul></div><div><ul><li><div>
Familiarity with DSPs such as DV360, The Trade Desk, or Xandr.</div></li></ul></div><div><ul><li><div>
Understanding of ad serving, audience targeting, and data-driven optimization.</div></li></ul></div><div><ul><li><div>
Strong analytical skills with proficiency in Excel and reporting dashboards.</div></li></ul></div><div><ul><li><div>
Detail-oriented, organized, and eager to learn advanced programmatic techniques.</div></li></ul></div><div><ul><li><div>
Ability to collaborate effectively with technical and non-technical teams.</div></li></ul></div></div><div></div><div>
Location:</div>
Riyadh<div></div><div>
Brand:</div>
Dentsu<div></div><div>
Time Type:</div>
Full time<div></div><div>
Contract Type:</div>
Permanent</div>

Programmatic Executive

Viva Supermarket

<p><b>Role Summary:</b><br/>We are looking for a detail-oriented Admin Executive with an accounting background to support daily administrative and finance operations. The ideal candidate should have hands-on experience in P2P processes including invoice tracking, booking, and vendor SOA reconciliation, along with strong Excel and ERP system skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle invoice receipt, booking, and follow-up for approvals and payments.</li><li>Maintain and update the P2P tracker to ensure accuracy and timeliness.</li><li>Perform vendor account reconciliation and resolve discrepancies.</li><li>Support documentation and filing of payment vouchers and supplier communications.</li><li>Assist finance team with basic accounting and administrative coordination tasks.</li><li>Liaise with internal teams and vendors for smooth process flow.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, or Business Administration.</li><li>2&ndash;4 years of experience in admin or accounting support roles, preferably in P2P.</li><li>Strong proficiency in Microsoft Excel (pivot tables, lookups, basic formulas).</li><li>Working knowledge of ERP systems (MS Dynamics, SAP, or equivalent).</li><li>Good communication skills; Arabic proficiency preferred.</li><li>Available to join within 1&ndash;2 weeks.</li></ul><p><b>Why VIVA?</b></p><ul><li>We&rsquo;re building one of the fastest-growing value retail brands in KSA&mdash;your work will matter.</li><li>A dynamic environment where ideas, ownership, and speed are valued.</li><li>Career growth opportunities as we open more stores across the Kingdom.</li><li>Supportive team, strong learning culture, and competitive package.</li></ul><p>Share your updated CV on viva.saudijobs@landmarkgroup.com</p><p>Job Type: Full-time</p><p>Pay: &#65020;5,000.00 - &#65020;6,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you Saudi?</li><li>Have you worked in P2P processes before?</li><li>Are you proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas)?</li><li>Have you worked with ERP systems such as MS Dynamics, SAP, or similar?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Admin or accounting support : 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Admin Executive – Accounts Support

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Bidfood Middle East

<div>
 <strong>
  Key Responsibilities:
 </strong>
 <ol>
  <li>
   <strong>
    Office Management
   </strong>
   :
  </li>
 </ol>
 <ul>
  <li>
   Manage daily office operations, ensuring that the administrative needs of the seafood project are met.
  </li>
  <li>
   Handle office supplies and inventory management, ensuring adequate stock levels for the office and project needs.
  </li>
  <li>
   Ensure the office environment is organized, clean, and conducive to efficient work.
  </li>
  <li>
   Coordinate maintenance of office equipment and arrange for repairs as necessary.
  </li>
 </ul>
 2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  &nbsp;Documentation and Record Keeping
 </strong>
 :
 <ul>
  <li>
   Organize and maintain files, records, and documents related to the seafood project (e.g., contracts, permits, regulatory compliance documentation).
  </li>
  <li>
   Ensure that records are accurately updated and easily accessible when needed.
  </li>
  <li>
   Assist in the preparation and management of reports, presentations, and other documentation for management or stakeholders.
  </li>
  <li>
   Help maintain compliance with industry-specific regulations, ensuring all documentation is in line with legal and environmental requirements.
  </li>
 </ul>
 3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  Communication and Coordination
 </strong>
 :
 <ul>
  <li>
   Serve as the main point of contact for internal teams, clients, and external partners, ensuring clear and effective communication.
  </li>
  <li>
   Coordinate meetings, calls, and other communications between departments (e.g., production, supply chain, quality assurance, etc.).
  </li>
  <li>
   Manage schedules and calendars for senior team members, ensuring timely meetings and appointments related to the seafood project.
  </li>
  <li>
   Assist with the communication of project updates and status reports to team members and stakeholders.
  </li>
 </ul>
 4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  Data Entry and Database Management
 </strong>
 :
 <ul>
  <li>
   Input and update data related to the seafood project into databases, spreadsheets, or project management software.
  </li>
  <li>
   Track project progress, tasks, and deadlines, ensuring that the team meets milestones and timelines.
  </li>
  <li>
   Monitor inventory data (such as stock levels of seafood products and materials) and ensure that relevant information is accurately recorded and reported.
  </li>
 </ul>
 5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  Support Project Managers and Teams
 </strong>
 :
 <ul>
  <li>
   Assist project managers in coordinating and tracking project activities, helping to ensure that all deliverables are met on time.
  </li>
  <li>
   Prepare materials for meetings, presentations, and reports, ensuring they are organized and accurate.
  </li>
  <li>
   Help manage the communication between various departments within the seafood project to ensure alignment and smooth execution.
  </li>
 </ul>
 6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  Compliance and Regulatory Support
 </strong>
 :
 <ul>
  <li>
   Support compliance efforts by tracking and filing necessary documents related to seafood industry regulations, such as health and safety, environmental, and quality standards.
  </li>
  <li>
   Assist in the preparation for audits or inspections, ensuring that all necessary documentation is in place.
  </li>
  <li>
   Help maintain updated records of certifications, permits, and other regulatory documents relevant to the project.
  </li>
 </ul>
 7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 <strong>
  Health, Safety, and Environmental Support
 </strong>
 :
 <ul>
  <li>
   Ensure that administrative procedures are in place to comply with health, safety, and environmental regulations relevant to the seafood industry.
  </li>
  <li>
   Support the team in maintaining a safe work environment by assisting with health and safety protocols and ensuring documentation is up to date.
  </li>
 </ul>
 <strong>
  Skills and Qualifications:
 </strong>
 <ul>
  <li>
   <strong>
    Experience
   </strong>
   : At least 2-3 years of experience in an administrative or office management role, ideally in the food industry or a project-based environment.
  </li>
  <li>
   <strong>
    Organization
   </strong>
   : Strong organizational skills to manage multiple tasks, deadlines, and competing priorities.
  </li>
  <li>
   <strong>
    Attention to Detail
   </strong>
   : High attention to detail to ensure accuracy in record-keeping, data entry, and document management.
  </li>
 </ul>
</div>


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