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executive assistant Jobs in Los Angeles United States

executive assistant

customer service- admin- virtual assistant (remote) Jobs in Los Angeles United States

academic and test prep tutors (sat/act) - in person (west los angeles and south bay) Jobs in Los Angeles United States

account coordinator (la or sf) Jobs in Los Angeles United States

account coordinator (la or sf)

administrative assistant Jobs in Los Angeles United States

administrative assistant

executive administrative assistant for commercial and specialized industries banking

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Commercial Term Lending team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.</p><p><b>
Job Responsibilities:
</b></p><ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Perform physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards</li></ul><p><b>
Required qualifications, capabilities and skills:</b></p><ul><li>
Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
3+ years of administrative support experience with background in a client facing sales and financial services environment</li><li>
Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
</li><li>Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:
</b></p><p>This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</p><p>
</p><p><b>***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b></p>
<b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant For Commercial and Specialized Industries Banking

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:<br>
</b></p><p><br>
<b>This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</b></p><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

SKIMS

<div>
 <p>
  <strong>
   Department:
  </strong>
  People and Culture
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Los Angeles HQ
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $115,000 - $125,000 / year
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.
 <br/>
 <br/>
 At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.
 <br/>
 <br/>
 As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.
 <br/>
 <br/>
 <strong>
  About the Role
  <br/>
  <br/>
  <br/>
 </strong>
 SKIMS is looking for a highly skilled and dynamic Executive Assistant to provide proactive, seamless support to three senior leaders. This role goes beyond traditional administrative tasks&mdash;requiring a manager-level professional who can anticipate needs, manage complex priorities, and serve as a trusted partner. The ideal candidate is operationally excellent, agile under pressure, and deeply collaborative, embodying our SKIMS values and core competencies.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support &amp; Prioritization
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Manage complex and dynamic calendars, ensuring seamless scheduling across multiple leaders with competing priorities.
 <br/>
 &middot; Anticipate needs and proactively resolve scheduling conflicts, flagging critical deadlines and opportunities.
 <br/>
 &middot; Coordinate international and domestic travel logistics, agendas, and itineraries.
 <br/>
 <br/>
 <strong>
  Project &amp; Operational Management
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Act as a liaison across departments to ensure senior leaders are prepared for meetings, presentations, and external engagements.
 <br/>
 &middot; Lead follow-up on action items, ensuring accountability and execution across teams.
 <br/>
 &middot; Draft, edit, and manage executive communications, presentations, and briefing materials.
 <br/>
 <br/>
 <strong>
  Relationship Management
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Build and maintain trusted relationships with internal stakeholders, external partners, and high-profile contacts.
 <br/>
 &middot; Represent leaders with professionalism, discretion, and a customer-first mindset.
 <br/>
 <br/>
 <br/>
 <strong>
  Process Excellence
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Streamline administrative processes, identifying innovative solutions to improve efficiency.
 <br/>
 &middot; Handle confidential information with the highest level of integrity and judgment.
 <br/>
 <br/>
 <strong>
  Core Competencies in Action
  <br/>
  <br/>
  <br/>
 </strong>
 &middot;
 <strong>
  Deliver Results
 </strong>
 : Demonstrates accountability and operational excellence by managing multiple leaders with precision and ensuring follow-through on critical initiatives.
 <br/>
 &middot;
 <strong>
  Foster Collaboration
 </strong>
 : Creates strong cross-functional relationships, promotes inclusivity, and builds trust to keep leaders connected and aligned.
 <br/>
 <br/>
 <strong>
  Shape the Future
 </strong>
 : Anticipates challenges, adapts quickly, and provides innovative solutions to support the evolving needs of a fast-paced, global brand
 <br/>
 <br/>
 <strong>
  Skills, Knowledge and Expertise
  <br/>
  <br/>
 </strong>
 &middot; 7+ years of experience as an Executive Assistant, with at least 3 years supporting multiple senior executives simultaneously.
 <br/>
 &middot; Proven ability to manage competing priorities with discretion, judgment, and agility.
 <br/>
 &middot; Strong written and verbal communication skills; adept at preparing executive-level communications and presentations.
 <br/>
 &middot; Highly organized with a forward-thinking approach to anticipating needs.
 <br/>
 &middot; Experience in fashion, consumer, or high-growth industries strongly preferred.
 <br/>
 &middot; Bachelor&rsquo;s degree or equivalent professional experience.
 <br/>
 <br/>
 <strong>
  What We Value
  <br/>
 </strong>
 &middot; Agility &amp; Resilience: Thrives in a fast-paced, evolving environment.
 <br/>
 &middot; Customer Focus: Brings a service-minded, professional approach to all interactions.
 <br/>
 &middot; Execution-Focused: Ensures follow-through with a strong attention to detail.
 <br/>
 &middot; Team Player Mindset: Works collaboratively while supporting leaders in driving performance.
 <br/>
 <br/>
 <strong>
  Benefits, Culture and Perks
  <br/>
  <br/>
 </strong>
 <strong>
  Benefits and Culture
 </strong>
 <ul>
  <li>
   Up to 100% Company Paid Healthcare (medical, dental, vision)
  </li>
  <li>
   Kind Body Fertility Benefits
  </li>
  <li>
   401(k) savings plan with up to 4% match
  </li>
  <li>
   Unlimited PTO
  </li>
  <li>
   Full Access to LinkedIn learning
  </li>
  <li>
   Employee Discounts
  </li>
 </ul>
 <strong>
  Perks (HQ Location)
 </strong>
 <ul>
  <li>
   Free weekly catered lunch at HQ &ndash; M/T/W/Th
  </li>
  <li>
   Dog-Friendly office on a Thursday and Friday
  </li>
  <li>
   Free Swag Giveaways
  </li>
  <li>
   Annual Holiday Party
  </li>
  <li>
   Annual Summer Party
  </li>
  <li>
   Invitations to pop-ups and other company events
  </li>
  <li>
   Complimentary daily office snacks and beverages
  </li>
 </ul>
</div>


Executive Assistant

City National Bank

<div><div><div><b>EXECUTIVE ASSISTANT SENIOR</b></div><div></div><div><b><br>
WHAT IS THE OPPORTUNITY?</b></div><div>
This position is responsible for providing administrative support to the Executive including managing the Executive's schedule, calendar and details associated with various community and personal events, coordinating projects, managing confidential assignments, as well as travel arrangements, meetings and conference calls. Acts as a gate-keeper such that the Executive can prioritize and maintain productivity. The Senior Executive Assistant will be relied upon to utilize exceptional communication skills in composing and preparing confidential correspondence, reports and other complex documents. Functions as a liaison to the Executive through regular interaction with all VIPs, including clients, bank executives, and colleagues.</div><div></div><div><b><br>
WHAT WILL YOU DO?</b></div><div><ul><li>
Handle administrative details and routine issues independently and take responsibility for completing these on time to a high quality.</li><li>
Prepare written materials (e.g., emails, reports, presentations, correspondence, etc.)</li><li>
Coordinate and organize a wide variety of activities and events (e.g., calls, meetings, conferences, etc.).</li><li>
Answer the phone, retrieve voicemails, and take messages, primarily for the Executive.</li><li>
Keep Executive informed of schedule, events, calls, and priorities.</li><li>
Provide back-up administrative support for Chairman Emeritus and other executives as needed.</li><li>
Work overtime as necessary.</li><li>
Comply fully with all Bank Operational and Credit policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.). Complete all required training.</li></ul></div><div></div><div><b><br>
WHAT DO YOU NEED TO SUCCEED?</b></div><div><b>
Required Qualifications*</b><ul><li>
H.S. Diploma</li><li>
7 years administrative experience supporting a top executive.</li><li>
7 years experience with Microsoft Office, including Word, Excel, PowerPoint and Outlook required.</li></ul><div>
</div><div><div><b>
Additional Qualifications</b></div><ul><li>
Advanced Microsoft office skills, including Word, Excel, PowerPoint and Outlook</li><li>
Must be a self-starter with the ability to take-charge and work well under pressure.</li><li>
Ability to multi-task and prioritize and manage projects.</li><li>
Strong written/verbal communication skills particularly as it relates to business correspondence.</li><li>
Strong organization skills and attention to detail and the ability to work independently without direct daily supervision.</li><li>
Demonstration of the highest level of discretion and integrity when handling confidential matters.</li><li>
Develop and maintain effective relationships with colleague at all levels in the organization.</li><li>
Self-motivated to learn and acquire new professional and personal skills as needed with a willingness and enthusiasm for self-discovery as it relates to personal success and accountability in the professional area.</li><li>
Must be a team player.</li><li>
Must be able to re-prioritize and re-focus energies.</li><li>
Dynamic, resourceful, energetic, self-directed, reliable, flexible and dedicated.</li></ul></div></div></div><div></div><div><b><br>
WHAT'S IN IT FOR YOU?</b></div><div><b>
Compensation</b><div>
Starting base salary: $34.55 - $55.19 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.</div></div><div><b><br>
Benefits and Perks</b></div><div>
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:<ul><li>
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date</li><li>
Generous 401(k) company matching contribution</li><li>
Career Development through Tuition Reimbursement and other internal upskilling and training resources</li><li>
Valued Time Away benefits including vacation, sick and volunteer time</li><li>
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs</li><li>
Career Mobility support from a dedicated recruitment team</li><li>
Colleague Resource Groups to support networking and community engagement</li></ul><div>
</div><div>
Get a more detailed look at our Benefits and Perks.</div></div><div><b><br>
ABOUT US</b></div><div>
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America&rsquo;s leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.</div><div><b><br>
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT</b></div><div>
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.<br>
<br>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<br>
<br>
<ul><li>Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.</li></ul><br>
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.</div></div>

Executive Assistant Senior

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Gen4 Dental

<p>We&rsquo;re seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.</p><p>As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You&rsquo;ll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.</p><p>Your work will directly support high‑visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.</p><p><b>Daily Operations</b></p><ul><li>Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements</li><li>Prepare meeting materials, presentations, agendas, and follow‑up documentation</li><li>Serve as the primary liaison between executive and internal/external stakeholders</li><li>Handle daily administrative duties: correspondence, filing, data entry, and document management</li><li>Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)</li><li>Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive</li><li>Track deadlines, action items, and ensure timely task completion</li><li>Support expense tracking, reimbursements, and basic budget monitoring</li></ul><p><b>Cross-Functional &amp; Special Projects</b></p><ul><li>Participate in relevant Zoom calls, including all publicist‑related meetings</li><li>Collaborate with our social media team to maximize event visibility and effectiveness</li><li>Organize company meetings, events, and off‑site activities</li><li>Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting</li><li>Identify and implement opportunities to enhance efficiency and improve processes</li></ul><p>Other duties assigned as needed to support the executive and team.</p><p><b>Required Qualifications</b></p><ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar support role</li><li>Exceptional organizational and time‑management skills with the ability to juggle multiple priorities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools</li><li>Experience coordinating complex travel logistics</li><li>Strong attention to detail and problem‑solving abilities</li><li>Ability to work independently and anticipate executive needs</li><li>Highly professional and dependable</li><li>Proactive with a strong solution‑oriented mindset</li><li>Flexible, adaptable, and comfortable in a fast‑paced environment</li></ul><p>Job Type: Full-time</p><p>Pay: $75,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant - Century City Aesthetic Dentistry

UCLA Health

<div><div><b>Description</b><p></p><p>
In this role, you will provide executive-level administrative and analytical support to the Executive Director of Women and Children&rsquo;s Services, Executive Director of Orthopedics and Neurosciences, and the Operations team. You will also provide comprehensive administrative support and executive office facilitation for the UCLA Santa Monica campus.
</p><p>As our Executive Assistant, you will oversee managing complex calendars, fiscal oversight duties for respective cost centers, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the Executive Directors&rsquo; respective spans of control. You will also be responsible for monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects as well as preparing data analyses and reporting (including presentation creation).</p>
<p>
</p><p>Salary Range: $78,500 to $163,600 Annually</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
At least two years of direct experience supporting Director or Executive level leaders within a large-scale organization
</li><li>Bachelors or equivalent years of education and experience required</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Vizio, and Outlook), skills are subject to test</li>
<li>Ability to us Internet as a tool for research and communication.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.</li>
<li>Ability to coordinate complex calendars.</li>
<li>Ability to learn University systems for budgets, payroll, purchasing.</li>
<li>Strong analytical, problem-solving and systems-level thinking skills while drawing upon past experiences; crafts innovative solutions in collaboration with other key stakeholders</li>
<li>Strong organizational skills and customer service orientation</li></ul></div></div><p></p>

Executive Assistant and Operations Administration

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