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executive assistant and office manager

Viant Technology

<div>
 
 What You&rsquo;ll Do
 
 
 
 
 
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 
 
 
 THE DAY-TO-DAY
 
 
 
 
 
 <ul>
 <li>
 Manage Core Sales schedules and travel arrangements.
 </li>
 <li>
 Track and prepare sale&rsquo;s business expense reports.
 </li>
 <li>
 Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
 </li>
 <li>
 Handle sensitive &amp; confidential information with discretion.
 </li>
 <li>
 Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
 </li>
 <li>
 Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
 </li>
 <li>
 Candidate must know how to run full vendor management, liaison between office management and team.
 </li>
 <li>
 Help with company culture and team-building activities.
 </li>
 <li>
 Organize and manage regional and company offsites.
 
 
 </li>
 </ul>
 GREAT TO HAVE
 
 
 <ul>
 <li>
 5+ years of administrative experience.
 </li>
 <li>
 Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
 </li>
 <li>
 Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
 </li>
 <li>
 Self-motivated problem-solver with a proactive attitude and takes initiative.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Organizational awareness: ability to interact with internal and external clients at all levels.
 </li>
 <li>
 Ability to adapt to change and work well under pressure in a fast-paced environment.
 </li>
 <li>
 Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
 </li>
 <li>
 Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
 
 
 </li>
 </ul>
 LIFE AT VIANT
 
 
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 
 fully paid health insurance
 
 ,
 
 paid parental leave
 
 and
 
 unlimited PTO
 
 and more.
 
 
 $75,000 - $85,000 a year
 
 
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 
 
 Not the right position for you? Check out our other opportunities!
 
 
 
 Viant Careers
 
 
 
 
 About Viant
 
 
 
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 
 
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 
 
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>

Executive Assistant and Office Manager

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

WEC Energy Group

<div>Peoples Gas, a subsidiary of WEC Energy Group, is seeking a Executive Assistant in our Chicago, Illinois location. 
This position supports the Illinois Executive Office of Peoples Gas and North Shore Gas. 
About Us 
WEC Energy Group is one of the nation&rsquo;s largest electric generation and distribution and natural gas delivery holding companies serving 4.7 million customers across the Midwest. We are committed to providing clean, reliable, and affordable energy in an environmentally sustainable manner. Customers are the heart of our business, and we work every day to help grow and support communities where we provide vital energy services. 
As a Fortune 500 company, we value and develop our employees who are making a difference in a mission that matters. We don&rsquo;t just offer a job; we provide fulfilling careers where safety and well-being are paramount. Join our team and experience first-hand our commitment to your success. We offer competitive pay and benefits to recognize your hard work and dedication. 
If you&rsquo;re talented, energetic and ready for a career with a future, we want you on our team. We are powered by a diverse and inclusive workforce fueled by the pride in what we do. If you're driven by the passion to change lives, this is the place for you.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2></div><div> 
The Executive Assistant provides high-level administrative and operational support to ensure the efficient functioning of division and/or business unit. This role requires strong organizational, communication, and problem-solving skills, as well as proficiency with modern technology, digital tools, and evolving workplace platforms.</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2></div><div> 
Administrative &amp; Organizational Support<ul><li>
Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>
Prepare, edit, and format documents, reports, and presentations</li></ul><ul><li>
Maintain digital filing systems</li><li>
Handle correspondence (email, phone, chat platforms, mail)</li><li>
Communicate and collaborate with stakeholders across the organization</li><li>
Assist with travel arrangements and expense reporting</li><li>
Coordination of invoice payment and reconciliations</li><li>
Support meeting logistics (agendas, notes, catering, room setup, follow-ups, action tracking)</li><li>
Backup other Executive Assistants as needed</li></ul> 
Technology &amp; Digital Tools<ul><li>
Create and manage spreadsheets, presentations, reports and documents</li><li>
Maintain shared drives, SharePoint sites, document management systems and managing time entry</li><li>
Manage calendars and scheduling tools (Outlook, Google Calendar)</li><li>
Support virtual and hybrid meetings (Zoom, Teams, WebEx)</li></ul> 
Process Improvement &amp; Automation<ul><li>
Identify opportunities to streamline workflows</li><li>
Use templates, forms, and automation tools to improve efficiency</li><li>
Assist with onboarding and training documentation</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Preferred Qualifications</h2></div><div> 
<ul><li>
Associates Degree</li><li>
3+ years Executive Assistant experience</li><li>
Proficiency in Microsoft Office, Concur/Expense Reporting Software, SharePoint, SAP, Tungsten/Invoice approval system</li><li>
Strong judgement and the ability to think strategically when managing complex schedules to anticipate the needs of those you are supporting</li><li>
Demonstrated initiative and organization skills in order to manage multiple priorities and a wide variety of assignments</li><li>
Excellent written and verbal communication skills</li><li>
Integrity and discretion for handling sensitive and confidential information</li></ul></div></div></div> 
End Date: 04/08/2026 
Pay Range Minimum: $28.61
Pay Range Maximum: $46.49 
The pay range reflects the minimum and maximum for the position at the time of posting and may be modified in the future. The starting salary/pay within the pay range will be based on several factors, as applicable, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, shift, travel requirements, collective bargaining agreements, and business and organizational needs. At WEC Energy Group, it is not typical for an individual to be hired at or near the top of the range for their role. 
WEC Energy Group benefits
We reserve the right to modify the application deadline or discontinue accepting applications for any position if deemed necessary. 
WEC Energy Group will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. 
WEC Energy Group and its subsidiaries are Equal Opportunity Employers. As a result, all qualified applicants will receive equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status. The Company also complies with all applicable federal, state and local laws that require it to take affirmative action. 
EEO/AA policies and statements</div>

Executive Assistant

Holy Family Ministries

ABOUT HOLY FAMILY MINISTRIESHoly Family Ministries is a unique community that provides opportunities for children, youth, and families from Chicago&rsquo;s under-resourced neighborhoods to excel academically, grow spiritually, expand life experiences, and become exceptional leaders. For nearly forty years, Holy Family (HFM) has provided hope and purpose, rooted in faith, through the transforming power of education. More than 500 students across four programs are enrolled in year-round programming, each experiencing the chance for a brighter future. At Holy Family, Excellence in Education goes beyond just the classroom, ensuring every child can succeed in school and life.Our programs strengthen communities by educating youth for entrance into high-performing high schools; instill in youth the values, character strengths, and resilience needed to succeed in life; and develop young leaders. The four stellar programs available at Holy Family Ministries: 1) Little Learners Academy - Early learning education, 2) Holy Family School - Education for K-8, 3) Adventures in Learning - afterschool and summer camp, and 4) The Peace Exchange -youth leadership and violence prevention program.Holy Family Ministries has earned a Platinum Seal from Candid (Guidestar), a Four-Star rating from Charity Navigator, and a well-respected 501(c)(3) organization.JOB OVERVIEWThe Administrative Assistant at Holy Family School is responsible for providing administrative support to the Head of Schools, Administrators, students, parents, and the school community. The individual in this role should possess excellent interpersonal skills, strong organizational abilities, and proficiency in office software and equipment. The Administrative Assistant will report to the Head of Schools and play a crucial role in ensuring the smooth operation of the school's administrative processes.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES<ul><li>Demonstrates excellent customer service Possess a supportive demeanor and genuine enjoyment of working with staff, students, parents, and the community</li><li>Demonstrates excellent interpersonal skills. Engages courteously and effectively with both the public and staff</li><li>Must have excellent communication skills, written and verbal, must communicate clearly and distinctly in person and on the phone. Compose routine business correspondence and emails professionally and accurately</li><li>Exercise independent judgment and discretion in all matters</li><li>Demonstrates excellent organization and time management skills.</li><li>Able to prioritize assignments and manage time efficiently</li><li>Utilize strong organizational skills to problem solve, multitask, manage projects, and consistently meet deadlines</li><li>Take initiative and work independently to strengthen organizational systems.</li><li>Conduct inventories, complete check requests, and perform other record-keeping activities (attendance, student and teacher records) accurately and promptly</li><li>Planning and coordinating skills are a must to secure transportation services as needed.</li><li>Demonstrate strong competencies in software usage and technology</li><li>Show a desire and ability to be a continuous learner</li><li>Remain current on new technologies and best practices in administrative support.</li><li>This does not present an exhaustive list of responsibilities and other duties may be assigned</li></ul>QUALIFICATIONS<ul><li>High School Diploma or GED (required)</li><li>Associates Degree or Bacherlors&rsquo; Degree (preferred)</li><li>Minimum 5 years&rsquo; of experience as an Administrative Assistant</li><li>Excellent communication skills (verbal and written)</li><li>Proficient in Google Workspace, Microsoft Office Suites, and Canva. Must be able to perform various tasks, such as document creation,and record maintenance</li><li>Proficient knowledge of spreadsheet functions, pivot tables, and mail merge</li><li>Ability to learn new software quickly</li><li>Effectively use the school's student information system (FACTS) for various administrative tasks.</li><li>Operate office equipment efficiently and effectively</li><li>Excellent Customer Services Skills</li><li>Excellent team player</li><li>Ability to demonstrate Holy Family Ministries mission, vision, values and guiding principles</li></ul>WORK ENVIRONMENTAble to work indoors and occasionally outdoors. Role requires sitting, standing, squatting, kneeling, seeing, hearing, and the ability to lift a minimum of 10lbs.BENEFITS (full-time employees only):Health insuranceDental insuranceVision insurancePaid time offLife InsuranceShort-term DisabilityEmployee Assistant Program (EAP)403(b)Job Type: Full-timePay: $57,000.00 - $63,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>The positions requires candidate complete an assessment to test proficiency in Excel Spreadsheets/Google Sheets and Powerpoint/Google Presentations. Are you willing to complete the assessment?</li><li>Can you create a Pivot Table?</li><li>How many years of have you worked as an Administrative or Executive Assistant?</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li><li>Google Suites: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant to the Head of Schools

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
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Part-Time Administrative Assistant

The University of Chicago Booth School of Business

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 The Assistant Director, Operations, is a member of the Advancement team at the University of Chicago&rsquo;s Booth School of Business. This position provides operational support and functions as the overall concierge to the Office of Advancement, promptly answering questions, solving problems, providing appropriate resources, and ensuring satisfaction via follow-up to the Office of Advancement and executive-level support to the Chief Advancement Officer.
 
 
 
 
 
 The compensation range for this position is $29.00 - $33.00/hour (depending on experience and skills).
 
 
 
 
 
 
 PRINCIPAL DUTIES AND RESPONSIBILITIES:
 
 
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 Responsible for inventorying, ordering, and physically stocking office supplies; triaging facility issues; responding to and managing requests; maintaining staff lists; distributing incoming mail; preparing outgoing mail; maintaining communication with building management; meeting support including teleconferencing and Zoom; and maintaining the general office environment and common workspaces.
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 Serves as the department&rsquo;s primary point of contact for purchasing, contracts, and payment procedures and inquires, and provides guidance on related policies.
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 Processes purchase orders, payment requests, and reimbursements through Oracle, the University&rsquo;s system for managing procurement. Submits contract requests for internal review and approval and proactively manages contract renewals.
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 Manages the creation of supplier profiles in Oracle and oversees updates through the University&rsquo;s Service Now portal. Handles payment resolution issues and follows-up on outstanding payment issues.
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 Provides executive-level support to the Chief Advancement Officer (CAO), including calendar management, scheduling appointments and meetings, making travel arrangements, and managing expense reports. Anticipates, organizes, and prepares necessary materials prior to the CAO&rsquo;s donor and alumni meetings and events.
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 Responsible for completing the CAO&rsquo;s contact reports in Phoenix, the University&rsquo;s alumni and donor database of record, ensuring that all donor and alumni correspondence and meeting notes are accurately recorded.
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 </ol>
 
 
 
 
 
 KNOWLEDGE, SKILLS AND EXPERIENCE:
 
 
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 Bachelor&rsquo;s degree required.
 </li>
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 A minimum of two years of relevant professional experience is required
 
 .
 
 </li>
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 A minimum of one year supporting an executive is strongly preferred.
 </li>
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 An exceptional commitment to customer service, attention to detail, proven track record of problem solving, and the ability to quickly learn and take ownership of projects is required.
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 Ability to work independently, identify opportunities for improvement, and recommend effective changes, all while achieving key objectives resulting in desired outcomes is required.
 </li>
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 Ability to handle multiple detailed tasks and projects simultaneously and meet strict deadlines with frequent interruptions required.
 </li>
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 Excellent organizational, decision-making, and research/investigative skills required.
 </li>
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 Proficiency with Microsoft Word, Excel, and Outlook required. Familiarity with University of Chicago alumni databases and systems (Oracle and Salesforce) preferred.
 </li>
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 Willingness and ability to travel to campus and/or non-campus locations for University business required.
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 Ability to work some evening and weekend hours, with advanced notice required.
 </li>
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 Scrupulous attention to matters of discretion and confidentiality required.
 </li>
 </ol>
 
 
 
 
 
 
 Benefits Eligible
 
 
 
 
 Yes
 
 
 The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
 
 
 
 
 
 &ldquo;The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's
 
 Notice of Nondiscrimination
 
 .
 
 
 Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-3988 or email equalopportunity@uchicago.edu with their request.&rdquo;
 
</div>

Assistant Director of Operations

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