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executive assistant

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Accotech Pvt Ltd

Position: Executive Assistant Location: DHA-2 IslamabadOverview: We are looking for a sharp, proactive, and hands-on Executive Assistant to support the CEO in managing communications and multiple ongoing projects. The ideal candidate will be highly organized, tech-savvy, and capable of handling tasks with minimal supervision.Key Responsibilities:<ul><li>Manage the emails, calendar, and calls efficiently.</li><li>Prepare and follow up on meeting notes, reminders, and action items.</li><li>Assist with proposal preparation and external communication.</li><li>Handle basic correspondence and coordination across internal and external teams.</li><li>Manage all communication and follow-ups.</li><li>Attend webinars and record key takeaways or action points.</li><li>Perform other ad hoc administrative and operational tasks as needed.</li></ul>Requirements:<ul><li>Excellent verbal and written English communication skills.</li><li>Proactive, organized, and hands-on working style.</li><li>Strong IT and digital literacy (Google Workspace, CRMs, project management tools, etc.).</li><li>1&ndash;2 years of experience in an Executive Assistant, Admin, or Operations role.</li><li>Background in accounting or technology is a strong advantage.</li><li>Must be available to work UK business hours. (1:00 pm to 9:30 pm).</li></ul>Job Type: Full-timeWork Location: In person

The financial Service Providing Company

Job Title: Executive Assistant Location: Head Office &ndash; Confidential Exchange Company, Pakistan Employment Type: Full-time Experience Required: Minimum 2&ndash; 4Years Salary Range: 50k to 60k (Negotiable, based on qualifications and experience)Job Summary: The company is seeking a competent and highly organized Executive Assistant to provide comprehensive administrative, operational, and confidential support to senior management. The incumbent will be responsible for ensuring efficient coordination, effective communication, and timely execution of executive-level functions within the organization.Key Responsibilities:<ul><li>Manage and coordinate the executive&rsquo;s daily schedule, appointments, meetings, and travel arrangements.</li><li>Prepare official correspondence, reports, presentations, and documentation for management review.</li><li>Serve as a liaison between the executive office and internal departments, maintaining smooth communication flow.</li><li>Handle confidential and sensitive financial and operational information with utmost discretion.</li><li>Organize meetings, prepare agendas, and record and distribute meeting minutes.</li><li>Monitor, track, and follow up on key deliverables, projects, and departmental activities.</li><li>Support the finance and operations departments in day-to-day administrative coordination.</li><li>Ensure timely completion of assigned tasks with accuracy and professionalism.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, or a related discipline (Master&rsquo;s degree will be preferred).</li><li>2&ndash;4 years of relevant experience as an Executive Assistant, preferably within the financial or corporate sector.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, analytical, and time management abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Demonstrated ability to maintain confidentiality and handle sensitive information.</li><li>Professional demeanor with a proactive and disciplined work approach.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Coders Lodge Inc

We&rsquo;re Hiring! | Executive Assistant @ Coders LodgeCoders Lodge is looking for a proactive and organized Executive Assistant to join our growing team in Islamabad (DHA Phase 1).If you&rsquo;re someone who thrives in a fast-paced tech environment and loves keeping things running smoothly, this role is for you!Responsibilities:<ul><li>Manage and maintain executive calendars, including scheduling meetings and calls</li><li>Draft, review, and manage correspondence, reports, and presentations</li><li>Coordinate internal and external communications on behalf of executives</li><li>Organize and prepare for meetings, including logistics and documentation</li><li>Handle confidential information with integrity and discretion</li><li>Track priorities, deadlines, and follow-ups to keep executives aligned</li><li>Support project management tasks and collaborate with cross-functional teams</li><li>Perform general administrative duties (document management, data entry, expense tracking, etc.)</li></ul>Requirements:<ul><li>This is a full-time, in-office position</li><li>Only open to candidates based in Islamabad or Rawalpindi</li><li>Strong organizational and communication skills</li><li>Proficiency with Google Workspace or Microsoft Office Suite</li><li>Ability to manage multiple priorities efficiently</li><li>Prior experience as an Executive Assistant or in a similar role is a plus</li></ul>Timing: 6:00 PM &ndash; 3:00 AM (Mon&ndash;Fri) Location: 2F-01/2F-02, Second Floor, Buraq Town 1, Sector B, DHA Phase 1, Islamabad View on Google MapsPerks &amp; Benefits:<ul><li>Daily dinner provided</li><li>Quarterly company dinners</li><li>26 paid leaves per year</li><li>Fun, collaborative, and growth-focused culture</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Are you able to commute? This is an In-Office Position!</li><li>Are you able to work in-office 6:00pm to 3:00am Timings? </li></ul>Work Location: In person

People Junction

Position: Executive AssistantLocation: Onsite &mdash; DHA Phase 1, IslamabadTimings: 6PM to 3AM (Mon-Fri) Pakistan Standard TimeJob Description: Coders Lodge is looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to the leadership team. The ideal candidate is organized, communicative, and able to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; calendars, including scheduling meetings, appointments, and calls</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Coordinate internal and external communications on behalf of executives.</li><li>Organize and prepare for meetings by collecting documents, creating agendas, and managing logistics.</li><li>Handle confidential and sensitive information with integrity and discretion.</li><li>Track priorities, deadlines, and follow-ups to ensure alignment with organizational goals.</li><li>Support project management initiatives and coordinate with cross-functional teams as needed.</li><li>Perform general administrative duties such as document management, data entry, and expense tracking.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office and/or Google Workspace tools.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Strong attention to detail and proactive problem-solving approach.</li></ul>Timings: 6pm to 3am (Mon-Fri) Mode of Work: Onsite Salary Range: 80,000 PKR to 100,000 PKRJob Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>How many years of experience you have? (If any)</li><li>Are you willing for PST (6PM - 3AM ) Shift? </li><li>Are you willing for On-site work setting?</li><li>Have you sent your resume at this link: https://tinyurl.com/ExcAssistant</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Hubsoft

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to our leadership team. The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.Key Responsibilities<ul><li>Manage executives&rsquo; calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Act as the primary point of contact between executives, clients, and internal teams.</li><li>Prepare reports, presentations, meeting agendas, and correspondence as required.</li><li>Organize and maintain files, records, and documents to ensure accessibility and accuracy.</li><li>Assist in project management, follow up on tasks, and ensure deadlines are met.</li><li>Conduct research and prepare briefing materials for meetings and decision-making.</li><li>Handle confidential information with discretion.</li><li>Support day-to-day business operations and provide ad-hoc assistance as needed.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (preferred).</li><li>Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.</li><li>Exceptional organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Ability to work independently and take initiative.</li><li>High level of professionalism, discretion, and integrity.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work directly with senior leadership.</li><li>Growth opportunities within the company.</li><li>Dynamic and collaborative work environment.</li></ul>Job Type: Full-timeWork Location: In person

Pavago

Job Title: Executive Assistant (EA)
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs)
 
About the Role: 
Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.
 
Responsibilities:Calendar & Scheduling: 
<ul>
<li>Manage complex executive calendars, including internal/external meetings, travel, and events.</li>
<li>Anticipate conflicts, prioritize requests, and optimize time usage.</li>
<li>Schedule across multiple time zones using Outlook or Google Calendar.</li>
</ul>
Communication & Correspondence: 
<ul>
<li>Draft, proofread, and send emails or memos on behalf of executives.</li>
<li>Screen calls, messages, and requests, escalating only what requires executive attention.</li>
<li>Serve as a liaison between executives, employees, clients, and partners.</li>
</ul>
Meeting Preparation & Follow-Up: 
<ul>
<li>Prepare agendas, talking points, and briefing documents.</li>
<li>Collect and synthesize background materials ahead of meetings.</li>
<li>Record minutes, track action items, and ensure follow-up.</li>
</ul>
Travel & Logistics: 
<ul>
<li>Coordinate domestic and international travel (flights, hotels, transportation).</li>
<li>Prepare detailed itineraries and handle last-minute changes.</li>
<li>Process reimbursements and expense reports.</li>
</ul>
Project Support: 
<ul>
<li>Assist with research, data gathering, and report preparation.</li>
<li>Track progress on executive priorities and initiatives.</li>
<li>Manage confidential information with discretion.</li>
</ul>
Administrative Operations: 
<ul>
<li>Maintain organized digital filing systems.</li>
<li>Manage document version control and approvals.</li>
<li>Support onboarding or offboarding of senior staff as needed.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Highly organized, detail-oriented, and proactive.</li>
<li>Strong communicator with professional polish.</li>
<li>Able to anticipate needs and problem-solve independently.</li>
<li>Comfortable working in fast-paced, high-pressure environments.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>3+ years of experience supporting senior executives.</li>
<li>Proficiency with Microsoft Office and Google Workspace.</li>
<li>Experience managing complex calendars and travel itineraries.</li>
<li>Excellent written and verbal communication.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Prior experience in high-growth startups, professional services, or executive-level support roles.</li>
<li>Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).</li>
<li>Experience handling sensitive or confidential information.</li>
<li>Background supporting multiple executives simultaneously.</li>
</ul>
What Does a Typical Day Look Like?
 An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will:
 <ul>
<li>Begin by reviewing the executive’s calendar and preparing briefing notes for the day.</li>
<li>Screen emails and calls, flagging urgent items and drafting responses where appropriate.</li>
<li>Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.</li>
<li>Manage travel plans and expense reports when required.</li>
<li>Track executive priorities, following up with team members to ensure deliverables are met.</li>
<li>Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda.</li>
</ul>
In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness.
 
Key Metrics for Success (KPIs): 
<ul>
<li>Calendar accuracy and minimized conflicts.</li>
<li>Timely communication and follow-up on executive priorities.</li>
<li>High satisfaction from executives and stakeholders.</li>
<li>On-time completion of expense reporting and travel logistics.</li>
<li>Reduced administrative burden on executives (measured by time freed).</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario)</li>
<li>Client Interview with Executives</li>
<li>Offer & Background Verification</li>
</ul>

Explore 999+ Executive assistant in Pakistan this November. Find roles across top companies and apply now to boost your career.

999 executive assistant jobs IN Pakistan

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant