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executive assistant to president

Travel + Leisure Co.

<div><p><b>We Put the World on Vacation</b></p>
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.<p></p><p>
Join <b>Travel + Leisure Co.</b> and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.</p><p>
This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.</p><p></p><p><b>
How You'll Shine
</b></p><ul><li><p>Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.</p></li>
<li><p>
Manage email inbox, complex calendar, and global travel logistics</p></li>
<li><p>
Draft, proofread, and format executive-level documents and communications</p></li>
<li><p>
Coordinate meetings, agendas, minutes, and follow-up actions</p></li>
<li><p>
Organise bi-annual Executive Offsites and company events</p></li>
<li><p>
Handle expense reports, approvals, and board communications</p></li>
<li><p>
Support VIP travel, guest logistics, and internal/external liaison</p></li>
<li><p>
Maintain organisational charts, passwords, and system access records</p></li>
<li><p>
Coordinate YPO-related communications and meetings</p></li>
<li><p>
Provide flexible support outside standard hours when required</p></li><br>
</ul><p><b>
What You&rsquo;ll Bring</b></p><ul>
<li><p>
Proven experience supporting senior executives (C-suite or SVP level)</p></li>
<li><p>
Ability to manage sensitive, confidential matters with professionalism</p></li>
<li><p>
Strong time management, multitasking, and prioritisation skills</p></li>
<li><p>
Fluency in both <b>Arabic and English</b></p></li>
<li><p>
Advanced MS Office skills; shorthand and minute-taking are essential</p></li>
<li><p>
Excellent interpersonal, written, and verbal communication skills</p></li>
<li><p>
A team player with a customer-first mindset and a strong work ethic</p></li>
<li><p>
Willingness to travel occasionally for events and executive support</p></li>
</ul><p></p><p><b>
How You'll be Rewarded
</b></p><ul><li><p>Professional development funding</p></li>
<li><p>
Discounted hotel stays across Australia, Fiji, and New Zealand</p></li>
<li><p>
Great career development opportunities</p></li>
<li><p>
Birthday Leave</p></li>
</ul><p></p><p><b>
Where Memories Start with You</b></p><p>
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.</p><p></p><p>
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</p></div>

Executive Assistant to President & Managing Director, International Operations

Kadernani Commercial Brokers

<p>Job Title: <b>Executive Assistant</b></p><p>Company: Kadernani Consultants</p><p>Location: Dubai, United Arab Emirates</p><p>Job Type: Full-time</p><p><b>Job Description</b></p><p>We are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul><p><b>Requirements</b></p><ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul><p>Job Type: Full-time</p>

Executive Assistant

King’s College Hospital London, Dubai

<div>
 <p>
  Position Overview:
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 </p>
 <p>
 </p>
 <p>
  <strong>
   1. Executive Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
  </li>
 </ul>
 <p>
  <strong>
   2. Calendar and Meeting Management
  </strong>
 </p>
 <ul>
  <li>
   Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication and Coordination
  </strong>
 </p>
 <ul>
  <li>
   Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
  </li>
 </ul>
 <p>
  <strong>
   4. Confidential Information Management
  </strong>
 </p>
 <ul>
  <li>
   Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
  </li>
 </ul>
 <p>
  <strong>
   5. Travel and Logistics
  </strong>
 </p>
 <ul>
  <li>
   Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
  </li>
 </ul>
 <p>
  <strong>
   6. Office and Administrative Management
  </strong>
 </p>
 <ul>
  <li>
   Supports basic office management responsibilities, including maintaining and replenishing office supplies.
  </li>
 </ul>
 <p>
  <strong>
   7. Communication Preparation
  </strong>
 </p>
 <ul>
  <li>
   Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
  </li>
 </ul>
 <p>
  <strong>
   8. Reporting
  </strong>
 </p>
 <ul>
  <li>
   Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of High School Diploma or Degree
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
  </li>
 </ul>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
  </li>
  <li>
   Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant to Executive Assistant to the CEO

Accor Group

<b><br>Job Title<br>Executive Assistant to General Manager   Queen Elizabeth II (QE2), Dubai, UAE<br>Job Description<br>Executive Assistant to General Manager   Queen Elizabeth II (QE2), Dubai, UAE<br> <br>Role Summary</b><br>The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality.<br> <br><b>Job Details<br>Country: United Arab Emirates<br>City: Dubai<br>Industry: Hospitality / Travel<br>Function: Administrative / Clerical<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Preferred Location: Any<br>Job Type: Full-time<br> <br>What You ll Do</b><br>  Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation.<br>  Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager.<br>  Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders.<br>  Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items.<br>  Manage confidential and sensitive information with discretion.<br>  Assist in planning and executing VIP visits and special projects.<br>  Organize files, records, and documentation in a secure and efficient manner.<br>  Support hotel operations when required, ensuring high standards of professionalism and service.<br>  Maintain a proactive and organized office environment.<br> <br><b>Ideal Profile<br></b>  Bachelor s degree in Business Administration, Office Management, or related field preferred.<br>  Proven experience as an Executive Assistant or in a senior administrative role.<br>  Excellent verbal and written English communication skills.<br>  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<br>  Strong organizational and time management skills with the ability to multitask effectively.<br>  High discretion and professionalism when handling confidential information.<br>  Strong problem-solving and decision-making abilities.<br>  Detail-oriented, proactive, and adaptable to changing priorities.<br>  Comfortable working in a diverse and international environment.<br> <br><b>Why Join Us<br></b>  Be part of a globally recognized historic hospitality icon.<br>  Opportunity to work in a unique luxury setting combining heritage and modern hospitality.<br>  Competitive compensation and benefits package.<br>  Supportive, multicultural environment with opportunities for professional growth.<br>

EMKAAN Architectural + Engineering Consultancy

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Administrative &amp; Executive Support
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
  </li>
  <li>
   Draft, review, and prepare correspondence, presentations, and reports on behalf of the CEO.
  </li>
  <li>
   Maintain accurate filing systems (digital and physical) for documents, contracts, and confidential records.
  </li>
 </ul>
 <p>
  <strong>
   <em>
    Communication &amp; Liaison
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary point of contact between the CEO and internal/external stakeholders.
  </li>
  <li>
   Screen phone calls, emails, and inquiries, handling them when appropriate.
  </li>
  <li>
   Ensure clear communication flow and proactive follow-up on pending matters.
  </li>
 </ul>
 <p>
  <strong>
   <em>
    Travel &amp; Event Coordination
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Organize business travel itineraries, visas, flights, and accommodation for the CEO.
  </li>
  <li>
   Plan and coordinate company events, board meetings, and executive functions.
  </li>
  <li>
   Prepare agendas, minutes, and briefing materials for meetings.
  </li>
 </ul>
 <p>
  <strong>
   <em>
    Operational &amp; Business Support
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Assist in project coordination, research, and preparation of business documents.
  </li>
  <li>
   Track deadlines, key deliverables, and ensure timely follow-up on action items.
  </li>
  <li>
   Provide support in confidential HR and business matters as delegated by the CEO.
  </li>
 </ul>
 <p>
  ________________________________________
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).
  </li>
  <li>
   3&ndash;5 years&rsquo; proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-Level Executives.
  </li>
  <li>
   Preferably a South African National, though other qualified applicants are welcome to apply.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
  </li>
  <li>
   Excellent written and verbal communication skills in English.
  </li>
  <li>
   Strong organizational, time management, and multitasking abilities.
  </li>
  <li>
   High level of discretion, confidentiality, and professionalism.
  </li>
  <li>
   Valid UAE Driving License is mandatory.
  </li>
 </ul>
 <p>
  ________________________________________
 </p>
 <p>
  <strong>
   Key Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong interpersonal skills with the ability to build relationships at all levels.
  </li>
  <li>
   Proactive, resourceful, and able to work independently with minimal supervision.
  </li>
  <li>
   Attention to detail with the ability to anticipate the CEO&rsquo;s needs.
  </li>
  <li>
   Resilient under pressure, with the ability to manage tight deadlines and shifting priorities.
  </li>
 </ul>
 <p>
  ________________________________________
 </p>
 <p>
  <strong>
   <em>
    Reporting Structure
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Reports directly to: Chief Executive Officer (CEO).
  </li>
  <li>
   Coordinates with: Senior Management, Department Directors, and External Stakeholders.
  </li>
 </ul>
</div>


Personal Assistant (PA) to the CEO

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Finstorm Placement Services

<div>
 <p>
  <strong>
   Job Overview:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate is patient, polite, courteous, and able to multitask efficiently.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary: AED 8,000+ standard benefits
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative and operational support to senior management.
  </li>
  <li>
   Prepare and take accurate minutes of meetings.
  </li>
  <li>
   Assist in documentation, reporting, and coordination as required.
  </li>
  <li>
   Manage schedules, itineraries, flight bookings, and visa applications outside the UAE
  </li>
  <li>
   Handle day-to-day office operations, including reports, presentations, and correspondence.
  </li>
  <li>
   Maintain confidentiality of sensitive information.
  </li>
  <li>
   Demonstrate flexibility to work beyond regular office hours when required.
  </li>
  <li>
   Create and manage presentations, reports, and documents using Microsoft Word, Excel, and PowerPoint.
  </li>
  <li>
   Support senior management in ad hoc tasks and projects as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
  </li>
  <li>
   Knowledge of construction business operations is an advantage.
  </li>
  <li>
   Strong organizational, administrative, and multitasking skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion.
  </li>
  <li>
   Polite, patient, and courteous demeanor.
  </li>
  <li>
   Flexibility to work beyond regular office hours when required.
  </li>
  <li>
   Experience in itinerary planning, flight bookings, and visa applications outside UAE is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Apply: Send your CV to careers@fin-storm.com
 </p>
 <p>
  Due to high volume of applications, only shortlisted candidates will be contacted. Kindly avoid direct messages.
 </p>
 <p>
  <br/>
 </p>
 <p>
  #WeAreHiring #HiringNow #PersonalAssistant #ExecutiveAssistant #AssistantJobs #DubaiJobs #UAEJobs #OfficeSupport #LeadershipSupport #CareerOpportunity #PA #EA
 </p>
</div>


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