administrative assistant

executive assistant

office administrator

office assistant

hr executive

executive assistant to president

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Executive Assistant

NRTC Group Of Companies

About NRTC Group:<ul><li>Glorious legacy of over 50 years in the U.A.E</li><li>Growth from humble beginnings to an industry pioneer</li><li>Leading importer and exporter of fruits and vegetables.</li><li>A dynamic group of 3000 associates and growing!!</li><li>Modern storage facilities compliant with ISO standards.</li><li>Fleet of 300+ vehicles.</li></ul>Job Title: Executive AssistantLocation: Dubai, United Arab EmiratesCompany: NRTC GroupEmployment Type: Full-timeJob Purpose:The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company&rsquo;s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.Key Responsibilities:Executive Support:<ul><li>Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.</li><li>Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.</li><li>Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.</li><li>Draft, review, and send communications on behalf of the CXO.</li><li>Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.</li></ul>Project Management:<ul><li>Assist in planning and executing key projects aligned with the company&rsquo;s business goals.</li><li>Monitor project timelines and milestones, providing updates to the CXO.</li><li>Conduct research and prepare reports to support decision-making and strategic initiatives.</li></ul>Communication &amp; Coordination:<ul><li>Act as a primary point of contact between the CXO and internal teams, clients, and vendors.</li><li>Screen calls, emails, and inquiries, responding or redirecting as necessary.</li><li>Coordinate with department heads for regular updates, ensuring alignment with company objectives.</li></ul>Operational Support:<ul><li>Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.</li><li>Assist in organizing company events, board meetings, and executive functions.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.</li><li>High degree of professionalism and confidentiality.</li></ul>What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Job Types: Full-time, PermanentPay: AED15,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>What is your expected monthly salary in AED?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Assistant to CXO

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO (Female Only) Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Inner Alchemist

Executive &amp; Personal Assistant to FounderPersonal Assistant to Founder, Tilal Al Ghaf, Dubai | Full-time | In-person AED 4,000 &ndash; 5,000/month + bonuses/commission6 days per week. Monday - Saturday.9am - 6pm, sometimes requires extra or flexible hours when required.Confidentiality: NDA required at offer stageCompany DescriptionWe are a Dubai-based group of creative and lifestyle brands led by a founder working across luxury product development, wellness, content creation, and experiential brand building.The businesses include:<ul><li>The Candle Company - a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, and brand collaborations.</li><li>Inner Alchemist - an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home d&eacute;cor, and elevated everyday experiences.</li><li>Content Creation &amp; Personal Brand - lifestyle, travel, beauty, wellness, and behind-the-scenes creative content shared across social media platforms.</li></ul>This is a small, fast-moving, highly creative environment where no two days are the same. The role is ideal for someone who thrives in a dynamic setting, enjoys variety, takes initiative naturally, and genuinely loves helping bring ideas to life.Role DescriptionWe are looking for a highly organised, proactive, hands-on, and trustworthy Executive &amp; Personal Assistant to support the founder across both business and personal operations.This is a hybrid EA/PA role within a fast-paced luxury candle and lifestyle business environment. The role will involve a strong focus on day-to-day operational support, including preparing quotations, managing customer communications, liaising with clients and suppliers, coordinating orders, preparing samples, assisting with candle manufacturing and packaging, inventory management, logistics coordination, and supporting the smooth day-to-day running of the businesses.The successful candidate will work closely with the founder across multiple brands, assisting with both operational and administrative responsibilities while helping maintain a highly organised and efficient working environment.The role is primarily based within the founder&rsquo;s home environment, which also operates as part of the businesses&rsquo; creative and operational workspace. As such, we are looking for someone who is respectful, organised, adaptable, and comfortable working within a close-knit and trusted environment.Alongside business support, the role also includes personal assistant responsibilities such as helping coordinate schedules, household organisation &amp; support, errands, and occasional support with the founder&rsquo;s dogs, who are an important part of daily life and the wider working environment.Qualifications<ul><li>Previous experience in an Executive Assistant, Personal Assistant</li><li>Strong written and verbal communication skills in English</li><li>Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar) and/or Microsoft Office</li><li>UAE driving license is a strong advantage</li><li>Experience around dogs or pet care is highly preferred</li><li>Experience with office software systems and tools such as Quickbooks is preferred</li></ul>What We&rsquo;re Looking For / Non-Negotiables<ul><li>Excellent communication skills, both written and verbal, with near-native English fluency</li><li>Must genuinely love dogs and be highly confident, responsible, and experienced around animals, with a caring and attentive approach to pet care</li><li>Comfortable assisting with dog sitting and pet care responsibilities when required, treating pets with a high level of care, patience, and attention</li><li>Healthy, well-presented professional. Physically capable of handling the practical aspects of the role, and confident in client-facing environments.</li><li>Professional and confident in client-facing environments.</li><li>Highly organised with exceptional attention to detail</li><li>Proactive and able to anticipate needs before being asked</li><li>Calm under pressure with strong problem-solving abilities</li><li>Trustworthy, discreet, and professional</li><li>Comfortable working in a fast-paced and evolving environment</li><li>Positive attitude with a willingness to learn and adapt</li><li>Able to multitask and manage priorities efficiently</li><li>Strong sense of initiative and ownership</li><li>Comfortable working flexible hours when required, including occasional longer days during launches, events, activations, shoots, or busy periods</li><li>Energetic, dependable, and capable of maintaining a high standard of organisation and efficiency</li><li>Emotionally mature, solution-oriented, and able to maintain a positive, low-drama working environment within a small and close-knit team</li></ul>Key ResponsibilitiesExecutive Support Responsibilities<ul><li>Managing calendars, scheduling appointments, meetings, and reminders</li><li>Assisting with inbox and communication management across multiple businesses</li><li>Liaising with suppliers, manufacturers, clients, agencies, and partners</li><li>Sourcing and researching new suppliers, products, services, and business solutions</li><li>Supporting project coordination across multiple businesses and brand ventures</li><li>Assisting with operational organisation and day-to-day administrative tasks</li><li>Preparing documents, quotations, presentations, spreadsheets, reports, and business materials when required</li><li>Following up on tasks, timelines, and deliverables to ensure smooth execution across projects</li><li>Supporting launches, events, workshops, activations, photoshoots, and content days</li><li>Assisting with social media coordination, content planning, behind-the-scenes support, and content organisation</li><li>Preparing samples, manufacturing orders, packaging orders, and customer shipments</li><li>Assisting with candle production, labelling, packing, quality checking, stock preparation, and workshop setup where required</li><li>Managing inventory, stock levels, supplies, and reordering processes</li><li>Organising, maintaining, and managing storage areas, inventory systems, and operational spaces</li><li>Coordinating deliveries, couriers, collections, and logistics</li><li>Assisting with purchasing, errands, and operational sourcing tasks</li><li>Supporting customer service and client communications when required</li><li>Assisting with business organisation, process improvement, and operational efficiency</li><li>Handling confidential information with discretion and professionalism</li><li>Supporting the wider needs of the businesses as they evolve and grow</li><li>Carrying out ad-hoc tasks, operational support, and additional responsibilities as reasonably required by the company and founder</li></ul>Personal Support Responsibilities<ul><li>Assisting with personal calendar management, appointments, and scheduling</li><li>Coordinating personal travel arrangements, bookings, reservations, and itineraries</li><li>Assisting with pet care responsibilities where required, including helping coordinate feeding, walking, supervision, appointments, transport, and occasional dog sitting support while the founder is travelling or unavailable</li><li>Assisting with personal errands, purchases, and lifestyle administration</li><li>Supporting household organisation and coordination where required</li><li>Assisting with household upkeep and day-to-day household support tasks where required, including organisation, tidying, unpacking deliveries, laundry coordination, steaming clothes, packing and unpacking suitcases, dishwashing, and general household assistance</li><li>Assisting with pet-related scheduling, logistics, and coordination where required</li><li>Managing personal reminders, bookings, and administrative tasks</li><li>Supporting the founder with day-to-day organisation and workload management</li><li>Handling personal matters and confidential information with professionalism and discretion</li><li>Providing flexible, trusted, discreet and dependable personal assistance support when required</li><li>Carrying out ad-hoc personal tasks and responsibilities as reasonably requested by the founder</li></ul>What&rsquo;s Offered<ul><li>Basic salary plus opportunity to earn commission and bonuses</li><li>Opportunity to work closely with the founder across multiple exciting and growing brands</li><li>A highly varied role with exposure to creative projects, business operations, branding, events, and content creation</li><li>Fast-paced, entrepreneurial environment with room for growth into more senior positions and promotions as the businesses grow</li><li>Supportive and collaborative working environment</li><li>Opportunity to be part of building exciting long-term brands from the ground up</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Executive & Personal Assistant to Founder

FloxyPay

OWN VISA PREFERREDResponsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li><li>Should be able to coordinate and arrange for attending different events relating to the business requirement.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Executive Assistant to CEO

Oceano Apex LLC

Job Title: Executive Assistant to DirectorLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-Time, PermanentAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:<ul><li>Manage and organize the Director&rsquo;s daily schedule, including appointments, meetings, and travel arrangements.</li><li>Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.</li><li>Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.</li><li>Assist in preparing reports, presentations, and business correspondence on behalf of the Director.</li><li>Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.</li><li>Coordinate with legal consultants for documentation and compliance requirements.</li><li>Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.</li><li>Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.</li><li>Follow up on assigned tasks, projects, and deadlines to ensure timely completion.</li><li>Maintain confidentiality and handle sensitive business information with utmost discretion.</li><li>Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.</li><li>Support day-to-day office operations and ensure smooth administrative functioning.</li><li>Coordinate with different departments to ensure effective communication and workflow alignment.</li><li>Manage vendor, client, and partner communications and maintain professional relationships.</li><li>Ensure timely renewal and updating of company documents, contracts, and compliance records.</li><li>Perform any additional administrative or coordination tasks as assigned by the Director.</li></ul>Required Skills &amp; Qualifications:Strong organizational and multitasking skillsExcellent written and verbal communicationProficiency in MS Office (Word, Excel, PowerPoint)Knowledge of documentation and compliance processes (preferably UAE)Ability to work independently and handle confidential informationPrior experience as a Personal Assistant / Executive Assistant preferred(Minimum 3 years)Work Location: In personPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Executive Assistant to Director

Explore 2034+ Executive assistant to president in Dubai this June. Find roles across top companies and apply now to boost your career.

2034 executive assistant to president jobs In Dubai

Executive Assistant

Executive Assistant to CXO

Executive Assistant

Personal Assistant to CEO

Executive & Personal Assistant to Founder

Executive Assistant to CEO

Executive Assistant to Director