executive assistant to ceo

executive assistant

secretary

administrative assistant

hr assistant

executive assistant to president

Emperos DMCC

Job Description: We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Vice President. The ideal candidate will have at least 5 years of experience assisting C-level executives in the UAE, demonstrating exceptional administrative, communication, and coordination skills. This role requires someone who can manage complex schedules, maintain confidentiality, and act as a trusted liaison between the Vice President and internal/external stakeholders.Duties &amp; Responsibilities:Executive Support<ul><li>Provide comprehensive administrative support to the Vice President.</li><li>Manage and maintain the VP&rsquo;s calendar, appointments, and travel arrangements.</li><li>Organize and coordinate meetings, conferences, and executive events.</li><li>Prepare meeting agendas, presentations, minutes, and follow-up action items.</li><li>Screen and prioritize incoming communications including emails, calls, and correspondence.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between the Vice President and internal departments, clients, and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations on behalf of the VP.</li><li>Coordinate cross-functional meetings and ensure timely follow-ups on key initiatives.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, including visas, flights, accommodations, and itineraries.</li><li>Manage travel expense reports and related documentation.</li></ul>Administrative &amp; Operational Support<ul><li>Maintain confidential files, records, and documentation.</li><li>Assist with preparing business reports, presentations, and executive summaries.</li><li>Track key projects and ensure deadlines are met.</li><li>Support event planning and executive-level meetings.</li></ul>Confidentiality &amp; Professionalism<ul><li>Handle sensitive information with high levels of confidentiality and discretion.</li><li>Act as a trusted gatekeeper for the Vice President&rsquo;s office.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting C-Level executives in the UAE.&middot; Proven experience managing complex executive schedules and high-level stakeholders.Skills &amp; Competencies:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to prioritize tasks and work under pressure.</li><li>Strong attention to detail and problem-solving ability.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with travel coordination and executive reporting.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant to the Vice President

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

Bari Gold

We are seeking a highly organized and proactive Executive Assistant to support senior management in daily operations. The ideal candidate will manage schedules, handle communications, and ensure efficient coordination across departments in a fast-paced gold trading environment.Key Responsibilities<ul><li>Provide high-level administrative support to senior executives</li><li>Manage calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Act as a point of contact between management and internal/external stakeholders</li><li>Handle confidential information with discretion</li><li>Coordinate with finance, sales, and operations teams</li><li>Assist in project management and follow-ups</li><li>Organize documents, contracts, and records</li><li>Support day-to-day office operations</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;5 years of experience as an Executive Assistant or similar role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and meet deadlines</li><li>Professional attitude and high level of confidentiality</li></ul>Preferred Qualifications<ul><li>Experience in trading, gold, or jewelry industry</li><li>Familiarity with UAE business practices</li><li>Multilingual skills (English required; Arabic/Hindi is a plus)</li></ul>Skills<ul><li>Time management and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication and coordination</li><li>Professionalism</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant to CEO

HYM Investment Group

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (extendable and renewable)
 
 
 
 Employment:
 
 Outsourced through Manpower Middle East
 
 
 
 
 
 
 Role:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide comprehensive calendar, inbox, and travel management for multiple SLT members
 </li>
 <li>
 Coordinate complex schedules across global time zones; anticipate conflicts and resolve proactively
 </li>
 <li>
 Prepare agendas, presentations, reports, and briefing documents for leadership meetings
 </li>
 <li>
 Act as primary point of contact between SLT members and internal/external stakeholders
 </li>
 <li>
 Screen calls, emails, and correspondence, handling matters independently where appropriate
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events
 
 
 <ul>
 <li>
 Organize and manage leadership meetings, board meetings, and offsites (virtual and in-person)
 </li>
 <li>
 Prepare meeting packs, record minutes, and follow up on action items
 </li>
 <li>
 Coordinate regional and global leadership events and town halls
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Management
 
 
 <ul>
 <li>
 Arrange complex international travel, visas, accommodations, and itineraries
 </li>
 <li>
 Handle expense reports in line with company policies and ensure timely submissions
 </li>
 </ul>
 
 
 
 
 
 Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build strong working relationships with senior executives, direct reports, and global teams
 </li>
 <li>
 Liaise confidently with external partners, clients, and vendors
 </li>
 <li>
 Maintain professionalism and discretion when handling sensitive and confidential information
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Operational Excellence
 
 
 <ul>
 <li>
 Streamline administrative processes and improve efficiencies wherever possible
 </li>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Support ad-hoc projects as assigned by SLT members
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 
 7&ndash;10+ years of experience
 
 as an Executive Assistant supporting senior executives (preferably multiple leaders)
 </li>
 <li>
 Proven experience in a multinational organization
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong written and verbal communication skills in
 
 English
 
 (Arabic is a plus)
 </li>
 </ul>
 
 
</div>

Explore 2301+ Executive assistant to president in Dubai this April. Find roles across top companies and apply now to boost your career.

2301 executive assistant to president jobs In Dubai

Personal Assistant to the Vice President

Executive Personal Assistant

Executive Assistant

Secretary cum Personal Assistant

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant