office administrator

executive assistant

office assistant

personal assistant

admin assistant

executive assistant to president

The American University in the Emirates (AUE)

<div>
 
 Job Title: Executive Secretary - President&rsquo;s Office
 
 
 
 
 Department:
 
 Office of the President
 
 
 
 Institution:
 
 American University in the Emirates (AUE)
 
 
 
 Job Purpose
 
 
 
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 
 
 
 Qualifications &amp; Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
 
 
 
 </li>
 </ul>
 
 Skills / Knowledge / Competencies
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is mandatory.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong decision-making skills with the ability to work independently.
 </li>
 <li>
 Knowledge of academic and administrative procedures, student policies, and university protocols.
 </li>
 <li>
 Strong interpersonal and communication skills when dealing with diverse stakeholders.
 </li>
 <li>
 Ability to manage and coordinate executive office operations efficiently.
 </li>
 <li>
 Strong problem-solving skills with attention to detail and accuracy.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
 </li>
 <li>
 Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
 </li>
 <li>
 Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
 </li>
 <li>
 Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
 </li>
 <li>
 Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
 </li>
 <li>
 Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
 </li>
 <li>
 Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
 </li>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Handle multiple tasks and priorities simultaneously while meeting deadlines.
 </li>
 <li>
 Maintain strict confidentiality of sensitive information and documents.
 </li>
 <li>
 Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
 </li>
 <li>
 Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the
 
 College of Engineering and Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Executive Secretary – President’s Office

We Migrate 365

We are looking for a highly organized and proactive Executive Assistant to support senior management with daily administrative and operational tasks.Key Responsibilities:<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and correspondence</li><li>Prepare reports, documents, and presentations</li><li>Coordinate meetings and follow-ups</li><li>Assist with confidential and time-sensitive matters</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent communication and organizational skills</li><li>Strong attention to detail and ability to multitask</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, discreet, and reliable</li><li>Female required!!</li><li>Preferably good-looking and well groomed.</li><li>DON'T APPLY IF YOU'RE NOT A TAGALOG SPEAKER!!!</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Professional work environment</li><li>Growth and learning opportunities</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

Executive Assistant

LUMIRAS

Position: Executive AssistantWe are seeking a highly organized and reliable Executive Assistant to support internal management with administrative, office-related, and basic financial tasks. The ideal candidate will be detail-oriented, proactive, and capable of handling responsibilities across multiple functions.Key Responsibilities:<ul><li>Provide comprehensive administrative and office support to internal management</li><li>Perform accurate data entry and manage documentation and records</li><li>Maintain and record basic personal accounting and financial matters for management</li><li>Coordinate tasks and, when required, manage or lead different departments or functions</li><li>Assist in organizing schedules, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Highly organized, detail-oriented, committed, and a fast learner</li><li>Ability to handle multiple tasks across various fields efficiently</li><li>Strong sense of responsibility with problem-solving abilities</li><li>Team-oriented mindset with strong collaboration and communication skills</li><li>Professional proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Valid driving license is an advantage</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Competitive salary based on skills and experience</li><li>Opportunity for long-term growth and career development within the company</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistance: 3 years (Required)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

ALMAS Foundation

<div>
 
 
 Company Description
 
 
 
 ALMAS Foundation, based in the Dubai International Financial Centre (DIFC), is a forward-thinking conglomerate operating across real estate, facility management, maintenance, and development. The company unifies diverse services under one reliable brand to deliver exceptional, integrated solutions. Under the leadership of a seasoned chairman with extensive experience in local and international markets, including publicly listed companies, ALMAS is committed to providing innovative, sustainable, and client-focused services that contribute to community enrichment and surpass expectations.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role in Dubai for a Personal Assistant to the Chairman. The Personal Assistant will be responsible for managing the Chairman's daily schedule, organizing meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders. Other duties include providing administrative support, managing documentation, and ensuring efficient daily operations for the Chairman's office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Personal Assistance and Executive Administrative Assistance
 </li>
 <li>
 Strong Communication and Interpersonal Skills
 </li>
 <li>
 Experience in Diary Management and scheduling
 </li>
 <li>
 Knowledge of Clerical Skills, including document preparation and record-keeping
 </li>
 <li>
 Ability to maintain confidentiality and manage sensitive information
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Professional demeanor and problem-solving skills
 </li>
 <li>
 Previous experience in a similar role is highly desirable
 </li>
 </ul>
 
 
 
</div>

Personal Assistant for Chairman

Punjabi Dhaba

Job Title: Assistant to Managing DirectorJob Type: Full-TimeLocation: Dubai, UAEJob Summary:We are looking for a smart and detail-oriented Assistant to Managing Director to support daily business operations and executive tasks. The ideal candidate should be organized, proactive, and comfortable working with data, reports, and presentations.Key Responsibilities:<ul><li>Provide administrative and operational support to the Managing Director</li><li>Prepare reports, presentations, and business documents</li><li>Handle data analysis and maintain records using Excel</li><li>Coordinate meetings, schedules, and communications</li><li>Assist in decision-making by providing accurate data insights</li><li>Manage emails, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Proficiency in Microsoft Excel and PowerPoint</li><li>Basic knowledge of data analysis</li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and meet deadlines</li><li>Professional attitude and attention to detail</li></ul>Preferred Qualifications:<ul><li>Previous experience in administrative or executive assistant role is a plus</li><li>Knowledge of business operations or reporting</li></ul>Salary &amp; Benefits:<ul><li>Attractive Salary &ndash; No Bar for the Right Candidate</li><li>Career growth and learning opportunities</li><li>Professional work environment</li></ul>How to Apply:Interested candidates can apply through Indeed or send their CV to: coo@5h.aeJob Types: Full-time, PermanentPay: From AED1,500.00 per monthWork Location: In person

Executive Assistant to Managing Director

EC Markets

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
 </li>
 <li>
 Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
 </li>
 <li>
 Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
 </li>
 <li>
 Support recruitment processes (interview scheduling, candidate coordination, initial screening)
 </li>
 <li>
 Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
 </li>
 <li>
 Prepare reports, presentations, and internal documents as required
 </li>
 <li>
 Ensure compliance with company policies and local regulations
 </li>
 <li>
 Assist in organizing internal meetings, events, and staff communications
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of experience in administrative, HR coordination, or assistant roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Chinese is a plus)
 </li>
 <li>
 Ability to work across time zones and coordinate with international teams
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Experience in financial services / brokerage industry
 </li>
 <li>
 Familiarity with UAE employment practices
 </li>
 <li>
 Experience supporting senior management
 </li>
 </ul>
 
 
 
 
 
 Reporting Line:
 
 
 
 Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 Benefit:
 
 
 <ul>
 <li>
 Visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Bonus
 </li>
 <li>
 Work from home on Fridays.
 </li>
 </ul>
</div>

Dahhan Business Services

We are hiring a highly organized, intelligent, and proactive Executive Assistant to Founder to support daily execution, scheduling, follow-up, communication, and business coordination. This is a high-trust role for someone who can bring structure to a fast-moving environment, protect executive time, and ensure important priorities do not get lost. You should be calm under pressure, sharp with details, strong in written communication, and able to follow through without being chased. Key Responsibilities Manage calendar, meetings, reminders, scheduling, and priority tracking Follow up internally and externally to keep tasks moving Draft professional emails, summaries, notes, and structured documents Support research, reporting, presentations, and information gathering Organize files, records, key documents, and meeting outputs Help leadership stay focused by reducing noise and improving execution flow Assist with business coordination across departments and external contacts Requirements Excellent English communication, written and verbal Very strong organization and follow-up skills Strong attention to detail and task ownership Professional, discreet, and dependable Able to manage competing priorities with clarity Good with Google Workspace / Microsoft Office Comfortable in a fast-paced founder-led environment Strong Advantages Previous experience supporting a founder, executive, or senior leadership team Strong business writing ability Experience with coordination, scheduling, reporting, and internal follow-up UAE-based candidates are preferred, but exceptional remote candidates may be considered This Role Is Not for You If You wait to be told every step You miss details often You are weak in written communication You are reactive instead of proactive You struggle with follow-through What Success Looks Like Better organization Fewer missed follow-ups Cleaner scheduling and communication Reduced executive overload Faster movement on priorities Application Instructions Please apply with: your CV, current location, notice period, expected salary, and a short note explaining why you are a strong fit for a founder-support role.Job Type: Full-timeWork Location: In person

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