administrative assistant

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executive assistant to president

Axis Valet Parking

Job Vacancy: Executive Assistant Company: Axis Valet Parking Services Location: Dubai, UAEAxis Valet Parking Services is seeking a highly organized and proactive Executive Assistant to support the CEO and assist in key administrative, HR, and operational functions. This role requires a dependable professional with strong communication skills, discretion, and the ability to manage multiple priorities efficiently.Position Summary:The Executive Assistant will be responsible for managing the CEO&rsquo;s internal and external communications, providing administrative support, assisting with HR and onboarding tasks, and coordinating operational activities across the company. The ideal candidate must be detail-oriented, adaptable, and capable of handling sensitive information with professionalism.Key Responsibilities:<ul><li>Manage and organize CEO communications, including emails, calls, scheduling, and follow-ups</li><li>Prepare correspondence, presentations, reports, and internal communications on behalf of the CEO</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Assist with HR functions such as onboarding, document collection, scheduling interviews, and maintaining employee records</li><li>Support the Operations team with coordination tasks, data collection, and communication between sites</li><li>Track deadlines, manage priorities, and ensure timely completion of CEO directives</li><li>Maintain confidentiality and handle sensitive company information discretely</li><li>Liaise with clients, suppliers, and internal teams professionally</li><li>Perform general administrative duties to support the CEO and management</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)</li><li>Ability to manage time effectively and work in a fast-paced environment</li><li>High level of professionalism, discretion, and reliability</li><li>Experience in HR or operations (preferred but not mandatory)</li><li>Background in hospitality or service industry is an advantage</li></ul>Employment Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Working Hours: 9 hours per day (including break)</li><li>Salary: Competitive and based on experience</li><li>Benefits: Company visa, medical insurance, annual leave, and UAE-standard benefits</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Executive Assistant

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

<div>
 
 About Us
 
 
 
 The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.
 
 
 It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.
 
 
 A lifestyle for our members.
 
 
 The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.
 
 
 The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.
 
 
 The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
 
 
 
 What Will You Do
 
 
 
 Your main duties and responsibilities are:
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
 </li>
 <li>
 Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
 </li>
 <li>
 Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
 </li>
 <li>
 Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
 
 
 </li>
 </ul>
 
 Operational Coordination
 
 
 
 <ul>
 <li>
 Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
 </li>
 <li>
 Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
 </li>
 <li>
 Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
 </li>
 <li>
 Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
 
 
 </li>
 </ul>
 
 Project and Communication Management
 
 
 
 <ul>
 <li>
 Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
 </li>
 <li>
 Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
 </li>
 <li>
 Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.
 </li>
 <li>
 Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
 </li>
 <li>
 Attend required meetings, briefings, and training sessions as directed by management.
 </li>
 <li>
 Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
 </li>
 <li>
 Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
 
 
 </li>
 </ul>
 
 What We Are Looking For
 
 
 
 The successful candidate will have the following experience and skills:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills, with professional business correspondence etiquette.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
 </li>
 <li>
 Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
 </li>
 <li>
 Experience in complex scheduling and international travel coordination.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience may be considered.
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package.
</div>

Confidential

<div>
 
 
 Executive Assistant to the Chairman
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 5+ years
 
 
 
 Industry:
 
 Corporate / Leadership Support
 
 
 
 About the Role
 
 
 
 We are looking for a highly professional and proactive
 
 Executive Assistant
 
 to support our Chairman. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion. The ideal candidate will be a strategic partner who anticipates needs, manages complex schedules, and ensures seamless daily operations.
 
 
 
 ✨Work Profile
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for the Chairman, managing communications with professionalism and discretion.
 </li>
 <li>
 Proactively manage the Chairman&rsquo;s
 
 calendar, meetings, travel, and appointments
 
 to maximize efficiency.
 </li>
 <li>
 
 Anticipate needs
 
 and take initiative to resolve issues before they arise.
 </li>
 <li>
 Draft, review, and manage
 
 correspondence, reports, and presentations
 
 with accuracy and confidentiality.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all materials are ready in advance.
 </li>
 <li>
 Build and maintain strong relationships with
 
 internal and external stakeholders
 
 on behalf of the Chairman.
 </li>
 <li>
 Handle
 
 sensitive and confidential information
 
 with integrity.
 </li>
 <li>
 Provide support on personal and professional tasks to ensure smooth day-to-day operations.
 </li>
 </ul>
 
 
 💡 Previous Experience requirement
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; additional certifications in business administration or related fields are a plus.
 </li>
 <li>
 
 5+ years of experience
 
 as an Executive Assistant, ideally supporting senior leadership or C-suite executives.
 </li>
 <li>
 Exceptional
 
 organizational and time-management skills
 
 with strong attention to detail.
 </li>
 <li>
 Excellent
 
 written and verbal communication skills
 
 .
 </li>
 <li>
 High level of
 
 integrity, ethics, and discretion
 
 in handling confidential information.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Strong
 
 interpersonal skills
 
 with the ability to work effectively at all levels.
 </li>
 <li>
 Proficiency in
 
 Microsoft Office Suite, Google Workspace
 
 , and digital collaboration tools.
 </li>
 </ul>
 
 
</div>

TheSay

The Role
 Thesay Pharma is seeking a proactive, professional, and highly organized Executive Assistant to provide direct support to our CEO. The ideal candidate will hold an MBA in Pharmaceuticals or Healthcare Management, possess 5–7 years of relevant experience in the pharma or medical field, and demonstrate exceptional communication, organizational, and presentation skills. Key Responsibilities: • Accompany the CEO to meetings, conferences, and business trips as required. • Prepare, refine, and manage professional presentations, reports, and business documents. • Coordinate the CEO’s daily schedule, appointments, and travel logistics. • Prepare meeting materials, record key outcomes, and follow up on assigned actions. • Maintain confidentiality and professionalism in handling sensitive business matters. • Act as a key point of contact between the CEO, internal teams, and external partners.
 
Requirements
 <ul>
<li>MBA or Master’s Degree in Pharmaceuticals, Healthcare Management, or a related field. • 5–7 years of proven experience as an Executive Assistant or in a similar role within the pharmaceutical or medical industry. • Excellent written and verbal communication skills in English. • Strong organizational, multitasking, and time management abilities. • Flexibility to travel with the CEO for business purposes when required. • Professional demeanor, integrity, and a proactive working attitude. We Offer: • A dynamic, innovative, and growth-oriented work environment. • The opportunity to work closely with top management and global business partners.</li>
</ul>
About the company
 We are experts in helping companies create great promotional products that are effective in marketing goals.We have been doing this for many years and we are proud to say that we offer our clients with branding opportunities that really work.

Executive Assistant to CEO – Pharma & Medical Industry

BEST LUXURY PROPERTIES LLC

Job Overview:We are looking for a sharp, detail-oriented, and punctual personal assistant to support the CEO of our real estate company. This critical role requires exceptional organizational skills and proactive problem solving to manage the CEO&rsquo;s professional and property-related responsibilities, ensuring smooth and efficient operations in a fast-paced environment.Key Responsibilities:Personal Support:<ul><li>Coordinate travel arrangements, plan itineraries, and manage event logistics.</li><li>Handle personal errands and ad hoc requests from the CEO.</li><li>Accompanying and driving the CEO to and from meetings, appointments, and related events.</li></ul>Administrative Support:<ul><li>Serve as the primary liaison for the CEO, managing communications and maintaining an organized schedule.</li><li>Handle confidential documents and correspondence with utmost discretion.</li><li>Maintain and manage the CEO&rsquo;s client contacts and relationships.</li><li>Organize meetings, prepare agendas, and record minutes when required.</li><li>Collaborate with the other personal assistant and HR manager to coordinate schedules and manage client and sales-related information.</li><li>Draft and send sales proposals, ensuring accuracy and professionalism.</li></ul>Qualifications and Skills:<ul><li>Demonstrated experience as a personal assistant or executive assistant.</li><li>Exceptional memory and sharp attention to detail.</li><li>Outstanding organizational and multitasking abilities.</li><li>Strong verbal and written communication skills.</li></ul>What We Offer:<ul><li>Competitive salary package and benefits.</li><li>Opportunities for professional development and growth.</li><li>A collaborative and dynamic work environment.</li><li>Proficiency in Microsoft Office and property management software.</li><li>Proven ability to manage sensitive information with discretion and professionalism.</li><li>A valid UAE driving license is mandatory.</li><li>Solid administrative and coordination skills.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Personal Assistant to CEO

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Executive Assistant to CEO – Pharma & Medical Industry

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