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executive assistant - manto Jobs in Karachi

executive assistant - manto

executive assistant to president

Hiring Talent

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Taraki

<div>
 At Manto Store, we don't just follow trends; we create them. Our culture is built on Freedom with Responsibility, where every team member is empowered to do their best work. As the Executive Assistant to our Creative Director, you won't just manage schedulesyou will be the strategic force that ensures our creative vision flows seamlessly into reality. You are the linchpin between the Creative Director's imagination and the entire company's execution, ensuring that creativity remains unblocked and inspired.
 
 
 
 Key Outcomes
 
 
 
 In this role, your success will be measured by:
 
 
 <ul>
 <li>
 Flawless Orchestration: Maintaining a perfectly synchronized schedule for the Creative Director, ensuring her time is optimized for maximum creative impact.
 </li>
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 Seamless Workflow: Acting as the communication hub between the Design, Sample, Production, and Marketing departments, ensuring projects move forward without delays.
 </li>
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 Proactive Follow-through: Guaranteeing that no task, sample, or decision is lost, and that all action items from meetings are followed up on and closed.
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 <li>
 Creative Sanctuary: Managing the creative studio's environment (both physical and digital) to be an organized, efficient, and inspiring space.
 
 
 
 </li>
 </ul>
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Strategic Scheduling &amp; Communication:
 </li>
 <ul>
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 Proactively manage the Creative Directors calendar, scheduling meetings, appointments, and travel with a keen understanding of creative priorities.
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 Serve as the primary point of contact for the Creative Director, filtering and prioritizing communications.
 
 </li>
 </ul>
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 Project Coordination &amp; Follow-Up:
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 Act as the central tracking point for all creative projects, from initial design to final sample.
 </li>
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 Proactively follow up with the Sample, Production, and Marketing departments on deadlines, feedback, and deliverables.
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 Attend key meetings, capture action items, and ensure accountability across teams.
 
 </li>
 </ul>
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 Studio &amp; Office Management:
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 Organize and maintain the creative studio, ensuring it is a productive and inspiring workspace.
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 Manage inventory of creative supplies and samples.
 
 </li>
 </ul>
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 Cultural Embodiment:
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 Embody and champion Mantos values in every interaction, especially in giving and receiving constructive feedback to improve processes and relationships.
 
 
 
 </li>
 </ul>
 </ul>
 
 What We're Looking For (The Manto DNA)
 
 
 
 <ul>
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 Honesty &amp; Self-Awareness: You are transparent about your capacity, admit mistakes quickly, and have a clear understanding of your strengths and growth areas.
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 A Doer Mindset: You are driven, proactive, and dont wait to be told what to do. You see a gap and fill it.
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 Organized by Nature: You have a system for everything and thrive on bringing order to complexity. Your personal organization is a craft you continuously polish.
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 A Feedback Giver &amp; Taker: You believe "Feedback is a Gift." You deliver it with respect and receive it without defensiveness, using it as a tool for collective growth.
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 Respectful &amp; Collaborative: You build trust easily and understand that we "Grow Together." You are the bridge that connects people and ideas.
 
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
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 Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a creative environment (fashion, design, or advertising).
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 Impeccable organizational and time-management skills.
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 Superior written and verbal communication skills.
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 Discretion and confidentiality are non-negotiable.
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 <li>
 Proficiency in Google Workspace or Microsoft Office.
 
 </li>
 </ul>
</div>

Executive Assistant - Manto

United King

We are looking for an experience candidate who has previously worked in similar capacity for 2 to 3 years having minimum of Bachelor's Degree.Responsibilities:<ul><li>Serve as the primary point of contact between the Director and internal/external stakeholders, including employees, clients, and vendors.</li><li>Manage and respond to emails, phone calls, and other forms of communication on behalf of the Director.</li><li>Coordinate with internal departments to arrange meetings, travel bookings, and event logistics.</li><li>Organize facilities and refreshments for scheduled meetings and events.</li><li>Procure and maintain stock of office supplies and executive equipment.</li><li>Prepare, organize, and circulate meeting agendas, take minutes, and ensure distribution of meeting records to relevant participants.</li><li>Track and follow up on assigned action items from meetings to ensure timely completion by responsible departments.</li><li>Remain available for urgent communication and coordination needs outside of office hours, as required.</li><li>Oversee the preparation, formatting, printing, and distribution of official documents, such as contracts and client proposals.</li><li>Handle and safeguard confidential and sensitive information with utmost discretion and professionalism.</li><li>Maintain an efficient filing system for physical and digital records, contracts, and correspondence.</li><li>Assist the Director in preparing for high-level internal and external engagements.</li><li>Perform any other ad-hoc duties assigned by management to support the department&rsquo;s objectives and overall business goals.</li></ul>Job Qualification:<ul><li>Bachelor's/Master Degree</li><li>Candidates having good command on MS Office</li><li>Excellent negotiation, verbal and written communications skills</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul>Work Location: In person

Personal Assistant to CEO

<div>
 We are recruiting for a
 
 US-based
 
 startup to work closely with their CEO. This is a full-time remote role that is expected to work US EST hours 9am to 5pm (i.e. 6pm to 2am Pakistan Standard Time). The salary range for this role will be Rs. 275,000 - 400,000 per month.
 
 
 
 About The Role
 
 
 
 Your mission is to protect the CEOs time, energy, and attention. You create leverage across multiple companies and help the CEO operate at peak performance.
 
 
 The CEO runs three different businesses within the healthcare space: i) Physician-led staffing, ii) Chronic care telehealth, iii) Physician education + community. You will be responsible for the following aspects:
 
 
 
 Inbox &amp; Communication Command
 
 
 
 <ul>
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 Own and organize CEO inboxes and messaging channels
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 Draft responses, track follow ups, manage pipeline communication
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 Maintain relationships with physicians, partners, media, vendors
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 Ensure no lead or follow up is missed
 
 
 
 </li>
 </ul>
 
 Calendar Ownership &amp; Schedule Optimization
 
 
 
 <ul>
 <li>
 Manage calendar with priority alignment
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 Time block and protect deep work sessions
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 Prepare daily briefings and meeting notes
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 Coordinate calls, travel, and speaking events
 
 
 
 </li>
 </ul>
 
 Systems, SOPs, and Operations
 
 
 
 <ul>
 <li>
 Build and maintain SOPs
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 Develop and organize Notion HQ: SOP Library, Dashboards, Physician &amp; Hospital database, Content hub, Travel &amp; logistics
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 <li>
 Create operational clarity and systemize workflows
 
 
 
 </li>
 </ul>
 
 AI &amp; Automation Leverage
 
 
 
 <ul>
 <li>
 Use ChatGPT and automation tools for drafting, organizing, summarizing, and workflows
 
 
 
 </li>
 </ul>
 
 Content &amp; Brand Media Support
 
 
 
 <ul>
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 Pull quotes, clips, and insights from video and podcasts
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 Organize content for marketing team
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 Research trends in healthcare, entrepreneurship, AI
 
 
 
 </li>
 </ul>
 
 Project &amp; Initiative Management
 
 
 
 <ul>
 <li>
 Track objectives across all companies
 </li>
 <li>
 Support launches, events, travel, partnerships
 </li>
 <li>
 Maintain weekly priority systems
 
 
 
 </li>
 </ul>
 
 Required Tools
 
 
 
 <ul>
 <li>
 Google Workspace
 </li>
 <li>
 Notion
 </li>
 <li>
 Slack / WhatsApp
 </li>
 <li>
 Loom
 </li>
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 ChatGPT &amp; AI tools
 
 
 
 </li>
 </ul>
 
 Ideal Traits
 
 
 
 <ul>
 <li>
 Exceptional English communication
 </li>
 <li>
 Highly organized, anticipatory, proactive
 </li>
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 Learns fast, tech savvy
 </li>
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 Handles confidential info with discretion
 </li>
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 Calm, solution oriented, detail and driven
 
 
 
 </li>
 </ul>
 This role is for proactive builders. If you anticipate needs and create systems, you will thrive.
</div>

Capital Charter CPA

About the RoleWe are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive administrative, logistical, and personal support to [Executive Title/Name]. This role requires exceptional judgment, the ability to manage competing priorities, and a commitment to maintaining absolute confidentiality. The ideal candidate acts as a gatekeeper and right-hand partner, ensuring the executive's professional and personal life runs smoothly and efficiently.Key Responsibilities1. Executive and Administrative Support<ul><li>Calendar Management: Expertly manage and maintain a complex, dynamic calendar, including scheduling meetings, appointments, and personal engagements, proactively resolving scheduling conflicts.</li><li>Communication: Filter, prioritize, and manage all incoming communications (emails, calls, and correspondence), drafting professional replies on behalf of the executive when appropriate.</li><li>Meeting Preparation: Prepare agendas, meeting materials, and presentations. Take and distribute detailed meeting minutes when requested.</li></ul>3. Organization and Project Management<ul><li>Maintain and organize physical and electronic filing systems, ensuring immediate access to critical documents.</li><li>Manage small, ad-hoc personal and professional projects as directed by the executive.</li><li>Anticipate needs and proactively offer solutions to improve workflow and efficiency.</li></ul>Qualifications and SkillsRequired<ul><li>Experience: Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role.</li><li>Discretion: Proven ability to handle sensitive information with the utmost confidentiality and integrity.</li><li>Technology Proficiency: Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and various scheduling/travel platforms.</li><li>Communication: Excellent written and verbal communication skills; comfortable interacting with high-level contacts.</li><li>Soft Skills: Impeccable attention to detail, strong organizational skills, and a professional, poised demeanor.</li></ul>Preferred<ul><li>A Bachelor&rsquo;s degree or relevant certification.</li><li>Experience supporting a C-level executive or high-profile individual.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Karachi Gulshan-E-Iqbal: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Please acknowledge that this is a Night Shift(8pm-4am) </li><li>What is your current salary?</li><li>What are your salary expectations?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>personal assistant to a high level individual: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant- Night Shift

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3297 executive assistant to president jobs IN Karachi

Executive Assistant

Executive Assistant

Executive Assistant - Manto

Executive Assistant - Manto

Personal Assistant to CEO

Executive Assistant

Personal Assistant- Night Shift