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executive assistant to president

Teach The World Foundation

Position SummaryThe Executive Assistant to the CEO and President provides high-level administrative, coordination, and communication support to TTWF&rsquo;s leadership &mdash; the President in Pakistan and the CEO in the USA. This role requires exceptional organizational and interpersonal skills, attention to detail, and the ability to operate effectively across time zones.The position involves managing complex schedules, coordinating cross-regional communication, handling confidential information, and serving as a trusted liaison between leadership, internal teams, and external partners. Flexibility in working hours is required to align with the CEO&rsquo;s schedule in the USA.Essential Duties and ResponsibilitiesExecutive &amp; Administrative Support:<ul><li>Manage and coordinate the President&rsquo;s and CEO&rsquo;s calendars, meetings, and travel across multiple time zones, adjusting working hours as needed for U.S.&ndash;Pakistan coordination.</li><li>Prepare meeting briefs, presentations, and reports with accuracy and attention to detail.</li><li>Track action items and ensure timely follow-up on deliverables for both executives.</li><li>Plan and manage logistics for executive travel, meetings, and events (local, international, online, or in-person).</li></ul>Communication &amp; Coordination:<ul><li>Serve as the key liaison between the President, CEO, and internal/external stakeholders.</li><li>Draft and manage correspondence, ensuring clarity, professionalism, and consistency in tone.</li><li>Schedule and facilitate virtual meetings (Google Meet/Zoom), ensuring documentation and follow-up actions are completed.</li><li>Maintain discretion and integrity while handling all executive communications and confidential information.</li></ul>Stakeholder &amp; External Engagement:<ul><li>Represent the Executive Office with professionalism and cultural sensitivity while liaising with donors, partners, board members, and government officials.</li><li>Support cross-regional communication between executive leadership, the Board, and internal teams.</li></ul>Office &amp; Information Management:<ul><li>Maintain accurate and organized digital filing systems and documentation.</li><li>Monitor executive correspondence, prioritize urgent matters, and ensure timely responses.</li><li>Support preparation of executive reports, board decks, and donor presentations.</li></ul>Education:Bachelor&rsquo;s degree in business administration, Management, or a related field (master&rsquo;s preferred).Experience:2&ndash;5 years of experience supporting senior leadership in an administrative or executive assistant capacity.Job Type: Full-timeWork Location: In person

Executive Assistant

Maverick Enterprises

I am seeking a highly organized, energetic, and polished Executive Assistant to serve as my primary professional support in a fast-scaling tech startup. This role is designed for a professional who thrives in a dynamic environment and possesses the &quot;Executive Presence&quot; to represent the CEO&rsquo;s office globally.You will be more than a coordinator; you will be an intuitive &quot;right-hand,&quot; responsible for seamlessly integrating the CEO&rsquo;s complex schedule and global commitments to ensure peak operational focus at all times.Core Responsibilities<ul><li>Global Mobility: Manage complex international itineraries, visas, and luxury travel. Accompany the CEO on global trips to ensure seamless operations abroad.</li><li>Startup Agility: Act as a high-speed liaison between the CEO and the tech team, ensuring all &quot;action items&quot; are moving forward.</li><li>Strategic Gatekeeping: Manage all incoming communications and visitors with high-level diplomacy, charm, and intelligence.</li><li>Executive Atmosphere: Maintain a high-vibe, organized, and professional office environment that reflects the startup&rsquo;s modern culture.</li></ul><ul><li>Executive Presence: Impeccable grooming, a sophisticated aesthetic, and a vibrant, high-energy personality.</li><li>Late-Shift Compatibility: Comfortable with a 3:00 PM &ndash; 11:00 PM schedule.</li><li>Intuitive Presence: High EQ&mdash;someone who can &quot;read the room,&quot; anticipate needs, and provide a supportive, loyal presence.</li></ul>Global Conference &amp; Networking Liaison:<ul><li>On-Site Representation: Accompany the CEO to international tech conferences (e.g., LEAP, GITEX, ETC). You will be responsible for managing the CEO&rsquo;s booth/suite, greeting VIP guests, and facilitating introductions.</li><li>Social Diplomacy: Attend high-level dinners and networking events. You must possess the social grace and charm to engage with founders, investors, and partners, acting as a polished extension of the CEO&rsquo;s brand.</li><li>Travel Intelligence: Handle all real-time logistics during travel (on-the-fly meeting changes, transport, and hosting) so the CEO can focus entirely on networking and closing deals.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs150,000.00 per monthWork Location: In person

Executive Assistant to the CEO

UBL - United Bank Limited

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. &nbsp;
 
 
 &nbsp;
 
 
 Responsibilities
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
</div>

United King

We are looking for an experience candidate who has previously worked in similar capacity for 2 to 3 years having minimum of Bachelor's Degree.Responsibilities:<ul><li>Serve as the primary point of contact between the Director and internal/external stakeholders, including employees, clients, and vendors.</li><li>Manage and respond to emails, phone calls, and other forms of communication on behalf of the Director.</li><li>Coordinate with internal departments to arrange meetings, travel bookings, and event logistics.</li><li>Organize facilities and refreshments for scheduled meetings and events.</li><li>Procure and maintain stock of office supplies and executive equipment.</li><li>Prepare, organize, and circulate meeting agendas, take minutes, and ensure distribution of meeting records to relevant participants.</li><li>Track and follow up on assigned action items from meetings to ensure timely completion by responsible departments.</li><li>Remain available for urgent communication and coordination needs outside of office hours, as required.</li><li>Oversee the preparation, formatting, printing, and distribution of official documents, such as contracts and client proposals.</li><li>Handle and safeguard confidential and sensitive information with utmost discretion and professionalism.</li><li>Maintain an efficient filing system for physical and digital records, contracts, and correspondence.</li><li>Assist the Director in preparing for high-level internal and external engagements.</li><li>Perform any other ad-hoc duties assigned by management to support the department&rsquo;s objectives and overall business goals.</li></ul>Job Qualification:<ul><li>Bachelor's/Master Degree</li><li>Candidates having good command on MS Office</li><li>Excellent negotiation, verbal and written communications skills</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul>Work Location: In person

Personal Assistant to CEO

Falcon-i Pvt Ltd

Key Responsibilities: <ul><li>Manage and professionally handle official correspondence, including legal notices, regulatory communications, and compliance documentation.</li></ul><ul><li>Draft, review, and coordinate executive-level letters, contracts, and formal documentation.</li></ul><ul><li>Oversee finance-related coordination, including:</li></ul>✓ Liaison with Accounts &amp; Finance department✓ Invoice verification and payment follow-ups✓ Expense monitoring and financial documentation review✓ Assisting in budgeting discussions and management reporting.Supervise tax-related matters, including: ✓ Coordination with tax consultants, auditors, and regulatory bodies✓ Monitoring tax filings, statutory deadlines, and compliance requirements✓ Reviewing tax correspondence and maintaining documentation<ul><li>Maintain confidential legal, financial, and compliance records.</li></ul><ul><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li></ul><ul><li>Manage executive calendar, meeting documentation, and strategic follow-ups.</li></ul><ul><li>Support operational and administrative matters aligned with executive priorities.</li></ul><ul><li>Assist with personal tasks and errands as needed.</li></ul>Qualifications &amp; Experience: <ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, Law, or a related field.</li></ul><ul><li>Prior experience supporting senior management / C-Level executives preferred.</li></ul><ul><li>Experience dealing with tax consultants or auditors will be an added advantage.</li></ul><ul><li>Strong organizational and time-management skills, with the ability to prioritize and handle multiple tasks simultaneously.</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li></ul><ul><li>High level of professionalism and discretion in handling confidential information.</li></ul><ul><li>Ability to work independently and as part of a team.</li></ul><ul><li>Strong problem-solving skills and attention to detail.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li></ul><ul><li>Opportunities for professional growth and development.</li></ul><ul><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: From Rs120,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant & Compliance Officer to the CEO

Al-Tariq Constructors (Pvt.) Ltd

We are seeking a highly organized, proactive, and professional Personal Assistant to support the Chief Executive Officer. The ideal candidate will have 5 to 8 years of relevant experience in executive support roles and possess excellent communication, coordination, and time-management skills. The candidate must be capable of handling confidential matters with discretion and maintaining a high level of professionalism at all times.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Coordinate internal and external meetings, including preparation of agenda and minutes.</li><li>Handle correspondence, emails, and official communication on behalf of the CEO.</li><li>Arrange travel plans, accommodations, and logistics.</li><li>Prepare reports, presentations, and briefing documents.</li><li>Maintain confidential records and documentation.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeWork Location: In person

PA to CEO

Habib University

<div>
 
 
 Department:
 
 Office of the President
 
 
 
 Reporting To:
 
 President&nbsp;
 
 
 
 
 
 
 Position Description
 
 
 
 The Senior Director, Legal Affairs is Habib University&rsquo;s chief in-house legal officer and serves as principal counsel to the President, Board of Governors, and senior leadership. Reporting directly to the President, this role provides strategic, institution-wide legal guidance covering governance, regulatory compliance, litigation, contracts, intellectual property, employment law, and student affairs. The position is responsible for building and sustaining a high-performing legal function that proactively identifies and mitigates institutional risk, upholds the University&rsquo;s values and mission, and ensures full alignment with applicable federal, provincial, and international laws as well as higher education best practices.
 
 
 
 
 
 
 Duties and Responsibilities
 
 
 
 
 
 
 
 Institutional Governance &amp; Compliance
 
 
 
 &bull; Serve as the principal legal advisor on governance, statutory interpretation, and regulatory compliance across all institutional functions.
 
 
 &bull; Provide legal guidance on Board of Governors&rsquo; resolutions, bylaws, governance charters, and conflict-of-interest matters; advise management on corporate structure, governance policies, and related filings.
 
 
 &bull; Ensure compliance with applicable laws and regulatory authorities, including Higher Education Commission (HEC) requirements, Sindh and federal statutes, and international standards as relevant.
 
 
 &bull; Anticipate and proactively address emerging legal and regulatory risks in the University&rsquo;s operations, advising leadership before issues escalate.
 
 
 &bull; Monitor and implement changes in laws, regulations, and governance codes; brief the Board and management on their implications for the University.
 
 
 &bull; Support the University's NECHE accreditation efforts by advising on the legal dimensions of institutional integrity, governance documentation, policy alignment, and responses to accreditor inquiries, evaluations, or conditions&nbsp;
 
 
 
 
 
 
 Litigation &amp; Risk Management
 
 
 
 &bull; Identify, assess, and report on institutional legal risks; develop and recommend mitigation strategies aligned with the University&rsquo;s risk appetite.
 
 
 &bull; Oversee the University&rsquo;s full litigation portfolio, managing arbitration, regulatory proceedings, and court matters in coordination with external counsel.
 
 
 &bull; Instruct, supervise, and manage external legal counsel on specific matters; review and control associated legal costs and budgets.
 
 
 &bull; Represent the University in judicial and administrative forums where authorized; appear at court hearings as required.
 
 
 &bull; Conduct legal research as needed and deliver written analysis of findings, risks, or strategic options to senior leadership.
 
 
 
 
 
 
 Contracts, Intellectual Property &amp; Research
 
 
 
 &bull; Draft, review, negotiate, and finalize a wide range of contracts, agreements, leases, licenses, and memoranda of understanding &mdash; including those related to research projects, construction, donor agreements, and financing.
 
 
 &bull; Advise on and protect the University&rsquo;s intellectual property, publications, research outputs, and academic programs under applicable local and international law.
 
 
 &bull; Maintain a centralized legal repository and contract management system; develop standardized templates and risk-mitigation clauses to safeguard institutional interests.
 
 
 &bull; Provide legal counsel on tax-exempt status, endowment matters, and the University&rsquo;s charitable and nonprofit obligations.
 
 
 
 
 
 
 Employment, Labor Law &amp; Human Resources Advisory
 
 
 
 &bull; Draft, review, and finalize employment agreements, including for faculty, administrative staff, and senior leadership, ensuring compliance with applicable labor laws.
 
 
 &bull; Advise on disciplinary matters, grievances, internal investigations, terminations, and evolving employment law requirements.
 
 
 &bull; Provide legal risk assessments to the Office of People &amp; Culture on workplace policies, contractual obligations, and HR decisions.
 
 
 &bull; Support the University in employment-related disputes and coordinate with external counsel on labor litigation.
 
 
 
 
 
 
 Student Affairs Legal Compliance
 
 
 
 &bull; Ensure the legal sufficiency of student conduct codes, disciplinary frameworks, and academic integrity policies.
 
 
 &bull; Advise on due process rights, privacy obligations (including FERPA equivalents), and regulatory compliance concerning student records and data.
 
 
 &bull; Support resolution of student disputes, complaints, and appeals with legally defensible positioning.
 
 
 
 
 
 
 Faculty Affairs &amp; Academic Legal Compliance
 
 
 
 &bull; Ensure the legal sufficiency of faculty appointment, promotion, tenure, and non-renewal processes, including due process protections.
 
 
 &bull; Advise on academic freedom, faculty misconduct investigations, and grievance proceedings.
 
 
 &bull; Support compliance with HEC faculty qualification and ratio requirements and advise on the legal dimensions of NECHE accreditation standards as they relate to faculty matters.
 
 
 &bull; Provide legal guidance on visiting faculty appointments and short-term contract structures.
 
 
 
 
 
 
 Strategic &amp; Cross-Functional Support
 
 
 
 &bull; Advise leadership on the legal implications of strategic plans, new programs, partnerships, capital projects, and institutional initiatives.
 
 
 &bull; Attend and provide legal counsel at internal and external meetings, including Board committees and senior leadership forums.
 
 
 &bull; Collaborate cross-functionally with Finance, HR, Operations, Academic Affairs, and Research to ensure legal alignment in key decisions.
 
 
 &bull; Perform other duties as assigned by the President or as implicit in the mandate of the role.
 
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor of Laws (LL.B.) and/or Master of Laws (LL.M.) from a recognized institution.
 </li>
 <li>
 Membership/enrollment with a Bar Council enabling legal practice in Pakistan
 </li>
 <li>
 A specialized certification in higher education law, compliance, or governance would be an asset.
 </li>
 </ul>
 
 
 
 
 
 Required Experience&nbsp;
 
 
 <ul>
 <li>
 Minimum 10&ndash;15 years post-qualification experience, with significant legal advisory experience in higher education, nonprofits, or corporate legal functions.
 </li>
 <li>
 Prior experience advising higher education institutions, nonprofits, or complex multi-stakeholder organizations is strongly preferred.
 </li>
 <li>
 Demonstrated experience interfacing with Boards of Trustees or Governors is highly preferred.
 </li>
 <li>
 Excellent drafting skills; knowledge of civil, constitutional, contract, employment, administrative, property, and intellectual property law.
 </li>
 <li>
 Experience with litigation management, external counsel supervision, and legal budget oversight.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 
</div>

Senior Director, Legal Affairs

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1397 executive assistant to president jobs In Karachi

Executive Assistant

Executive Assistant to the CEO

Executive Assistant

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Executive Assistant & Compliance Officer to the CEO

PA to CEO

Senior Director, Legal Affairs